City of Encinitas
Regular City Council Meeting - 6:00 p.m.
AGENDA
WEDNESDAY, MARCH 19, 2025 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A.
Presentation in recognition of outgoing Commissioners
4B.
Proclamation in Recognition of Round Table Pizza Encinitas for their 50 years of Business 2025-03-19 Item 04B Proclamation in Recognition of Round Table Pizza for 50 Years in Encinitas
3. PLEDGE OF ALLEGIANCE
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda. 2025-03-19 Item 05 Oral Communications
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Minutes of the February 24 and 25, 2025, Special Joint Meeting City Council and SDWD Strategic Workshop; February 26, 2025, Special Meeting; February 26, 2025, Regular Meeting; and March 5, 2025, Special Closed Session Meeting. Contact Person: City Clerk Hollywood Approve the Minutes.
2025-03-19 Item 08B Minutes
8C.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2025-03-19 Item 08C Approval of Warrants
8D.
Preparation and Filing of the Encinitas Landscape and Lighting District Annual Engineer’s Report. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Senior Management Analyst Lisenbee Adopt City Council Resolution No. 2025-08, titled "A Resolution of the City Council of the City of Encinitas, California, Directing the Preparation and Filing of the Encinitas Landscape and Lighting District's Annual Engineer's Report for the Purposes of Levying and Collecting Assessments for Fiscal Year 2025-26." 2025-03-19 Item 08D Preparation and Filing of the ELLD Annual Engineer’s Report 8E.
Adoption of Ordinance No. 2025-03 Approving a Sewer Reimbursement District on behalf of property owners Lang, London, Machain, Saraspe and Shipman, and adding Section 18.12.320 to the Encinitas Municipal Code. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Engineer I Schade Adopt Ordinance No. 2025-03, titled "An Ordinance of the City Council of the City of Encinitas, California, Adding Section 18.12.320 to Encinitas Municipal Code to Provide for Reimbursement for Construction Costs of a Sewer Main Extension on El Camino Del Norte to Property Owners Lang, London, Machain, Saraspe and Shipman." 2025-03-19 Item 08E Lang Sewer Ordinance Adoption
8F.
Amendment No. 4 to the Agreement with West Coast Arborists for Urban Forestry Tree Care Services. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Management Analyst Horn Authorize the City Manager, or their designee, to execute an Amendment No. 4 with West Coast Arborists for Urban Forestry Tree Care Services, in substantial form, in consultation with the City Attorney, increasing the annual amount to $1,619,000 for Year 8 and continuing into subsequent years, for a new not-to-exceed total contract amount of $13,282,000 over the ten-year period. 2025-03-19 Item 08F Urban Forestry Tree Care Services Amendment No. 4 Agenda Report 8G.
Authorization to award a Professional Services Agreement with Water Works Engineers, LLC for the design of the FY 2026 Annual Sewer Rehabilitation project (Project No. CC04E/CE04H). Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Senior Engineer Nutter Authorize the City Manager, or designee, in consultation with the City Attorney, to execute an agreement for design professional consultant services, in substantial form, with Water Works Engineers, LLC, and any necessary amendments and time extensions in the amount of $426,893 plus a ten percent (10%) contingency of $42,689 for a not-to-exceed contract total of $469,582. 2025-03-19 Item 08G Professional Services Agreement for Design of FY26 Sewer Rehab_Water Works
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Legislative update from JGC Government Relations, Inc. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Assistant to the City Manager Yum Receive the Legislative Update from JGC Government Relations and provide any possible direction regarding legislative actions. 2025-03-19 Item 10A Legislative Update
2025-03-19 Item 10A Legislative Update - Public Comment 10B.
Infrastructure Task Force Rubric Rankings for Safety and Mobility Improvements in the Vicinity of Housing Element Sites Study (WC23B). Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Engineer II Edgeworth Receive the Infrastructure Task Force (ITF) Project Rankings for the six Safety and Mobility Improvements in the Vicinity of Housing Element Sites projects (WC23B) and the Updated ITF Ranked Project Listing with the six Safety and Mobility Improvements in the Vicinity of Housing Element Sites projects incorporated. 2025-03-19 Item 10B Safety and Mobility Improvements near Housing Element Sites Study (WC23B) 2025-03-19 Item 10B Safety and Mobility Improvements near Housing Element Sites Study (WC23B) - Public Comment 10C.
Consider potential City Smart Growth Projects to submit for the SANDAG Smart Growth Incentive Program (SGIP) Cycle 6. Environmental Considerations: The actions being considered by the City Council are not subject to the California Environmental Quality Act (CEQA) because they are not a "project" per Section 15378(b)(5) of the CEQA Guidelines. The action authorizes staff to implement an organizational or administrative activity of government that by itself will not result in a direct or indirect physical change in the environment. Contact Persons: Principal Engineer Widelski and Sustainability Manager Najera 1) Provide Direction on which eligible City (SGIP) Capital Projects to pursue; and 2) Authorize the City Manager, or designee, to apply for, accept and administer funding from the SANDAG (SGIP) for selected City (SGIP) Capital Projects. 2025-03-19 Item 10C Consider SANDAG SGIP Grant Program for Various City Projects 10D.
Consider and adopt City Manager compensation package and Employment Agreement for Jennifer Campbell as City Manager. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Persons: Mayor Ehlers and Human Resources Director Schwarm 1) At the March 5, 2025 Special Closed Session, City Council appointed Jennifer Campbell as City Manager. Consider and adopt Resolution 2025-33 titled, "A Resolution of the City Council of the City of Encinitas, California, Authorizing the Execution of the Employment Agreement for the City Manager" authorizing the Mayor to execute the City Manager's Employment Agreement, effective March 5, 2025, at an annual base salary of $309,000, an annual City contribution of $20,000 to City's 401(a) Defined Contribution Plan and $500 per month car allowance; and 2) Consider and adopt Resolution 2025-34, titled, "A Resolution of the City Council of the City of Encinitas, California, Approving and Adopting the City's Pay Schedule" approving and adopting effective March 5, 2025, the City's Pay Schedule in the amount of $309,000. 2025-03-19 Item 10D Appointing City Manager
11. INFORMATIONAL ITEMS To speak on informational items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 11A.
Condition Assessment and Risk Assessment Report for the Cardiff Sanitary Division and Encinitas Sanitary Division Sewer Systems. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Senior Engineer Nutter Receive and file the Condition Assessment and Risk Assessment Report for the Cardiff Sanitary Division and Encinitas Sanitary Division Sewer Systems. 2025-03-19 Item 11A Sewer Condition Assessment and Risk Assessment Report
12. COUNCIL MEMBER INITIATED AGENDA ITEM – NONE To speak on Council Initiated Items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON MARCH 26, 2025 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.