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MINUTES OF THE ENCINITAS CITY COUNCIL REGULAR MEETING
NOVEMBER 12, 2025, 6:00 P.M., 505 SOUTH VULCAN AVENUE,
ENCINITAS, CA 92024
1. CALL TO ORDER
Mayor Ehlers called the meeting to order at 6:14 p.m.
2. ROLL CALL
Present: Mayor Bruce Ehlers, Deputy Mayor Joy Lyndes, Council Members Jim O’Hara (arrived at 6:15 p.m.), Marco San Antonio (arrived at 6:15 p.m.), and Luke Shaffer
Absent: None
Also present: City Manager Campbell, Assistant City Manager Schwarm, City Attorney Preziosi, Development Services Director Drapkin, Director of Engineering Nutter, Fire Chief Gordon, Sheriff’s Captain Watts, City Clerk Hollywood, and Deputy City Clerk Weichers
There being a quorum present, the meeting was in order.
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
There were no Special Presentations or Proclamations.
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF
Deputy Mayor Lyndes provided a statement regarding Democracy and the public process.
Natalie Settoon spoke regarding various topics.
Judy Berlfein spoke regarding Encinitas Bike Walk.
Dave Dean spoke regarding homelessness in the City of Encinitas.
Tim Bratton spoke regarding support for a citywide quiet zone grant.
Scott Campbell spoke regarding various topics.
Julia Chun-Heer spoke regarding support for an offshore oil drilling ban.
Lisa Provenzano spoke regarding support for a citywide evacuation plan.
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6. REPORT FROM CLOSED SESSION
No Closed Session meeting was held.
7. CHANGES TO THE AGENDA
City Clerk Hollywood announced that there were no changes to the posted agenda.
8. CONSENT CALENDAR
City Clerk Hollywood announced that Consent Calendar items 8G and 8I were removed from the Consent Calendar by members of the public.
COUNCIL ACTION:
Shaffer moved, San Antonio seconded to close and adopt the Consent Calendar with the exception of items 8G and 8I. Motion Carried. Ayes:
Ehlers, Lyndes, O’Hara, San Antonio, and Shaffer. Nays: None. Absent:
None. Abstain: None.
8A. Approval to waive the full reading of the text of all ordinances and resolutions introduced/adopted at this meeting. Ordinances and resolutions shall be introduced/adopted by title only. Contact Person: City Clerk Hollywood
Recommended Action: Approve.
8B. Approval of the Minutes of the October 15, 2025, Special-Closed Session Meeting; October 15, 2025, Regular Meeting; October 20, 2025, Special- Closed Session Meeting; October 22, 2025, Special Meeting; and October 22, 2025, Regular Meeting. Contact Person: City Clerk Hollywood Recommended Action: Approve the Minutes.
8C. Approval of the Warrants List (Register of Demands). Contact Person:
Finance Manager Dinh
Recommended Action: Staff recommends that the City Council review and approve the warrants.
8D. Adoption of Ordinance No. 2025-14 Amending Encinitas Municipal Code §18.08.080 Regarding Sewer Service Charge Calculations for Customers with Submeters. Contact Person: Senior Management Analyst Stratakis Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of Docusign Envelope ID: D51DA323-25CB-4E2C-9B5F-B5CD5F9C3967
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11/12/2025 Regular Meeting Page 3 Mtg. #2025-____, Bk#41, Page __ government that will not result in the direct or indirect physical change in the environment.
Recommended Action: Staff recommends that the City Council adopt Ordinance No. 2025-14, titled “An Ordinance of the City Council of the City of Encinitas, California, Amending §18.08.080 Regarding Sewer Service Charge Calculations for Customers with Submeters.”
8E. Adoption of Ordinance 2025-16 amending Encinitas Municipal Code (EMC) Chapter 2.12 Conflict of Interest Code, Section 2.12.060(C) Designated City Positions. Contact Person: City Clerk Hollywood
Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: Adopt Ordinance 2025-16 titled, “An Ordinance of the City Council of the City of Encinitas, California, Amending Encinitas Municipal Code Chapter 2.12 Conflict of Interest Code, Section 2.12.060(C) Designated City Positions.”
8F. 2025 California Fire Foundation Grant (FG25A) in the amount of $15,000 for vegetation mitigation and fuels reduction in Olivenhain, proposed off- cycle fiscal year 2025-26 budget amendment, and proposed amendment to abatement contract with Specialty Mowing Services Inc. Contact Person:
Management Analyst Gloger
Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment.
Recommended Action: 1) Accept $15,000 in grant funds from the California Fire Foundation awarded to the City of Encinitas for fuel reduction in high-priority zones within Olivenhain; 2) Adopt Resolution Number 2025- 110, titled “A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2025-26 Budget” to appropriate the grant amount; and 3) Authorize the City Manager, in consultation with the City Attorney, to execute Amendment Four to the Agreement for Abatement Services in substantial form between the City of Encinitas and Specialty Mowing Services, Inc. to increase the agreement by $15,000 for year 6, Docusign Envelope ID: D51DA323-25CB-4E2C-9B5F-B5CD5F9C3967
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11/12/2025 Regular Meeting Page 4 Mtg. #2025-____, Bk#41, Page __ increasing the not to exceed amount for the six-year contract from $1,909,348 to $1,924,348.
8H. Acceptance of the Self-Realization Fellowship Drain Pipe Repair Project (CD26A). Contact Person: Engineer I Esteller
Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) because they are not a “project” under Section 15378(b)(5) of CEQA Guidelines. The actions involve organizational or administrative activities of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: 1) Authorize the filing of the Notice of Completion for the subject project; 2) Authorize the release of the payment bond for the subject project in full upon the recording of the Notice of Completion; 3) Authorize the release of the performance bond for the subject project in full, one (1) year after the recording of the Notice of Completion; and 4) Adopt City Council Resolution No. 2025-108 titled, “A Resolution of the City Council of the City of Encinitas, California, Accepting the Public Improvements for Self-Realization Fellowship Drain Pipe Repair Project (CD26A).”
8J. Adoption of Ordinance No. 2025-12 approving a Sewer Reimbursement District on behalf of property owner Tavares and adding Section 18.12.470 to the Encinitas Municipal Code. Contact Person: Senior Engineer Zielke Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of the CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: Adopt Ordinance No. 2025-12, titled “An Ordinance of the City Council of the City of Encinitas, California, adding Section 18.12.470 to the Encinitas Municipal Code to Provide for Reimbursement for Construction Costs of a Sewer Main Extension on Rancho Santa Fe Road to Property Owner Tavares.”
9. ITEMS REMOVED FROM THE CONSENT CALENDAR
8G. Authorize the award of a Professional Services Contract to Proactive Engineering Consultants Inc. dba Q3 Consulting for the Vulcan Ave Mainline Storm Drain Project (CD26C). Contact Person: Senior Engineer Stryker
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11/12/2025 Regular Meeting Page 5 Mtg. #2025-____, Bk#41, Page __ Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Protection Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: 1) Authorize the City Manager, or designee, to execute a contract in substantial form and any necessary amendments and time extension, in consultation with the City Attorney, with Proactive Engineering Consultants, Inc dba Q3 Consulting in the amount of $531,569 plus contingency of $48,431 for a total contract not-to-exceed amount of $580,000 for design of the Vulcan Ave Mainline Storm Drain Project (CD26C); and 2) Adopt City Council Resolution No. 2025-107, titled “A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2025-26 Budget” to increase the Vulcan Ave Mainline Storm Drain Project (CD26C) by $80,000 for a revised budget of $580,000.
SPEAKER:
Adam Miller spoke regarding this item.
COUNCIL ACTION:
Ehlers moved, O’Hara second to: 1) authorize the City Manager, or designee, to execute a contract in substantial form and any necessary amendments and time extension, in consultation with the City Attorney, with Proactive Engineering Consultants, Inc dba Q3 Consulting in the amount of $531,569 plus contingency of $48,431 for a total contract not-to-exceed amount of $580,000 for design of the Vulcan Ave Mainline Storm Drain Project (CD26C); and 2) adopt City Council Resolution No. 2025-107, titled “A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2025-26 Budget” to increase the Vulcan Ave Mainline Storm Drain Project (CD26C) by $80,000 for a revised budget of $580,000. Motion Carried. Motion Carried. Ayes: Ehlers, Lyndes, O’Hara, San Antonio, and Shaffer. Nays: None. Absent: None. Abstain: None. 8I. Professional Services Agreement between the City of Encinitas and the San Diego Rescue Mission (“SDRM”) to provide full-time homeless response and housing navigation services. Contact Persons: Homeless Programs Coordinator Pugh and Planning Manager Anders
Environmental Considerations: The action before the City Council is not subject to the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to Section 15378(b)(5). The action involves an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment.
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11/12/2025 Regular Meeting Page 6 Mtg. #2025-____, Bk#41, Page __ Recommended Action: 1) Authorize the City Manager, in coordination with the City Attorney, to execute a Professional Consultant Services Agreement with San Diego Rescue Mission, 501c3, in substantial form, for full-time homeless response and housing navigation services, in an amount not-to- exceed $343,981; and 2) Approve Resolution No. 2025-104, titled, “A Resolution of the City Council of the City of Encinitas, California, Amending Fiscal Year 2025-26 Budget.”
Planning Manager Anders presented the staff report and responded to questions from the Council.
SPEAKERS:
Molly Hintlian, Bob Kent, Theresa Beauchamp, Elena Thompson, Chris Gausephol, Michelle Jaffee, and Paul Armstrong spoke regarding this item.
Natalie Settoon registered opposition to the recommended action, but chose not to speak.
COUNCIL ACTION:
O’Hara moved, Lyndes seconded to: 1) authorize the City Manager, in coordination with the City Attorney, to execute a Professional Consultant Services Agreement with San Diego Rescue Mission, 501c3, in substantial form, for full-time homeless response and housing navigation services, in an amount not-to-exceed $343,981; 2) approve Resolution No. 2025-104, titled, “A Resolution of the City Council of the City of Encinitas, California, Amending Fiscal Year 2025-26 Budget;” and 3) to bring back and publicly report metrics every time the Sheriff’s Department provides a report. Carried. Ayes:
Ehlers, Lyndes, O’Hara, San Antonio, and Shaffer. Nays: None.
Absent: None. Abstain: None.
10. ACTION ITEMS To speak on action items, please submit a “PINK” speaker slip to the City Clerk. Each speaker is allowed three (3) minutes to address the City Council. A maximum of two time donations per speaker is allowed (no more than 9 minutes total); the person donating time must be present.
10A. Provide Direction for the S. Coast Highway 101 Pedestrian Crossing at Solana Beach Project (Project) (CS25F) within Encinitas city limits.
Contact Person: City Traffic Engineer Bandegan
Environmental Considerations: The actions being considered by the City Council are exempt from the California Environmental Quality Act (CEQA) because they are not “projects” under Section 15378(b)(5) of CEQA Guidelines. The actions involve organizational or administrative activities of government that will not result in direct or indirect physical change in the environment.
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11/12/2025 Regular Meeting Page 7 Mtg. #2025-____, Bk#41, Page __ Recommended Action: 1) Authorize the City Manager, or designee, to accept and administer state funding from the Highway Safety Improvement Program (HSIP) for the S Coast Highway 101 Pedestrian Crossing at Solana Beach Project (CS25F) within Encinitas city limits; 2) Provide direction to staff on the preferred project configuration for the S. Coast Highway 101 Pedestrian Crossing at Solana Beach Project (CS25F) within Encinitas city limits; and 3) Adopt City Council Resolution No. 2025-115, titled “A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2025-26 Budget” to appropriate up to $349,920 in grant funds and up to $38,880 in local matching funds to the S. Coast Highway 101 Pedestrian Crossing at Solana Beach Project (CS25F) within Encinitas city limits.
Traffic Engineer Bandegan presented the staff report and responded to preliminary questions from the Council.
SPEAKERS:
Alyssa Muto, Orelia DeBrall, Kristi Becker, Ellen Burr, Joy Sheppard, Rahul Deshpande, Jennifer Bright, and Jim Jaffee spoke regarding this item.
COUNCIL ACTION:
Shaffer moved, Ehlers seconded to proceed with Design Alternative C including a new traffic signal at the South Coast Highway 101 and South Cardiff State Beach intersection, with a crosswalk on the south leg and a sidewalk along the east side of South Coast Highway connecting to Harbaugh Seaside Trails within Encinitas city-limits. If this alternative is selected, Staff will be required to apply for a scope change with Caltrans before proceeding with the design and construction of this project.
O’Hara made a substitute motion, San Antonio seconded to: 1) accept the grants as design Alternative A; and 2) direct staff to prepare preliminary 10% designs for Alternatives B and C. Motion Carried.
Ayes: Ehlers, Lyndes, O’Hara, San Antonio, and Shaffer. Nays: None.
Absent: None. Abstain: None.
Mayor Ehlers called the meeting into recess at 9:14 p.m., and reconvened the meeting at 9:26 p.m.
COUNCIL ACTION:
Ehlers moved, Shaffer seconded to: 1) authorize the City Manager, or designee, to accept and administer state funding from the Highway Safety Improvement Program (HSIP) for the S Coast Highway 101 Pedestrian Crossing at Solana Beach Project (CS25F) within Encinitas city limits; and 2) adopt City Council Resolution No. 2025-115, titled “A Resolution of the City Council of the City of Encinitas, California, mending the Fiscal Year 2025-26 Budget” to appropriate up to $349,920 in grant funds and up to $38,880 in local matching funds to Docusign Envelope ID: D51DA323-25CB-4E2C-9B5F-B5CD5F9C3967
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11/12/2025 Regular Meeting Page 8 Mtg. #2025-____, Bk#41, Page __ the S. Coast Highway 101 Pedestrian Crossing at Solana Beach Project (CS25F) within Encinitas city limits. Motion Carried. Ayes:
Ehlers, Lyndes, O’Hara, San Antonio, and Shaffer. Nays: None.
Absent: None. Abstain: None.
10B. Summary of City actions in response to United States Immigration and Customs Enforcement Operations in Encinitas. Contact Person: Deputy City Manager James
Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: Receive the report and provide direction to staff.
City Manager Campbell presented the staff report and responded to questions from the Council.
SPEAKERS:
Theresa Beauchamp and Kathy Stenger spoke regarding this item.
COUNCIL ACTION:
Shaffer moved, O’Hara seconded to approve and send the draft letters amended to include Mayor Ehlers comments. Motion Carried. Ayes:
Ehlers, Lyndes, O’Hara, San Antonio, and Shaffer. Nays: None.
Absent: None. Abstain: None.
10C. Establishing Uniform and Consistent Roundabout Signing and Striping Citywide in Accordance with the California Manual on Uniform Traffic Control Devices (CA MUTCD) Guidelines. Contact Person: City Traffic Engineer Bandegan
Environmental Considerations: The proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA Guidelines. This section exempts projects characterized as minor alterations to public facilities, involving negligible or no expansion of the existing use.
Recommended Action: Approve the Plans and Design for the Proposed Roundabout Signing and Striping Standards.
Traffic Engineer Bandegan presented the staff report.
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11/12/2025 Regular Meeting Page 9 Mtg. #2025-____, Bk#41, Page __ COUNCIL ACTION:
Shaffer moved, San Antonio seconded to approve the Plans and Design for the Proposed Roundabout Signing and Striping Standards.
Motion Carried. Ayes: Ehlers, Lyndes, O’Hara, San Antonio, and Shaffer. Nays: None. Absent: None. Abstain: None.
10D. Request from the Public Health and Safety Commission (PHSC) to increase the frequency of meetings from four (4) meetings quarterly to six (6) meetings annually. Contact Person: Fire Chief Gordon
Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: City Council to provide direction to amend the regular meeting schedule from four to six meetings per year as a result of the PHSC recommendation and direct staff to update Encinitas Municipal Code Section 2.35.030(B) accordingly.
COUNCIL ACTION:
Ehlers moved, San Antonio seconded to direct staff to amend the regular meeting schedule from four to six meetings per year and to bring back updates to Encinitas Municipal Code Section 2.35.030(B).
Motion Carried. Ayes: Ehlers, Lyndes, O’Hara, San Antonio, and Shaffer. Nays: None. Absent: None. Abstain: None.
COUNCIL ACTION:
Ehlers moved, San Antonio seconded to continue the meeting past 10:00 p.m., but no later than 11:00 p.m. Motion Carried. Ayes: Ehlers, Lyndes, O’Hara, San Antonio, and Shaffer. Nays: None. Absent: None. Abstain: None. 10E. Olivenhain Fire Station Transition Plan – Phased Implementation for Facility Development, Apparatus, and Staffing. Contact Person: Fire Chief Gordan Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: Receive the presentation for the Olivenhain Fire Station Transition Plan, which outlines the phased approach for enhancing fire and emergency services coverage in Olivenhain.
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11/12/2025 Regular Meeting Page 10 Mtg. #2025-____, Bk#41, Page __ Fire Chief Gordon presented the staff report.
SPEAKER:
Ron Medak spoke regarding this item.
COUNCIL ACTION:
San Antonio moved, Ehlers seconded to approve the Olivenhain Fire Station Transition Plan as presented. Motion Carried. Ayes: Ehlers, Lyndes, O’Hara, San Antonio, and Shaffer. Nays: None. Absent:
None. Abstain: None.
10F. Introduction of ordinance to adopt and amend the 2025 California Fire Code and 2025 California Building Standards Codes into the Encinitas Municipal Code. Contact Persons: Senior Fire Marshal Villagomez, Building Official Romero, and Planning Manager Maynard
Environmental Considerations: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
Recommended Action: Introduce Ordinance No. 2025-21, titled “ An Ordinance of the City Council of the City of Encinitas, California, Adopting Amendments to Chapter 10.04, 10.05, & 10.08 (2024 International Fire Code, and 2025 California Fire Code) of Title 10 (Fire Prevention) of the Encinitas Municipal Code to Make Certain Amendments, Additions, and Deletions Related to Fire Prevention, Wildland-Urban Interface, and Reimbursement for Protection Service.”
Senior Fire Marshal Villagomez presented the staff report.
COUNCIL ACTION:
Ehlers moved, Shaffer seconded to extend the meeting past 11:00 p.m. for 15 more minutes. Motion Carried. Ayes: Ehlers, Lyndes, O’Hara, San Antonio, and Shaffer.
Nays: None. Absent None. Abstain: None.
COUNCIL ACTION:
Ehlers moved, Shaffer seconded to: 1) introduce Ordinance No. 2025- 21, titled “ An Ordinance of the City Council of the City of Encinitas, California, Adopting Amendments to Chapter 10.04, 10.05, & 10.08 (2024 International Fire Code, and 2025 California Fire Code) of Title 10 (Fire Prevention) of the Encinitas Municipal Code to Make Certain Amendments, Additions, and Deletions Related to Fire Prevention, Wildland-Urban Interface, and Reimbursement for Protection Service.”; and 2) direct staff to bring back, at the time of ordinance adoption, a report from legal, , Development Services, and Fire Docusign Envelope ID: D51DA323-25CB-4E2C-9B5F-B5CD5F9C3967
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11/12/2025 Regular Meeting Page 11 Mtg. #2025-____, Bk#41, Page __ regarding legalities and process. Motion Carried. Ayes: Ehlers, Lyndes, O’Hara, San Antonio, and Shaffer. Nays: None. Absent:
None. Abstain: None.
11. INFORMATIONAL ITEMS
There were no Informational items.
12. COUNCIL MEMBER INITIATED AGENDA ITEM
There were no Council Member Initiated Agenda items.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC 53232.3(d)) / POSSIBLE DIRECTION TO STAFF
There were none.
14. CITY MANAGER REPORTS
No City Manager report was given.
15. CITY ATTORNEY REPORTS
No City Attorney report was given.
No City Clerk report was given.
16. ADJOURNMENT
Mayor Ehlers adjourned the meeting at 11:08 p.m.
_________________________ __________________________ Kathy Hollywood, City Clerk Bruce Ehlers, Mayor
By: Pete Weichers, Deputy City Clerk
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