City of Encinitas
Regular City Council Meeting - 6:00 p.m.
AGENDA
WEDNESDAY, AUGUST 23, 2023 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A.
Presentation of Proclamation to Leslie Kulchin Saldana the outgoing San Dieguito Academy Foundation Executive Director. 4B.
Presentation of Proclamation to Jennifer Haskett, North County Justice Allies Secretary declaring August 31, 2023, as Overdose Awareness Day. 2023-08-23 Item 04B Overdose Awareness Day Proclamation
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda.
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Minutes of the August 9, 2023, Special-Closed Session Meeting, and August 9, 2023, Regular Meeting. Contact Person: City Clerk Hollywood Approve the Minutes.
2023-08-23 Item 08B Minutes
8C.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2023-08-23 Item 08C Approval of Warrants List
8D.
Acceptance of the FY 2021-22 Pavement Rehabilitation Overlay and Slurry Seal Project (CS22A). Contact Person: Senior Engineer Cabrera Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. 1) Authorize the filing of the Notice of Completion for the subject project; 2) Authorize the release of the payment bond in full upon the recording of the Notice of Completion; 3) Authorize the release of the performance bond in full one (1) year after the recording of the Notice of Completion; 4) Adopt City Council Resolution No. 2023-87, titled “A Resolution of the City Council of the City of Encinitas, California, Accepting the FY 2021-22 Pavement Rehabilitation Overlay and Slurry Seal Project (CS22A)” as complete to the satisfaction of the City. 2023-08-23 Item 08D FY21-22 Pavement Rehab NOC
8E.
Award a Construction Contract for the Santa Fe Drive Corridor Improvements Project – Western Phase (CS19E). Contact Person: Principal Engineer Widelski Environmental Considerations: The project was determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA Guidelines, which exempts projects characterized as minor alterations to existing public facilities, involving negligible or no expansion of the existing use.? The types of existing facilities include public streets where sidewalks, bicycle lanes, pedestrian crossings other similar alterations are proposed but do not create additional automobile lanes. 1) Authorize the City Manager, or designee, to execute a contract in substantial form, and any necessary amendments and time extensions in consultation with the City Attorney, with Tri-Group Construction Development, Inc., in the amount of $4,150,000 plus 15-percent contingency ($622,500) for a total not-to-exceed construction contract amount of $4,772,500 including any future contract amendments for construction of the Santa Fe Drive Corridor Improvements Project – Western Phase (CS19E); 2) Authorize the City Manager, or designee, to execute an agreement in substantial form and any necessary amendments and time extensions, in consultation with the City Attorney, with Kleinfelder Construction Services, Inc., for construction support on the Santa Fe Drive Corridor Improvements Project – Western Phase in the amount of $450,312 plus 15 percent contingency ($67,547) for a total not-to-exceed amount of $517,859; and 3) Adopt City Council Resolution No. 2023-101, titled “A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2023-24 Budget” to increase the Santa Fe Drive Corridor Improvements Project – Western Phase (CS19E) project budget by $3,090,000. 2023-08-23 Item 08E Santa Fe West Contract Award
8F.
Approval of agreement with ViaTRON Systems, Inc. to perform digitizing of paper files, microfiche aperture cards, 35MM fiche, and 16MM fiche images. Contact Person: Senior Management Analyst Noel Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Authorize the City Manager, or designee, in consultation with the City Attorney, to execute an agreement with ViaTRON Systems, Inc. for Laserfiche content management and business process automation, in substantial form, in an amount not to exceed $25,000 each year for a four-year term, with options to extend, upon mutual consent, for two (2) additional one-year terms. The total not to exceed agreement cost is $150,000 for the six-year term including the additional one-year terms. 2023-08-23 Item 08F Scanning Services Contract
8G.
Designation of a voting delegate for the League of California Cities (LCC) Annual Conference, September 20-22, 2023. Contact Person: Executive Assistant Blease Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
City Council adopt Resolution 2023-104, titled “A Resolution of the City Council of the City of Encinitas, California, designating Council Member Blackwell as the City’s voting delegate at the League of California Cities Annual Conference to be held September 20-22, 2023.” 2023-08-23 Item 08G LCC Voting Delegate
8H.
State of California Department of Recreation, Division of Boating and Waterways (DBW) Grant in the amount of $3,833,333 for the San Diego Shoreline Projection Project (WB16C) and Proposed Fiscal Year 2022-23 Budget Amendment. Contact: Coastal Zone Program Administrator Mierau Environmental Considerations: The current action considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because the budget appropriation is not considered a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. 1) Accept $3,833,333 in state grant funds from DBW for the San Diego Shoreline Projection Project (WB16C); and 2) Adopt City Council Resolution No. 2023-94, titled "A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2022-23 Adopted Budget" 2023-08-23 Item 08H USACE Budget Appropriations Report
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Continued public hearing to consider a timely-filed appeal by Encinitas Community Collective of the Planning Commission’s approval of Lennar Homes of California, LLC’s Density Bonus, Design Review Permit, Condominium Tentative Map, and Coastal Development Permit for the construction of a 149-unit (134 market-rate units and 15 "very low" income affordable units) townhome community (for-sale units) consisting of 16 individual three-story residential buildings and one (1) amenity building. The project also includes site amenities and grading, hardscape, stormwater, and landscaping improvements for APPEAL-006297-2023; MULTI-005158-2022; DR-005160-2022; SUB-005159-2022; SUB-005391-2022; and CDP-005161-2022 located at the northeast corner of Piraeus Street and Plato Place; (APNs) 254-144-01 & 216-110-35. Environmental Considerations: An Environmental Impact Report (EIR) was prepared to analyze the potential environmental effects of the project. In accordance with the California Environmental Quality Act (CEQA), the draft EIR was published for a 60-day public and agency review period on December 9, 2022 to February 6, 2023. Comments received during the public review period and corresponding responses are included in the Final EIR. Responses were received fromAn Environmental Impact Report (EIR) was prepared to analyze the potential environmental effects of the project. In accordance with the California Environmental Quality Act (CEQA), the draft EIR was published for a 60-day public and agency review period on December 9, 2022 to February 6, 2023. Comments received during the public review period and corresponding responses are included in the Final EIR. Responses were received from one federal agency (U.S. Fish and Wildlife Service); two state agencies (California Department of Transportation (Caltrans); California Department of Fish and Wildlife (CDFW)); one organization (Encinitas Community Collective); and 49 individuals (several whom submitted multiple comment letters). Following the close of the public review period, one additional letter was received from an organization, and one additional letter was received from an individual.
Through the analysis provided in the EIR, it was determined that the project would result in the following significant impacts unless mitigation measures are incorporated to reduce the environmental impacts to less than significant levels, with the exception of transportation, which was determined to be significant and unavoidable:
• Air Quality
• Biological Resources
• Cultural Resources
• Geology/Soils (Paleontological Resources)
• Noise
• Tribal Cultural Resources
• Wildfire
The impacts to air quality are associated with potential health risks to project residents due to Diesel Particulate Matter originating from proximity to Interstate 5. The impacts to biological resources are associated with direct and indirect impacts to species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the CDFW or USFWS. With respect to cultural resources and tribal/cultural resources and geology and soils, construction activity may impact potential historical, archaeological, and paleontological resources within the project area. The impacts to noise are associated with future residents’ exposure to Interstate 5. Impacts to wildfire activity were associated with potentially significant risk due to slope, prevailing winds, and other factors.
For all the above impacts, mitigation measures are identified in the EIR to reduce the environmental effects to less than significant levels. The Mitigation Monitoring and Reporting Program (MMRP) is included as part of Attachment 2 and provides additional details of the required environmental mitigation measures.
Through the analysis provided in the EIR, it was determined that the project would have significant and unavoidable transportation impacts related to Vehicle Miles Traveled (VMT) that cannot be fully mitigated. The project includes mitigation to reduce these impacts such as including various Transportation Demand Management (TDM) measures, but the VMT impacts would remain significant and unavoidable.
Once significant impacts have been identified, CEQA and the CEQA Guidelines Sections 15043 and 15093 require that certain findings be made before project approval to justify the unavoidable transportation impact. The City of Encinitas ("City") must adopt a Statement of Overriding Considerations, which allows a lead agency to cite a project’s general economic, social or other benefits as justification for choosing to allow the occurrence of specified significant environmental effects that have not been avoided. The CEQA provisions require the agency to provide in writing the specific reasons to support its action to approve the project with a Statement of Overriding Considerations (included as a part of), indicating that the project’s benefits must outweigh the unavoidable significant effects. The overriding considerations must be supported by substantial evidence.
The project would require the adoption of a Statement of Overriding Considerations. The statement provides the lead agency’s views on the ultimate balancing of the merits of approving a project despite its environmental impact. Although the project would have a significant and unavoidable transportation impact, it would also result in a number of public benefits associated with the development of the project site:
SOCIAL BENEFITS
1. The project would provide visual and functional compatibility with adjacent residential neighborhoods, other nearby land uses, development, and natural features.
2. The project would create a walkable environment that promotes and enhances the pedestrian experience through the site by providing safe and convenient walkways, as well as an onsite area for social gathering and interaction.
ECONOMIC BENEFITS
1. The project would provide affordable housing within the project for low-income families, thereby helping to meet the state-mandated affordable housing requirements and further encouraging diversity within the community.
2. The project would provide additional new residential housing opportunities within the Encinitas community, thereby addressing the local and state housing crisis and helping to meet regional and local housing mandates.
ENVIRONMENTAL BENEFITS
1. The project would provide at least the minimum number of units and housing opportunities that are consistent with the goals of the adopted City of Encinitas Housing Element Update, while minimizing environmental effects and protecting surrounding natural and aesthetic resources.
2. The project would preserve the vegetation and habitat on the 4.95-acre parcel located adjacent to the north of the development area and would prepare a long-term management plan to provide an entity and endowment funding to maintain such open space in perpetuity.
3. The project would provide for the design of buildings, public spaces, and uses that enhance and respect the scenic nature of the I-5 corridor and the coastal environment.
Staff concludes that a Statement of Overriding Consideration is appropriate. The EIR identified all unavoidable significant transportation (VMT) impacts could not be avoided or substantially lessened. The alternatives evaluated in the EIR either would not avoid or substantially lessen the significant and unavoidable transportation impacts or would be infeasible. Each of the above-listed benefits of the project is sufficient by itself to conclude that the project is justified despite the impacts of the project.
Contact Person: Assistant Director of Development Services Colamussi Recommended Action: Adopt draft City Council Resolution No. 2023-72, titled, "A Resolution of the City Council of the City of Encinitas, California, Denying an Appeal and Affirming the Planning Commission's Decision on May 18, 2023 to Adopt Resolution No. PC 2023-09 Certifying the Final Environmental Impact Report, Adopting the Mitigation Monitoring and Reporting Program, and Making the Required CEQA Findings Including Findings of Overriding Considerations, and to Adopt Resolution No. PC 2023-08 Approving a Density Bonus Tentative Map, Design Review Permit, and Coastal Development Permit to Construct a 149-Unit Townhome Community, Grading/Site/Landscaping Improvements, and One Temporary Construction Trailer for the Property Located at the Corner of Piraeus Street And Plato Place (CASE NOS. MULTI-005158-2022, DR-005160-2022, SUB-005159-2022, & CDP-005161-2022; APNs: 254-144-01-00 & 216-110-35-00 (Off-site Preserve)" denying the appeal and affirming the Planning Commission's decision to adopt Resolution No. PC-2023-09, dated May 18, 2023, certifying the final Environmental Impact Report, adopting the Mitigation Monitoring and Reporting Program, and making the required CEQA findings including findings of overriding considerations and to adopt Resolution No. PC 2023-08 approving a Density Bonus Tentative Map, Design Review Permit, and Coastal Development Permit to construct a 149-unit townhome community, grading/site/landscaping improvements, and one temporary construction trailer. 2023-08-23 Item 10A Piraeus Point Appeal - Agenda Report 2023-08-23 Item 10A Piraeus Point Appeal - Attachment 1 Reso 2023-72 2023-08-23 Item 10A Piraeus Point Appeal - Attachment 2 06-21-2023 Council Item Documents 2023-08-23 Item 10A Piraeus Point Appeal - Attachment 3 Applicant Response 2023-08-23 Item 10A Piraeus Point Appeal - Attachment 4 Applicant Proposed Condition Modifications 2023-08-23 Item 10A Piraeus Point Appeal - Attachment 5 City of Enc CC Appeal Piraeus Point 2023-08-23 Item 10A Piraeus Point Appeal - Attachment 6 Correspondence 2023-08-23 Item 10A Piraeus Point Appeal - Attachment 7 Applicants Power Point 2023-08-23 Item 10A Piraeus Point Appeal - Public Comment 2023-08-23 Item 10A Piraeus Point Appeal - Supplemental to Agenda Report 2023-08-23 Item 10A Piraeus Point Appeal - Staff Presentation
11. INFORMATIONAL ITEMS – NONE To speak on informational items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
12. COUNCIL MEMBER INITIATED AGENDA ITEM – NONE To speak on Council Initiated Items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
10A.
Continued public hearing to consider a timely-filed appeal by Encinitas Community Collective of the Planning Commission’s approval of Lennar Homes of California, LLC’s Density Bonus, Design Review Permit, Condominium Tentative Map, and Coastal Development Permit for the construction of a 149-unit (134 market-rate units and 15 "very low" income affordable units) townhome community (for-sale units) consisting of 16 individual three-story residential buildings and one (1) amenity building. The project also includes site amenities and grading, hardscape, stormwater, and landscaping improvements for APPEAL-006297-2023; MULTI-005158-2022; DR-005160-2022; SUB-005159-2022; SUB-005391-2022; and CDP-005161-2022 located at the northeast corner of Piraeus Street and Plato Place; (APNs) 254-144-01 & 216-110-35. Environmental Considerations: An Environmental Impact Report (EIR) was prepared to analyze the potential environmental effects of the project. In accordance with the California Environmental Quality Act (CEQA), the draft EIR was published for a 60-day public and agency review period on December 9, 2022 to February 6, 2023. Comments received during the public review period and corresponding responses are included in the Final EIR. Responses were received fromAn Environmental Impact Report (EIR) was prepared to analyze the potential environmental effects of the project. In accordance with the California Environmental Quality Act (CEQA), the draft EIR was published for a 60-day public and agency review period on December 9, 2022 to February 6, 2023. Comments received during the public review period and corresponding responses are included in the Final EIR. Responses were received from one federal agency (U.S. Fish and Wildlife Service); two state agencies (California Department of Transportation (Caltrans); California Department of Fish and Wildlife (CDFW)); one organization (Encinitas Community Collective); and 49 individuals (several whom submitted multiple comment letters). Following the close of the public review period, one additional letter was received from an organization, and one additional letter was received from an individual.
Through the analysis provided in the EIR, it was determined that the project would result in the following significant impacts unless mitigation measures are incorporated to reduce the environmental impacts to less than significant levels, with the exception of transportation, which was determined to be significant and unavoidable:
• Air Quality
• Biological Resources
• Cultural Resources
• Geology/Soils (Paleontological Resources)
• Noise
• Tribal Cultural Resources
• Wildfire
The impacts to air quality are associated with potential health risks to project residents due to Diesel Particulate Matter originating from proximity to Interstate 5. The impacts to biological resources are associated with direct and indirect impacts to species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the CDFW or USFWS. With respect to cultural resources and tribal/cultural resources and geology and soils, construction activity may impact potential historical, archaeological, and paleontological resources within the project area. The impacts to noise are associated with future residents’ exposure to Interstate 5. Impacts to wildfire activity were associated with potentially significant risk due to slope, prevailing winds, and other factors.
For all the above impacts, mitigation measures are identified in the EIR to reduce the environmental effects to less than significant levels. The Mitigation Monitoring and Reporting Program (MMRP) is included as part of Attachment 2 and provides additional details of the required environmental mitigation measures.
Through the analysis provided in the EIR, it was determined that the project would have significant and unavoidable transportation impacts related to Vehicle Miles Traveled (VMT) that cannot be fully mitigated. The project includes mitigation to reduce these impacts such as including various Transportation Demand Management (TDM) measures, but the VMT impacts would remain significant and unavoidable.
Once significant impacts have been identified, CEQA and the CEQA Guidelines Sections 15043 and 15093 require that certain findings be made before project approval to justify the unavoidable transportation impact. The City of Encinitas ("City") must adopt a Statement of Overriding Considerations, which allows a lead agency to cite a project’s general economic, social or other benefits as justification for choosing to allow the occurrence of specified significant environmental effects that have not been avoided. The CEQA provisions require the agency to provide in writing the specific reasons to support its action to approve the project with a Statement of Overriding Considerations (included as a part of), indicating that the project’s benefits must outweigh the unavoidable significant effects. The overriding considerations must be supported by substantial evidence.
The project would require the adoption of a Statement of Overriding Considerations. The statement provides the lead agency’s views on the ultimate balancing of the merits of approving a project despite its environmental impact. Although the project would have a significant and unavoidable transportation impact, it would also result in a number of public benefits associated with the development of the project site:
SOCIAL BENEFITS
1. The project would provide visual and functional compatibility with adjacent residential neighborhoods, other nearby land uses, development, and natural features.
2. The project would create a walkable environment that promotes and enhances the pedestrian experience through the site by providing safe and convenient walkways, as well as an onsite area for social gathering and interaction.
ECONOMIC BENEFITS
1. The project would provide affordable housing within the project for low-income families, thereby helping to meet the state-mandated affordable housing requirements and further encouraging diversity within the community.
2. The project would provide additional new residential housing opportunities within the Encinitas community, thereby addressing the local and state housing crisis and helping to meet regional and local housing mandates.
ENVIRONMENTAL BENEFITS
1. The project would provide at least the minimum number of units and housing opportunities that are consistent with the goals of the adopted City of Encinitas Housing Element Update, while minimizing environmental effects and protecting surrounding natural and aesthetic resources.
2. The project would preserve the vegetation and habitat on the 4.95-acre parcel located adjacent to the north of the development area and would prepare a long-term management plan to provide an entity and endowment funding to maintain such open space in perpetuity.
3. The project would provide for the design of buildings, public spaces, and uses that enhance and respect the scenic nature of the I-5 corridor and the coastal environment.
Staff concludes that a Statement of Overriding Consideration is appropriate. The EIR identified all unavoidable significant transportation (VMT) impacts could not be avoided or substantially lessened. The alternatives evaluated in the EIR either would not avoid or substantially lessen the significant and unavoidable transportation impacts or would be infeasible. Each of the above-listed benefits of the project is sufficient by itself to conclude that the project is justified despite the impacts of the project.
Contact Person: Assistant Director of Development Services Colamussi Recommended Action: Adopt draft City Council Resolution No. 2023-72, titled, "A Resolution of the City Council of the City of Encinitas, California, Denying an Appeal and Affirming the Planning Commission's Decision on May 18, 2023 to Adopt Resolution No. PC 2023-09 Certifying the Final Environmental Impact Report, Adopting the Mitigation Monitoring and Reporting Program, and Making the Required CEQA Findings Including Findings of Overriding Considerations, and to Adopt Resolution No. PC 2023-08 Approving a Density Bonus Tentative Map, Design Review Permit, and Coastal Development Permit to Construct a 149-Unit Townhome Community, Grading/Site/Landscaping Improvements, and One Temporary Construction Trailer for the Property Located at the Corner of Piraeus Street And Plato Place (CASE NOS. MULTI-005158-2022, DR-005160-2022, SUB-005159-2022, & CDP-005161-2022; APNs: 254-144-01-00 & 216-110-35-00 (Off-site Preserve)" denying the appeal and affirming the Planning Commission's decision to adopt Resolution No. PC-2023-09, dated May 18, 2023, certifying the final Environmental Impact Report, adopting the Mitigation Monitoring and Reporting Program, and making the required CEQA findings including findings of overriding considerations and to adopt Resolution No. PC 2023-08 approving a Density Bonus Tentative Map, Design Review Permit, and Coastal Development Permit to construct a 149-unit townhome community, grading/site/landscaping improvements, and one temporary construction trailer.
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON SEPTEMBER 13, 2023 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.