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MINUTES OF THE ENCINITAS CITY COUNCIL REGULAR MEETING
JUNE 11, 2025, 6:00 P.M., 505 SOUTH VULCAN AVENUE
1. CALL TO ORDER
Mayor Ehlers called the meeting to order at 6:02 p.m.
2. ROLL CALL
Present: Mayor Bruce Ehlers, Deputy Mayor Joy Lyndes, Council Members Jim O’Hara, Marco San Antonio, and Luke Shaffer
Absent: None
Also present: City Manager Campbell, City Attorney Preziosi, Assistant City Manager Schwarm, Fire Chief Gordon, Director of Engineering Bankston, City Clerk Hollywood, and Management Analyst Rapp
There being a quorum present, the meeting was in order.
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
There were no special presentations or proclamations.
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF
Kristine Schindler spoke regarding various topics.
Bernie Dillon spoke regarding a community pool and traffic.
Natalie Settoon spoke regarding municipal code violations.
Barbara Gordon with San Dieguito Alliance spoke regarding marijuana devices.
Garvin Walsh spoke regarding the Homeless Action Plan.
Scott Campbell spoke regarding traffic and municipal code violations.
Lisa Provenzano spoke regarding Santa Fe Road.
Molly Hintlian spoke regarding contracts and resource management.
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6. REPORT FROM CLOSED SESSION
City Attorney Preziosi reported at the 6:00 p.m. regular City Council meeting that the City Council held a Closed Session at approximately 3:30 p.m., while in closed session the City Council voted unanimously to authorize the City Attorney to initiate litigation against defendants whose names will become matter of public record if and when such litigation is actually filed.
7. CHANGES TO THE AGENDA
There were no changes to the posted agenda.
8. CONSENT CALENDAR
City Clerk Hollywood announced that a member of the public pulled item 8J and Council Member O’Hara removed item 8D from the Consent Calendar.
COUNCIL ACTION:
Shaffer moved, San Antonio seconded to close and adopt the Consent Calendar with the exception of items 8D and 8J. Motion Carried. Ayes:
Ehlers, Lyndes, Shaffer, O’Hara, and San Antonio. Nays: None. Absent:
None. Abstain: None.
8A. Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood
Recommended Action: Approve.
8B. Approval of the Minutes of the May 14, 2025, Regular Meeting; May 21, 2025, Regular Meeting; and May 28, 2025, Special Meeting. Contact Person: City Clerk Hollywood
Recommended Action: Approve the Minutes.
8C. Approval of the Warrants List (Register of Demands). Contact Person:
Finance Manager Dinh
Recommended Action: Staff recommends that the City Council review and approve the warrants.
8E. Additional Discretionary Payment to the California Public Employees’ Retirement System (CalPERS) to Further Reduce the Unfunded Accrued Liability. Contact Person: Director of Finance/City Treasurer Gallup Docusign Envelope ID: 4E2CC10E-C412-41C5-8D4A-C83DEF978A99
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Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: Adopt Resolution 2025-55, titled “A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2024-25 Budget” to authorize an additional discretionary payment to CalPERS in the amount of $250,000 to reduce the City of Encinitas unfunded pension liability.
8F. Agreement with Azteca Systems, LLC for Cityworks Respond workorder and asset management system for a term of three (3) years. Contact Person: IT Program Administrator Cervantes
Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: 1) Authorize the City Manager to approve the Asset Management System (AMS) Premium Cityworks Enterprise Online License Agreement (ELA), in substantial form, in consultation with the City Attorney, and authorize the City Manager to enter into the agreement with Azteca Systems, LLC in the amount of $191,000 for AMS Premium Cityworks ELA and a one-time implementation fee of $23,900 for a total not- to-exceed agreement amount of $214,900 over three (3) years; and 2) Adopt City Council Resolution No. 2025-66, titled “A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2024- 25 Budget.”
8G. City Council use agreement extension for the Jewish Family Services (JFS) Safe Parking Program located at the Encinitas Community and Senior Center at 1140 Oakcrest Park Drive. Contact Person: Housing Services Manager Dacey
Environmental Considerations: The California Environmental Quality Act (CEQA) does not apply to actions taken by the City to allow for a homeless shelter allowed by Government Code Section 8689. Additionally, this action is exempt pursuant to CEQA Guidelines Section 15060 (c)(2) since this action will not result in a direct or reasonably foreseeable indirect physical change in the environment and is also exempt pursuant to CEQA Guidelines Section 15304, and the exceptions as set forth in CEQA Guidelines Section 15300.2 do not apply.
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Recommended Action: Adopt Resolution No. 2025-68 titled “A Resolution of the City Council of the City of Encinitas, California, Authorizing a Six- Month Extension of the Safe Parking Program at the Encinitas Community and Senior Center Located at 1140 Oakcrest Park.”
8H. Memorandum of Understanding with the North County Transit District for Cost Sharing for New Bus Shelter Installations on North Coast Highway 101. Contact Person: Principal Engineer Widelski
Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: Authorize the City Manager, or her designee, in coordination with the City Attorney, to execute a Memorandum of Understanding (MOU) in substantial form, between the City of Encinitas and the North County Transit District (NCTD) for cost sharing on the installation of bus shelters along North Coast Highway 101 as part of the Leucadia Streetscape Segment C West Project (CS23D) and accept $140,000 from NCTD.
8I. Amendment No. 2 to Agreement for Professional Consultant Services between the City of Encinitas and Tory R. Walker Engineering, Inc. to add $60,000 for additional as-needed engineering services for private land development projects. Contact Person: Principal Engineer Cabrera Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: Authorize the City Manager or her designee, in coordination with the City Attorney, to execute Amendment No. 2 to the Professional Services Agreement with Tory R. Walker Engineering, Inc. in substantial form, to add $60,000 of capacity to the professional consultant agreement, for a new not-to-exceed amount of $155,500 for FY 2025-26. 8K. Resolution accepting a report for state-mandated annual fire inspections in compliance with SB 1205. Contact Person: Acting Fire Marshal Villagomez Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
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The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: Adopt Resolution No. 2025-58 titled, “A Resolution of the City Council of the City of Encinitas, California Acknowledging Receipt of a Report Made by the Fire Chief of the Encinitas Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in Such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code”
9. ITEMS REMOVED FROM THE CONSENT CALENDAR
8D. Appointments to the Urban Forest Advisory Committee (UFAC) to fill two (2) unscheduled vacancies with one term ending March 1, 2026, and one term ending March 1, 2027. Contact Person: City Clerk Hollywood Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: The City Council approve the Mayor’s recommendations to appoint Mim Michelove to fill one unscheduled vacancy with a term ending March 1, 2026, and Tony Gurnoe to fill one unscheduled vacancy with a term ending March 1, 2027.
Council Member O’Hara pulled this item.
SPEAKER:
Kristine Schindler and Tony Gurnoe spoke regarding this item.
COUNCIL ACTIONS:
O’Hara moved to approve appointing the two applicants; suspend the committee with a goal to realign with an inhouse advisor; develop a clear requisite how committee members are picked; and clear up all errors in recordings by the Fall. Motion failed due to a lack of second.
O’Hara moved to put this item on hold until the issues are resolved. Motion failed due to a lack of second.
Lyndes moved, Ehlers seconded to approve the Mayor’s
recommendations to appoint Mim Michelove to fill one unscheduled vacancy with a term ending March 1, 2026, and Tony Gurnoe to fill one unscheduled vacancy with a term ending March 1, 2027. Motion Docusign Envelope ID: 4E2CC10E-C412-41C5-8D4A-C83DEF978A99
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Carried. Ayes: Ehlers, Lyndes, Shaffer, O’Hara, and San Antonio.
Nays: None. Absent: None. Abstain: None.
Ehlers moved, O’Hara seconded to direct staff to bring back the municipal code regarding the Urban Forest Advisory Committee for City Council review and possible action including the processes the UFAC follows. Motion Carried. Ayes: Ehlers, Shaffer, O’Hara, and San Antonio. Nays: Lyndes. Absent: None. Abstain: None.
8J. Adoption of Ordinance No. 2025-07 Updated Fire Hazard Severity Zone (FHSZ) Maps for the City of Encinitas in Compliance with California Government Code Section 51179. Contact Person: Fire Chief Gordon Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: Adopt Ordinance No. 2025-07, Titled “An Ordinance of the City Council of the City of Encinitas, California, Designating Moderate, High, and Very High Fire Hazard Severity Zones by Map Pursuant to California Government Code Sections 51175-51189 and Amending Encinitas Municipal Code Chapter 10.02 (Fire Map)”.
SPEAKER:
William Teter spoke regarding this item.
Fire Chief Gordon responded to questions from the Council.
COUNCIL ACTIONS:
Lyndes moved, Shaffer seconded to adopt Ordinance No. 2025-07, titled “An Ordinance of the City Council of the City of Encinitas, California, Designating Moderate, High, and Very High Fire Hazard Severity Zones by Map Pursuant to California Government Code Sections 51175-51189 and Amending Encinitas Municipal Code Chapter 10.02 (Fire Map)”. Motion Carried. Ayes: Ehlers, Lyndes, Shaffer, O’Hara, and San Antonio. Nays: None. Absent: None.
Abstain: None.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
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10A. Consider and Approve a Preliminary Street List for the FY 2025-26 Pavement Rehabilitation Project (CS26A). Contact Person: Engineer I Estellar
Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: Consider and approve a preliminary street list to initiate design efforts for the FY 2025-26 Pavement Rehabilitation Project (CS26A): a. Emphasis on Pavement Rehabilitation (Mill & Overlay), b.
Emphasis on Preventative Maintenance (Slurry Seal).
Engineer I Estellar, Engineer I Suleiman, Principal Engineer Widelski, and Director of Engineering Bankston presented the staff report and responded to preliminary questions from the Council.
SPEAKERS:
Scott Campbell, Rachel Graves, Ellen Burr and Natalie Settoon spoke regarding this item.
The council discussed and Engineer I Estellar, Engineer I Suleiman, Principal Engineer Widelski, and Director of Engineering Bankston responded to questions from the Council.
COUNCIL ACTIONS:
Lyndes moved, Shaffer seconded to approve a preliminary street list to initiate design efforts for the FY 2025-26 Pavement Rehabilitation Project (CS26A) option a. Emphasis on Pavement Rehabilitation (Mill & Overlay) with the inclusion of Glen Arbor and Parkdale Lane as part of the add alternates. Motion Carried. Ayes: Ehlers, Lyndes, Shaffer, O’Hara, and San Antonio. Nays: None. Absent: None. Abstain: None.
Mayor Ehlers called the meeting into recess at 8:04 p.m., and reconvened the meeting at 8:14 p.m.
10B. Approve Plans for the Installation of Preferred Barrier Option (Wood Post Walls or Bollards), Rumble Strips, and Additional Signage at the North Coast Highway 101 and El Portal Roundabout. Contact Person: City Traffic Engineer Bandegan
Environmental Considerations: The project is exempt from the California Environmental Quality Act (CEQA), pursuant to Sections 15311 of the CEQA Guidelines. Section 15311 exempts the construction and Docusign Envelope ID: 4E2CC10E-C412-41C5-8D4A-C83DEF978A99
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replacement of minor structures. The project is consistent with the CEQA exemption criteria. In addition, none of the exceptions listed in Section 15300.2 exist for the proposed project.
Recommended Action: 1) Provide direction to staff on the preferred barrier option (Wood Post Walls or Bollards), at the North Coast Highway 101 El Portal Roundabout; 2) Approve the plans and design for the installation of preferred barrier option (Wood Post Walls or Bollards), rumble strip and additional signage at the North Coast Highway 101 and El Portal Roundabout; and 3) Adopt City Council Resolution No. 2025-12, titled “A Resolution of the City Council of the City of Encinitas, California, Approving the Engineering Design and Plans for Construction of Barriers at the Southwest and Northeast Corners of the North Coast Highway 101 and El Portal Street Roundabout, and Installation of Rumble Strips on North Coast Highway 101, Pursuant to Government Code Section 830.6.” City Traffic Engineer Bandegan and Director of Engineering Bankston presented the staff report and responded to questions from the Council.
SPEAKERS:
Steve Linke, Rick Smith, and Dennis Kaden spoke regarding this item.
COUNCIL ACTIONS:
O’Hara moved, Lyndes seconded to approve the plans and design for the installation of bollards with wood façade sleeves, rumble strip and additional signage at the North Coast Highway 101 and El Portal Roundabout as shown in Exhibit 1 with an option for staff to look into including the Rectangular Rapid Flashing Beacons in the cross walk to improve visibility; and adopt City Council Resolution No. 2025-12, titled “A Resolution of the City Council of the City of Encinitas, California, Approving the Engineering Design and Plans for Construction of Barriers at the Southwest and Northeast Corners of the North Coast Highway 101 and El Portal Street Roundabout, and Installation of Rumble Strips on North Coast Highway 101, Pursuant to Government Code Section 830.6.” Motion Carried. Ayes: Ehlers, Lyndes, Shaffer, O’Hara, and San Antonio. Nays: None. Absent:
None. Abstain: None.
11. INFORMATIONAL ITEMS
There were no Informational items.
12. COUNCIL MEMBER INITIATED AGENDA ITEM
There were no Council Member initiated items.
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13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
Council Member O’Hara reported on attending an NCTD marketing meeting and attended a memorial in honor of Emery Chalekian.
Deputy Mayor Lyndes reported on attending a SANDAG board meeting and a SANDAG Transportation Committee meeting.
Mayor Ehlers reported on attending the SANDAG Shoreline Protection Working Group Meeting, the League of California Cities, and Encina Wastewater Policy Finance Committee.
14. CITY MANAGER REPORTS
City Manager Campbell gave an update on the Leucadia at Grade Rail Crossing Project and the Summer Programs being offered by the City of Encinitas has to offer.
15. CITY ATTORNEY REPORTS
No City Attorney report was given.
16. ADJOURNMENT
Mayor Ehlers adjourned the meeting in memory of Emery Chalekian and Brodee Champlain-Kingman at 8:58 p.m.
_________________________ __________________________ Kathy Hollywood, City Clerk Bruce Ehlers, Mayor
By: Jackie Rapp, Management Analyst
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