City of Encinitas
Regular City Council Meeting - 6:00 p.m.
AGENDA
WEDNESDAY, OCTOBER 22, 2025 -
06:00 PM
p.m.
City of Encinitas - City Council Chambers
505 S. Vulcan Avenue
Encinitas, California 92024
Each speaker is allowed three (3) minutes to address the City Council.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A.
Presentation of Proclamation in recognition of Veteran’s Day 2025-10-22 Item 04A Veterans Day Proclamation
4B.
Presentation of Geographic Information System (GIS) 3D Model 2025-10-22 Item 04B Presentation of GIS 3D Model
4C.
Presentation of Proclamation in recognition of National First Responders Day on October 28, 2025 2025-10-22 Item 04C Proclamation National First Responders Day
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF (30 MINUTES) Each speaker is allowed three (3) minutes to address the City Council. All Oral Communications speaker slips ("WHITE" speaker slip) must be received by the Clerk by the start of oral communications. Time donations are not permitted during Oral Communications. Oral Communication items will be referred to the City Manager either for resolution by administrative action or placement on a future agenda.
6. REPORT FROM CLOSED SESSION (IF HELD)
7. CHANGES TO THE AGENDA Announcements of administrative changes to the agenda, in compliance with the Brown Act.
8. CONSENT CALENDAR The recommendations on the following Consent Calendar will be enacted in one motion unless an item is removed from the Calendar. Any member of the public may remove an item by submitting a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. Items removed from the Consent Calendar by a Council Member or the public will be considered immediately following the Consent Calendar. 8A.
Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood Approve.
8B.
Approval of the Warrants List (Register of Demands). Contact Person: Finance Manager Dinh Staff recommends that the City Council review and approve the warrants. 2025-10-22 Item 08B Approval of Warrants
8C.
Updates to the City of Encinitas Administrative Manual - Policy F011 - Collection of Funds. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Finance Manager Dinh Review and approve the updated Administrative Manual Policy F011 - Collection of Funds - to include additional proactive options and procedural details in recovering funds owed to the City. 2025-10-22 Item 08C Updated Collection Policy F011
8D.
Designation of Intersection Control at the Clark Avenue and Puebla Street Intersection as All-Way Stop Control (AWSC) with Marked Crosswalk on the North Leg of the Intersection. Environmental Considerations: The proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (c) of the CEQA Guidelines. This section exempts projects characterized as minor alterations to public facilities, involving negligible or no expansion of the existing use. Contact Person: City Traffic Engineer Bandegan Adopt City Council Resolution No. 2025-87 titled, "A Resolution of the City Council of the City of Encinitas, California, Establishing All-Way Stop Control at the Intersection of Clark Avenue and Puebla Street." 2025-10-22 Item 08D Designation of intersection control at Puebla St. & Clark Ave. 8E.
Authorize Agreement for Facility Janitorial Services. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Management Analyst Horn Authorize the City Manager or her designee, in conjunction with the City Attorney, to execute an agreement for Facility Janitorial Services with CCS Facility Services - San Diego, Inc. for an initial two (2) year term for a total contract amount not-to-exceed $408,336, and authorize the City Manager to extend the Agreement for two (2) one-year renewal options for a total four (4) year contract term not-to-exceed $828,552, with any applicable CPI increases included. 2025-10-22 Item 08E Facility Janitorial Services Contract Award Report 8F.
Treasurer’s Annual Report for the Fiscal Year Ended June 30, 2025 and Investment Policy. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: Finance Analyst Angelini 1) Receive and file the Treasurer's Report for the Fiscal Year Ended June 30, 2025; and 2) Adopt Resolution No. 2025-100, titled "A Resolution of the City Council of the City of Encinitas, California, Approving the Statement of Investment Policy for the Fiscal Year 2025-26, and Delegating the Authority to Invest City Funds to the Treasurer." 2025-10-22 Item 08F Treasurers Annual Report June 30 2025 and Investment Policy
9. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff reports will be given only if requested by the person who pulled the item.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present. 10A.
Appropriate Highway Safety Improvement Program (HSIP) Cycle 12 Grant Funds and City Matching Funds for Four (4) Capital Projects. Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) because they are not "projects" under Section 15378(b)(5) of CEQA Guidelines. The actions involve organizational or administrative activities of government that will not result in direct or indirect physical change in the environment. Contact Person: City Traffic Engineer Bandegan 1) Authorize the City Manager, or designee, to accept and administer state and federal funding from the Highway Safety Improvement Program (HSIP) for the following projects: the Encinitas Blvd Protected Bike Lane Project (CS25D), the Protected Intersection at S El Camino Real and Santa Fe Dr Project (CS25B), the S Coast Highway 101 Pedestrian Crossing at Solana Beach Project (CS25F), and the S Coast Highway 101 East Side Sidewalk and Bike Improvements Project (CS25E); 2) Provide direction to staff on the preferred project configuration for the Protected Intersection at S El Camino Real and Santa Fe Dr Project (CS25B), the S Coast Highway 101 East Side Sidewalk and Bike Improvements Project (CS25E), and the S Coast Highway 101 Pedestrian Crossing at Solana Beach Project (CS25F). Provide comment and direction on the one project configuration for Encinitas Blvd Protected Bike Lane Project (CS25D); and 3) Adopt City Council Resolution No. 2025-54, titled "A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2025-26 Budget" to appropriate up to $3,270,690 in grant funds and up to $314,210 in local matching funds to up to four (4) HSIP Cycle 12 Capital Projects. 2025-10-22 Item 10A HSIP 12 Funding Grant Match and Direction updated 10-22-2025 Pages 16-17 & Att 2,3,6 2025-10-22 Item 10A HSIP 12 Funding Grant Match and Direction - Public Comment 10B.
Consider various City Federal-State Partnership for Intercity Passenger Rail Program Projects to submit for the Federal-State Partnership Program Grants. Environmental Considerations: The action being considered by the City Council is not subject to the California Environmental Quality Act (CEQA) because it is not a "project" per Section 15378(b)(5) of the CEQA Guidelines. The action authorizes staff to implement an organizational or administrative activity of government that by itself will not result in a direct or indirect physical change in the environment. Contact Person: Principal Engineer Widelski Authorize the City Manager, or designee, to apply for, accept, and administer funding from the FY 24-25 Federal-State Partnership for Intercity Passenger Rail Program (FSP Program) for selected City Railroad Corridor Projects. 2025-10-22 Item 10B Consider DOT Grant Program for Various City Projects 2025-10-22 Item 10B Consider DOT Grant Program for Various City Projects - Presentation 2025-10-22 Item 10B Consider DOT Grant Program for Various City Projects - Public Comment 10C.
Public Art Sculpture Loan Program Modification Recommendations. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Arts Division Manager Murphy 1) Approve staff recommendation to change the program's loan term from a 2- or 3-year loan to a 3-year loan; and 2) Review the Commission for the Arts recommended modifications in response to City Council direction from April 10, 2024 and provide direction. 2025-10-22 Item 10C Public Art Sculpture Loan Program Modification Recommendations 10D.
Introduction Ordinance 2025-16 amending Encinitas Municipal Code (EMC) Chapter 2.12 Conflict of Interest Code, Section 2.12.060(C) Designated City Positions. Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. Contact Person: City Clerk Hollywood Introduce Ordinance 2025-16 titled, "An Ordinance of the City Council of the City of Encinitas, California, Amending Encinitas Municipal Code Chapter 2.12 Conflict of Interest Code, Section 2.12.060(C) Designated City Positions." 2025-10-22 Item 10D Introduction Ordinance Amending Conflict of Interest Code
11. INFORMATIONAL ITEMS – NONE To speak on informational items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
12. COUNCIL MEMBER INITIATED AGENDA ITEM – NONE To speak on Council Initiated Items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
14. CITY MANAGER REPORTS
15. CITY ATTORNEY REPORTS
16. ADJOURNMENT - THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON NOVEMBER 12, 2025 Notice to the Public:
To ensure that the City meets your needs when addressing the City Council, all presentation materials which require the use of visual equipment need to be submitted to the City's IT Division at least 24 hours in advance of the meeting (except for appeal hearings where materials must be submitted 7 days in advance). This includes photographs, Microsoft Office documents (PowerPoint, Word, Excel).
No CD's, DVD's, or USB thumb/flash drives will be accepted at the meeting.
All materials must be in PC format and digital presentation items must be emailed to [email protected]
. Please label all materials with the corresponding agenda item number. Should technical assistance be necessary, it will be available to presenters from 5:30 p.m. to 5:50 p.m. on the day of the meeting. Presentation of video/digital/photographs are considered part of the maximum time limit provided to speakers.