City of Encinitas
Regular City Council Meeting - 6:00 p.m.
AGENDA
WEDNESDAY, OCTOBER 25, 2023 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS – NONE
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda. 2023-10-25 Item 05 Oral Communication Received
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Minutes of the October 11, 2023, Special-Closed Session Meeting, and October 11, 2023, Regular Meeting. Contact Person: City Clerk Hollywood Approve the Minutes.
2023-10-25 Item 08B Minutes
8C.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2023-10-25 Item 08C Approval of Warrants List
8D.
Agreement for as needed maintenance services with Design Builders. Contact Person: Park Operations Manager Norgard Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Authorize the City Manager to execute an As-Needed Maintenance Services Agreement with Design Builders, in conjunction with the City Attorney in substantial form, for the initial three-year term and authorize the City Manager to extend the contract for an additional two-year term upon satisfactory performance and mutual agreement. The total not-to-exceed contract cost if the option to renew is exercised is $650,000 over the five-year period. 2023-10-25 Item 08D As Needed Maintenance Agenda Report 8E.
Authorization to amend year three of the SOCBOX security operations system monitoring software contract with 1903 Solutions. Contact Person: IT Operations and Engineering Supervisor O’Connor Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Authorize City Manager, or designee, to increase the cost for year three of the SOCBOX software contract in an amount of $12,491, for a total not-to-exceed amount of $98,449 in FY 2023-24. 2023-10-25 Item 08E Cybersecurity Monitoring Software
8F.
Youth Commission Work Plan Outcomes for Fiscal Year 2022-23 and Proposed Work Plan for Fiscal Year 2023-24. Contact Person: Recreation Supervisor Camarena Environmental Considerations: The action considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. 1) Receive final report outcomes for Fiscal Year 2022-23 Youth Commission Work Plan; and 2) Approve the proposed Fiscal Year 2023-24 Youth Commission Work Plan. 2023-10-25 Item 08F Youth Commission Work Plan
8G.
Approve New Standards for Street Trenching and Resurfacing. Contact Person: Engineer II Stryker Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. 1) Authorize the City Engineer to approve updated standard drawings for the City of Encinitas Engineering Design Manual for Street Trenching and Resurfacing; and 2) Adopt City Council Resolution No. 2023-121 titled, “A Resolution of the City Council of the City of Encinitas, California, Approving the 2023 Street Trenching and Resurfacing Standards and Incorporating them into Chapter 2 of the Engineering Design Manual.” 2023-10-25 Item 08G New Street Standards for Trenching
8H.
Off-cycle Fiscal Year 2023-24 Budget Amendment and Authorization to Purchase Firefighter Self Contained Breathing Apparatus and Rapid Intervention Team Paks. Contact Person: Deputy Fire Chief Sanchez Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. 1) Adopt Resolution Number 2023-123, titled “A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2023-24 Budget”; and 2) Authorize the Encinitas Fire Department to utilize the Request for Proposal approved by Sourcewell awarding Municipal Emergency Services (MES) Contract #032620 to provide for the purchase of Firefighter Self Contained Breathing Apparatus (SCBAs) and Rapid Intervention Team (RIT) Paks. 2023-10-25 Item 08H SCBA Replacements
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Application denial for the second year of the 2024 Moonlight Beach Half Marathon Major Special Event. Contact Person: Senior Management Analyst Gilliam Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.” Staff recommends that City Council denies approval for the second year of the major special event for the 2024 Moonlight Beach Half Marathon (Half Marathon, 10K, and 5K) tentatively scheduled to be held on Sunday, March 17, 2024. 2023-10-25 Item 10A 2024 Moonlight Beach Half Marathon Second Year Request 2023-10-25 Item 10A 2024 Moonlight Beach Half Marathon Second Year Request - Public Comment 10B.
Proposed Amendment No.3 to the City Manager’s Employment Agreement, effective July 1, 2023 and October 12, 2023. Contact Person: Mayor Kranz Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. 1) Consider approval of Resolution 2023-124 titled, “A Resolution of the City Council of the City of Encinitas, California, Authorizing Amendment No. 3 to the City Manager’s Employment Agreement” and authorize the Mayor to execute Amendment No.3 to the Employment Agreement, effective July 1, 2023 and October 12, 2023; and 2) Consider approval of Resolution 2023-125 titled “A Resolution of the City Council of the City of Encinitas, California, Approving and Adopting the City Manager Pay Schedule” at the annual base salary of $286,416 effective July 1, 2023 and a new annual base salary of $295,009 effective October 12, 2023. 2023-10-25 Item 10B CM Antil Amendment No 3
11. INFORMATIONAL ITEMS – NONE To speak on informational items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
12. COUNCIL MEMBER INITIATED AGENDA ITEM – NONE To speak on Council Initiated Items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON NOVEMBER 8, 2023 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.