DATE:
May 20, 2025
TO:
LaTanya Bellow, City Manager
FROM:
Mohamed Alaoui, Public Works Director
SUBJECT:
Resolution Of The City Council Of The City Of Emeryville Accepting The Marina Park And Powell Steet Lighting Project No. EPW-22105 (CIP No. 17495012) As Complete; And Authorizing The City Engineer To File A Notice Of Completion With The Alameda County Clerk Recommendation
Staff recommends that the City Council adopt the above-entitled resolution.
Background
The Capital Improvement Program (“CIP”) adopted by the City Council in June 2023 included funding for the Marina Park and Powell Street Lighting Project, EPW 22-105 (CIP No. 17495012) (“Project”). The existing lighting system was 45 years old, and the poles and anchor bolts were experiencing rust due to the saltwater bay environment. Several light poles have failed in the past decade and others required new foundations for replacement. In addition, many of the pole bases were buried in the topsoil and are not easily accessible.
The Project entailed upgrading street light poles and lighting throughout the Marina Park and parking lot areas. The upgrades also include replacement of standard streetlights along Powell Street from Frontage Road to the Marina turnaround.
The Project was advertised on November 14, 2022, and four responsive bids were received. Staff recommended that the City Council authorize the City Manager to enter into a Construction Contract with Columbia Electric, Inc. of San Leandro, CA, who submitted the lowest responsible base bid in the amount of $944,250.00. In addition, staff recommended adding all alternative bid items which brought the total contract amount to be $1,399,650.00. It was reasonable to also consider contingencies to address matters that cannot be known until construction is underway. Staff recommended that the City Council grant the City Manager a Contingency Amount for possible additional costs up to $140,000, considering the change order items that arise during these types of construction projects. The Contract was approved on April 13, 2023.
Discussion
The Project was substantially completed in Fall 2024, but work was extended into Spring 2025 with the contingency amount to complete work that was not anticipated in the original contract.
The scope of work for this project generally included, but was not limited to, the replacement of existing light poles and fixtures, as well as new light pole and LED light fixtures, trenching, and electrical appurtenances in the Emeryville Marina parking lots and Powell Street median areas. The project also included replacing bollard lights along the pathway in the Marina Park. In addition, Columbia Electric installed custom painted light poles and bollards, installed additional photocells, repaired/replaced conduits, relocated irrigation lines in conflict with light pole foundations, and furnished/installed additional light bollards along the pathway on south side of the Marina Park.
The Project is complete and ready for acceptance by the City Council. The City Engineer must now file a Notice of Completion with the Alameda County Clerk.
Fiscal Impact
Funding summary for this Project is shown below:
Project No.
Fund
Budget
Existing Funds
17495012
495 – Marina Fund
$ 2,065,717
Columbia Electric Inc. completed the work for the project, plus change order work, for a total cost of $1,364,382.74 which is less than the contract amount of $1,399,650.00. With the funds identified above, there was sufficient funding available to cover the Construction Contract, Extra Work, and Construction Management Costs.
Summary of Costs are as follows:
Construction Contract (Columbia Electric) = $1,364,382.74 Construction Management and Inspection (MNS Engineers, Inc.) = $305,000 Total Costs = $1,669,382.74
Staff Communication with the Public
The Project was discussed at various Bicycle and Pedestrian Advisory Committee and Transportation Committee meetings as a monthly update item from March 2023 to February 2025.
Conflict of Interest
None.
Conclusion
Staff recommends that the City Council adopt the above-entitled resolution.
PREPARED BY: Ali Ahmadzadeh, Senior Civil Engineer
Approved and Forwarded to the
City Council of the City of Emeryville:
LaTanya Bellow, City Manager
Attachments
Draft Resolution
Marina Park and Powell Lighting Project – Project Acceptance City Council Meeting | May 20, 2025
City of Emeryville
CALIFORNIA
MEMORANDUM