MINUTES OF THE ENCINITAS CITY COUNCIL REGULAR MEETING
MAY 25, 2022, 6:00 P.M., 505 SOUTH VULCAN AVENUE
In the interest of public health, and consistent with the provisions of Assembly Bill 361 (AB 361) and related resolutions adopted by the City of Encinitas City Council, the City of Encinitas is temporarily taking actions to mitigate the COVID-19 pandemic by holding City Council Meetings electronically.
This was not an in -person meeting.
1. CALL TO ORDER
Mayor Blakespear called the meeting to order at 6:01 p.m.
2. ROLL CALL
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Present: Mayor Catherine S. Blakespear, Deputy Mayor Joe Mosca, Council Members Kellie Shay Hinze, Tony Kranz, and Joy Lyndes
Absent: None
Also present: City Manager Antil, City Attorney Preziosi, Assistant City Manager Campbell, City Engineer Bankston, City Clerk Hollywood, and Deputy City Clerk Weichers,
There being a quorum present, the meeting was in order.
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A. Presentation of Proclamation Declaring National Public Works Week Deputy Mayor Mosca presented the proclamation declaring National Public Works Week.
4B. Presentation of Proclamation Declaring Arbor Day
Council member Kranz presented the proclamation declaring Arbor Day. 4C. Presentation by Dudek Arborist Kallstrand on the State of the Urban Forest Dudek Arborist Kallstrand provided a presentation of the state of the urban forest and responded to questions from the Council.
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SPEAKER:
Jeryl Anne Kessler spoke regarding the Staver project on Melba Road. 4D. Presentation by Luis Valdivia, Marketing Specialist for San Diego County Fair — Heroes Reunite!
San Diego County Fair CEO Carlene Moore presented an overview of the 2022 San Diego County Fair and responded to questions from the Council.
SPEAKER:
Rachel spoke regarding the San Diego County Fair.
ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF
Jeff Vacarro spoke regarding safety and traffic control measures in Olivenhain.
Diane Grace spoke regarding the marijuana victim's alliance website.
JR spoke regarding traffic safety on Saxony Road.
Rick Boyer spoke regarding the Goodson project.
Gia Gonzales Schaake spoke regarding flavored marijuana products.
Natalie Setton spoke regarding public participation and voter access.
Mark Wilcox spoke regarding marijuana and vaping products.
Amy McCord spoke regarding safety and traffic control measures in Olivenhain.
Rachel spoke regarding COVID-19 outbreaks at City Hall and Cal OSHA requirements.
REPORT FROM CLOSED SESSION
No Closed Session meeting was held.
CHANGES TO THE AGENDA
City Clerk Hollywood announced that Item 10B was being removed from the agenda by staff, and the item would be rescheduled for the June 15, 2022, Council meeting.
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8. CONSENT CALENDAR
SPEAKERS:
Tim Bratton spoke regarding Item 081 and at -grade pedestrian crossings.
Kathleen Lees spoke regarding Item 081 regarding at -grade pedestrian crossings and Item 10B regarding commission appointments.
Elena Thompson spoke regarding Item 08H and SIB 107.
Rachelle Collier spoke regarding Item 081 and at -grade pedestrian crossings.
Council Member Kranz removed Items 8H and 81 from the Consent Calendar.
COUNCIL ACTION:
Mosca moved, Hinze seconded to close and adopt the Consent Calendar with the exception of Consent Calendar Items 8H and 81. Motion Carried.
Ayes: Blakespear, Hinze, Kranz, Lyndes, Mosca. Nays: None. 8A. Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood
Recommended Action: Approve.
8B. Approval of the Warrants Lists. Contact Person: Finance Manager Dinh Recommended Action: Staff recommends that the City Council review and approve the warrants.
8C. Appointments to the Youth Commission. Contact Person: City Clerk Hollywood
Recommended Action: The City Council approve the Mayor's recommendations to appoint nine (9) applicants to the Youth Commission with terms ending June 2023.
8D. Master Sports Independent Contractor Agreement. Contact Person:
Recreation Services Manager Stayton
Recommended Action: Approve and authorize the City Manager to execute a 36-month agreement with one 24-month renewal option between the City of Encinitas and Master Sports, in conjunction with the City Attorney, in substantial form, for a total contract not to exceed $198,500, to provide sports leagues, camps, and classes through the Parks, Recreation and Cultural Arts Department.
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23 Brent Stephens DBA Concept Creative LLC Independent Contractor Agreement. Contact Person: Recreation Services Manager Stayton Recommended Action: Approve and authorize the City Manager to execute a 36-month agreement with up to one 24-month renewal option between the City of Encinitas and Brent Stephens, DBA Concept Creative LLC, in conjunction with the City Attorney, in substantial form, for a total contract not to exceed $916,050 to provide surf camps and instructional surf programs through the Parks, Recreation and Cultural Arts Department.
Ida M. Burcham Independent Contractor Agreement. Contact Person:
Recreation Services Manager Stayton
Recommended Action: Approve and authorize the City Manager to execute a 36-month agreement with one 24-month renewal option between the City of Encinitas and Ida M. Burcham, in consultation with the City Attorney, in substantial form, for a total contract not to exceed $127,700 to provide ABC Duplicate Bridge programming through the Parks, Recreation and Cultural Arts Department.
SKT Sports Group DBA Soccer Shots Independent Contractor Agreement.
Contact Person: Recreation Services Manager Stayton
Recommended Action: Approve and authorize the City Manager to execute one 36-month agreement with one 24-month renewal option between the City of Encinitas and SKT Sports Group DBA Soccer Shots, in conjunction with the City Attorney, in substantial form, for a total contract not to exceed $236,550, to provide soccer programming through the Parks, Recreation and Cultural Arts Department.
Approval of the Minutes of the May 11, 2022, Regular Meeting. Contact Person: City Clerk Hollywood
Recommended Action: Approve the Minutes.
Approval of Plans and Specifications, and Authorization to Advertise Four Traffic Signal Improvements in the City. Contact Person: Traffic Engineer Bandegan
Recommended Action: 1) Approve the plans and specifications for the Traffic Signal Improvements at the following intersections: S Vulcan Avenue and Encinitas Boulevard, N Vulcan Avenue and Leucadia Boulevard, Leucadia Boulevard and Quail Gardens Drive, and Santa Fe Drive and Scripps Hospital Driveway; 2) Authorize the advertisement of the Four Signal Improvements Project for construction bids; and 3) Adopt Resolution No. 2022-60 titled, "A Resolution of the City Council of the City of Encinitas Approving the Design and Plans for the Construction of Four Traffic Signal Improvements Projects, pursuant to Government Code Section 830.6." 05/25/22 Regular Meeting Page 4 Mtg. #2022- , Bk#38, Page
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8L. Arts Commission Work Plan Outcomes for FY 2021-2022 and Proposed Work Plan for FY 2022-2023. Contact Person: Arts Administrator Murphy Recommended Action: 1) Receive final report outcomes regarding the FY 2021-22 Commission for the Arts Work Plan; and 2) Approve the proposed FY 2022-23 Commission for the Arts Work Plan.
8M. Proposed budget amendments increasing revenue received from the San Elijo Joint Powers Authority (SEJPA) and related expenditures in the Information Technology (IT) operating budget for FY 2021-22. Contact Person: IT Project Manager Salmon
Recommended Action: 1) Adopt City Council Resolution No. 2022-53, titled, "A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2021-22 Budget."
8N. Approval of leave of absence of 60 days per Government Code Section 36513(a). Contact Person: Council Member Hinze
Recommended Action: Approve leave of absence of 60 days per Government Code Section 36513(a).
80. Off -cycle Fiscal Year 2021-22 budget appropriation for Equipment Replacement Fund 623 and Fire Apparatus Fund 624 and authorization to purchase outfitting for fleet equipment and a fire apparatus. Contact Person:
Management Analyst Stratakis
Recommended Action: 1) Adopt Resolution Number 2022-62 titled, "A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2021-22 Budget," approving an off -cycle appropriation to the Fiscal Year 2021-22 operating budget for the Fleet Equipment Replacement Fund 623 and Fire Apparatus Fund 624; 2) Authorize the purchase of new Fire Patrol Engine in accordance with the quote, for an amount not to exceed $324,000, plus a ten percent contingency of $32,000, for a total amount of $356,000; and 3) Authorize the purchase to complete the outfitting of two (2) dump trucks in accordance with the quote, as well as taxes, fees, and a five percent contingency, for an amount not -to -exceed $90,000. 8P. Recommended Projects for SB1 funding (The Road Repair and Accountability Act of 2017) for Fiscal Year 2022-23. Contact Person:
Senior Management Analyst Ruess
Recommended Action: Adopt City Council Resolution No. 2022-50 titled, "Resolution of the City of Encinitas Adopting a List of Projects for Fiscal Year 2022-23 Funded by SB1: The Road Repair and Accountability Act of 2017"
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8Q. Approval of Street Lighting Guidelines of the City, and Authorization to Advertise the March 2022 Encinitas HSIP Street Lighting Project. Contact Person: Traffic Engineer Bandegan
Recommended Action: 1) Approve the Street Lighting Guidelines of the City; 2) Authorize the advertisement of construction bids for retrofitting 555 existing streetlights with new LED lights per new guidelines; and 3) Adopt Resolution No. 2022-61 titled, "A Resolution of the City Council of the City of Encinitas Approving the March 2022 Encinitas HSIP Street Lighting Project, Pursuant to Government Code Section 830.6."
8R. An amendment to the existing Civic Solutions, Inc. agreement for discretionary planning contract services from $166,970 to add an additional $275,000 of SANDAG Housing Acceleration Grant Program Funds ("HAP") for a not -to -exceed amount of $441,970. Contact Person: Senior Management Analyst Noel
Recommended Action: Authorize the City Manager to amend the current contract agreement with Civic Solutions, Inc. in substantial form, in consultation with the City Attorney, to include a total of $275,000 for discretionary planning support for a total not -to -exceed contract amount of $441, 970.
8S. Adopt a Resolution to approve the COVID-19 Vaccination Wellness Incentive for Members of the Encinitas Firefighter's Association (EFFA).
Contact Person: Human Resources Director Bokosky
Recommended Action: That the City of Encinitas City Council adopt Resolution 2022-63, titled, "A Resolution of the City of Encinitas City Council Approving the COVID-19 Vaccination Wellness Incentive for the Encinitas Firefighter's Association."
8T. Renewal of the Encinitas Landscape and Lighting District. Contact Person Senior Management Analyst Ruess
Recommended Action: Adopt City Council Resolution No. 2022-65 titled "Resolution of the City Council of the City of Encinitas, California Declaring Its Intention to Order the Renewal of the Encinitas Landscape and Lighting District for FY 2022-23 and Setting of a Public Hearing on June 15, 2022, Pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California."
8U. Award a Construction Contract and a Construction Management and Inspection Contract for the Leucadia Streetscape Safety and Mobility Improvements Project (CS22F). Contact Person: City Engineer Bankston Recommended Action: 1) Authorize the City Manager, or designee, to execute a contract in substantial form, and any necessary amendments and 05/25/22 Regular Meeting Page 6 Mtg. #2022- , Bk#38, Page
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time extensions in consultation with the City Attorney, with Blue Pacific Engineering and Construction, in the amount of $1,137,532.50 plus 15 percent contingency of $170,629.88 for a total not -to -exceed construction contract amount of $1,308,162.38 including any future contract amendments for construction of the Leucadia Streetscape Safety and Mobility Improvements Project (CS22F); 2) Authorize the City Manager, or designee, to execute a contract in substantial form, and any necessary amendments and time extensions in consultation with the City Attorney, with Psomas, for construction management and inspection (CM&I) support on the Leucadia Streetscape Safety and Mobility Improvements Project in the amount of $349,876 plus 15 percent contingency of $52,481 for a total not - to -exceed amount of $402,357; and 3) Adopt City Council Resolution No. 2022-52, titled "A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2021-22 Budget" to allocate $700,000 to the Leucadia Streetscape Safety and Mobility Improvements Project.
9. ITEMS REMOVED FROM THE CONSENT CALENDAR
8H. Legislative position letters submitted to Council for consideration. Contact Person: Senior Management Analyst Piatt
Recommended Action: Approve supportive position letters for: 1) AB 1640 Office of Planning and Research: regional climate networks: regional climate adaptation and resilience action plans (Ward); 2) AB 1682 Vessels:
public safety activities (Boerner-Horvath and Ward); 3) SB 107 Gender - affirming health care (Weiner); and 4) SB 953 Oil and gas leases: state waters: State Lands Commission (Min).
COUNCIL ACTION:
Kranz moved, Mosca seconded to approve supportive position letters for: 1) AB 1640 Office of Planning and Research: regional climate networks: regional climate adaptation and resilience action plans (Ward); 2) AB 1682 Vessels: public safety activities (Boerne r-Horvath and Ward); 3) SB 107 Gender -affirming health care (Weiner); and 4) SB 953 Oil and gas leases: state waters: State Lands Commission (Min).
Motion Carried. Ayes: Blakespear, Hinze, Kranz, Lyndes, Mosca.
Nays: None.
81. Award a contract to RailPros for site analysis, conceptual design and agency coordination work for two at -grade pedestrian and cyclist rail corridor crossings in Leucadia. Contact Person: City Engineer Bankston Recommended Action: 1) Authorize the City Manager or designee to execute a contract in substantial form and any necessary amendments and time extensions, in consultation with the City Attorney, with RailPros in amount of $234,696 plus 15 percent contingency of $35,204 for site analysis, conceptual design and agency coordination for two at -grade rail corridor crossings in Leucadia, at a total cost not -to -exceed $269,900; and 05/25/22 Regular Meeting Page 7 Mtg. #2022- , Bk#38, Page
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2) Adopt City Council Resolution No. 2022-51 titled "A Resolution of the City of Encinitas City Council amending the Fiscal Year 2021-22 Budget" to allocate $44,446 to the Leucadia At -Grade Crossing project.
COUNCIL ACTION:
Kranz moved, Lyndes seconded to 1) Authorize the City Manager or designee to execute a contract in substantial form and any necessary amendments and time extensions, in consultation with the City Attorney, with RailPros in amount of $234,696 plus 15 percent contingency of $35,204 for site analysis, conceptual design and agency coordination for two at -grade rail corridor crossings in Leucadia, at a total cost not -to -exceed $269,900; and 2) Adopt City Council Resolution No. 2022-51 titled "A Resolution of the City of Encinitas City Council amending the Fiscal Year 2021-22 Budget" to allocate $44,446 to the Leucadia At -Grade Crossing project. Motion Carried. Ayes: Blakespear, Hinze, Kranz, Lyndes, Mosca. Nays: None.
10. ACTION ITEMS
10A. Council to hear from applicants and make one appointment to the Planning Comm ission-Olivenhain Representative to fill an unscheduled vacancy with a term ending March 1, 2023. Contact Person: City Clerk Hollywood Recommended Action: 1) Hear each applicant's qualifications and interest in serving on the Planning Comm ission—Olivenhain Representative; 2) Discuss as needed; and 3) Make one appointment to fill the unscheduled vacancy on the Planning Commission—Olivenhain Representative with a term ending March 1, 2023.
City Clerk Hollywood presented the agenda report.
APPLICANTS:
Robert Prendergast and Frederick Snedeker spoke. Dan Vaughn was unable to attend but provided a video.
COUNCIL ACTION:
Mosca moved, Blakespear seconded to appoint Robert Prendergast to fill the unscheduled vacancy on the Planning Comm ission-Olivenhain representative. Motion Carried. Ayes: Blakespear, Hinze, Kranz, Mosca. Nays: Lyndes.
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City Clerk Hollywood announced that this item was removed from the agenda by staff and would return to the City Council Meeting on June 15, 2022, which begins at 6:00p.m.
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This item only appears on the agenda because it was legally noticed.
This Public Hearing has been continued to the City Council Meeting of June 15, 2022, which begins at 6:00 p.m.
This item only appears on the agenda because it was legally noticed.
This Public Hearing has been continued to the City Council Meeting of June 15, 2022, which begins at 6:00 p.m.
11. INFORMATIONAL ITEMS
11A. Overview of the 2020 Climate Action Plan Annual Report. Contact Person:
Sustainability Manager Najera
Recommended Action: Receive the oral report.
Sustainability Manager Najera presented the report and responded to questions from the Council.
11 B. Homeless Action Plan Update. Contact Person: Housing Services Manager Gutierrez
Recommended Action: Receive the oral report.
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Housing Services Manager Guiterrez presented the report and responded to questions from the Council.
12. COUNCIL MEMBER INITIATED AGENDA ITEM
There was no Council Member initiated item.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
Council Member Hinze thanked the Council for approving her upcoming maternity leave of absence.
14. CITY MANAGER REPORTS
No report was given.
15. CITY ATTORNEY REPORTS
No report was given.
City Clerk Hollywood reported that there would be a vacancy on the Mobility and Traffic Safety Comm ission-Olivenhain representative.
16. ADJOURNMENT
Mayor Blakespear adjourned the meeting at 9:23 p.m.
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Kathy Hollywood, City Clerk
By: Pete Weichers,
Deputy City Clerk
;,��Qq,afheAe S. Blakespear, Mayor /
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