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MINUTES OF THE ENCINITAS CITY COUNCIL REGULAR MEETING
OCTOBER 25, 2023, 6:00 P.M., 505 SOUTH VULCAN AVENUE
1. CALL TO ORDER
Mayor Kranz called the meeting to order at 6:00 p.m.
2. ROLL CALL
Present: Mayor Tony Kranz, Deputy Mayor Joy Lyndes, Council Members Allison Blackwell, Bruce Ehlers, and Kellie Shay Hinze
Absent: None
Also present: City Manager Antil, City Attorney Preziosi, Deputy City Manager Sapa’u, Director of Engineering Bankston, Sheriff’s Captain Lawrence, City Clerk Hollywood, and Deputy City Clerk Weichers
There being a quorum present, the meeting was in order.
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
There were no special presentations or proclamations.
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF
Trina Priest spoke regarding the Governor’s veto of AB 1207.
Gary Murphy and Scott Campbell spoke regarding flooding and drainage in Leucadia.
Raul Villamar spoke regarding parking downtown.
Jim Filanc and Carolyn Cope spoke regarding the annual Heritage Tree Lighting and Holiday Parade in December.
Elena Thompson spoke regarding the current housing equity survey.
6. REPORT FROM CLOSED SESSION
City Attorney Preziosi reported that the City Council held a Closed Session at approximately 4:00 p.m., to consider two items, and there were no reportable actions.
7. CHANGES TO THE AGENDA
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There were no changes to the posted agenda.
8. CONSENT CALENDAR
Deputy Mayor Lyndes removed Item 8F from the Consent Calendar and Council Member Ehlers removed Item 8H from the Consent Calendar.
COUNCIL ACTION:
Ehlers moved, Blackwell seconded to close and adopt the Consent Calendar with the exception of Items 8F and 8H. Motion Carried. Ayes: Blackwell, Ehlers, Kranz, and Lyndes. Nays: None. Absent: None.
8A. Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood
Recommended Action: Approve.
8B. Approval of the Minutes of the October 11, 2023, Special-Closed Session Meeting, and October 11, 2023, Regular Meeting. Contact Person: City Clerk Hollywood
Recommended Action: Approve the Minutes.
8C. Approval of the Warrants List (Register of Demands). Contact Person:
Finance Manager Dinh
Recommended Action: Staff recommends that the City Council review and approve the warrants.
8D. Agreement for as needed maintenance services with Design Builders.
Contact Person: Park Operations Manager Norgard
Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: Authorize the City Manager to execute an As- Needed Maintenance Services Agreement with Design Builders, in conjunction with the City Attorney in substantial form, for the initial three- year term and authorize the City Manager to extend the contract for an additional two-year term upon satisfactory performance and mutual agreement. The total not-to-exceed contract cost if the option to renew is exercised is $650,000 over the five-year period.
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8E. Authorization to amend year three of the SOCBOX security operations system monitoring software contract with 1903 Solutions. Contact Person:
IT Operations and Engineering Supervisor O’Connor
Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: Authorize City Manager, or designee, to increase the cost for year three of the SOCBOX software contract in an amount of $12,491, for a total not-to-exceed amount of $98,449 in FY 2023-24. 8G. Approve New Standards for Street Trenching and Resurfacing. Contact Person: Engineer II Stryker
Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: 1) Authorize the City Engineer to approve updated standard drawings for the City of Encinitas Engineering Design Manual for Street Trenching and Resurfacing; and 2) Adopt City Council Resolution No. 2023-121 titled, “A Resolution of the City Council of the City of Encinitas, California, Approving the 2023 Street Trenching and Resurfacing Standards and Incorporating them into Chapter 2 of the Engineering Design Manual.”
9. ITEMS REMOVED FROM THE CONSENT CALENDAR
8F. Youth Commission Work Plan Outcomes for Fiscal Year 2022-23 and Proposed Work Plan for Fiscal Year 2023-24. Contact Person: Recreation Supervisor Camarena
Environmental Considerations: The action considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
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Recommended Action: 1) Receive final report outcomes for Fiscal Year 2022-23 Youth Commission Work Plan; and 2) Approve the proposed Fiscal Year 2023-24 Youth Commission Work Plan.
Council Member Lyndes recommended the addition of a focus on e-bike safety with an emphasis on e-bike safety around schools and school zones.
COUNCIL ACTION:
Lyndes moved, Kranz seconded to: 1) Receive final report outcomes for Fiscal Year 2022-23 Youth Commission Work Plan; 2) Approve the proposed Fiscal Year 2023-24 Youth Commission; 3) Direct staff to discuss with the Youth Commission to be more engaged in e-bike safety discussions and potentially hold a joint session with the Mobility and Traffic Safety Commission or an individual discussion by the Commission regarding improvements for e-bike safety with an emphasis near schools and school zones; and 4) Youth Commission to modify Item 2 of the Work Plan to incorporate the direction from City Council. Motion Carried. Ayes: Blackwell, Ehlers, Hinze, Kranz, and Lyndes. Nays: None. Absent: None.
8H. Off-cycle Fiscal Year 2023-24 Budget Amendment and Authorization to Purchase Firefighter Self Contained Breathing Apparatus and Rapid Intervention Team Paks. Contact Person: Deputy Fire Chief Sanchez Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: 1) Adopt Resolution Number 2023-123, titled “A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2023-24 Budget”; and 2) Authorize the Encinitas Fire Department to utilize the Request for Proposal approved by Sourcewell awarding Municipal Emergency Services (MES) Contract #032620 to provide for the purchase of Firefighter Self Contained Breathing Apparatus (SCBAs) and Rapid Intervention Team (RIT) Paks.
Deputy Fire Chief Sanchez presented the staff report and responded to questions from the Council.
COUNCIL ACTION:
Ehlers moved, Blackwell seconded to: 1) Adopt Resolution Number 2023-123, titled “A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2023-24 Budget”; and 2) Authorize the Encinitas Fire Department to utilize the Request for Proposal approved by Sourcewell awarding Municipal Emergency DocuSign Envelope ID: C2186B65-E4C2-442A-ABF5-C608075C9ADB
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Services (MES) Contract #032620 to provide for the purchase of Firefighter Self Contained Breathing Apparatus (SCBAs) and Rapid Intervention Team (RIT) Paks. Motion Carried. Ayes: Blackwell, Ehlers, Hinze, Kranz, and Lyndes. Nays: None. Absent: None
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
10A. Application denial for the second year of the 2024 Moonlight Beach Half Marathon Major Special Event. Contact Person: Senior Management Analyst Gilliam
Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.”
Recommended Action: Staff recommends that City Council denies approval for the second year of the major special event for the 2024 Moonlight Beach Half Marathon (Half Marathon, 10K, and 5K) tentatively scheduled to be held on Sunday, March 17, 2024.
Senior Management Analyst Gilliam, Sheriff’s Captain Lawrence and City Staff presented the staff report and responded to questions from the Council.
SPEAKER:
Steve Lebherz spoke in opposition to the recommended action.
COUNCIL ACTION:
Ehlers moved, Kranz seconded to conditionally approve the second year of the major special event for the 2024 Moonlight Beach Half Marathon (Half Marathon, 10K, and 5K) tentatively scheduled to be held on Sunday, March 17 2024, with the following conditions: 1) All application materials substantially complete are due to staff by December 1, 2023; 2) City Council to review third year of the event; 3) Prepayment of law enforcements services required; 4) Finalized site plan and timelines due to staff and posted on the website 4 weeks prior to the event and no changes allowed after (all materials submitted to staff and posted on website must match); 5) Any additional conditions deemed necessary by staff to comply with mandatory provisions of the municipal code; and 6) If any of the conditions are not met, staff is authorized to deny the application and/or cancel the event. Motion DocuSign Envelope ID: C2186B65-E4C2-442A-ABF5-C608075C9ADB
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Carried. Ayes: Blackwell, Ehlers, and Kranz. Nays: Hinze, Lyndes.
Absent: None.
10B. Proposed Amendment No.3 to the City Manager’s Employment Agreement, effective July 1, 2023 and October 12, 2023. Contact Person: Mayor Kranz Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Administrative Services Director Schwarm presented the staff report and responded to questions from the Council.
Recommended Action: 1) Consider approval of Resolution 2023-124 titled, “A Resolution of the City Council of the City of Encinitas, California, Authorizing Amendment No. 3 to the City Manager’s Employment Agreement” and authorize the Mayor to execute Amendment No.3 to the Employment Agreement, effective July 1, 2023 and October 12, 2023; and 2) Consider approval of Resolution 2023- 125 titled “A Resolution of the City Council of the City of Encinitas, California, Approving and Adopting the City Manager Pay Schedule” at the annual base salary of $286,416 effective July 1, 2023 and a new annual base salary of $295,009 effective October 12, 2023.
COUNCIL ACTION:
Kranz moved, Lyndes seconded to: 1) Consider approval of Resolution 2023- 124 titled, “A Resolution of the City Council of the City of Encinitas, California, Authorizing Amendment No. 3 to the City Manager’s Employment Agreement” and authorize the Mayor to execute Amendment No.3 to the Employment Agreement, effective July 1, 2023 and October 12, 2023; and 2) Consider approval of Resolution 2023-125 titled “A Resolution of the City Council of the City of Encinitas, California, Approving and Adopting the City Manager Pay Schedule” at the annual base salary of $286,416 effective July 1, 2023 and a new annual base salary of $295,009 effective October 12, 2023.
Motion Carried. Ayes: Blackwell, Ehlers, Hinze, Kranz, and Lyndes. Nays:
None. Absent: None.
11. INFORMATIONAL ITEMS
There were no Informational items.
12. COUNCIL MEMBER INITIATED AGENDA ITEM
There were no Council Member Initiated items.
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13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
Council Member Ehlers reported on an Encina Wastewater Authority meeting.
Council Member Hinze reported on a North County Transit District meeting.
Mayor Kranz reported on a SANDAG Transportation Committee meeting.
14. CITY MANAGER REPORTS
City Manager Antil announced that the City of Encinitas is hosting the Dia De Los Muertos Event this Friday October 27th at the Encinitas Library.
15. CITY ATTORNEY REPORTS
City Attorney Preziosi reported that they would be bringing forward potential amendments to Measure H to comply with SB 1186 in conjunction with the Development Services Department.
16. ADJOURNMENT
Mayor Kranz adjourned the meeting at 7:58 p.m., in memory of Charles Eugene (Chuck) Hile, long-time starter at Encinitas Ranch Golf Course.
_________________________ ____________________________ Kathy Hollywood, City Clerk Tony Kranz, Mayor
By: Pete Weichers
Deputy City Clerk
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