DATE:
July 15, 2025
TO:
LaTanya Bellow, City Manager
FROM:
Mohamed Alaoui, Public Works Director
SUBJECT:
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Enter Into A Cooperative Agreement With The Alameda County Fire Department For The Purchase And Installation Of The Phoenix G2 Fire Station Alerting System At City Fire Stations, In An Amount Not To Exceed Two Hundred And Seventeen Thousand Four Hundred And Ninety-Nine Dollars And Eighty Two Cents $217,499.82 For The Project, Appropriating Eighty-Six Thousand Dollars And Authorizing The City Manager To Increase The Agreement Amount By $86,000 From The General Capital Improvement Fund 475 To Project 24475015 Recommendation
Staff recommends that the City Council adopt the above‑titled resolution.
BaCkground
The Alameda County Fire Department (ACFD) provides contract fire and emergency response services within the incorporated limits of Emeryville pursuant to a Services Contract under which the City supplies the use of two City‑owned fire stations — Station 34 (2333 Powell Street) and Station 35 (6303 Hollis Street).
To improve emergency response times, ACFD has proposed replacing the existing end‑of‑life alerting equipment with the Phoenix G2 Station Alerting System (the “Alerting System”).
Discussion
The proposed Cooperative Agreement (Agreement) between the City and ACFD formalizes the collaborative delivery model:
ACFD Responsibilities include Contracting for the work, providing a dedicated project manager, tracking project costs, and submitting detailed invoices.
City Responsibilities include assigning a project manager, providing timely access and reviews, securing any required City approvals, and reimbursing ACFD for actual costs up to the not‑to‑exceed amount.
Project Budget & Scope – Total not‑to‑exceed cost of $217,499.82, inclusive of all labor, materials, and certification for both stations.
Schedule – Following execution, installation will commence Summer 2025 and reach beneficial use before the 2025‑26 storm season Fiscal Impact
The total fiscal impact is $217,499.82. $161,500 in funding is available in the adopted FY 2024‑25 Capital Improvement Program, CIP No. ESI-05 “Fire Station Alert System”, Project number 24475015. An additional $86,000 will be appropriated from the available unassigned fund balance within the General Capital Fund #476. Staff is also recommending that the City Manager be authorized to increase the contract amount by $30,000 for contingency.
Staff Communication with the Public
Staff has communicated the planned improvements with ACFD command staff and station captains. No outreach to the general public is required, as all work occurs within existing facilities.
Conflict of Interest
None.
Conclusion
Authorizing execution of the Cooperative Agreement will allow timely installation of a modern, network‑based alerting system that enhances firefighter readiness and community safety, while leveraging ACFD’s contract resources for cost and schedule efficiency.
PREPARED BY: Mohamed Alaoui, Public Works Director
Approved and Forwarded to the
City Council of the City of Emeryville:
LaTanya Bellow, City Manager
Attachments
Draft Resolution
Exhibit A – Cooperative Agreement with Alameda County Fire Department (including Exhibits A & B) Fire Station Alert System Cooperative Agreement
City Council Meeting | July 15, 2025
City of Emeryville
CALIFORNIA
MEMORANDUM