City of Encinitas
Regular City Council Meeting - 6:00 p.m.
AGENDA
WEDNESDAY, MAY 25, 2022 -
6:00
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A.
Presentation of Proclamation Declaring National Public Works Week 2022-05-25 Item 04A Proclamation Declaring National Public Works Week 4C.
Presentation by Dudek Arborist Kallstrand on the State of the Urban Forest 2022-05-25 Item 04C State of the Urban Forest Presentation 4D.
Presentation by Luis Valdivia, Marketing Specialist for San Diego County Fair - Heroes Reunite! 2022-05-25 Item 04D San Diego County Fair Presentation - Heroes Reunite! 4B.
Presentation of Proclamation Declaring Arbor Day
2022-05-25 Item 04B Proclamation Declaring April 30, 2022 Arbor Day
3. PLEDGE OF ALLEGIANCE
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Oral Communications will be accepted as outlined above under New Public Comment Procedures. Each speaker is allowed three (3) minutes to address the City Council. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda. 2022-05-25 Item 05 Oral Communications
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Public Comments will be accepted as outlined above under New Public Comment Procedures. Each speaker is allowed three (3) minutes to address the City Council. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Warrants Lists. Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2022-05-25 Item 08B Approval of Warrants List
8C.
Appointments to the Youth Commission. Contact Person: City Clerk Hollywood The City Council approve the Mayor’s recommendations to appoint nine (9) applicants to the Youth Commission with terms ending June 2023. 2022-05-25 Item 08C Appointments to the Youth Commission 8D.
Master Sports Independent Contractor Agreement. Contact Person: Recreation Services Manager Stayton Approve and authorize the City Manager to execute a 36-month agreement with one 24-month renewal option between the City of Encinitas and Master Sports, in conjunction with the City Attorney, in substantial form, for a total contract not to exceed $198,500, to provide sports leagues, camps, and classes through the Parks, Recreation and Cultural Arts Department. 2022-05-25 Item 08D Master Sports Agenda Report
8E.
Brent Stephens DBA Concept Creative LLC Independent Contractor Agreement. Contact Person: Recreation Services Manager Stayton Approve and authorize the City Manager to execute a 36-month agreement with up to one 24-month renewal option between the City of Encinitas and Brent Stephens, DBA Concept Creative LLC, in conjunction with the City Attorney, in substantial form, for a total contract not to exceed $916,050 to provide surf camps and instructional surf programs through the Parks, Recreation and Cultural Arts Department. 2022-05-25 Item 08E Concept Creative LLC Surf Instruction and Camps 8F.
Ida M. Burcham Independent Contractor Agreement. Contact Person: Recreation Services Manager Stayton Approve and authorize the City Manager to execute a 36-month agreement with one 24-month renewal option between the City of Encinitas and Ida M. Burcham, in consultation with the City Attorney, in substantial form, for a total contract not to exceed $127,700 to provide ABC Duplicate Bridge programming through the Parks, Recreation and Cultural Arts Department. 2022-05-25 Item 08F Ida Burcham Agenda Report
8G.
SKT Sports Group DBA Soccer Shots Independent Contractor Agreement. Contact Person: Recreation Services Manager Stayton Approve and authorize the City Manager to execute one 36-month agreement with one 24-month renewal option between the City of Encinitas and SKT Sports Group DBA Soccer Shots, in conjunction with the City Attorney, in substantial form, for a total contract not to exceed $236,550, to provide soccer programming through the Parks, Recreation and Cultural Arts Department. 2022-05-25 Item 08G Soccer Shots Agenda Report
8H.
Legislative position letters submitted to Council for consideration. Contact Person: Senior Management Analyst Piatt Approve supportive position letters for: 1) AB 1640 Office of Planning and Research: regional climate networks: regional climate adaptation and resilience action plans (Ward); 2) AB 1682 Vessels: public safety activities (Boerner-Horvath and Ward); 3) SB 107 Gender-affirming health care (Weiner); and 4) SB 953 Oil and gas leases: state waters: State Lands Commission (Min). 2022-05-25 Item 08H Legislative Position Letters
2022-05-25 Item 08H Legislative Position Letters Public Comment 8I.
Award a contract to RailPros for site analysis, conceptual design and agency coordination work for two at-grade pedestrian and cyclist rail corridor crossings in Leucadia. Contact Person: City Engineer Bankston 1) Authorize the City Manager or designee to execute a contract in substantial form and any necessary amendments and time extensions, in consultation with the City Attorney, with RailPros in amount of $234,696 plus 15 percent contingency of $35,204 for site analysis, conceptual design and agency coordination for two at-grade rail corridor crossings in Leucadia, at a total cost not-to-exceed $269,900; and 2) Adopt City Council Resolution No. 2022-51 titled “A Resolution of the City of Encinitas City Council amending the Fiscal Year 2021-22 Budget” to allocate $44,446 to the Leucadia At-Grade Crossing project. 2022-05-25 Item 08I RailPros At-Grade Crossing Site Analysis Contract 2022-05-25 Item 08I RailPros At-Grade Crossing Site Analysis Contract Public Comment 8J.
Approval of the Minutes of the May 11, 2022, Regular Meeting. Contact Person: City Clerk Hollywood Approve the Minutes.
2022-05-25 Item 08J Minutes
8K.
Approval of Plans and Specifications, and Authorization to Advertise Four Traffic Signal Improvements in the City. Contact Person: Traffic Engineer Bandegan 1) Approve the plans and specifications for the Traffic Signal Improvements at the following intersections: S Vulcan Avenue and Encinitas Boulevard, N Vulcan Avenue and Leucadia Boulevard, Leucadia Boulevard and Quail Gardens Drive, and Santa Fe Drive and Scripps Hospital Driveway; 2) Authorize the advertisement of the Four Signal Improvements Project for construction bids; and 3) Adopt Resolution No. 2022-60 titled, "A Resolution of the City Council of the City of Encinitas Approving the Design and Plans for the Construction of Four Traffic Signal Improvements Projects, pursuant to Government Code Section 830.6." 2022-05-25 Item 08K Four Traffic Signal Improvements
2022-05-25 Item 08K Four Traffic Signal Improvements Public Comments 8L.
Arts Commission Work Plan Outcomes for FY 2021-2022 and Proposed Work Plan for FY 2022-2023. Contact Person: Arts Administrator Murphy 1) Receive final report outcomes regarding the FY 2021-22 Commission for the Arts Work Plan; and 2) Approve the proposed FY 2022-23 Commission for the Arts Work Plan. 2022-05-25 Item 08L Commission for the Arts Work Plans 2021-22 and 2022-23 8M.
Proposed budget amendments increasing revenue received from the San Elijo Joint Powers Authority (SEJPA) and related expenditures in the Information Technology (IT) operating budget for FY 2021-22. Contact Person: IT Project Manager Salmon 1) Adopt City Council Resolution No. 2022-53, titled, “A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2021-22 Budget.” 2022-05-25 Item 08M SEJPA budget adjustments
8N.
Approval of leave of absence of 60 days per Government Code Section 36513(a). Contact Person: Council Member Hinze Approve leave of absence of 60 days per Government Code Section 36513(a). 2022-05-25 Item 08N Council Member Hinze Leave of Absence 8O.
Off-cycle Fiscal Year 2021-22 budget appropriation for Equipment Replacement Fund 623 and Fire Apparatus Fund 624 and authorization to purchase outfitting for fleet equipment and a fire apparatus. Contact Person: Management Analyst Stratakis 1) Adopt Resolution Number 2022-62 titled, “A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2021-22 Budget,” approving an off-cycle appropriation to the Fiscal Year 2021-22 operating budget for the Fleet Equipment Replacement Fund 623 and Fire Apparatus Fund 624; 2) Authorize the purchase of new Fire Patrol Engine in accordance with the quote, for an amount not to exceed $324,000, plus a ten percent contingency of $32,000, for a total amount of $356,000; and 3) Authorize the purchase to complete the outfitting of two (2) dump trucks in accordance with the quote, as well as taxes, fees, and a five percent contingency, for an amount not-to-exceed $90,000. 2022-05-25 Item 08O FY22 Fleet Purchases
8P.
Recommended Projects for SB1 funding (The Road Repair and Accountability Act of 2017) for Fiscal Year 2022-23. Contact Person: Senior Management Analyst Ruess Adopt City Council Resolution No. 2022-50 titled, "Resolution of the City of Encinitas Adopting a List of Projects for Fiscal Year 2022-23 Funded by SB1: The Road Repair and Accountability Act of 2017" 2022-05-25 Item 08P SB1 Road Repair and Accountability Act 8Q.
Approval of Street Lighting Guidelines of the City, and Authorization to Advertise the March 2022 Encinitas HSIP Street Lighting Project. Contact Person: Traffic Engineer Bandegan 1) Approve the Street Lighting Guidelines of the City; 2) Authorize the advertisement of construction bids for retrofitting 555 existing streetlights with new LED lights per new guidelines; and 3) Adopt Resolution No. 2022-61 titled, “A Resolution of the City Council of the City of Encinitas Approving the March 2022 Encinitas HSIP Street Lighting Project, Pursuant to Government Code Section 830.6.” 2022-05-25 Item 08Q Approve Design for Street Lighting Guideline of the City 8R.
An amendment to the existing Civic Solutions, Inc. agreement for discretionary planning contract services from $166,970 to add an additional $275,000 of SANDAG Housing Acceleration Grant Program Funds (“HAP”) for a not-to-exceed amount of $441,970. Contact Person: Senior Management Analyst Noel Authorize the City Manager to amend the current contract agreement with Civic Solutions, Inc. in substantial form, in consultation with the City Attorney, to include a total of $275,000 for discretionary planning support for a total not-to-exceed contract amount of $441,970. 2022-05-25 Item 08R Civic Solutions Contract Amendment
8S.
Adopt a Resolution to approve the COVID-19 Vaccination Wellness Incentive for Members of the Encinitas Firefighter’s Association (EFFA). Contact Person: Human Resources Director Bokosky That the City of Encinitas City Council adopt Resolution 2022-63, titled, “A Resolution of the City of Encinitas City Council Approving the COVID-19 Vaccination Wellness Incentive for the Encinitas Firefighter’s Association.” 2022-05-25 Item 08S Encinitas Firefighters Assosciation Wellness Incentive 8T.
Renewal of the Encinitas Landscape and Lighting District. Contact Person Senior Management Analyst Ruess Adopt City Council Resolution No. 2022-65 titled "Resolution of the City Council of the City of Encinitas, California Declaring Its Intention to Order the Renewal of the Encinitas Landscape and Lighting District for FY 2022-23 and Setting of a Public Hearing on June 15, 2022, Pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California." 2022-05-25 Item 08T Encinitas Landscape and Lighting District 8U.
Award a Construction Contract and a Construction Management and Inspection Contract for the Leucadia Streetscape Safety and Mobility Improvements Project (CS22F). Contact Person: City Engineer Bankston 1) Authorize the City Manager, or designee, to execute a contract in substantial form, and any necessary amendments and time extensions in consultation with the City Attorney, with Blue Pacific Engineering and Construction, in the amount of $1,137,532.50 plus 15 percent contingency of $170,629.88 for a total not-to-exceed construction contract amount of $1,308,162.38 including any future contract amendments for construction of the Leucadia Streetscape Safety and Mobility Improvements Project (CS22F); 2) Authorize the City Manager, or designee, to execute a contract in substantial form, and any necessary amendments and time extensions in consultation with the City Attorney, with Psomas, for construction management and inspection (CM&I) support on the Leucadia Streetscape Safety and Mobility Improvements Project in the amount of $349,876 plus 15 percent contingency of $52,481 for a total not-to-exceed amount of $402,357; and 3) Adopt City Council Resolution No. 2022-52, titled "A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2021-22 Budget" to allocate $700,000 to the Leucadia Streetscape Safety and Mobility Improvements Project. 2022-05-25 Item 08U Award SS BC Construction Contract
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS Public Comments will be accepted as outlined above under New Public Comment Procedures. Each speaker is allowed three (3) minutes to address the City Council. 10A.
Council to hear from applicants and make one appointment to the Planning Commission-Olivenhain Representative to fill an unscheduled vacancy with a term ending March 1, 2023. Contact Person: City Clerk Hollywood 1) Hear each applicant’s qualifications and interest in serving on the Planning Commission–Olivenhain Representative; 2) Discuss as needed; and 3) Make one appointment to fill the unscheduled vacancy on the Planning Commission–Olivenhain Representative with a term ending March 1, 2023. 2022-05-25 Item 10A Planning Commission Appointment
2022-05-25 Item 10A Planning Commission Appointment Public Comment 10B.
City Council review and consideration of the continuation of the Jewish Family Service (JFS) Safe Parking Program at Encinitas Community and Senior Center at 1140 Oakcrest Park Drive for a maximum of 25 vehicles accommodating households living in their cars for an additional year from July 1, 2022, through June 30, 2023. Contact Person: Housing Services Manager Gutierrez 1) Review the Safe Parking Program and consider authorization of extension of the JFS Safe Parking Program at the Encinitas Community & Senior Center for an additional year from July 1, 2022, through June 30, 2023. If proposing an extension of the Program, adopt Resolution No. 2022-59 titled, "A Resolution of the City Council of the City of Encinitas Authorizing a One-year Extension of the Safe Parking Program at the Encinitas Community and Senior Center Located at 1140 Oakcrest Park"; and 2) Review and consider authorization of the First Amendment to the Term of the Use Agreement between City of Encinitas and Jewish Family Service, in substantial form, subject to review and final approval by City Attorney, for the purpose of operating a Safe Parking Program, and authorize the City Manager to execute the agreement. 2022-05-25 Item 10B Safe Parking Program at Encinitas Community and Senior Center 2022-05-25 Item 10B Safe Parking Program at Encinitas Community and Senior Center - Amended 2022-05-23 2022-05-25 Item 10B Safe Parking Program at Encinitas Community and Senior Center Public Comment 10C.
Public Hearing to Receive Testimony Regarding the FY 2022-23 Encinitas Landscape and Lighting District. Contact Person: Senior Management Analyst Ruess NOTE: This item only appears on the agenda because it was legally noticed. This Public Hearing has been continued to the City Council Meeting of June 15, 2022, which begins at 6:00 p.m.
This item only appears on the agenda because it was legally noticed. This Public Hearing has been continued to the City Council Meeting of June 15, 2022, which begins at 6:00 p.m. 10D.
Public Hearing - TransNet Local Street Improvement Program of Projects for Fiscal Years 2022-23 Through 2026-27. Contact Person: Senior Management Analyst Ruess.
NOTE: This item only appears on the agenda because it was legally noticed. This Public Hearing has been continued to the City Council Meeting of June 15, 2022, which begins at 6:00 p.m.
This item only appears on the agenda because it was legally noticed. This Public Hearing has been continued to the City Council Meeting of June 15, 2022, which begins at 6:00 p.m.
11. INFORMATIONAL ITEMS
11A.
Overview of the 2020 Climate Action Plan Annual Report. Contact Person: Sustainability Manager Najera Receive the oral report.
2022-05-25 Item 11A 2020 Encinitas CAP Report - Staff Presentation 11B.
Homeless Action Plan Update. Contact Person: Housing Services Manager Gutierrez Receive the oral report.
2022-05-25 Item 11B Homeless Action Plan Update Presentation 2022-05-25 Item 11B Homeless Action Plan Update Public Comments
12. COUNCIL MEMBER INITIATED AGENDA ITEM
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON JUNE 8, 2022 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.