City of Encinitas
Regular City Council Meeting AMENDED (Item 8G Amended) - 6:00 p.m.
AGENDA
WEDNESDAY, MAY 10, 2023 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A.
Presentation by Luis Valdivia, Marketing Specialist Regarding the 2023 San Diego County Fair – “Get Out There!” 2023-05-10 Item 04A San Diego County Fair Presentation - Get Out There
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda. 2023-05-10 Item 05 - Oral Communications
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Minutes of the April 12, 2023, Special Meeting; April 12, 2023, Regular Meeting; April 19, 2023, Special Meeting; April 19, 2023, Regular Meeting; April 26, 2023, Special-Closed Session Meeting; and April 26, 2023, Regular Meeting. Contact Person: City Clerk Hollywood Approve the Minutes.
2023-05-10 Item 08B Minutes
8C.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2023-05-10 Item 08C Approval of Warrants List
8D.
Memorandum of Understanding between the City of Encinitas and Cardiff 101 Main Street for a community special event. Environmental Considerations: The action considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Special Events and Projects Supervisor Buck Approve and authorize the City Manager in coordination with the City Attorney, to execute a Memorandum of Understanding (MOU) in substantial form, between the City of Encinitas and Cardiff 101 Main Street to host the 17th Annual Cardiff Dog Days of Summer on Sunday, July 16, 2023, at Encinitas Community Park. 2023-05-10 Item 08D Cardiff 101 MOU
8E.
Memorandum of Understanding between the City of Encinitas and the Encinitas Historical Society for a community special event. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment. Contact Person: Special Events and Projects Supervisor Buck Approve and authorize the City Manager in coordination with the City Attorney, to execute a Memorandum of Understanding (MOU) in substantial form, between the City of Encinitas and the Encinitas Historical Society to host the Heritage Tree Lighting on Friday, December 1, 2023. 2023-05-10 Item 08E Encinitas Historical Society Heritage Tree Lighting MOU 8F.
Emergency Repairs Declaration for mold remediation and roof repairs to Encinitas Fire Station #5, 540 Balour Drive. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Senior Management Analyst Stratakis Authorize emergency repairs to Fire Station #5 under the Emergency Declaration. 2023-05-10 Item 08F Emergency Declaration FST#5
8G.
Recreation Instructor Agreement for Independent Contract Services - CLHK Incorporated DBA Encinitas Beach Kids. Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Recreation Services Manager Hamer Approve and authorize the City Manager to execute a 36-month agreement with up to one 24-month renewal option between the City of Encinitas and CLHK Incorporated DBA Encinitas Beach Kids, in conjunction with the City Attorney, in substantial form, for a total contract not to exceed $706,200 to provide beach camp programs through the Parks, Recreation, and Cultural Arts Department. 2023-05-10 Item 08G Beach Kids Independent Contractor Agreement - Amended 05-05-23 8H.
Animal Services Agreement with the San Diego Humane Society. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Sr. Management Analyst Lisenbee Authorize the City Manager in coordination with the City Attorney, to execute the renewal of the agreement in substantial form, between the City of Encinitas and San Diego Humane Society for three years, commencing on July 1, 2023, with an option to extend, upon mutual agreement, for two additional one-year terms. 2023-05-10 Item 08H Animal Services Agreement with San Diego Humane Society 8I.
El Portal Undercrossing Mosaic Design Approval. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Arts Administrator Murphy Accept the Commission for the Arts' recommendation and vote to approve the El Portal Undercrossing mosaic design for fabrication. 2023-05-10 Item 08I El Portal Undercrossing Mosaic Design Approval
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Youth Commission Applicant Interviews and Appointment. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. This item does not relate to the Climate Action Plan. Contact Person: City Clerk Hollywood The City Council to hear from applicants and then approve the Mayor's recommendations to appoint nine (9) applicants to the Youth Commission with terms ending June 2024. 2023-05-10 Item 10A Youth Commission Applicants & Appointments - Redacted 2023-05-10 Item 10A Youth Commission Applicants & Appointments - Public Comment
11. INFORMATIONAL ITEMS – NONE To speak on informational items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
12. COUNCIL MEMBER INITIATED AGENDA ITEM – NONE To speak on Council Initiated Items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON MAY 17, 2023 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.