City of Encinitas
Regular City Council Meeting - 6:00 p.m.
AGENDA
WEDNESDAY, JANUARY 22, 2025 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS – NONE
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda. 2025-01-22 Item 05 Oral Communication Received
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2025-01-22 Item 08B Approval of Warrants List
8C.
Letter of Commitment to join the AARP Network of Age-Friendly States and Communities. Environmental Considerations: The action considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Director Parks, Recreation and Cultural Arts Knopp Approve the submittal of a letter of commitment from the City Council in support of an application to join the AARP Network of Age-Friendly States and Communities program. 2025-01-22 Item 08C Letter of Commitment to Join Network of Age-Friendly States and Communities 2025-01-22 Item 08C Letter of Commitment to Join Network of Age-Friendly States and Communities - Public Comment 8D.
Agreement for the Encinitas Habitat Stewardship Program with the San Diego Botanic Garden. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Park Operations Manager Norgard Authorize the City Manager, in consultation with the City Attorney, to execute an agreement in substantial form with San Diego Botanic Garden. The agreement will be for a not-to-exceed amount of $100,000 over the four-year period if both renewal options are exercised after the initial two-year term. 2025-01-22 Item 08D Agreement with SDBG for EHSP
2025-01-22 Item 08D Agreement with SDBG for EHSP - Public Comment 8E.
Amendments to Agreements for As-Needed Professional Civil Engineering and Traffic Engineering Services. Environmental Considerations: The actions being considered by the City Council are not subject to the California Environmental Quality Act (CEQA) because agreement amendments are not "projects" per Section 15378(b)(5) of the CEQA Guidelines. These actions authorize staff to implement an organizational or administrative activity of government that by itself will not result in a direct or indirect physical change in the environment. Contact Person: Principal Engineer Widelski 1) Authorize the City Manager or designee, in coordination with the City Attorney, to execute amendments in substantial form to the as-needed Engineering Services agreements with Dokken, Kimley-Horn, Rick Engineering, Michael Baker International, and NV5 to add $250,000 of capacity to each agreement for new not-to-exceed amounts of $750,000 for each contract and new expiration dates in February and March 2026 respectively; and 2) Authorize the City Manager or designee, in coordination with the City Attorney, to execute an amendment in substantial form, to the as-needed Engineering Services agreement with STC Traffic to add $250,000 of capacity to the agreement, for a new not-to-exceed amount of $950,000 and a new expiration date in February 2026. 2025-01-22 Item 08E Amendment to as-needed Civil Contracts ENGR SRVCS 8F.
Amendments to Agreements for As-Needed Construction Management and Inspection Services (CM&I). Environmental Considerations: The actions being considered by the City Council are not subject to the California Environmental Quality Act (CEQA) because agreement amendments are not "projects" per Section 15378(b)(5) of the CEQA Guidelines. These actions authorize staff to implement an organizational or administrative activity of government that by itself will not result in a direct or indirect physical change in the environment. Contact Person: Principal Engineer Widelski 1) Authorize the City Manager or designee, in coordination with the City Attorney, to execute amendments in substantial form to the as-needed Engineering Services agreements with Ardurra, Dudek, and WSP to add $250,000 of capacity to each agreement for new not-to-exceed amounts of $1,000,000 and new expiration dates in February, March and April 2026, respectively; and 2) Authorize the City Manager or designee, in coordination with the City Attorney, to execute an amendment in substantial form, to the as-needed Engineering Services agreement with Kleinfelder Construction Services Inc. to add $250,000 of capacity for a new not-to-exceed amount of $1,172,000 and a new expiration date in March 2026. 2025-01-22 Item 08F Amendment to as-needed CM&I Contracts ENG SRVCS 8G.
Award a construction contract for the Olivenhain Trail Enhancements Project (CP23E) to L.C. Paving & Sealing, Inc. Environmental Considerations: The proposed project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA Guidelines. This section exempts projects characterized as minor alteration of existing public facilities, involving negligible or no expansion of existing use. The types of existing facilities include bicycle and pedestrian trails. The proposed project meets the criteria for this exemption. None of the exceptions in Section 15300.2 of the CEQA Guidelines are applicable to the project. Contact Person: Senior Engineer Baldenegro 1) Adopt City Council Resolution No. 2025-05 titled, "A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2024-25 Budget" to appropriate $17,366 to the Olivenhain Trail Enhancements Project (CP23E); and 2) Authorize the City Manager, or designee, to execute a contract in substantial form and any necessary amendments and time extensions, in consultation with the City Attorney, with L.C. Paving & Sealing, Inc., in the amount of $146,940 plus 15 percent contingency of $22,041 for a total construction contract not-to-exceed amount of $168,981 for constructing approximately 1,160 linear feet of two (2) rail composite fence along the east side of Rancho Santa Fe Road from Lone Jack Road to south of 13th Street. 2025-01-22 Item 08G Olivenhain Trail Enhancements (CP23E) Contract Award
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Council to meet with applicants and make one appointment to fill the District 4 City Council vacancy with a term ending upon the certification of the November 2026 election. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: City Clerk Hollywood Consider each applicant's qualifications and interest in serving on the City Council, discuss and make one appointment to fill District 4 City Council vacancy with a term ending upon the certification of the November 2026 election. 2025-01-22 Item 10A City Council District 4 Interviews and Appointment 2025-01-22 Item 10A City Council District 4 Interviews and Appointment - Updated 01-16-2025 2025-01-22 Item 10A City Council District 4 Interviews and Appointment - Public Comment 10B.
Introduction of Ordinance No. 2025-01, regulating mature trees in the City of Encinitas. Environmental Considerations: The project is exempt from environmental review in accordance with California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3). Section 15061(b)(3) exempts activities covered under the general rule that CEQA applies only to projects where it can be seen with certainty that the project has no possibility for causing a significant effect on the environment. Contact Person: Senior Mobility Planner Jedynak Introduce Ordinance No. 2025-01 titled, "An Ordinance of the City Council of the City of Encinitas, California, Adding Chapter 23.27, Plant and Tree Regulations, Section 23.27.010, Intent and Purpose, and Section 23.27.020, Mature Tree Ordinance, to Title 23, Building and Construction, of the Encinitas Municipal Code to Preserve and Regulate Mature Trees." 2025-01-22 Item 10B Mature Tree Ordinance Introduction
2025-01-22 Item 10B Mature Tree Ordinance Introduction - Public Comment 10C.
Introduction of Ordinance No. 2025-02 Assigning Equivalent Dwelling Units (EDUs) for Sewer Capacity Fees for the Cardiff Sanitary Division (CSD) and the Encinitas Sanitary Division (ESD) and Amending Encinitas Municipal Code §18.08.025. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Senior Management Analyst Elmore 1) Hold a public hearing; and 2) Introduce Ordinance No. 2025-02 titled "An Ordinance of The City Council of the City of Encinitas, California, Assigning Equivalent Dwelling Units for Sewer Capacity Fees for Cardiff Sanitary Division and Encinitas Sanitary Division and Amending Encinitas Municipal Code §18.08.025(A)." 2025-01-22 Item 10C Public Hearing - Update Sewer EDUs - 1st Reading Ord No 2025-02 10D.
Presentation of the City’s Annual Comprehensive Financial Report (ACFR) for the Fiscal Year ended June 30, 2024 and authorization of an additional discretionary payment to CalPERS to reduce the City of Encinitas unfunded pension liability. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Finance Manager Attili 1) Accept and file the Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2024; and 2) Adopt Resolution 2025-06, titled "A Resolution of The City Council of The City of Encinitas, California, Amending the Fiscal Year 2024-25 Budget" to authorize an additional discretionary payment to CalPERS in the amount of $500,000 to reduce the City of Encinitas unfunded pension liability. 2025-01-22 Item 10D Fiscal Year 2023-24 ACFR and Payment to PERS 10E.
Selection of the Preferred Alternative for the Olivenhain Trunk Sewer Capacity Improvements Project (Project No. CC04J). Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Senior Engineer Nutter 1) Receive and file the report for the Olivenhain Trunk Sewer Capacity Improvements Project; and 2) Direct staff to move forward with the preferred alternative. 2025-01-22 Item 10E Selection of the Preferred Alternative for the OTS Capacity Improvements Project
11. INFORMATIONAL ITEMS – NONE To speak on informational items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Council to meet with applicants and make one appointment to fill the District 4 City Council vacancy with a term ending upon the certification of the November 2026 election. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: City Clerk Hollywood Consider each applicant's qualifications and interest in serving on the City Council, discuss and make one appointment to fill District 4 City Council vacancy with a term ending upon the certification of the November 2026 election. 10A.
Council to meet with applicants and make one appointment to fill the District 4 City Council vacancy with a term ending upon the certification of the November 2026 election. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: City Clerk Hollywood Consider each applicant's qualifications and interest in serving on the City Council, discuss and make one appointment to fill District 4 City Council vacancy with a term ending upon the certification of the November 2026 election.
12. COUNCIL MEMBER INITIATED AGENDA ITEM To speak on Council Initiated Items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 12A.
Council Initiated Item from Council Member Jim O’Hara for all Departments to Audit each department’s use of consultants to identify means to replace consultants with AI where possible in the future.
Environmental Considerations: The action before the City Council is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(3) of the CEQA Guidelines since the action is not a “project” pursuant to Section 15378(b)(5). The action is an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment.
Direct staff to audit each departments use of consultants with a goal of identifying opportunities for improvement and replacement of consultant services through the use of AI. 2025-01-22 Item 12A Council Initiated Item from Council Member O’Hara 2025-01-22 Item 12A Council Initiated item from Council Member O’Hara - Public Comment 2025-01-22 Item 12A Council Initiated Item from Council Member O’Hara - Updated 01-22-2025 12A.
Council Initiated Item from Council Member Jim O’Hara for all Departments to Audit each department’s use of consultants to identify means to replace consultants with AI where possible in the future.
Environmental Considerations: The action before the City Council is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(3) of the CEQA Guidelines since the action is not a “project” pursuant to Section 15378(b)(5). The action is an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment.
Direct staff to audit each departments use of consultants with a goal of identifying opportunities for improvement and replacement of consultant services through the use of AI.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON FEBRUARY 12, 2025 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.