City of Encinitas
Regular City Council Meeting - 6:00 p.m.
AGENDA
WEDNESDAY, NOVEMBER 16, 2022 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. If needed, Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda.
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Minutes of the October 26, 2022, Regular Meeting. Contact Person: City Clerk Hollywood Approve the Minutes.
2022-11-16 Item 08B Minutes
8C.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2022-11-16 Item 08C Approval of Warrants List
8D.
Authorization for the destruction of specific, non-essential, non-permanent records. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Deputy City Clerk Weichers Adopt Resolution 2022-108 titled, "A Resolution of the City Council of the City of Encinitas, California Authorizing the Destruction of Specific Non-Essential, Non-Permanent Records in Accordance the City's Records Retention Schedule and the Government Code." 2022-11-16 Item 08D Destruction of Records
8E.
Reject bids for Leucadia Streetscape Segment C West Improvements project (CS23D). Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. Today’s action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change to the environment. Contact Person: Director of Engineering Bankston 1) Reject all bids from the October 19, 2022, bid opening for the Leucadia Streetscape Segment C West Improvements project (CS23D); and 2) Authorize staff to re-advertise and rebid Leucadia Streetscape Segment C West Improvements project (CS23D). 2022-11-16 Item 08E Streetscape seg. C - Reject All Bids 8F.
Award a construction contract for the Highway Safety Improvement Program (HSIP) Cycle 8 Citywide LED Replacement Project (CS17H). Environmental Considerations: It has been determined that the proposed project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (c) of the CEQA Guidelines. This section exempts projects characterized as minor alterations to public facilities, involving negligible or no expansion of the existing use. Traffic control features are proposed on existing public streets but do not create additional automobile lanes. The proposed project meets the criteria for this exemption. Contact Person: Engineer Massoudi Authorize the City Manager, or designee, to execute a contract in substantial form and any necessary amendments and time extensions, in consultation with the City Attorney, with Servitek Electric, Inc. in the amount of $426,517 plus 15 percent contingency of $63,978 for a total construction contract not-to-exceed amount of $490,495 for purchasing the LED luminaires and replacement of existing pedestrian, safety, and street lighting fixtures with new LED fixtures in the City of Encinitas. 2022-11-16 Item 08F Award HSIP Citywide LED Replacement Project Contract-CS17H 8G.
Exclusive Negotiation and Right of Entry Agreement (ENA) with North Coast Repertory Theatre ("NORTH COAST") to build a performing arts theatre on Lot 16 at the Encinitas Ranch Town Center and authorize the City Manager in coordination with the City Attorney to accept the Irrevocable Offer of Dedication (IOD) on the Parcel pending the outcome of the negotiations. Environmental Considerations: The action considered is exempt from the California Environmental Quality Act, (CEQA), because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Director of Parks, Recreation, and Cultural Arts Karlen 1) Authorize the Mayor to execute the one-year Exclusive Negotiation and Right of Entry Agreement, in coordination with the City Attorney, with North Coast Repertory Theatre; and 2) Authorize the City Manager in coordination with the City Attorney, to proceed with the acceptance of the IOD on the Parcel pending the outcome of the negotiations. 2022-11-16 Item 08G North Coast Repertory Theatre Right of Entry 8H.
Consider the filing of an application for Permanent Local Housing Allocation ("PLHA") funds with the California Department of Housing and Community Development ("HCD") for a five-year estimate of $936,264 with an application filing deadline of November 30, 2022. Environmental Considerations: The action being considered by the City Council is exempt from environmental review pursuant to General Rule, Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines since there would be no possibility of a significant effect on the environment. In addition, the request is exempt from environmental review pursuant to CEQA Guidelines Section 15378(b)(5), which exempts organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment in that the request is an administrative activity to file an application for grant funding with a State entity and is not considered a "project" under CEQA. Contact Person: Senior Planner Dacey Adopt Resolution No. 2022-114 titled, "A Resolution of the City Council of the City of Encinitas authorizing the application and adopting the Permanent Local Housing Allocation (PLHA) Plan for the Permanent Local Housing Allocation Grant Program." 2022-11-16 Item 08H PLHA Grant Application
2022-11-16 Item 08H PLHA Grant Application - Public Comment 8I.
Professional Services Agreement between the City of Encinitas and Kimley-Horn and Associates, Inc., to complete the amendments to the Housing Element of the General Plan to comply with Government Code Section 65863 and consistent with Program 1E of the Housing Element to ensure that adequate sites remain available throughout the planning period (2021-2029). Environmental Considerations: This action is exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15378(b)(5), which exempts organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. The Housing Element Update resulting from the work effort will require compliance with CEQA prior to decision by Council Contact Person: Senior Planner Dacey .
Approve the Professional Services Agreement between the City of Encinitas and Kimley-Horn and Associates, Inc. in an amount not-to-exceed $555,000, and authorize the City Manager to execute the same, subject to the review and final approval of the City Attorney. 2022-11-16 Item 08I Housing Element Update Contract
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. 10A.
Introduce City Council Ordinance No.2022-18 titled, "An Ordinance of the City Council of the City of Encinitas, California, amending Chapters 12.01, 12.08, 12.12, 12.16, 12.20 and 2.28 of the Encinitas Municipal Code." Environmental Considerations: The action considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Human Resource Analyst III Chase Staff recommends that City Council introduce Ordinance No. 2022-18 titled, "An Ordinance of the City Council of the City of Encinitas, California Amending Chapters 12.01, 12.08, 12.12, 12.16, and 12.20 and 2.28 of the Encinitas Municipal Code." 2022-11-16 Item 10A Position Changes Ordinance Intro
10B.
Proposed Development Services personnel changes and a resolution amending the City of Encinitas job classifications and pay ranges to add a Homeless Solutions Manager position. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Development Services Director Sapa’u 1) Approve the addition of a Homeless Solutions Manager in the Development Services Department; and 2) Adopt Resolution No. 2022-116 titled "A Resolution of the City of Encinitas City Council Approving Titles and Pay Ranges for the City of Encinitas for Fiscal Year 2022-2023." 2022-11-16 Item 10B Homeless Solutions Manager
2022-11-16 Item 10B Homeless Solutions Manager - Public Comment 10C.
Safety and Mobility Enhancements on La Costa Avenue. Environmental Considerations: The action being considered by City Council is exempt from the California Environmental Quality Act (CEQA) because receiving a report and providing direction on design options is not a "project" per Section 15378(b)(5) of the CEQA Guidelines. Contact Person: Traffic Engineer Bandegan 1) Receive and approve La Costa Avenue and Vulcan Avenue Analysis including intersection control alternatives; 2) Approve staff recommendation to prepare a concept design for a new cross section on La Costa Avenue that creates a new Two Way Left Turn Lane (TWLTL) between Interstate 5 and Vulcan Avenue and adds sidewalks; and 3) Provide direction to staff regarding intersection control options at the North Vulcan Avenue and Sheridan Road intersections and implementing future safety and mobility enhancements. 2022-11-16 Item 10C La Costa Ave Corridor Safety & Mobility Enhancements 2022-11-16 Item 10C La Costa Ave Corridor Safety & Mobility Enhancements - Public Comments 10D.
Authorization for the County of San Diego and San Diego County Sheriff’s Department to install and operate Automated License Plate Reader (LPR) cameras on traffic signals in the City using Reckor Systems Inc. equipment. Environmental Considerations: The action considered is exempt from the California Environmental Quality Act, (CEQA), because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Sheriff’s Captain Lopez 1) Authorize the City Manager to enter into a Right of Entry agreement with the County of San Diego and the San Diego County Sheriff's Department in conjunction with the City Attorney, in substantial form to place five fixed LPR cameras on City Traffic Signals; and 2) Authorize the City Manager to reimburse the County of San Diego and the San Diego County Sheriff's Department in the amount of $30,226 for up to seven cameras, licensing and service fees for three years and $10,080 for the cellular service fees for up to seven cameras for three years. 2022-11-16 Item 10D LPR Cameras
2022-11-16 Item 10D LPR Cameras - Public Comment
10E.
Creation of a community Infrastructure Task Force (ITF). Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. Today’s action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change to the environment. Contact Person: City Manager Antil The infrastructure subcommittee (Lyndes and Mosca) recommend that the City Council proceed with the formation of a one-year community task force to evaluate the City's infrastructure (roads, bridges, facilities, etc.) backlog, prioritization, and anticipated financial needs and opportunities for funding for future infrastructure. 2022-11-16 Item 10E Infrastructure Task Force Committee
11. INFORMATIONAL ITEMS
11A.
Leucadia At-Grade Crossing Update. Contact Person: Principal Engineer Widelski Receive the oral report.
12. COUNCIL MEMBER INITIATED AGENDA ITEM – NONE
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT CITY COUNCIL MEETINGS ARE A SPECIAL MEETING ON DECEMBER 13, 2022, AND A REGULAR MEETING ON DECEMBER 14, 2022 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.