City of Encinitas
AMENDED Regular City Council Meeting - 6:00 p.m. (10A &10B Rescheduled; 12B Added 4/6/25) AGENDA
WEDNESDAY, APRIL 9, 2025 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS – NONE
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda. 2025-04-09 Item 05 Oral Communication Received
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Minutes of the March 19, 2025, Special-Closed Session Meeting; and March 19, 2025, Regular Meeting. Contact Person: City Clerk Hollywood Approve the Minutes.
2025-04-09 Item 08B Minutes
8C.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2025-04-09 Item 08C Approval of Warrants
8D.
Approval of plans and authorization to advertise the FY 2024-25 Safe Routes to School Project to provide safe pedestrian crossings in the vicinity of Park Dale Lane Elementary, Capri Elementary, Cardiff Elementary, Paul Ecke Central Elementary, and Diegueno Middle School. Contact Person: Engineer II Barr Environmental Considerations: The proposed project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (c) of the CEQA Guidelines. This section exempts projects characterized as minor alterations to public facilities, involving negligible or no expansion of the existing use. New crosswalks on existing public streets meet the criteria for this exemption. 1) Approve the plans for the FY 2024-25 Safe Routes to School project; 2) Authorize the advertisement for construction bids of the FY 2024-25 Safe Routes to School project; 3) Adopt Resolution No. 2025-36 titled “A Resolution of the City Council of the City of Encinitas, California Approving the Design and Plans for the Construction of the FY2024-25 Safe Routes to School Project, pursuant to Government Code Section 830.6.” 2025-04-09 Item 08D Safe Routes to School Approval
2025-04-09 Item 08D Safe Routes to School Approval - Public Comment 8E.
Award a Construction Contract to Quality Construction & Engineering LLC for the FY 2024-25 Pavement Rehabilitation Project (CS25A). Contact Person: Engineer I Suleiman Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (c) of the CEQA Guidelines. This section exempts projects characterized as minor alterations to public facilities involving negligible or no expansion of the existing site. Maintenance and repair are proposed on existing public streets but do not create additional automobile lanes. The proposed project meets the criteria for this exemption. 1) Authorize the City Manager, or designee, to execute a contract in substantial form, and any necessary amendments and time extensions in consultation with the City Attorney, with Quality Construction & Engineering, LLC in the amount of $3,811,910 plus 10 percent contingency of $381,191 for a total not-to-exceed construction contract amount of $4,193,101 including any future contract amendments to construct the Base Bid and Additive Alternates 1A and 2A for the FY 2024-25 Pavement Rehabilitation Project (CS25A); and 2) Adopt City Council Resolution No. 2025-35, titled “A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2024-25 Budget” to increase the FY 2024-25 Pavement Rehabilitation Project (CS25A) by $92,834. 2025-04-09 Item 08E FY25 25 Paving CS25A Construction Contract Award 2025-04-09 Item 08E FY25 25 Paving CS25A Construction Contract Award - Public Comment 8F.
Amendment No. 4 to Agreement for Professional Consultant Services between the City of Encinitas and University of San Diego, Energy Policy Initiatives Center to add $22,395, with a total not-to-exceed amount of $160,570, for additional support with the Climate Action Plan (CAP) Update. Contact Person: Sustainability Manager Najera Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) Guidelines because it is not a “project” under Section 15378(b)(5). The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Authorize the City Manager or her designee, in coordination with the City Attorney, to execute Amendment No. 4 to the Agreement with University of San Diego, Energy Policy Initiatives Center, in substantial form, to extend the term of the Agreement to June 30, 2026, add tasks to the scope of work necessary to complete the Implementation Cost Analysis and final document preparation, add $22,395 of capacity to the Agreement for a new not-to-exceed amount of $160,570, and add consultant billing rates for FY 2025-26. 2025-04-09 Item 08F CAP Update Amend 4
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
City Council to provide feedback and policy direction on the Circulation Element update (renamed and referred to herein as the Mobility Element) and the implementing Mobility Analysis Guidelines. Contact Person: Senior Mobility Planner Jedynak Item 10A has been rescheduled to a future City Council Meeting. 10B.
Community Grant Program Application Requests for FY 2025-26. Contact Person: Management Analyst Fisher Item 10B has been rescheduled to the April 16, 2025 Regular City Council Meeting. 10C.
Review of the City of Encinitas Zone D Permit Parking Area. Contact Person: City Traffic Engineer Bandegan Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Receive report on implementation and effectiveness of Zone D Permit Parking Area in the City of Encinitas (“City”). 2025-04-09 Item 10C Via Molena Permit Parking Review
2025-04-09 Item 10C Via Molena Permit Parking Review - Public Comment
11. INFORMATIONAL ITEMS – NONE To speak on informational items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
12. COUNCIL MEMBER INITIATED AGENDA ITEM To speak on Council Initiated Items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 12A.
Council Initiated Item from Jim O’Hara for Engineering Department to reconfigure the Restriping of Birmingham from the proposed “restriping” during its upcoming Pavement Rehabilitation Project to is current striping.
Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15378(b)(5) of CEQA Guidelines. The actions involve an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Council should review the “restriping” of Birmingham Dr, and direct staff to revert the design back to the existing double yellow line design during the Pavement Rehabilitation Project on Birmingham Dr. 2025-04-09 Item 12A O’Hara City Council Initiated Item Birmingham 2025-04-09 Item 12A O’Hara City Council Initiated Item Birmingham Public Comment 12B.
Council Initiated Item from Mayor Ehlers regarding reconsideration of Hygeia Roundabout as an additional potential City Smart Growth Project to submit for the SANDAG Smart Growth Incentive Program (SGIP) Cycle 6. Environmental Considerations: The actions being considered by the City Council are not subject to the California Environmental Quality Act (CEQA) because they are not a "project" per Section 15378(b)(5) of the CEQA Guidelines. The action authorizes staff to implement an organizational or administrative activity of government that by itself will not result in a direct or indirect physical change in the environment. This item is related to the City’s Climate Action Plan (CAP) and supports the implementation of the following CAP Measures CET-1 Complete and Implement the Citywide Active Transportation Plan and CET-3 Improve Traffic Flow.
1. Approve a one-time exception to Policy C003 to allow this Council-initiated item (April 9, 2025, Item 12B) to be submitted after the specified policy deadline.
2. Authorize the City Manager, or designee, to apply for, accept and administer funding from the SANDAG (SGIP) Hygeia Roundabout (SGIP) Capital Project based on the volunteer-developed grant application and not incurring additional costs.
2025-04-09 Item 12B Council Initiated item from Ehlers Hygeia Roundabout SGIP Grant Consideration 2025-04-09 Item 12B Council Initiated item from Ehlers Hygeia Roundabout SGIP Grant Consideration Public Comment
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON APRIL 16, 2025 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.