City of Encinitas
Regular City Council Meeting - 6:00 p.m.
AGENDA
WEDNESDAY, DECEMBER 18, 2024 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS - NONE
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda. 2024-12-18 Item 05 Oral Communication Received
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Minutes of the December 4, 2024, Special Meeting. Contact Person: City Clerk Hollywood Approve the Minutes.
2024-12-18 Item 08B Minutes
8C.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2024-12-18 Item 08C Approval of Warrants List
8D.
Approval of street list and authorization to advertise the FY 2024-25 Pavement Rehabilitation Project (CS25A). Environmental Considerations: The proposed project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (c) of the CEQA Guidelines. This section exempts projects characterized as minor alterations to public facilities, involving negligible or no expansion of the existing use. Maintenance and repair are proposed on existing public streets but do not create additional automobile lanes. The proposed project meets the criteria for this exemption. Contact Person: Engineer I Suleiman 1) Approve the street list for the FY 2024-25 Pavement Rehabilitation Project (CS25A); 2) Approve plans for the restriping of Birmingham Drive, Leucadia Boulevard, and Mountain Vista Drive; 3) Adopt City Council Resolution No. 2024-101 titled, "A Resolution of the City Council of the City of Encinitas, California Approving the Design and Plans for Restriping of Birmingham Drive, Leucadia Boulevard, and Mountain Vista Drive, Pursuant to Government Code Section 830.6"; and 4) Authorize advertisement of the FY 2024-25 Pavement Rehabilitation Project (CS25A). 2024-12-18 Item 08D Approval of Street List & Authorization to Advertise the FY 24-25 Pavement Rehabilitation Project (CS25A) 8E.
Summary vacation of the 10-foot Irrevocable Offer of Dedication (IOD) granted to the County of San Diego over portions of Lot 5 and Lot 6 of Block 103 of Map 1547, along Sheffield Ave., Oxford Ave., and Bristol Ave. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Principal Engineer Cabrera Adopt City Council Resolution No. 2024-86 titled, "A Resolution of the City Council of the City of Encinitas, California, Approving the Summary Vacation of a 10-foot Irrevocable Offer of Dedication (IOD) for Public Right-of-Way Over Portions of Lot 5 and Lot 6 of Block 103 of Map 1547, Along Sheffield Ave., Oxford Ave., and Bristol Ave. (CASE NO. SUB-005898-2023; APN: 260-282-25)" 2024-12-18 Item 08E Approval of Summary Vacation at 535 Sheffield Ave 8F.
Increase the construction contract not-to-exceed amount of the Quality Construction and Engineering, Inc. contract for the Wales Drive - Crest Drive Emergency Access Gate Project (CS23E) by $27,000 plus 20 percent contingency of $5,400 for a total of $32,400, from $90,014 to $122,414 and increase the total CS23E project budget by $47,400 from $109,507 to $156,907. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is defined as an Emergency Project under Section 15269 of CEQA Guidelines. The project involves emergency repairs to publicly owned services facilities necessary to maintain service essential to the public health, safety or welfare. Contact Person: Engineer I Esteller 1) Increase the contract not-to-exceed amount of $90,014 for the Quality Construction & Engineering, Inc. contract by $27,000 plus 20 percent contingency of $5,400 for a total of $32,400 for a new not-to-exceed construction contract amount of $122,414 for the Wales Drive - Crest Drive Emergency Access Gate Project (CS23E); and 2) Adopt City Council Resolution No. 2024-134, titled, "A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2024-2025 Budget" to appropriate $47,400 to the Wales Drive - Crest Drive Emergency Access Gate Project (CS23E). 2024-12-18 Item 08F Amend CS23E Budget & Increase Quality Const. Contract Not-to-Exceed 8G.
Amendment No. 3 to the Professional Services Agreement (PSA) with Dudek to provide engineering and environmental consulting services for the Annual Sewer Rehabilitation Program (CC04E and CE04H).
Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Senior Engineer Nutter Authorize the City Manager, or designee, in consultation with the City Attorney, to execute Amendment No. 3 to the agreement with Dudek for professional services, in substantial form as contained in Attachment 1, to extend the term of the agreement two (2) years to December 31, 2026. 2024-12-18 Item 08G Amendment 3 to PSA with Dudek for Annual Sewer Rehab Program 8H.
Approval of Three (3) As-Needed Project Management Service Agreements. Environmental Considerations: The recommended action is not subject to the California Environmental Quality Act (CEQA) because it is not a "project" per Sections 15060(c)(3) and 15378(b)(5) of the CEQA Guidelines. The action authorizes staff to implement an organizational or administrative activity of government that by itself will not result in a direct or indirect physical change in the environment. Contact Person: Principal Engineer Widelski Authorize the City Manager in consultation with the City Attorney, to execute professional services agreements in substantial form, and any necessary time extensions, with Project Partners, Villa Civil, and EXP US Services Inc. Each contract will be for a total not-to-exceed amount of $250,000 for As-Needed Project Management Services, providing a total contract capacity of $750,000. 2024-12-18 Item 08H Approval of As-Needed PM Service Agreements 8I.
Authorization to execute a Memorandum of Understanding (MOU) for technical assistance and appropriate multiple funding sources from grants and previous contributions to fund a Microtransit Study for the City of Encinitas ("City"). Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Mobility Manager Buck 1) Authorize the City Manager, or designee, in coordination with the City Attorney, to execute a Cooperative Research and Development Agreement (CRADA) between the City of Encinitas and the Alliance for Sustainable Energy, LLC. In substantial form, to prepare the Encinitas Microtransit Study; 2) Adopt Resolution No. 2024-135, titled, "A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2024-25 Budget," and appropriate awarded San Diego Community Power grant funds and Fox Point Farms Contribution to Microtransit Program Study Project WC23C; and 3) Authorize the City Manager, or designee, in coordination with the City Attorney, to execute San Diego Community Power Grant Agreement and Conditions between the City of Encinitas and the University of San Diego in substantial form. 2024-12-18 Item 08I MicroTransit Study
2024-12-18 Item 08I MicroTransit Study - Public Comment
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Update on Santa Fe Drive Corridor Improvements Projects, and request for direction Environmental Considerations: The project was determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA Guidelines, which exempts projects characterized as minor alterations to existing public facilities, involving negligible or no expansion of the existing use. The types of existing facilities include public streets where sidewalks, bicycle lanes, pedestrian crossings other similar alterations are proposed but do not create additional automobile lanes.. Contact Person: Principal Engineer Widelski 1) Receive update from Staff on Santa Fe Drive Corridor Improvements West and East Projects; and 2) Consider deferring construction of the Santa Fe Drive protected intersections at Nardo Rd/MacKinnon Avenue and Bonita Drive/Windsor Road, and the mid-block traffic signal from the Santa Fe West project and either: a) Include them as additive alternative option for the Santa Fe East project; or b) Create a separate new project for the deferred improvements to be constructed during Summer 2025 or as directed by City Council. 2024-12-18 Item 10A Santa Fe Drive Project Update
2024-12-18 Item 10A Santa Fe Drive Project Update - Public Comment 10B.
City Council consideration of appointment of an Interim City Manager. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Persons: Mayor Ehlers and Human Resources Director Schwarm 1) Consider adoption of Resolution No. 2024-137, titled, "A Resolution of the City Council of the City of Encinitas, California, Appointing Jennifer Campbell as the Interim City Manager; and 2) Consider adoption of Resolution No. 2024-138, titled, "A Resolution of the City Council of the City of Encinitas, California, Approving and Adopting the Interim City Manager Pay Schedule," effective December 1, 2024. 2024-12-18 Item 10B Appointment of Interim City Manager 2024-12-18 Item 10B Appointment of Interim City Manager - Public Comment
11. INFORMATIONAL ITEMS – NONE To speak on informational items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
12. COUNCIL MEMBER INITIATED AGENDA ITEM To speak on Council Initiated Items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 12A.
Council initiated item from Councilmember Jim O’Hara and Councilmember Luke Shaffer regarding the status of the L-7 parcel and its zoning designation. Environmental Considerations: The action before the City Council is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(3) of the CEQA Guidelines since the action is not a "project" pursuant to Section 15378(b)(5). The action is an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment. Contact Person: Council Member Jim O’Hara Designate and Downzone L-7 and any other parkland that is not designated parkland. Direct staff to prepare a staff report in order to consider the downzoning of the L-7 parcel to a Community Park (public/semi-public use) and rezone any current parkland that is not designated parkland. This item should be reviewed by the Planning Commission and presented to the council within 90 days for final review. 2024-12-18 Item 12A Council Initiated item from Council Members O’Hara and Shaffer regarding L-7 Zoning 2024-12-18 Item 12A Council Initiated item from Council Members O’Hara and Shaffer regarding L-7 Zoning - Public Comment
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON JANUARY 15, 2025 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.