City of Encinitas
AMENDED Regular City Council Meeting - 6:00 p.m. (10D(i) and 10D(ii) Added 6/18/2025)(Item 10C - Attachment 4 added 6-23-25) AGENDA
WEDNESDAY, JUNE 25, 2025 -
06:30 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A.
Presentation of Proclamation to Richard Dascomb for his 50 years of service 2025-06-25 Item 04A Proclamation Richard Dascomb
4B.
Presentation of Proclamation Declaring July Parks, Recreation and Cultural Arts Month 2025-06-25 Item 04B Proclamation Parks, Recreation and Cultural Arts Month 4C.
Presentation of Proclamation declaring June Pride Month 2025-06-25 Item 04C Proclamation in Recognition of Pride Month
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. Please submit a “WHITE” speaker slip to the City Clerk. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda. 2025-06-25 Item 05 Oral Communication Received
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Minutes of the June 11, 2025, Special-Closed Session Meeting; and June 11, 2025, Special Meeting. Contact Person: City Clerk Hollywood Approve the Minutes.
2025-06-25 Item 08B Minutes
8C.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2025-06-25 Item 08C Approval of Warrants
8D.
Accept California Department of Housing and Community Development (HCD) Permanent Local Housing Allocation (PLHA) Award in the amount of $236,309. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Management Analyst Holcombe Accept California Department of Housing and Community Development (HCD) Permanent Local Housing Allocation (PLHA) Grant Award in the amount of $236,309 and authorize the City Manager, or designee, to execute the standard agreement. 2025-06-25 Item 08D Permanent Local Housing Allocation Grant Award 8E.
Award an agreement with Interwest Consulting Group to provide On-Call Tenant Relocation Services. Environmental Considerations: The action being considered by the City Council is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(3) of the CEQA Guidelines because it is not a "project" under Section 15378(b)(5). The action involves an administrative activity of government that will not result in a direct or indirect physical change in the environment. Contact Person: Associate Planner IV Cvetko Authorize the City Manager, in consultation with the City Attorney, to execute an agreement in substantial form with Interwest Consulting Group to provide on-call tenant relocation services in accordance with applicable state law, including any necessary amendments and time extensions. 2025-06-25 Item 08E On-Call Tenant Relocation Services Agreement 8F.
Amendment to Project Management Agreement for the Leucadia Streetscape Segment C West Project (CS23D) and North Highway 101 Drainage Improvements Project (CD23A). Environmental Considerations: Pursuant to the California Environmental Quality Act, environmental clearance for the project was provided under the Final Environmental Impact Report for the North Coast Highway 101 Streetscape Improvement Project (10-035 DR/CDP/EIR and 10-036 GPA/SPA/LCPA) and the Addendum to the Final Environmental Impact Report (SUBC-005527-2022) and NEPA was completed (HUD Grant No. B-23-CP-0159, SCH No. 2015091084) for the North Highway 101 Drainage Improvements Project (CD23A). Contact Person: Principal Engineer Widelski Authorize the City Manager, or designee, to execute Amendment No. 5 in substantial form, and any necessary amendments and time extensions in consultation with the City Attorney, with Kleinfelder Construction Services, for project management support on the Leucadia Streetscape Segment C West Project (CS23D) in the amount of $250,000 for a new total not-to-exceed amount of $1,250,000. 2025-06-25 Item 08F Streetscape Seg. C - KCS PM Contract Extension-2025 8G.
Memoranda of Understanding (MOUs) with the Encinitas Union School District and the San Dieguito Union High School District for the Bicycle Safety Education Program for the 2025-26 School Year. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Mobility Manager Buck 1) Authorize the City Manager, in coordination with the City Attorney, to execute a Memorandum of Understanding between the City of Encinitas and the Encinitas Union School District (EUSD), in substantial form, to fund up to $30,600 for bicycle safety education at multiple schools; and 2) Authorize the City Manager, in coordination with the City Attorney, to execute a Memorandum of Understanding between the City of Encinitas and the San Dieguito Union High School District (SDUHSD), in substantial form, to fund up to $16,200 for bicycle safety education at multiple schools. 2025-06-25 Item 08G MOUS Bicycle Safety Education_EUSD-SDUHSD 2025-06-25 Item 08G MOUS Bicycle Safety Education_EUSD-SDUHSD - Public Comment 8H.
Memoranda of Understanding (MOUs) with the Encinitas Union School District and the San Dieguito Union High School District for School Crossing Guard Programs for the 2025-26 School Year. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Mobility Manager Buck 1) Authorize the City Manager, in coordination with the City Attorney, to execute a Memorandum of Understanding between the City of Encinitas and the Encinitas Union School District (EUSD), in substantial form, to fund up to $150,758 for crossing guards at multiple schools; and 2) Authorize the City Manager, in coordination with the City Attorney, to execute a Memorandum of Understanding between the City of Encinitas and the San Dieguito Union High School District (SDUHSD), in substantial form, to fund up to $42,412 for crossing guards at multiple schools. 2025-06-25 Item 08H MOUs School Crossing Guard 2025-26 School Year 8I.
Acceptance of the Scott Valley Park Equipment Replacement Project (CP24A). Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) because they are not a "project" under Section 15378(b)(5) of CEQA Guidelines. The actions involve organizational or administrative activities of government that will not result in the direct or indirect physical change in the environment. Contact Person: Senior Engineer Stryker 1) Authorize the filing of the Notice of Completion for the subject project; 2) Authorize the release of the payment bond for the subject project in full upon the recording of the Notice of Completion; 3) Authorize the release of the performance bond for the subject project in full, one (1) year after the recording of the Notice of Completion; and 4) Adopt City Council Resolution No. 2025-67, titled "A Resolution of the City Council of the City of Encinitas, California, Accepting the Public Improvements for the Scott Valley Park Equipment Replacement Project (CP24A)". 2025-06-25 Item 08I NOC Scott Valley Park
8J.
Designation of Intersection Control at Saxony Road and Union Street intersection as All-Way Stop Control (AWSC) with Crosswalk on the North Leg of Saxony Road. Environmental Considerations: The proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA Guidelines. This section exempts projects characterized as minor alterations to public facilities, involving negligible or no expansion of the existing use. Contact Person: Traffic Engineer Bandegan Adopt City Council Resolution No. 2025-72 titled, "A Resolution of the City Council of the City of Encinitas, California, Establishing All-Way Stop Control at the Intersection of Saxony Road and Union Street." 2025-06-25 Item 08J All-Way-Stop at Saxony & Union St.
8K.
Approve Plans and Authorize Advertisement for the Grandview Stairs Repair Project (CP23A). Environmental Considerations: This project is Categorically Exempt (CE) from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (d) of the CEQA Guidelines. This section exempts rehabilitation of deteriorated or damaged structures to meet current standards of public health and safety. Contact Person: Engineer I Sanchez 1) Approve the design and plans for the Grandview Stairs Repair Project (CP23A); 2) Adopt City Council Resolution No. 2025-48, titled, "Resolution of the City Council of the City of Encinitas, California, Approving the Design and Plans for the Grandview Stairs Repair Project (CP23A), Pursuant to Government Code Section 830.6;" and 3) Authorize the advertisement of the Grandview Stairs Repair Project (CP23A) for construction bids. 2025-06-25 Item 08K Grandview Stairs Design Immunity
8L.
Award Construction Contract to DB Pipeline, Inc. for the Self-Realization Fellowship Drain Pipe Repair Project (CD25A). Environmental Considerations: The project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c), which categorically exempts minor alterations to existing public streets, sidewalks, gutters, and similar facilities, including the replacement or reconstruction of existing structures and facilities. This exemption includes improvements and alterations that do not create additional automobile lanes. Contact Person: Engineer I Sanchez Authorize the City Manager, or designee, to execute a contract in substantial form and any necessary amendments and time extension, in consultation with the City Attorney, with DB Pipeline, Inc. in the amount of $137,000 plus 15 percent contingency of $20,550 for a total construction contract not-to-exceed amount of $157,550 for construction of the Self-Realization Fellowship Drain Pipe Repair Project (CD25A). 2025-06-25 Item 08L Self Realization Fellowship Storm Drain Pipe Repair 8M.
Agreement with Environmental Systems Research Institute (ESRI) for the renewal of GIS enterprise software suite with the addition of ArcGIS Indoors. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: IT Program Administrator Cervantes Authorize the City Manager, or designee, to execute an agreement in substantial form in consultation with the City Attorney, with ESRI in the amount of $232,425 for a three-year Enterprise License Agreement (ELA). 2025-06-25 Item 08M ESRI Enterprise License Agreement
8N.
Authorization to procure DELL computer hardware. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: IT Operations and Engineering Supervisor O’Connor Authorize the procurement of DELL workstations in an amount not to exceed $176,500 in FY 2025-26 using the National Cooperative Purchasing Alliance (NCPA) contract 01-170. 2025-06-25 Item 08N Workstation Refresh Agenda Report
8O.
One-year Management Services Agreements between the City of Encinitas ("City") and Encinitas 101 MainStreet Association, Leucadia 101 Main Street Association, Cardiff 101 Main Street Association, and the Encinitas Chamber of Commerce. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Management Analyst II Welnick 1) One-year Management Services Agreement with Encinitas 101 MainStreet Association in the amount of $40,000 for Fiscal Year 2025-26; 2) One-year Management Services Agreement with Leucadia 101 Main Street Association in the amount of $40,000 for Fiscal Year 2025-26; 3) One-year Management Services Agreement with Cardiff 101 Main Street Association in the amount of $40,000 for Fiscal Year 2025-26; and 4) One-year Management Services Agreement with Encinitas Chamber of Commerce in the amount of $40,000 for Fiscal Year 2025-26. 2025-06-25 Item 08O One-Year Management Services Agreements (C101, Chamber, E101 and L101) 8P.
Ratification of Assembly Bill 569 (AB 569) legislative position letter of support. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of the City that will not result in direct or indirect physical change in the environment. Contact Person: Deputy City Manager Sapa’u Ratify Support Letter for SB 569 (Blakespear) - Caltrans Homeless Encampment Collaboration Act. 2025-06-25 Item 08P Legislative Position Letter
8Q.
Annual weed abatement lien list for property owners who have not paid for removal of hazardous weeds and authorize the Fire Prevention Division to transmit list to the County of San Diego. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" per Section 15378(b)(5) of the CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in environment. Contact Person: Acting Fire Marshal Villagomez Introduce the annual weed abatement lien list and authorize the Fire Prevention Division to deliver the list to the County of San Diego. 2025-06-25 Item 08Q Annual Weed Abatement Lien List 2025
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item. 8H.
Memoranda of Understanding (MOUs) with the Encinitas Union School District and the San Dieguito Union High School District for School Crossing Guard Programs for the 2025-26 School Year. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Mobility Manager Buck 1) Authorize the City Manager, in coordination with the City Attorney, to execute a Memorandum of Understanding between the City of Encinitas and the Encinitas Union School District (EUSD), in substantial form, to fund up to $150,758 for crossing guards at multiple schools; and 2) Authorize the City Manager, in coordination with the City Attorney, to execute a Memorandum of Understanding between the City of Encinitas and the San Dieguito Union High School District (SDUHSD), in substantial form, to fund up to $42,412 for crossing guards at multiple schools.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Interviews and Appointment to the Youth Commission to fill one vacancy for the 2025-2026 School Year. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: City Clerk Hollywood The City Council to hear from applicants and approve the Mayor's recommendations to appoint one (1) applicant to the Youth Commission with a term ending June 2026. 2025-06-25 Item 10A Youth Commission Vacancy
10B.
Acceptance of a Donation of $100,000 from Glen Johnson for the Future Park at the L7 Property and Name a Pavilion or Similar Park Amenity in Honor of Sally Johnson for a Minimum Period of 10 Years. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Director of Parks, Recreation and Cultural Arts Knopp 1) Accept the donation of $100,000 from Glen Johnson; and 2) Approve a future naming of a significant park amenity, like a pavilion, at the future park at the L7 parcel, for a minimum period of 10 years. 2025-06-25 Item 10B Acceptance of Donation from Glen Johnson 2025-06-25 Item 10B Acceptance of Donation from Glen Johnson - Public Comment 10C.
City of Encinitas to submit an application to the California Arts Council (CAC) for recognition as a California Cultural District (CCD) under California Assembly Bill 189. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Director of Parks, Recreation and Cultural Arts Knopp 1) Direct staff to work with community partners and artists to prepare the application for the CAC to designate the City of Encinitas as a CCD under California Assembly Bill 189; 2) Direct the City Manager to review and submit the CCD application; and 3) Direct staff to prepare for the semi-round of site visits by the CAC in November and December to be prepared for that possible review and to gather information for possible self-designation if not chosen for the CCD. 2025-06-25 Item 10C California Cultural District Application 2025-06-25 Item 10C California Cultural District Application - Attachment 4 Added 06-23-2025 2025-06-25 Item 10C California Cultural District Application - Public Comment 10D.
(i) Continued Public Hearing and Consideration of Adopting Parks and Recreation Special Event Permit fees based on the annual average Consumer Price Index (CPI) adjustments from 2024 for the San Diego Region. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Director of Parks, Recreation and Cultural Arts Knopp Staff recommends that City Council adopt Resolution No. 2025-76, titled, "A Resolution of the City Council of the City of Encinitas Amending the Parks and Recreation Special Event Fees." 2025-06-25 Item 10D(i) PRCA Special Event Fee Adjustments 10D.
(ii)Continued Public Hearing and Consideration of Adopting the Parks and Recreation User Fees Excluding Special Event Fees based on the annual average Consumer Price Index (CPI) adjustments from 2024 for the San Diego Region. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment. Contact Person: Director of Parks, Recreation and Cultural Arts Knopp Staff recommends that City Council adopt Resolution No. 2025-57, titled, "A Resolution of the City Council of the City of Encinitas Amending the Amending the Parks and Recreation User Fees Excluding Special Event Fees." 2025-06-25 Item 10D(ii) PRCA User Fees Excluding Special Event Fees
11. INFORMATIONAL ITEMS – NONE To speak on informational items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
12. COUNCIL MEMBER INITIATED AGENDA ITEM – NONE To speak on Council Initiated Items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON AUGUST 13, 2025 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.