City of Encinitas
Regular City Council Meeting - 6:00 p.m.
AGENDA
WEDNESDAY, DECEMBER 20, 2023 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A.
Presentation by Zencity: A Communications Platform
4B.
Presentation by the City of Oceanside staff of RE:BEACH to discuss Oceanside’s design competition for their proposed Beach Sand Replenishment and Retention Device Project
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda.
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Minutes of the November 28, 2023, Special-Closed Session Meeting. Contact Person: City Clerk Hollywood Approve the Minutes.
2023-12-20 Item 08B Minutes
8C.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2023-12-20 Item 08C Approval of Warrants List
8D.
Authorization to Execute Contract for Facility Fire and Security Systems with Progressive Technology Security Systems, Inc. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Environmental Programs Manager Steenblock Authorize the City Manager to execute a contract for Facility Fire and Security Systems in substantial form in consultation with the City Attorney, with Progressive Technology Security Systems, Inc., for the initial three-year term and authorize the City Manager to extend the contract for one (1) three-year renewal option upon satisfactory performance and mutual agreement for a total contract amount not-to-exceed $946,065. 2023-12-20 Item 08D Facility Fire and Security Systems Contract 8E.
Authorization to File for Notice of Completion for City Hall Improvements - Phase Two Project (CF22A) and Acceptance of California Electric Vehicle Infrastructure Project Rebate. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Environmental Programs Manager Steenblock 1) Authorize the filing of a "Notice of Completion" (NOC) for the City Hall Improvements - Phase Two Project; 2) Authorize the release of the Payment Bond in full upon the recording of the Notice of Completion; 3) Authorize the release of the Performance Bond in full one (1) year after the recording of the Notice of Completion; 4) Adopt Resolution 2023-129, titled "A Resolution of the City Council of the City of Encinitas, California, Accepting the Completion of City Hall Improvements - Phase 2 Project (CF22A); and 5) Adopt Resolution 2023-143, titled "A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2023-24 Budget" to accept $42,411 in a rebate from the California Electric Vehicle Infrastructure Project. 2023-12-20 Item 08E City Hall Phase 2 NOC
8F.
Grant application for the National Oceanic and Atmospheric Administration (NOAA) Climate Resilience Regional Challenge in support of the San Diego Region Coastal Resilience Project. Environmental Considerations: The action being considered by the City Council is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(3) of the CEQA Guidelines because it is not a "project" per Section 15378(b)(5). The action authorizes staff to implement an organizational or administrative activity of government that by itself will not result in a direct or indirect physical change in the environment. Contact Person: Sustainability Manager Najera Authorize the City Manager, or designee, to apply for, accept, and administer funding from the NOAA Climate Resilience Regional Challenge for the San Diego Region Coastal Resilience Project as a co-applicant. 2023-12-20 Item 08F NOAA Grant App Request
8G.
Amendment No. 2 to the Agreement with West Coast Arborists for Urban Forestry Tree Care Services. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Park Operations Manager Norgard Authorize the City Manager to execute an Amendment No. 2 with West Coast Arborists for Urban Forestry Tree Care Services, in substantial form, in consultation with the City Attorney, increasing the annual amount to $1,525,000 for Year 6 and subsequent years, for a new not-to-exceed total contract amount of $13,000,000 if the second option of the renewal period is exercised. 2023-12-20 Item 08G WCA Amendment No 2
8H.
Memorandum of Understanding with the Encinitas Union School District for the Bicycle Safety Education Program for the 2023-24 School Year. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment. Contact Person: Mobility Manager Buck Authorize the City Manager, in coordination with the City Attorney, to execute a Memorandum of Understanding (MOU) between the City of Encinitas and the Encinitas Union School District (EUSD), in substantial form, to fund up to $22,500 of the costs of bicycle safety education at multiple schools. 2023-12-20 Item 08H EUSD Bicycle Safety Education MOU
8I.
Memorandum of Understanding with the San Dieguito Union High School District for the Bicycle Safety Education Program for the 2023-24 School Year. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment. Contact Person: Mobility Manager Buck Authorize the City Manager, in coordination with the City Attorney, to execute a Memorandum of Understanding (MOU) between the City of Encinitas and the San Dieguito Union High School District (SDUHSD), in substantial form, to fund up to $11,650 of the costs of bicycle safety education at three (3) schools. 2023-12-20 Item 08I SDUHSD Bicycle Safety Education MOU 8J.
Amendment 1 to the Agreement for Managed Information Technology Services by and between the City of Encinitas and the San Elijo Joint Powers Authority effective January 4, 2024. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment." Contact Person: IT Operations and Engineering Supervisor O’Connor Approve Amendment 1, in substantial form, in consultation with the City Attorney, and authorize the City Manager to enter into the amended agreement with the San Elijo Joint Powers Authority (SEJPA) for an 18-month term, renewable every year for five (5) optional one (1) year terms. 2023-12-20 Item 08J SEJPA Amendment 1
8K.
Acceptance of the following California Uniform Public Construction Cost Accounting Act (CUPCCAA) Quick Build Projects: Caminito Graciela Pavement Repairs Project (CD05E), Encinitas Intersection Improvements Project (CS02F) and FY22-23 Safe Routes to School Project (CS01E). Environmental Considerations: The actions being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Engineer Suleiman 1) Authorize the filing of the Notices of Completion for the subject projects; 2) Authorize the release of the payment bonds for the subject projects in full upon the recording of the Notices of Completion; 3) Authorize the release of the performance bonds for the subject projects in full upon the recording of the Notices of Completion; 4) Authorize the release of maintenance bonds for the subject projects in full one (1) year after the recording of the Notices of Completion; 5) Adopt City Council Resolution No. 2023-130, titled "A Resolution of the City Council of the City of Encinitas, California, Accepting the Public Improvements for the Caminito Graciela Pavement Repair Project" as complete to the satisfaction of the City of Encinitas; 6) Adopt City Council Resolution No. 2023-131, titled "A Resolution of the City Council of the City of Encinitas, California, Accepting the Public Improvements for the Encinitas Intersection Improvements Project" as complete to the satisfaction of the City of Encinitas; and 7) Adopt City Council Resolution No. 2023-132, titled "A Resolution of the City Council of the City of Encinitas, California, Accepting the Public Improvements for the FY22-23 Safe Routes to School Project" as complete to the satisfaction of the City of Encinitas . 2023-12-20 Item 08K NOC’s for CUPCCAA projects
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
City Council discussion regarding outdoor dining as it relates to new state legislation, preliminary options from the coastal parking study, and desired modifications to current outdoor dining permitting processes. Environmental Considerations: In accordance with the CEQA Guidelines, the proposed actions are exempt from environmental review pursuant to Section 15060(c)(3) of the CEQA Guidelines since the actions are not a "project" pursuant to Section 15378(b)(5). The actions are an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment. Contact Person: Senior Mobility Planner Jedynak 1) Discuss Assembly Bill (AB) 1217 and direct staff to extend temporary outdoor dining to July 1, 2026, or until such time as an ordinance for outdoor dining is adopted and in effect, whichever comes first; 2) Provide feedback on outdoor dining options from the draft coastal parking study; and 3) Provide feedback on the current processing of temporary outdoor dining permits. 2023-12-20 Item 10A Outdoor Dining
2023-12-20 Item 10A Outdoor Dining - Staff Presentation 2023-12-20 Item 10A Outdoor Dining - Petition Received
2023-12-20 Item 10A Outdoor Dining - Public Comment
10B.
Consideration of Resolution No. 2023-90 to implement a Distribution of Tickets and Passes Policy. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Management Analyst Adams City Council Adopt Resolution No. 2023-90, titled "A Resolution of the City Council of the City of Encinitas, California, Adopting City Council Policy No. C009 Ticket and Pass Distribution Policy." 2023-12-20 Item 10B Ticket and Pass Distribution Policy 2023-12-20 Item 10B Ticket and Pass Distribution Policy - Staff Presentation 10C.
Discussion and possible appointments of Encinitas City Council Members to Regional Boards and Committees, and consideration and possible action regarding existing Standing Subcommittee and Active Ad Hoc Subcommittee appointments. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Executive Assistant Blease 1) City Council to make recommendations and approve final appointments of Representative and Alternate to the North County Transit District (NCTD) 2024 Board of Directors; 2) City Council to make recommendations and approve final appointments of Representative, Alternate, and Second Alternate to the San Diego Association of Governments (SANDAG) 2024 Board of Directors; 3) Mayor to make recommendations and City Council to approve all other 2024 regional board and committee appointments; and 4) City Council to consider and possibly take action regarding appointments to standing subcommittee and active ad hoc subcommittee appointments. 2023-12-20 Item 10C Regional Committee and board appointments
11. INFORMATIONAL ITEMS – NONE To speak on informational items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
12. COUNCIL MEMBER INITIATED AGENDA ITEM – NONE To speak on Council Initiated Items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON JANUARY 17, 2023 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.