City of Encinitas
Regular City Council Meeting - 6:00 p.m.
AGENDA
WEDNESDAY, MAY 28, 2025 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A.
Presentation by San Diego Community Power
4B.
Presentation of Proclamation in recognition of May as Bike Month 2025-05-28 Item 04B Bike Month Proclamation
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda. 2025-05-28 Item 05 Oral Communication received
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Minutes of the May 14, 2025, Special-Closed Session Meeting. Contact Person: City Clerk Hollywood Approve the Minutes.
2025-05-28 Item 08B Minutes
8C.
Approve Plans, Authorize Advertisement and Approve a Budget Resolution for the 444 El Camino Real Drainage Channel Repair Project (CD25B). Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) under Section 15301(b) of CEQA Guidelines. The proposed project is considered repair and maintenance of an existing publicly owned facility drainage channel and will result in no expansion of existing or former use. None of the exceptions in Section 15300.2 of the CEQA Guidelines are applicable to the project. Contact Person: Senior Engineer Stryker 1) Approve the plans and design for the 444 El Camino Real Drainage Channel Repair Project (CD25B); 2) Adopt City Council Resolution No. 2025-64, titled "A Resolution of the City Council of the City of Encinitas, California, Approving the Design and Plans for the El Camino Real Drainage Channel Repair Project (CD25A), Pursuant to Government Code Section 830.6;" and 3) Authorize advertisement of the 444 El Camino Real Drainage Channel Repair Project (CD25B). 2025-05-28 Item 08C El Camino Real Drainage Channel Repair Project (CD25B) 2025-05-28 Item 08C El Camino Real Drainage Channel Repair Project (CD25B) - Resolution corrected 05-27-25 8D.
Adopt Resolution No. 2025-47 to Partially Fund Repairs to the Grandview Beach Access stairway. Environmental Considerations: This project is Categorically Exempt (CE) from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (d) of the CEQA Guidelines. This section exempts rehabilitation of deteriorated or damaged structures to meet current standards of public health and safety. Contact Person: Engineer I Sanchez Adopt City Council Resolution No. 2025-47, titled, "A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2024-25 Budget" to appropriate $100,000 to the Grandview Stairs Project (CP23A). 2025-05-28 Item 08D Grandview Beach Access Stairway Repair 8E.
Recommended Projects for SB 1 Funding (The Road Repair and Accountability Act of 2017) for Fiscal Year 2025-26. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Management Analyst Brown Adopt City Council Resolution No. 2025-65, titled "A Resolution of the City Council of the City of Encinitas, California, Adopting a List of Projects for Fiscal Year 2025-26 Funded by SB 1: The Road Repair and Accountability Act of 2017." 2025-05-28 Item 08E Recommended Projects for SB1 Funding FY 2025-26 8F.
Emergency Repairs to Fire Station #5 (CF23C). Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Management Analyst Horn Adopt Resolution No. 2025-60, titled "A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2024-2025 Budget." 2025-05-28 Item 08F Close Emergency Declaration - Fire Station 5 2025-05-28 Item 08F Close Emergency Declaration - Fire Station 5 Resolution updated 05-27-25 8G.
Agreement with Tyler Technologies from existing on-premise license model, to Software as a Service (SaaS) model. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: IT Applications Supervisor VanPelt 1) Authorize the City Manager, or designee, to execute an agreement in substantial form in consultation with the City Attorney, with Tyler Technologies in the amount of $3,260,524 for a five-year Software as a Service Agreement; and 2) Adopt City Council Resolution No. 2025-56, titled "A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2024-25 Budget." 2025-05-28 Item 08G Tyler SaaS Agreement
8H.
Amendment #4 to the Agreement with Dudek for Regulatory Permitting, Environmental Documentation, and CEQA Consulting Services for the La Costa Stormwater Basin Rehab Project. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Environmental Services Manager Steenblock Authorize the City Manager to execute Amendment # 4 to the contract with Dudek for Regulatory Permitting, Environmental Documentation, and CEQA Consulting Services, in substantial form, in conjunction with the City Attorney, increasing the agreement not to-exceed amount of $265,045 by $63,820, for a total not-to-exceed amount of $327,865, and to extend the contract term of the agreement for an additional 2-year period. 2025-05-28 Item 08H Dudek Amendment #4 (La Costa Basin) 8I.
Amendment No. 4 to Agreement for Professional Consultant Services between the City of Encinitas ("City") and University of San Diego, Energy Policy Initiatives Center to add $142,767, with a total not-to-exceed amount of $280,942, for additional support with the Climate Action Plan (CAP) Update, including the completion of a Benefit Cost Analysis, and to allow for an additional one-year extension period with a new expiration date of June 30, 2026. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) Guidelines because it is not a "project" under Section 15378(b)(5). The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Sustainability Manager Najera Authorize the City Manager, or designee, in coordination with the City Attorney, to execute Amendment No. 4 to the Agreement with University of San Diego, Energy Policy Initiatives Center (EPIC), in substantial form, to allow for and extend the term of the Agreement to June 30, 2026, add tasks to the scope of work necessary to complete the Implementation Cost Analysis, add a Benefit Cost Analysis, execute final document preparation, add $142,767 of capacity to the Agreement for a new not-to-exceed amount of $280,942, and add consultant billing rates for FY 2025-26. 2025-05-28 Item 08I CAP Update Amend 4
8J.
Ratify the City Manager’s approval of the Memorandum of Understanding (MOU) between the San Diego Association of Governments (SANDAG) and the City of Encinitas ("City") to allow for the City’s continued participation in the SANDAG Regional Shoreline Monitoring Program for the next three (3) years. Environmental Considerations: The current action considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because the MOU is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment. Contract Person: Coastal Zone Administrator Mierau 1) Adopt Resolution No. 2025-52 titled, "A Resolution of the City Council of the City of Encinitas, California, Approving the City Manager's Execution of The Memorandum of Understanding (MOU), Contract No. 6000206, Between San Diego Association of Governments and the City of Encinitas for the Regional Shoreline Monitoring Program"; and 2) Find that the current scope of the project is exempt as noted in Resolution No. 2025-52 from the California Environmental Quality Act (CEQA) because the MOU is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. 2025-05-28 Item 08J SANDAG Regional Shoreline Monitoring Report
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Accept the Interim Santa Fe Drive Corridor Improvements Project - Western Phase (CS19E), Receive Staff Summary of Community Feedback, and Provide Direction on Corridor Modifications. Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) because they are not a "project" under Section 15378(b)(5) of CEQA Guidelines. The actions involve an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment. Contact Person: Engineer II Suleiman 1) Authorize the filing of the Notice of Completion for the interim condition of the subject project; 2) Authorize the release of the Payment Bond in full upon the recording of the Notice of Completion; 3) Authorize the release of the Performance Bond in full one (1) year after the recording of the Notice of Completion; 4) Adopt City Council Resolution No. 2025-59, titled "A Resolution of the City Council of the City of Encinitas, California, Accepting the Interim Condition of the Santa Fe Drive Corridor Improvements Project - Western Phase (CS19E);" and 5) Receive Presentation & Provide Direction to Staff on modifications to be installed to complete the Santa Fe Drive Western Phase. 2025-05-28 Item 10A Santa Fe West NOC - Agenda Report
2025-05-28 Item 10A Santa Fe West NOC - Agenda Report - SFW Project Modifications - Images (posted 05-27-25) 2025-05-28 Item 10A Santa Fe West NOC - Public Comments
11. INFORMATIONAL ITEMS – NONE To speak on informational items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Accept the Interim Santa Fe Drive Corridor Improvements Project - Western Phase (CS19E), Receive Staff Summary of Community Feedback, and Provide Direction on Corridor Modifications. Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) because they are not a "project" under Section 15378(b)(5) of CEQA Guidelines. The actions involve an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment. Contact Person: Engineer II Suleiman 1) Authorize the filing of the Notice of Completion for the interim condition of the subject project; 2) Authorize the release of the Payment Bond in full upon the recording of the Notice of Completion; 3) Authorize the release of the Performance Bond in full one (1) year after the recording of the Notice of Completion; 4) Adopt City Council Resolution No. 2025-59, titled "A Resolution of the City Council of the City of Encinitas, California, Accepting the Interim Condition of the Santa Fe Drive Corridor Improvements Project - Western Phase (CS19E);" and 5) Receive Presentation & Provide Direction to Staff on modifications to be installed to complete the Santa Fe Drive Western Phase. 10A.
Accept the Interim Santa Fe Drive Corridor Improvements Project - Western Phase (CS19E), Receive Staff Summary of Community Feedback, and Provide Direction on Corridor Modifications. Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) because they are not a "project" under Section 15378(b)(5) of CEQA Guidelines. The actions involve an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment. Contact Person: Engineer II Suleiman 1) Authorize the filing of the Notice of Completion for the interim condition of the subject project; 2) Authorize the release of the Payment Bond in full upon the recording of the Notice of Completion; 3) Authorize the release of the Performance Bond in full one (1) year after the recording of the Notice of Completion; 4) Adopt City Council Resolution No. 2025-59, titled "A Resolution of the City Council of the City of Encinitas, California, Accepting the Interim Condition of the Santa Fe Drive Corridor Improvements Project - Western Phase (CS19E);" and 5) Receive Presentation & Provide Direction to Staff on modifications to be installed to complete the Santa Fe Drive Western Phase. 10A.
Accept the Interim Santa Fe Drive Corridor Improvements Project - Western Phase (CS19E), Receive Staff Summary of Community Feedback, and Provide Direction on Corridor Modifications. Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) because they are not a "project" under Section 15378(b)(5) of CEQA Guidelines. The actions involve an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment. Contact Person: Engineer II Suleiman 1) Authorize the filing of the Notice of Completion for the interim condition of the subject project; 2) Authorize the release of the Payment Bond in full upon the recording of the Notice of Completion; 3) Authorize the release of the Performance Bond in full one (1) year after the recording of the Notice of Completion; 4) Adopt City Council Resolution No. 2025-59, titled "A Resolution of the City Council of the City of Encinitas, California, Accepting the Interim Condition of the Santa Fe Drive Corridor Improvements Project - Western Phase (CS19E);" and 5) Receive Presentation & Provide Direction to Staff on modifications to be installed to complete the Santa Fe Drive Western Phase.
12. COUNCIL MEMBER INITIATED AGENDA ITEM To speak on Council Initiated Items, please submit a "PINK" speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 12A.
A Council-initiated item from Council Member Marco San Antonio regarding Fire Station 6 Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Direct Staff to report to the council on the cost and benefits of increasing Station 6 (Olivenhain) personnel from 2 to 3 daily firefighters. Staff should also consider opportunities to reduce costs by exploring creative cost-saving measures while maintaining acceptable hiring practices and operational integrity. Staff should also research ways to expedite Station 6’s building timeline with the possibility of a Local Emergency Resolution. This should be considered at the next city council meeting. 2025-05-28 Item 12A Council Initiated Item by Marco San Antonio - Fire Station 6 2025-05-28 Item 12A Council Initiated Item by Marco San Antonio - Fire Station 6 - Public Comments
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON JUNE 11, 2025 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.