City of Encinitas
Regular City Council Meeting - 6:00 p.m.
AGENDA
WEDNESDAY, MAY 24, 2023 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A.
Proclamation for Gun Violence Awareness Day
2023-05-24 Item 04A Proclamation for Gun Violence Awareness Day 4B.
Presentation of Proclamation Declaring National Public Works Week 2023-05-24 Item 04B Proclamation for National Public Works Week 4C.
Senior Citizen of the Year Award and Lifetime Achievement Award presented by the Senior Citizen Commission in partnership with the Encinitas Rotary Club 4D.
John Byom with North Coastal Prevention Coalition to present trophy to Deputy Wells
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda.
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a "PINK" speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Minutes of the May 10, 2023, Regular Meeting. Contact Person: City Clerk Hollywood Approve the Minutes.
2023-05-24 Item 08B Minutes
8C.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2023-05-24 Item 08C Approval of Warrants List
8D.
Grant application for the Federal Highway Administration’s (FHWA) Charging and Fueling Infrastructure (CFI) Grant Program for a Public Electric Vehicle Charging Station Project. Environmental Considerations: The action being considered by the City Council is not subject to the California Environmental Quality Act (CEQA) because it is not a "project" per Section 15378(b)(5) of the CEQA Guidelines. The action authorizes staff to implement an organizational or administrative activity of government that by itself will not result in a direct or indirect physical change in the environment. Contact Person: Sustainability Manager Najera Authorize the City Manager, or designee, to apply for, accept, and administer funding from the FHWA CFI Grant Program for a Public Electric Vehicle Charging Station Project. 2023-05-24 Item 08D EV Charging Grant App
2023-05-24 Item 08D EV Charging Grant App - Memo Posted 052224 8E.
Amendment No. 3 to the Agreement with Essenco Inc. to provide catered meals for the Senior Nutrition Program. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Recreation Services Manager Hamer Approve and authorize the City Manager to execute a one-year amendment between the City of Encinitas and Essenco, Inc., in conjunction with the City Attorney, in substantial form, to provide meals to seniors at the Encinitas Senior Center for a total contract cost not to exceed $360,325. 2023-05-24 Item 08E Amendment to Essenco Agreement
8F.
Request to waive city fees for the Silver Age Yoga Outreach (SAYCO) Program held at the Encinitas Library Community Room and Cardiff Sports Park. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Recreation Services Manager Hamer 1) Approve waiving room rental and staffing fees for SAYCO to offer a one-hour senior yoga class at the Encinitas Library Community Room one day a week for a period of one year beginning July 1, 2023, and ending June 30, 2024; and 2) Approve waiving commercial use permit fees for SAYCO, for calendar years 2023 and 2024, to offer a one-hour senior yoga class at the Cardiff Sports Park Expansion area two days a week. 2023-05-24 Item 08F Silver Age Yoga Fee Waiver Request
8G.
Senior Citizen Commission Work Plan Outcomes for Fiscal Year 2022-23 and Proposed Work Plan for Fiscal Year 2023-24. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Recreation Center Manager Goodsell 1) Receive final reported outcomes for the Fiscal Year 2022-23 Senior Citizen Commission Work Plan; and 2) Approve the proposed FY 2023-24 Senior Citizen Commission Work Plan. 2023-05-24 Item 08G Senior Citizen Commission Work Plan FY2022-23 and FY2023-24 8H.
Memorandum of Understanding between the City of Encinitas and the San Diego Music Society to provide the Music by the Sea concert series. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Arts Supervisor Roberts Approve and authorize the City Manager in coordination with the City Attorney, to execute a Memorandum of Understanding (MOU) in substantial form, between the City of Encinitas and the San Diego Music Society (SDMS) to provide a music concert series (Music by the Sea) for the community from November 3-June 14, 2023-2024. 2023-05-24 Item 08H San Diego Music Society MOU
8I.
Approval of Encina Wastewater Authority Fiscal Year 2023/24 Operating and Capital Improvement Budgets. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Senior Management Analyst Stratakis Adopt Resolution No. 2023-53 titled, "A Resolution of the City Council of the City of Encinitas Approving the Fiscal Year 2023-24 Operating and Capital Improvement Budgets of the Encina Wastewater Authority in Accordance with the Joint Powers Basic Agreement." 2023-05-24 Item 08I EWA FY24 Budget
8J.
Recommended Projects for SB1 Funding (The Road Repair and Accountability Act of 2017) for Fiscal Year 2023-24. Environmental Considerations: The action being considered by the City Council is not subject to the California Environmental Quality Act (CEQA) because it is not a "project" per Sections 15060(c)(3) and 15378(b)(5) of the CEQA guidelines. The action authorizes staff to implement an organizational or administrative activity of government that by itself will not result in a direct or indirect physical change in the environment. Contact Person: Management Analyst Brown The Road Repair and Accountability Act of 2017."
2023-05-24 Item 08J SB1 Recommended Project List
2023-05-24 Item 08J SB1 Recommended Project List - Public Comment 8K.
Amendment No. 2 to Agreement with Dudek for Regulatory Permitting, Coastal Development Permit, and CEQA Consulting Services. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Senior Management Analyst Stratakis City Council to authorize the City Manager to execute Amendment No. 2 with Dudek for Regulatory Permitting, Coastal Development Permit, and CEQA Consulting Services, in conjunction with the City Attorney in substantial form, increasing the original agreement not-to-exceed amount of $151,400 by $94,000, for a total not to exceed amount of $245,400 for an additional two-year term. 2023-05-24 Item 08K Dudek Amendment #2
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Public Hearing to Receive Testimony Regarding the FY 2023-24 Encinitas Landscape and Lighting District. Environmental Considerations: The action being considered by the City Council is not subject to the California Environmental Quality Act (CEQA) because it is not a "project" per Sections 15378(c)(3) and 15378(b)(5) of the CEQA Guidelines. The action authorizes staff to implement an organizational or administrative activity of government that by itself will not result in a direct or indirect physical change in the environment. Contact Person: Senior Management Analyst Yum 1) Conduct a public hearing to receive testimony regarding the FY 2023-24 Encinitas Landscape and Lighting District (ELLD) Annual Engineer's Report; and 2) Adopt City Council Resolution No. 2023-17 titled, "Resolution of the City Council of the City of Encinitas, California Renewing the Encinitas Landscape and Lighting District (Zones A, B, C, D, E, F, G, & H), confirming the Fiscal Year 2023-24 Engineer's Report and Ordering the Transmission of Charges to the County Auditor for Collection." 2023-05-24 Item 10A ELLD Public Hearing
10B.
Public Hearing and Consideration of Adopting Parks and Recreation User Fee Adjustments; and Establishing the Pass-Through of Actual Credit/Debit Card Transaction and Recreation Software Processing Fees; and annual CPI adjustments. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Contact Person: Director of Parks, Recreation and Cultural Arts Karlen 1) Adopt the Parks and Recreation user fees as recommended by the Parks and Recreation Commission with the addition of cancellation fees for Recreation Programs; 2) Adopt the establishment of pass-through of actual credit card and debit card transaction processing fees and permit processing fees through the registration software, effective July 1, 2023; 3) Adopt a fee adjustment each fiscal year by the Consumer Price Index (CPI) of the San Diego Region for the prior calendar year. The CPI will adjust as needed to reflect operational changes beginning July 1, 2024, and on the first day of each July thereafter; and 4) Approve City Council Resolution No. 2023-59, titled, "A Resolution of the City Council of the City of Encinitas Amending the Parks and Recreation User Fees." 2023-05-24 Item 10B Parks and Recreation Fees Public Hearing 2023-05-24 Item 10B Parks and Recreation Fees Public Hearing - Staff Presentation 2023-05-24 Item 10B Parks and Recreation Fees Public Hearing - Public Comment 10C.
California Department of Housing and Community Development ("HCD") Permanent Local Housing Allocation ("PLHA") Award in the amount of $665,494 and budget amendment to appropriate funds to the Homeless Action Plan Implementation (WC23D) work project. Environmental Considerations: The action being considered by the City Council is exempt from environmental review pursuant to General Rule Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines since there would be no possibility of a significant effect on the environment. In addition, the request is exempt from environmental review pursuant to CEQA Guidelines Section 15378(b)(5), which exempts organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment in that the request is an administrative activity to receive grant funding from a State entity and is not considered a "project" under CEQA. Contact Persons: Senior Planner Dacey and Homeless Solutions Manager Gonzales 1) Receive California Department of Housing and Community Development ("HCD") Permanent Local Housing Allocation ("PLHA") Grant Award in the amount of $665,494; and 2) Adopt Resolution No. 2023-45, titled "A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2022-23 Budget," appropriating Permanent Local Housing Allocation Grant funds to the Homeless Action Plan Implementation (WC23D) work project. 2023-05-24 Item 10C HCD PLHA Grant Fund
2023-05-24 Item 10C HCD PLHA Grant Fund - Public Comment 10D.
Summary (street) vacation and dedication of portions of public road right-of-way of California Street and 13th Street located adjacent to Lot 1 of Tract 4485 (1019 Summer Holly Lane), intersecting Rancho Santa Fe Road. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines, which involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Principal Engineer Strizic Adopt City Council Resolution No. 2023-61, titled "A Resolution of the City Council of the City of Encinitas, California, Approving the Summary Vacation of Unused Portions of Public Right-of-Way of California and 13th Streets Adjacent to Lot 1 of Tract 4485, Intersecting Rancho Santa Fe Road Adjacent to 1019 Summer Holly Lane." 2023-05-24 Item 10D Street Vacation 1019 Summer Holly Lane 2023-05-24 Item 10D Street Vacation 1019 Summer Holly Lane - Staff Presentation
11. INFORMATIONAL ITEMS – NONE To speak on informational items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
12. COUNCIL MEMBER INITIATED AGENDA ITEM – NONE To speak on Council Initiated Items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON JUNE 14, 2023 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.