City of Encinitas
Regular City Council Meeting - 6:00 p.m.
AGENDA
WEDNESDAY, AUGUST 28, 2024 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A.
Presentation and Proclamation in Honor of Successful 20th Anniversary Bro-Am 2024-08-28 Item 04A Bro-Am Proclamation
4B.
American Heart Association’s 2024 Mission: Lifeline Gold Award 2024-08-28 Item 04B American Heart Association’s 2024 Lifeline Gold Award 4C.
Presentation in Recognition of Tom Schaar, Skateboarder, Silver Medalist at the Paris Olympics 4C.
Presentation in Recognition of Tom Schaar, Skateboarder, Silver Medalist at the Paris Olympics 4C.
Presentation in Recognition of Tom Schaar, Skateboarder, Silver Medalist at the Paris Olympics
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda. 2024-08-28 Item 05 Oral Communication Received
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Minutes of the August 14, 2024, Special-Closed Session Meeting; and August 14, 2024, Regular Meeting. Contact Person: City Clerk Hollywood Approve the Minutes.
2024-08-28 Item 08B Minutes
8C.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2024-08-28 Item 08C Approval of Warrants List
8D.
San Diego Music Society MOU. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Arts Division Manager Murphy Approve and authorize the City Manager in coordination with the City Attorney, to execute a Memorandum of Understanding (MOU) in substantial form, between the City of Encinitas and the San Diego Music Society (SDMS) to provide a music concert series (Music By The Sea) for the community. 2024-08-28 Item 08D San Diego Music Society MOU
8E.
Consideration of Adoption of Ordinance 2024-09 amending Encinitas Municipal Code (EMC) Chapter 2.12 Conflict of Interest Code, Section 2.12.060(C) Designated City Positions. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: City Clerk Hollywood Adopt Ordinance 2024-09 titled, "An Ordinance of the City Council of the City of Encinitas, California, Amending Encinitas Municipal Code Chapter 2.12 Conflict of Interest Code, Section 2.12.060(C) Designated City Positions." 2024-08-28 Item 08E City Conflict of Interest Code - Ord Adoption 8F.
City Council consideration of the Lease Agreement between the City of Encinitas and Encinitas Historical Society’s for real property located at 390 West F Street, Encinitas, California in order to maintain and operate the 1883 Historical Schoolhouse. Environmental Considerations: The action considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Senior Management Analyst Gilliam Staff recommends City Council approve and authorize the City Manager in coordination with the City Attorney to execute a lease agreement in substantial form, between the City of Encinitas and Encinitas Historical Society. 2024-08-28 Item 08F Encinitas Historical Society Schoolhouse Agenda Report 8G.
Adopt Resolution No. 2024-96 to Rescind the "No U-Turn" Restriction for Westbound Manchester Avenue, Ocean Cove Drive, and Cape Sebastian Place. Environmental Considerations: The proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (c) of the CEQA Guidelines. This section exempts projects characterized as minor alterations to public facilities, involving negligible or no expansion of the existing use. Contact Person: Engineer II Barr Adopt City Council Resolution No. 2024-96 titled, "A Resolution of the City Council of the City of Encinitas, California, Rescinding Resolution No. 2001-19, which Prohibited U-Turns on Manchester Avenue, Ocean Cove Drive, and Cape Sebastian Place between the hours of 6:00 a.m. and 10:00 a.m., Monday through Friday." 2024-08-28 Item 08G Recind U Turn
8H.
Acceptance of the following Projects: Citywide Streetlight Conversion (CS17H) Project, and Citywide All-Way Stop Control (AWSC) Intersection and Striping Improvements Project (CS02F). Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) because they are not "projects" under Section 15378(b)(5) of CEQA Guidelines. The actions involve an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Engineer II Barr 1) Authorize the filing of the Notices of Completion for the subject projects; 2) Authorize the release of the payment bonds for the subject projects in full upon the recording of the Notices of Completion; 3) Authorize the release of the performance bonds for the subject projects in full upon the recording of the Notices of Completion; 4) Authorize the release of maintenance bonds for the subject projects in full, one (1) year after the recording of the Notices of Completion; 5) Adopt City Council Resolution No. 2024-92, titled "A Resolution of the City Council of the City of Encinitas, California, Accepting the Public Improvements for the Citywide Streetlight Conversion Project (CS17H)"; and 6) Adopt City Council Resolution No. 2024-93, titled "A Resolution of the City Council of the City of Encinitas, California, Accepting the Public Improvements for the Citywide All-Way Stop Control (AWSC) Intersection and Striping Improvements Project (CS02F)." 2024-08-28 Item 08H NOCs for Streetlight Conversion (CS17H) & Misc. CUPCCAA Projects 8I.
Adoption of City Council Ordinance No. 2024-03 to amend Chapter 7.18, Section 7.18.030 (Competitive Bidding Requirements and Exemptions) of the City of Encinitas Municipal Code. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Director of Engineering Bankston Adopt Ordinance No. 2024-03 titled "An Ordinance of the City Council of the City of Encinitas, California, Amending Chapter 7.18, "Purchasing and Contracts," of the City of Encinitas Municipal Code to Add a New Section 7.18.035, "Design-Build Procurement." 2024-08-28 Item 08I Adoption of Ord. No. 2024-03 to Amend EMC (Design-Build Procurement) 8J.
Santa Fe Drive Corridor Improvements Project - Eastern Phase (CS19E) Construction Award Package. Environmental Considerations: The project was determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA Guidelines, which exempts projects characterized as minor alterations to existing public facilities, involving negligible or no expansion of the existing use. The types of existing facilities include public streets where sidewalks, bicycle lanes, pedestrian crossings other similar alterations are proposed but do not create additional automobile lanes. Contact Person: Engineer I Suleiman 1) Authorize the City Manager, or designee, to execute a contract in substantial form, and any necessary amendments and time extensions in consultation with the City Attorney, with Tri-Group Construction & Development, Inc., in the amount of $2,550,989, plus 10-percent contingency ($255,098) for a total not-to-exceed construction contract amount of $2,806,087 including any future contract amendments for construction of the Santa Fe Drive Corridor Improvements Project - Eastern Phase (CS19E); 2) Adopt City Council Resolution No. 2024-99, titled "A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2024-25 Budget" to increase the Santa Fe Drive Corridor Improvements Project (CS19E) project budget by $1,405,516 by returning available project budget from El Portal Undercrossing (CS16F), Annual Pavement Rehabilitation (CS22A/CS23A), Pacific View Improvements (CF20D), and appropriating Available Traffic Mitigation Fees (233) and General Fund Unassigned Fund Balance; and 3) Authorize the City Manager, or designee, to execute contract Amendment No. 2 in substantial form, in consultation with the City Attorney, to the Contract with Kleinfelder Construction Services, Inc., for construction support on the Santa Fe Drive Corridor Improvements Project for $899,429. There is prior contract capacity, and the request is in the amount of $783,354, which would increase the original not-to-exceed contract amount of $517,859 to a new not-to-exceed contract amount of $1,301,213. 2024-08-28 Item 08J Contract Award Santa Fe East
2024-08-28 Item 08J Contract Award Santa Fe East - Staff Presentation 8K.
Award a construction contract for the South Coast Highway 101 Sidewalk Improvement Project (CS22D) to L.C. Paving & Sealing, Inc. Environmental Considerations: The proposed project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA Guidelines. This section exempts projects characterized as minor alteration of existing public facilities, involving negligible or no expansion of existing use. The proposed project meets the criteria for this exemption. None of the exceptions in Section 15300.2 of the CEQA Guidelines are applicable to the project. Contact Person: Engineer II Stryker 1) Authorize the City Manager, or designee, to execute a contract in substantial form and any necessary amendments and time extensions, in consultation with the City Attorney, with L.C. Paving & Sealing, Inc. in the amount of $626,751 plus a 15 percent construction contingency of $94,012 for a total construction contract not-to-exceed amount of $720,763, for the South Coast Highway 101 Sidewalk Improvement Project (CS22D); and 2) Adopt City Council Resolution No. 2024-39 titled, "A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2024-2025 Budget" to appropriate $329,393 to the South Coast Highway 101 Sidewalk Improvement Project (CS22D). 2024-08-28 Item 08K S.Hwy101 Sidewalk to SB Award
8L.
Grant Application opportunities for Recommended Safety Projects under the Local Highway Safety Improvement Program (HSIP) Cycle 12 Call-for-projects. Environmental Considerations: The action being considered by the City Council is not subject to the California Environmental Quality Act (CEQA) because it is not a "project" per Section 15378(b)(5) of the CEQA Guidelines. The action authorizes staff to implement an organizational or administrative activity of government that by itself will not result in a direct or indirect physical change in the environment. Contact Person: Engineer II Barr 1) Review selected and eligible HSIP projects; and 2) Authorize the City Manager, or designee, to apply for and if selected, accept and administer funding from HSIP Cycle 12 Grant. 2024-08-28 Item 08L Grant Local Highway Safety Improvement Program
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Safety and Mobility Improvements in the Vicinity of Housing Element Sites Study (WC23B) Final Report including 30% Preliminary Design Plans and Cost Estimates. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Engineer II Edgeworth Receive the Final Report for the Safety and Mobility Improvements in the Vicinity of Housing Element Sites Study including the 30% design plans and cost estimates. 2024-08-28 Item 10A 30% Preliminary Design & Cost for WC23B 2024-08-28 Item 10A 30% Preliminary Design & Cost for WC23B - Staff Presentation
11. INFORMATIONAL ITEMS To speak on informational items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 11A.
Habitat Stewardship Program Progress Report. Contact Person: Parks Operation Manager Norgard Receive the oral report.
2024-08-28 Item 11A Habitat Stewardship Program Progress Report - Staff Presentation
12. COUNCIL MEMBER INITIATED AGENDA ITEM To speak on Council Initiated Items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 12A.
Councilmember Initiated Item from Mayor Kranz Regarding Consideration of Establishing the Sally Johnson Park at the city’s 634 Quail Gardens Drive property. Contact Person: Mayor Kranz Recommend the city council direct the Parks & Recreation Commission consider the creation and naming of a park at the city’s property on Quail Gardens Drive based upon the gift offer being made. 2024-08-28 Item 12A Council Initiated Item 634 Quail Gardens Drive 2024-08-28 Item 12A Council Initiated Item 634 Quail Gardens Drive - Public Comment 11A.
Habitat Stewardship Program Progress Report. Contact Person: Parks Operation Manager Norgard Receive the oral report.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON SEPTEMBER 11, 2024 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.