City of Encinitas
Regular City Council Meeting - 6:00 p.m.
AGENDA
WEDNESDAY, MAY 18, 2022 -
6:00
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A.
Presentation of Proclamation Declaring National Public Works Week 2022-05-18 Item 04A Proclamation Declaring National Public Works Week 4B.
Presentation of Proclamation Declaring Arbor Day
2022-05-18 Item 04B Proclamation Declaring April 30, 2022 Arbor Day 4C.
Presentation by Dudek Arborist Kallstrand on the State of the Urban Forest 2022-05-18 Item 04C State of the Urban Forest Presentation
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Oral Communications will be accepted as outlined above under New Public Comment Procedures. Each speaker is allowed three (3) minutes to address the City Council. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda.
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Public Comments will be accepted as outlined above under New Public Comment Procedures. Each speaker is allowed three (3) minutes to address the City Council. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. *If a public hearing item is part of the consent calendar, the public hearing shall be deemed held if the item is not removed from the consent calendar for discussion and possible action. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Warrants List. Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2022-05-18 Item 08B Approval of Warrants List
8C.
Appointments to the Youth Commission. Contact Person: City Clerk Hollywood The City Council approve the Mayor’s recommendations to appoint nine (9) applicants to the Youth Commission with terms ending June 2023. 2022-05-18 Item 08C Appointments to the Youth Commission 8D.
Master Sports Independent Contractor Agreement. Contact Person: Recreation Services Manager Stayton Approve and authorize the City Manager to execute a 36 month agreement with one 24-month renewal option between the City of Encinitas and Master Sports, in conjunction with the City Attorney, in substantial form, for a total contract not to exceed $198,500, to provide sports leagues, camps, and classes through the Parks, Recreation and Cultural Arts Department. 2022-05-18 Item 08D Master Sports Agenda Report
8E.
Brent Stephens DBA Concept Creative LLC Independent Contractor Agreement. Contact Person: Recreation Services Manager Stayton Approve and authorize the City Manager to execute a 36-month agreement with up to one 24-month renewal option between the City of Encinitas and Brent Stephens, DBA Concept Creative LLC, in conjunction with the City Attorney, in substantial form, for a total contract not to exceed $916,050 to provide surf camps and instructional surf programs through the Parks, Recreation and Cultural Arts Department. 2022-05-18 Item 08E Concept Creative LLC Surf Instruction and Camps 8F.
Ida M. Burcham Independent Contractor Agreement. Contact Person: Recreation Services Manager Stayton Approve and authorize the City Manager to execute a 36-month agreement with one 24-month renewal option between the City of Encinitas and Ida M. Burcham, in consultation with the City Attorney, in substantial form, for a total contract not to exceed $127,700 to provide ABC Duplicate Bridge programming through the Parks, Recreation and Cultural Arts Department. 2022-05-18 Item 08F Ida Burcham Agenda Report
8G.
SKT Sports Group DBA Soccer Shots Independent Contractor Agreement. Contact Person: Recreation Services Manager Stayton Approve and authorize the City Manager to execute one 36-month agreement with one 24- month renewal option between the City of Encinitas and SKT Sports Group DBA Soccer Shots, in conjunction with the City Attorney, in substantial form, for a total contract not to exceed $236,550, to provide soccer programming through the Parks, Recreation and Cultural Arts Department. 2022-05-18 Item 08G Soccer Shots Agenda Report
8H.
Legislative position letters submitted to Council for consideration. Contact Person: Senior Management Analyst Piatt State Lands Commission (Min).
2022-05-18 Item 08H Legislative Position Letters
8I.
Award a contract to RailPros for site analysis, conceptual design and agency coordination work for two at-grade pedestrian and cyclist rail corridor crossings in Leucadia. Contact Person: City Engineer Bankston 1) Authorize the City Manager or designee to execute a contract in substantial form and any necessary amendments and time extensions, in consultation with the City Attorney, with RailPros in amount of $234,696 plus 15 percent contingency of $35,204 for site analysis, conceptual design and agency coordination for two at-grade rail corridor crossings in Leucadia, at a total cost not-to-exceed $269,900. 2) Adopt City Council Resolution No. 2022-51 entitled “A Resolution of the City Council of the City of Encinitas amending the Fiscal Year 2021-22 Budget” to allocate $44,446 to the Leucadia At-Grade Crossing project. 2022-05-18 Item 08I RailPros At-Grade Crossing Site Analysis Contract 2022-05-18 Item 08I RailPros At-Grade Crossing Site Analysis Contract Public Comment
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS Public Comments will be accepted as outlined above under New Public Comment Procedures. Each speaker is allowed three (3) minutes to address the City Council. 10A.
Council to hear from applicants and make one appointment to the Planning Commission-Olivenhain Representative to fill an unscheduled vacancy with a term ending March 1, 2023. Contact Person: City Clerk Hollywood 1) Hear each applicant’s qualifications and interest in serving on the Planning Commission–Olivenhain Representative; 2) Discuss as needed; and 3) Make one appointment to fill the unscheduled vacancy on the Planning Commission–Olivenhain Representative with a term ending March 1, 2023. 2022-05-18 Item 10A Planning Commission Appointment
2022-05-18 Item 10A Planning Commission Appointment Public Comment
11. INFORMATIONAL ITEMS
11A.
Homeless Action Plan Update. Contact Person: Housing Services Manager Gutierrez Receive the oral report.
12. COUNCIL MEMBER INITIATED AGENDA ITEM
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON MAY 25, 2022 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.