City of Encinitas
Regular City Council Meeting - 6:00 p.m.
AGENDA
WEDNESDAY, OCTOBER 9, 2024 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A.
Proclamation in honor of the 10th Anniversary of Encinitas Magazine 2024-10-09 Item 04A Proclamation Encinitas Magazine 10th Anniversary 4B.
Presentation by the Nature Collective on the current status of the San Elijo inlet and the need for a supplemental dredging project
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda.
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Minutes of the September 11, 2024, Regular Meeting; September 18, 2024, Special Meeting; September 18, 2024, Regular Meeting; September 25, 2024, Special Joint Meeting with the Parks and Recreation Commission; and September 25, 2024, Regular Meeting. Contact Person: City Clerk Hollywood Approve the Minutes.
2024-10-09 Item 08B Minutes
8C.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2024-10-09 Item 08C Approval of Warrants List
8D.
Appointment to the Urban Forest Advisory Committee (UFAC) to fill one unscheduled vacancy with a term ending March 1, 2026. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: City Clerk Hollywood The City Council approve the Mayor's recommendation to appoint Matthew Altman to fill one unscheduled vacancy with a term ending March 1, 2026. 2024-10-09 Item 08D UFAC Appointment - Redacted
8E.
Agreement for Native Plant Demonstration Garden Design with MW Peltz + Associates, Inc. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Parks Operation Manager Norgard Authorize the City Manager, in consultation with the City Attorney, to execute an agreement in substantial form with MW Peltz + Associates, Inc. The agreement will be for a not-to-exceed amount of $84,500 over the one-year term. 2024-10-09 Item 08E Native Plant Demonstration Garden
2024-10-09 Item 08E Native Plant Demonstration Garden - Public Comment 8F.
Authorization to purchase the virtual firewall for hybrid applications and secure portal subscriptions. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: IT Operations and Engineering Supervisor O’Connor Authorize the purchase of the virtual firewall for hybrid applications and secure portal subscriptions in an amount of $140,725 for FY 2024-25, $106,000 in FY 2025-26 and $106,000 in FY 2026-27 for a total of $352,725 using National Cooperative Purchasing Alliance (NCPA) Contract# 01-170, which was competitively bid. 2024-10-09 Item 08F Virtual Firewall
2024-10-09 Item 08F Virtual Firewall - Updated Fiscal Impact Typo 10-9-2024 8G.
Adoption of Resolution 2024-107 Approving Continuing Appropriations from Fiscal Year 2023-24 and Amending the Fiscal Year 2024-25 Operating Budget. Environmental Considerations: This action is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15378(b)(5) of the CEQA Guidelines, as an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment. Contact Person: Senior Finance Analyst Clisby Adopt City Council Resolution 2024-107, titled "A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2024-25 Budget." 2024-10-09 Item 08G Continuing Appropriations From Fiscal Year 2023-24 and Amending the Fiscal Year 2024-25 Operating Budget 8H.
Authorization to renew Microsoft Office 365 product subscriptions. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: IT Operations and Engineering Supervisor O’Connor Authorize the renewal of Microsoft Office 365 subscription in the amount of $173,873 in FY 2024-25 using Microsoft Cloud Services Agreement for U.S. Public Sector pricing, which was competitively bid. 2024-10-09 Item 08H Microsoft Office Subscription Renewal 8I.
Approve an increase to the Not-to-Exceed Amount of the Servitek Electric, Inc. construction contract for the Highway Safety Improvement Program (HSIP) Cycle 8 Citywide Streetlight Conversion Project (CS17H). Environmental Considerations: The proposed project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA Guidelines. This section exempts projects characterized as minor alterations to public facilities. Contact Person: Engineer II Barr Approve an increase of $56,000 to the construction contract not-to-exceed amount with Servitek Electric, Inc. for the Citywide Streetlight Conversion Project (CS17H) from $638,000 to $694,000. 2024-10-09 Item 08I Servitek Contract NTE
8J.
Approval of Plans and Authorization to Advertise the Outdoor Dining Concrete K-Rail Project. Environmental Considerations: The proposed project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA Guidelines. This section exempts projects characterized as minor alterations to public facilities. The replacement of existing barriers is proposed on existing public streets, and do not create additional automobile lanes. The proposed project meets the criteria for this exemption. Contact Person: Engineer II Edgeworth 1) Approve the plans for the Outdoor Dining Concrete K-Rail Project; 2) Authorize the advertisement of the Outdoor Dining Concrete K-Rail Project for construction bids; and 3) Adopt Resolution No. 2024-114 titled, "A Resolution of the City Council of the City of Encinitas Approving the Design and Plans for the Installation of the Outdoor Dining Concrete K-Rail Project, pursuant to Government Code Section 830.6." 2024-10-09 Item 08J Outdoor Dining Barrier Design Immunity
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Presentation of the Cardiff, Downtown Encinitas, and Leucadia Parking Study. Environmental Considerations: The action before the City Council is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(3) of the CEQA Guidelines since the action is not a "project" pursuant to Section 15378(b)(5). The action involves an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment. Environmental review will be conducted in connection with and prior to the adoption of any resulting ordinance. Contact Person: Senior Mobility Planner Jedynak Accept the Cardiff, Downtown Encinitas, and Leucadia Parking Study ("Study") and provide direction to staff on general parking considerations, and parking-related considerations to be included in the outdoor dining ordinance. 2024-10-09 Item 10A Parking Study
2024-10-09 Item 10A Parking Study - Public Comment
2024-10-09 Item 10A Parking Study - Presentation
10B.
Mobility and Traffic Safety Commission’s (MTSC) First Annual Work Plan, Fiscal Year 2024-25. Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15378(b)(5) of CEQA Guidelines. The actions involve an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Contact Person: City Traffic Engineer Bandegan
Review proposed MTSC Work Plan for Fiscal Year 2024-25 and provide direction to commission and staff. 2024-10-09 Item 10B MTSC Work Plan
2024-10-09 Item 10B MTSC Work Plan - Public Comment
11. INFORMATIONAL ITEMS – NONE To speak on informational items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
12. COUNCIL MEMBER INITIATED AGENDA ITEM – NONE To speak on Council Initiated Items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON OCTOBER 16, 2024 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.