DATE:
April 1, 2025
TO:
LaTanya Bellow, City Manager
FROM:
Mohamed Alaoui, Public Works Director
SUBJECT:
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Approve A First Amendment To The Existing Agreement With Monarch Plumbing And Rooter Inc. For Sanitary Sewer Testing And Repair Services In The Amount Of $229,978.00 And Appropriating $248,514.00 To The Rehabilitation Of City Sewer Laterals Project CIP# FM-15, Project No. 20650006 From Fund 650 Recommendation
Staff recommends approval of the above titled Resolution.
Background
The City of Emeryville (City) is one of several cities in the San Francisco Bay Area that are subject to a Consent Decree (CD) with the United States Environmental Protection Agency to reduce the sanitary sewer overflows into San Francisco Bay. The CD requires the subject agencies to investigate their sewer systems, identify deficiencies, and make necessary repairs to reduce inflow and infiltration (I&I) pursuant to compliance with criteria and timelines established by the CD. The City utilizes the services of contractors to perform the work necessary to bring its sewer systems into compliance with the CD. Included in the City Sewer System are parcels and buildings that are owned by the City which are served by sewer laterals also owned by the City.
Pursuant to the provisions of the CD, the City is required to conduct and pass pressure verification tests on the sewer laterals that serve the parcels and properties that it owns by June 30, 2024. The City has completed pressure verification testing, and it must now repair laterals that have failed the test.
Discussion
The City approved a contract with Monarch Plumbing (Monarch) to provide pressure testing services and cost estimates to rehabilitate City-owned sewer laterals that failed that pressure test. Monarch has provided the City with cost estimates to rehabilitate the laterals and the total cost to complete the lateral rehabilitation is greater than the current capacity of the current contract. In addition, the total amount of required funding is greater than the amount of funding allocated to the CIP Project.
Fiscal Impact
This Project is titled Rehabilitation of City Sewer Laterals, CIP# FM-15, Project # 20650006. Additional money must be allocated from Fund 650 to the project to complete the work. The allocation request value tabulated below includes a 15% contingency.
Funding Allocated to CIP Project
$ 109,765.00
Funding Remaining in CIP Project
$ 15,766.00
Cost to Complete Rehabilitation
$ 231,258.00
Min Funding to Allocate to CIP Project
$ 215,492.00
Contingency
$ 33,022.00
Allocation Request
$ 248,514.00
In addition to the funding allocated to the project, the current contract/PO (20250088) must be amended.
Original Contract Amount
$ 75,000.00
Budget Used
$ 73,720.00
Current Remaining Budget in PO
$ 1,280.00
Cost to Complete Rehabilitation
$ 231,258.00
Total to add to PO to complete work
$ 229,978.00
The funding source for this CIP Budget allocation would come from Fund 650 – Major Maintenance, which possesses adequate funds to allocate to the project.
Staff Communication with the Public
Staff has not communicated with the Public.
Conflict of Interest
There is no conflict of interest
Conclusion
The Staff recommends approval of the above titled Resolution.
PREPARED BY: Nikolas Ignacio, Associate Civil Engineer
Approved and Forwarded to the
City Council of the City of Emeryville:
LaTanya Bellow, City Manager
Attachments
Attachment A – Monarch Professional Services Contract
Draft Resolution
Exhibit A – Professional Services Contract 1st Amendment Exhibit A-1 – Monarch Summary Report and Estimate
First Amendment of Contract to Rehabilitate City Sewer Laterals City Council Meeting | April 1, 2025
City of Emeryville
CALIFORNIA
MEMORANDUM