09/24/2025 Regular Meeting Page 1 Mtg. #2025-____, Bk#41, Page ___
MINUTES OF THE ENCINITAS CITY COUNCIL REGULAR MEETING
SEPTEMBER 24, 2025, 6:00 P.M., 505 SOUTH VULCAN AVENUE, ENCINITAS, CA 92024
1. CALL TO ORDER
Mayor Ehlers called the meeting to order at 6:01 p.m.
2. ROLL CALL
Present: Mayor Bruce Ehlers, Deputy Mayor Joy Lyndes, Council Members Jim O’Hara (arrived at 6:02 p.m.), Marco San Antonio, and Luke Shaffer
Absent: None
Also present: City Manager Campbell, City Attorney Preziosi, Development Services Director Drapkin, Assistant City Engineer Nutter, City Clerk Hollywood, and Deputy City Clerk Weichers
There being a quorum present, the meeting was in order.
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A. Presentation from the Sister City Youth Hosts on the visit/experience with the delegates from Amakusa, Japan
Delegates from the City of Encinitas along with Parks, Recreation, and Cultural Arts Staff spoke regarding the experience and presented a gift from Amakusa, Japan to the City of Encinitas.
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF
Melissa Scharbarth spoke regarding safety in the City.
Kris Powell spoke regarding City Council representation.
Kelly Perez spoke regarding the Clark Avenue project.
Scott Campbell spoke regarding Emergency Declarations.
Lise McCarty spoke regarding safety on Santa Fe Drive East.
Dave Dean spoke regarding a 4th of July Parade in the City of Encinitas for 2026.
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09/24/2025 Regular Meeting
09/24/2025 Regular Meeting Page 2 Mtg. #2025-____, Bk#41, Page __ Molly Hintlian spoke regarding VMS message boards and bike safety.
Van Cheng spoke regarding Quail Gardens Drive.
Bernie Dillon spoke regarding Santa Fe Drive.
6. REPORT FROM CLOSED SESSION
City Attorney Preziosi reported that the City Council held a Closed Session at approximately 4:00 p.m. and recessed at approximately 5:50 p.m. to discuss one case listed on the Closed Session Agenda, and the City Council took the following action. The City Council voted to initiate litigation by the following vote:
motion of Council Member Shaffer, seconded by Council Member San Antonio, with four in favor (Shaffer, San Antonio, Ehlers, and O’Hara) and one Council Member voting against (Deputy Mayor Lyndes). The name and identify of the potential defendant will be revealed if and when the lawsuit is filed.
7. CHANGES TO THE AGENDA
City Clerk Hollywood announced that there were no changes to the posted agenda.
8. CONSENT CALENDAR
City Clerk Hollywood announced that no Consent Calendar items were removed by members of the public.
COUNCIL ACTION:
Shaffer moved, San Antonio seconded to close and adopt the Consent Calendar. Motion Carried. Ayes: Ehlers, Lyndes, O’Hara, San Antonio, and Shaffer. Nays: None. Absent: None. Abstain: None.
8A. Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood
Recommended Action: Approve.
8B. Approval of the Minutes of September 10, 2025, Regular Meeting. Contact Person: City Clerk Hollywood
Recommended Action: Approve the Minutes.
8C. Approval of the Warrants List (Register of Demands). Contact Person:
Finance Manager Dinh
Recommended Action: Staff recommends that the City Council review and approve the warrants.
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09/24/2025 Regular Meeting
09/24/2025 Regular Meeting Page 3 Mtg. #2025-____, Bk#41, Page __ 8D. Adoption of Ordinance Nos. 2025-10, and 2025-11 proposing Municipal Code amendments which adopt and modify the 2025 California Building Standards Code. Contact Persons: Planning Manager Maynard, Sustainability Manager Najera and Interim Fire Marshall Villagomez Environmental Considerations: The minor amendments proposed will not have a significant effect on the environment because the strengthened requirements reduce hazards and accommodate features to reduce environmental effects. Adoption of the amendments is exempt from environmental review as per Section 15308 of the CEQA Guidelines, which allows a categorical exemption for “actions taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for protection of the environment.” Furthermore, the amendments were previously evaluated in the Final Negative Declaration (ND) for the Climate Action Plan (Case No. 17-224), dated December 5, 2017, and Addendum to the ND (Case No. ENV- 004106-2020), dated Oct 20, 2020. The ND and the Addendum evaluated the potential environmental effects of the implementation of the Climate Action Plan, including the adoption and enforcement of energy efficiency and renewable energy ordinances. This project is within the scope of the Final Negative Declaration and the Addendum, and no further California Environmental Quality Act (CEQA) compliance is required.
Recommended Action: 1) Adopt Ordinance No. 2025-10, titled “An Ordinance of the City Council of the City of Encinitas, California Adopting Amendments to Chapter 23.12 (Building Codes For Construction) of Title 23 (Building And Construction) and to Chapter 10.04 (2021 International Fire Code and 2022 California Fire Code) of Title 10 (Fire Prevention) of the Encinitas Municipal Code to Adopt the 2025 California Building Standards Code and the 2022 International Fire Code the 2025 California Fire Code and Wildland Urban-Interface Code with Certain Amendments, Additions, and Deletions Case Number: PLCY-008321-2025; Citywide;” and 2) Adopt Ordinance No. 2025-11, titled “An Ordinance of the City Council of the City of Encinitas, California, Amending Encinitas Municipal Code Chapter 23.12 (Building Codes for Construction) to Make Certain Amendments, Additions, and Deletions Related to Electric Vehicles, Water Conservation and Energy Efficiency Case Number: PLCY-008282-2025; Citywide.”
8E. Acceptance of the FY 2024-25 Safe Routes to School Project (CS01E).
Contact Person: Engineer II Hekmat
Environmental Considerations: The proposed project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (c) of the CEQA Guidelines. This section exempts projects characterized as minor alterations to public facilities, involving negligible or no expansion of Docusign Envelope ID: 90337060-32E7-4C03-B815-1121DCEADEDF
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09/24/2025 Regular Meeting Page 4 Mtg. #2025-____, Bk#41, Page __ the existing use. New crosswalks on existing public streets meet the criteria for this exemption.
Recommended Action: 1) Authorize the filing of the Notice of Completion (NOC) for the subject project; 2) Authorize the release of the payment bond for the subject project in full upon the recording of the Notice of Completion; 3) Authorize the release of the Faithful Performance Bond for the subject project in full upon the recording of the Notice of Completion; 4) Authorize the release of the Maintenance Bond in full, one (1) year after the recording of the Notice of Completion; and 5) Adopt City Council Resolution No. 2025- 83, titled “A Resolution of the City Council of the City of Encinitas, California, Accepting the Public Improvements for the FY 2024-25 Safe Routes to School Project” as complete to the satisfaction of the City of Encinitas. 8F. Award Professional Services Contract to PBK Architects Inc. for the Temporary Fire Station #6 Project (CF26A). Contact Person: Senior Engineer Stryker
Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Protection Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: Authorize the City Manager, or designee, to execute a contract in substantial form and any necessary amendments and time extension, in consultation with the City Attorney, with PBK Architects, Inc. in the amount of $340,350 plus contingency of $59,650 for a total contract not-to-exceed amount of $400,000 for design of the Temporary Fire Station #6 Project (CF26A).
8G. Authorization to Purchase Janitorial Supplies from WAXIE Sanitary Supply.
Contact Person: Management Analyst Horn
Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: City Council authorizes participation in the Omnia Partners Janitorial and Sanitation Supplies national cooperative purchasing contract with Waxie Enterprises (WAXIE), for a total amount not to exceed $250,000 for the term October 1, 2025, through May 31, 2029.
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09/24/2025 Regular Meeting
09/24/2025 Regular Meeting Page 5 Mtg. #2025-____, Bk#41, Page __ 8H. Adoption of Resolution 2025-94 Approving Continuing Appropriations from Fiscal Year 2024-25 and Amending the Fiscal Year 2025-26 Operating Budget. Contact Person: Senior Finance Analyst Clisby
Environmental Considerations: This action is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15378(b)(5) of the CEQA Guidelines, as an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment.
Recommended Action: Adopt City Council Resolution 2025-94, titled “A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2025-26 Budget.”
8I. Senate Bill 805 (SB 805) legislative position letter of support. Contact Person: City Manager Campbell
Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The actions involve organizational or administrative activities of the City that will not result in direct or indirect physical change in the environment.
Recommended Action: Ratify Support Letter for SB 805 (Pérez, Wiener) – No Vigilantes Act.
9. ITEMS REMOVED FROM THE CONSENT CALENDAR
No items were removed from the Consent Calendar.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
10A. Public hearing to review the Project conditions of approval [dated September 14, 2022] and related actions, including, but not limited to, the application of the Fire Code to the Project. PROJECT NAME: Clark Avenue Apartments; CASE NUMBERS: MULTI-004609-2021, DR004610-2021; BADJ-004611-2021, CDPNF-004612-2021, USE-005506-2022; FILING DATE: June 6, 2021; APPLICANT: Western National Properties; LOCATION: 662, 672 & 682 Clark Avenue and 556 Union Street (APNS:
256-171-13, 256-171-14, 256-171-15, 256-171-20, 256-171-21 and 256- 171-24).
This item has been removed from the agenda. The item only appears on this agenda because it was legally noticed.
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09/24/2025 Regular Meeting
09/24/2025 Regular Meeting Page 6 Mtg. #2025-____, Bk#41, Page __ 10B. Public Hearing to consider and approve the FY 2024-25 Consolidated Annual Performance and Evaluation Report (CAPER) for the Community Development Block Grant (CDBG) Program. Contact Person: Housing Management Analyst Schubert
Environmental Considerations: The action being considered by the City Council is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(3) of the CEQA Guidelines because it is not a “project” as defined in Section 15378(b)(5). The action involves an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment.
Recommended Action: 1) Approve the FY 2024-25 CAPER; and 2) Authorize the City Manager or designee to submit the FY 2024-25 CAPER to the U.S. Department of Housing and Urban Development (HUD).
Housing Management Analyst Schubert presented the staff report and responded to preliminary questions from the Council.
COUNCIL DISCLOSURES OF ANY INFORMATION RECEIVED THAT IS NOT INCLUDED IN THE AGENDA PACKET:
Council Member San Antonio stated he had nothing to disclose.
Council Member Shaffer stated he had nothing to disclose.
Council Member O’Hara stated he had nothing to disclose.
Deputy Mayor Lyndes stated she had nothing to disclose.
Mayor Ehlers stated he had nothing to disclose.
Mayor Ehlers opened the public hearing at 6:43 p.m.
PUBLIC SPEAKERS:
John Van Cleef, Christine Spencer, Helen Lopez, and Vann Parker spoke in support of the recommended action.
Mayor Ehlers closed the public hearing at 6:54 p.m.
COUNCIL ACTION:
Shaffer moved, San Antonio seconded to: 1) approve the FY 2024-25 CAPER; and 2) authorize the City Manager or designee to submit the FY 2024-25 CAPER to the U.S. Department of Housing and Urban Development (HUD). Motion Carried. Ayes: Ehlers, Lyndes, O’Hara, San Antonio, and Shaffer. Nays: None. Absent: None. Abstain: None.
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09/24/2025 Regular Meeting
09/24/2025 Regular Meeting Page 7 Mtg. #2025-____, Bk#41, Page __ 10C. Approval of revisions to the City of Encinitas Engineering Design Manual, incorporating essential updates to language, standards, and procedures to align with current requirements for obtaining a Land Development Engineering permit. Contact Person: Senior Engineer Stryker Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: 1) Adopt City Council Resolution No. 2025-92 titled, “A Resolution of the City Council of the City of Encinitas, California, Adopting the 2025 City of Encinitas Engineering Design Manual Chapters 1 Through 6.”
Senior Engineer Stryker and Engineering Staff presented the staff report and responded to questions from the Council.
Council Member San Antonio left the Council Chambers at 7:38 p.m., and returned to Council Chambers at 7:40 p.m.
COUNCIL ACTION:
Lyndes moved, Ehlers seconded to adopt City Council Resolution No. 2025-92 titled, “A Resolution of the City Council of the City of Encinitas, California, Adopting the 2025 City of Encinitas Engineering Design Manual Chapters 1 Through 6.” Motion Carried. Ayes: Ehlers, Lyndes, O’Hara, San Antonio, and Shaffer. Nays: None. Absent:
None. Abstain: None.
11. INFORMATIONAL ITEMS
There were no Informational items.
12. COUNCIL MEMBER INITIATED AGENDA ITEM
There were no Council Member Initiated Agenda items.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
Council Member O’Hara reported on attending a North County Transit District meeting.
Deputy Mayor Lyndes reported on attending a LOSSAN board meeting and an Encina Wastewater Authority Board Meeting.
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09/24/2025 Regular Meeting
09/24/2025 Regular Meeting Page 8 Mtg. #2025-____, Bk#41, Page __ Mayor Ehlers reported on attending an Encina Wastewater Authority Board Meeting and a SANDAG Joint Policy Committee meeting.
14. CITY MANAGER REPORTS
City Manager Campbell reported on the following upcoming events in the City:
• October 4, 2025, from 9:00 a.m. to 1:00 p.m., Universal Waste Collection event at Encinitas City Hall
• October 4, 2025, Art Night from 6:00 p.m. to 8:00 p.m. at Encinitas City Hall, Encinitas Community Center, Encinitas Library, and Pacific View Arts Center
• October 1, 2025, City of Encinitas Incorporation Anniversary
15. CITY ATTORNEY REPORTS
City Attorney Preziosi provided an update on SB 707and its potential impact to the City of Encinitas. Currently awaiting the Governor’s signature, City Attorney Preziosi stated he would provide a more comprehensive update if and when the Governor signs the bill.
City Clerk Hollywood reported that the next regular City Council meeting would be held on October 15, 2025. The October 8, 2025, City Council meeting was cancelled due to the League of California Cities Annual Conference.
16. ADJOURNMENT
Mayor Ehlers adjourned the meeting at 7:47 p.m.
_________________________ ____________________________ Kathy Hollywood, City Clerk Bruce Ehlers, Mayor
By: Pete Weichers, Deputy City
Clerk
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