City of Encinitas
Regular City Council Meeting - 6:00 p.m.
AGENDA
WEDNESDAY, MARCH 12, 2025 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A.
Quarterly Sheriff’s Update
4B.
Fire Department Update
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda. 2025-03-12 Item 05 Oral Communications
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Minutes of the February 12, 2025, Regular Meeting; February 19, 2025, Regular Meeting. Contact Person: City Clerk Hollywood Approve the Minutes.
2025-03-12 Item 08B Minutes
8C.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2025-03-12 Item 08C Approval of Warrants
8D.
Acceptance of the FY 2023-24 Pavement Rehabilitation Project (CS24A). Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) because they are not a "project" under Section 15378(b)(5) of CEQA Guidelines. The actions involve an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Engineer I Suleiman 1) Authorize the filing of the Notice of Completion for the subject project; 2) Authorize the release of the Payment Bond in full upon the recording of the Notice of Completion; 3) Authorize the release of the Performance Bond in full one (1) year after the recording of the Notice of Completion; and 4) Adopt City Council Resolution No. 2025-20, titled "A Resolution of the City Council of the City of Encinitas, California, Accepting the Public Improvements for the FY2023-24 Pavement Rehabilitation Project (CS24A)." 2025-03-12 Item 08D NOC FY 2023-24 Citywide Street Overlay and Slurry Seal Project 8E.
Acceptance of the South Coast Highway 101 Sidewalk Improvement Project (CS22D). Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) because they are not a "project" under Section 15378(b)(5) of CEQA Guidelines. The actions involve organizational or administrative activities of government that will not result in the direct or indirect physical change in the environment. Contact Person: Senior Engineer Stryker 1) Authorize the filing of the Notice of Completion (NOC) for the subject project; 2) Authorize the release of the payment bond for the subject project in full upon the recording of the Notice of Completion; 3) Authorize the release of the performance bond for the subject project in full, one (1) year after the recording of the Notice of Completion; and 4) Adopt City Council Resolution No. 2025-18, titled "A Resolution of the City Council of the City of Encinitas, California, Accepting the Public Improvements for the South Coast Highway 101 Sidewalk Improvement Project (CS22D)." 2025-03-12 Item 08E Acceptance of S101 Sidewalk Improvement Project (CS22D) 2025-03-12 Item 08E Acceptance of S101 Sidewalk Improvement Project (CS22D) - Public Comment 8F.
Acceptance of the Citywide Striping Improvements Project (CS01E / CS02F). Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) because they are not "projects" under Section 15378(b)(5) of CEQA Guidelines. The actions involve an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Engineer II Hekmat 1) Authorize the filing of the Notice of Completion (NOC) for the subject project; 2) Authorize the release of the Payment Bond for the subject project in full upon the recording of the Notice of Completion; 3) Authorize the release of the Faithful Performance Bond for the subject project in full upon the recording of the Notice of Completion; 4) Authorize the release of the Maintenance Bond in full, one (1) year after the recording of the Notice of Completion; and 5) Adopt City Council Resolution No. 2025-26, titled "A Resolution of the City Council of the City of Encinitas, California, Accepting the Public Improvements for the Citywide Striping Improvements Project (CS01E / CS02F)." 2025-03-12 Item 08F NOCs for Citywide Striping Improvements (CS01E-CS02F). CUPCCAA Projects 8G.
Amendment No. 3 to the Contract for Maintenance of Mechanical (HVAC) Systems at City Facilities Between the City of Encinitas ("City") and Countywide Mechanical Systems, LLC ("Countywide"). Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Management Analyst Horn 1) Approve and authorize the City Manager, or their designee, to execute Amendment No. 3 to the Contract for Maintenance of Mechanical Systems at City Facilities between the City of Encinitas and Countywide Mechanical Systems, LLC, in substantial form, in consultation with the City Attorney, which will accomplish the following: A. Increase the not-to-exceed total contract cost by an additional $19,570; and B. Extend the contract term for an additional one-year period, which will run through March 31, 2026, for an annual amount of $109,918 in Year 5, and a total contract cost of $753,020 over the five-year period. 2025-03-12 Item 08G Maintenance of Mechanical Systems Amendment No. 3 8H.
Amendment No. 2 to the Urban Forestry Consultant Arborist Services Contract. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Management Analyst Horn Authorize City Manager, or their designee, in consultation with the City Attorney, to execute Amendment No. 2 in substantial form for City Arborist Services between the City of Encinitas and Dudek, extending the term of the contract for the final two-year period ending on July 1, 2027, and increasing the annual amount to $186,125 for Years 5 and 6, for a new not-to-exceed total contract amount of $935,904. 2025-03-12 Item 08H Urban Forestry Consultant Amendment No. 2
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Public Hearing to provide comments on the Draft Fiscal Year (FY) 2025-29 Consolidated Plan prior to the release for the public comment period as required by the City’s Community Development Block Grant (CDBG) Citizen and Community Participation Plan and to consider funding requests for the FY 2025-26 Annual Action Plan (AAP) for the CDBG Program. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Management Analyst Schubert 1) Provide comments on the draft FY 2025-29 Consolidated Plan; 2) Authorize the allocation of CDBG funds for eligible activities outlined in Attachment 2 and in the Analysis Section of the Agenda Report, for incorporation into the draft FY 2025-26CDBG Annual Action Plan; and 3) Continue the Public Hearing to April 16, 2025, to gather public input prior to Council's consideration to approve the FY 2025-26 AAP. 2025-03-12 Item 10A Public Hearing CDBG Draft FY 2025-29 Consolidated Plan & Funding Recommendations 2025-03-12 Item 10A Public Hearing CDBG Draft FY 2025-29 Consolidated Plan & Funding Recommendations - Public Comment 10B.
Public Health and Safety Commission ("Commission) Work Plan Outcomes for Calendar Year 2024 and Proposed Work Plan for Calendar Year 2025. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Fire Chief Gordon 1) Receive final reported outcomes for the Calendar Year 2024 Public Health and Safety Commission Work Plan; and 2) Approve the proposed Calendar Year 2025 Public Health and Safety Commission Work Plan. 2025-03-12 Item 10B Public Health and Safety Commission Work Plan 2025-03-12 Item 10B Public Health and Safety Commission Work Plan - Public Comment 10C.
Annual Progress Report on the Implementation of the General Plan. Environmental Considerations: The General Plan Annual Progress Report is a reporting document and does not create or alter policy. The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. This informational item provides a means to monitor the implementation of the General Plan during the 12-month reporting period. Contact Persons: Associate Planner IV Cvetko and Housing Services Manager Dacey Approve the General Plan Annual Progress Report including implementation measures. 2025-03-12 Item 10C 2024 Annual General Plan and Housing Element Progress Report (APR) 10D.
Assembly Bill 43 (AB 43) Speed Limit Lowering Effectiveness Review and Policy for Modification of AB43 Street List. Environmental Considerations: The proposed project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA Guidelines. This section exempts projects characterized as minor alterations to public facilities, involving negligible or no expansion of the existing use. Contact Person: City Traffic Engineer Bandegan 1) Receive this report on AB 43 speed limit lowering effectiveness; and 2) Approve the AB 43 Street List Change Policy C037 establishing criteria for evaluating and implementing reduced speed limits on new residential roads or for eliminating roads from the program. 2025-03-12 Item 10D AB43 Street Modification Policy
2025-03-12 Item 10D AB 43 Street Modification Policy - Attachment 1 Exhibit A UPLOADED 03-12-2025 2025-03-12 Item 10D AB 43 Street Modification Policy - Attachment 1 Exhibit B UPLOADED 03-12-2025 2025-03-12 Item 10D AB43 Street Modification Policy - Public Comment
11. INFORMATIONAL ITEMS - NONE To speak on informational items, please submit a "PINK" speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
12. COUNCIL MEMBER INITIATED AGENDA ITEM - NONE To speak on Council Initiated Items, please submit a "PINK" speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON MARCH 19, 2025 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.