City of Encinitas
AMENDED Regular City Council Meeting - 6:00 p.m. AMENDED 2-15-24 Item 8H AGENDA
WEDNESDAY, FEBRUARY 21, 2024 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS – NONE
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda.
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2024-02-21 Item 08B Approval of Warrants List
8C.
Authorization to renew network lateral intrusion detection software. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: IT Project Manager York Authorize the software renewal for the network lateral intrusion detection system in a total amount not to exceed $138,250 in FY 2023-24 using NASPO Valuepoint Master Agreement # 23022, State of California Participating Addendum (PA) 7-23-70-55-08. 2024-02-21 Item 08C Cybersecurity intrusion detection & prevention software_Redacted 8D.
Resolution accepting the State Coastal Conservancy Grant and Approve a Contract for the Marine Safety Connected Coastlines Project. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person IT Manager York 1) Adopt Resolution No. 2024-15, titled "A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2023-24 Budget", to increase the capital budget by $300,000; and 2) Authorize the City Manager or City Manager's Designee to accept a grant award in the amount of $300,000 from the State Coastal Conservancy and enter into an agreement in consultation with the City Attorney with Special Order Systems, Inc. for procurement, design, installation, configuration and maintenance of hardware needed for the Connected Coastlines project in substantial form. 2024-02-21 Item 08D Resolution accepting a grant for Connected Coastlines 8E.
Amendment #2 to the Civic Solutions, Inc. Contract Agreement for Continued Contractual Support through Fiscal Year 2023-24. Environmental Considerations: The item being considered by the City Council is not subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15060(b)(3) because it is not a "project" under Section 15378(b)(5). The item involves an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment. Contact Person: Principal Planner Maynard Authorize the City Manager, or designee, in consultation with the City Attorney, to execute agreement Amendment No. 2, in substantial form, with Civic Solutions to increase the funds authorized by $85,000, for a total not-to-exceed amount of $421,600 for Fiscal Year 2023-24 and a total not-to-exceed amount of $1,755,131 for the remaining term of the agreement plus two possible one-year extensions until FY25-26, allowing regular City staff to focus on discretionary permit and other reviews. 2024-02-21 Item 08E Civic Solutions Agreement Amendment #2 8F.
Amendment No. 1 to Memorandum of Understanding with the Encinitas Union School District for the School Crossing Guard Program for the 2023-24 School Year. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Mobility Manager Buck Authorize the City Manager, in coordination with the City Attorney, to execute an Amendment No. 1 to the Memorandum of Understanding (MOU) between the City of Encinitas and the Encinitas Union School District (EUSD), in substantial form, to fund one (1) additional crossing guard for EUSD. 2024-02-21 Item 08F Amendment No. 1 to EUSD School Crossing Guard MOU 2024-02-21 Item 08F Amendment No. 1 to EUSD School Crossing Guard MOU - Pages 1-3 AMENDED 02-20-2024 8G.
Amendment No. 1 to Memorandum of Understanding with the San Dieguito Union High School District for the School Crossing Guard Program for the 2023-24 School Year. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Mobility Manager Buck Authorize the City Manager, in coordination with the City Attorney, to execute an Amendment No 1 to the Memorandum of Understanding (MOU) between the City of Encinitas and the San Dieguito Union High School District (SDUHSD), in substantial form, to fund up to $21,156 of the costs of crossing guards at Oak Crest and Diegueno Middle Schools. 2024-02-21 Item 08G Amendment No. 1 to SDUHSD School Crossing Guard MOU 2024-02-21 Item 08G Amendment No. 1 to SDUHSD School Crossing Guard MOU - Pages 1-3 AMENDED 02-20-2024 8H.
Emergency Declaration for the maintenance, repair and installation of 48-inch corrugated storm drain pipe in the canyon between Interstate-5 and Lake Drive. Environmental Considerations: The project and actions being considered are exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15269. CEQA Guideline Section 15269 (b) (Emergency Projects) which exempts emergency repairs to publicly or privately owned serviced facilities necessary to maintain service essential to the public health, safety or welfare. Contact Person: Engineer I Suleiman Ratify emergency installation of a temporary above-ground 48-inch corrugated plastic storm drain pipe in the canyon between Interstate-5 and Lake Drive under the Emergency Declaration Memorandum. 2024-02-21 Item 08H Emergency Declaration for Lake Drive Canyon Repairs UPDATED Recommended Action 2/15/2024
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Council to hear from applicants for the Commission for the Arts, Environmental Commission, Parks and Recreation Commission, Planning Commission, Senior Citizen Commission, Mobility and Traffic Safety Commission, and Urban Forest Advisory Committee (UFAC). Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: City Clerk Hollywood 1) Hear from applicants regarding qualifications and interest in serving on a City Commission; 2) Discuss as needed; 3) City Council to make appointments to the Planning Commission; and 4) Mayor to make recommendations on remaining appointments or defer recommendations for appointments to the February 28, 2024, City Council meeting. 2024-02-21 Item 10A Commission Interviews & Appointments 2024-02-21 Item 10A Commission Interviews & Appointments - Public Comments
11. INFORMATIONAL ITEMS – NONE To speak on informational items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
12. COUNCIL MEMBER INITIATED AGENDA ITEM – NONE To speak on Council Initiated Items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON FEBRUARY 28, 2024 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.