DATE:
July 1, 2025
TO:
LaTanya Bellow, City Manager
FROM:
Mohamed Alaoui, Public Works Director
SUBJECT:
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Execute A Third Amendment To The Professional Services Agreement With Wood Rodgers To Amend The Scope Of Work And Increase The Total Compensation By An Additional $176,970, For A Total Amount Not To Exceed $1,213,614, For Engineering Services For The Sanitary Sewer And Storm Drainage On-Call Projects SS-01 And ESI-03 (CIP Project No. 15511005) And ESI-01 (CIP Project No. 24475011), And Extend The Contract Term To June 30, 2026 Recommendation
Staff recommends that the City Council adopt the Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Execute A Third Amendment To The Professional Services Agreement With Wood Rodgers To Amend The Scope Of Work And Increase The Total Compensation By An Additional $176,970, For A Total Amount Not To Exceed $1,213,614, For Engineering Services For The Sanitary Sewer And Storm Drainage On-Call Projects SS-01 And ESI-03 (CIP Project No. 15511005) And ESI-01 (CIP Project No. 24475011), And Extend The Contract Term To June 30, 2026 Background
On September 22, 2014, the U.S. District Court approved the Final Consent Decree (CD), which requires capital improvements, inspection, and maintenance of the sanitary sewer systems of all defendants, including the City of Emeryville. The City utilizes an Asset Management Implementation Plan (AMIP) to organize the work to maintain the sanitary sewer system and meet regulatory deadlines. Certain deadlines included in the CD for City-wide cleaning and inspection of the sanitary sewer system are upcoming during Fiscal Years 2021-2022 through 2023-2024. The City also maintains the storm drain system and is required to meet storm drain regulatory requirements such as annual reporting to the Regional Water Quality Control Board (RWQCB) and other requirements of the Municipal Regional Stormwater Permit. In addition to on-going and regulated maintenance, Capital Improvement Program (CIP) projects for both storm and sewer have been identified in recent years to address specific areas of repair in the systems.
Discussion
Wood Rodgers Inc. was hired in 2021 as an on-call contractor to the City providing Civil and Environmental Engineering Services pertaining to management, improvement, and maintenance advisement to the City Sanitary Sewer and Stormdrain Systems. An RFQ was publicly advertised and sought qualified firms to submit qualifications for sanitary sewer and storm drain program support. On April 29, 2021, five separate statements of qualifications were received. Of those five, one was deemed non-responsive and was not included in the final scoring.
The four firms who were scored for the RFQ were:
BKF Engineers
Wood Rodgers, Inc.
Ewers Engineering, Inc.
CSW/Stuber-Stroeh Engineering Group
The top scoring firm was Wood Rodgers, Inc.
Wood Rodgers is already completing projects and tasks assigned to them by City staff and they are uniquely qualified to complete these tasks. Extending their contract would allow them to complete their existing tasks. These tasks are as follows:
Sanitary Sewer Scope
Design for the Powell Street Sewer Rehabilitation Project Update to the Sanitary Sewer Master Plan
Stormdrain System Scope
Stormdrain System GIS Update and Reconciliation
Stormdrain System Condition Assessment
Stormdrain System Maintenance and Rehabilitation Program Development The Sanitary Sewer System scope of work subline item will continue through the 2025-2026 Fiscal Year without an increase in its allotment of the overall contract. The Stormdrain System scope on the other hand requires additional funds due to conditions encountered in the field that necessitate pipe cleaning before survey work can be completed. Staff recommends extending the contract with Wood Rodgers until June 30, 2026.
Fiscal Impact
The contract amendment will increase the contract amount by $176,970 for a total amount not to exceed $1,213,614. There is sufficient money allocated to CIP No: ESI-01, (Project 24475011) to fund this increase.
Staff Communication with the Public
Staff has not communicated with the Public.
Conflict of Interest
There are no conflicts of interest
Conclusion
Staff recommends that the City Council adopt the above-titled resolution.
PREPARED BY: Nik J Ignacio, Associate Civil Engineer
Approved and Forwarded to the
City Council of the City of Emeryville:
LaTanya Bellow, City Manager
Attachments
Attachment 1 – Second Contract Amendment
Draft Resolution
Exhibit A – Contract 3rd Amendment
On-Call Civil and Environmental Services Contract – Third Amendment City Council Meeting | July 1, 2025
City of Emeryville
CALIFORNIA
MEMORANDUM