AGENDA REPORT
City Council
MEETING
DATE:
September 16, 2026
PREPARED
BY:
Phillip Horn, Management
Analyst
DEPARTMENT
DIRECTOR:
Sylvester Mabry, Jr.
DEPARTMENT: Public Works CITY
MANAGER:
Jennifer Campbell
SUBJECT:
Amend the Fiscal Year 2026-27 Budget and modify the approved Equipment Replacement schedule for vacuum truck (VM340).
RECOMMENDED ACTION:
Adopt City Council Resolution Number 2026-77, titled “A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2026-27 Budget” approving an off-cycle appropriation to the Fiscal Year 2026-27 operating budget for the Machinery & Equipment Replacement Fund (Fund 623) (Attachment 1).
ENVIRONMENTAL CONSIDERATIONS:
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The action is also exempt from CEQA under Section 15378(b)(5) of the CEQA Guidelines because it involves an organizational or administrative activity of the government that will not result in the direct or indirect physical change in the environment.
This item does not relate to the Climate Action Plan.
GENERAL PLAN/CITY COUNCIL FOCUS AREAS:
This item relates to the Focus Area 2: Effective and Reliable City Services, Infrastructure, and Communications.
2026-09-16 Item #10D Page 1 of 31
FISCAL CONSIDERATIONS:
The fiscal impact of this action is a $57,944 increase to the Fiscal Year (FY) 2026-27 Machinery and Equipment Replacement Fund (623) budget related to additional costs of replacing the VM340 vacuum truck.
On June 17, 2026, City Council Resolution 2026-48 adopted the FY 2026-27 operating budget and approved vehicle and equipment replacement schedules (Attachment 2). The Machinery and Equipment Replacement Fund (623) includes $740,000 for Wastewater Collections heavy equipment to replace a sewer and storm drain cleaning vacuum truck (VM340). Staff recommend increasing the budget for this approved purchase by $57,944 to purchase additional equipment and warranties costing $50,386 plus a 15% contingency ($7,558). If approved, the revised not-toexceed replacement budget for VM340 will be $797,944.
The City centralizes vehicle and equipment purchases in internal service funds managed by Public Works which receive interfund revenue from the benefiting departments. Staff request a one-time budget transfer of $57,944 from the Wastewater Support Fund (611) to the Machinery & Equipment Replacement Fund (623), along with related interfund revenue and expenses from the sanitary divisions that share the equipment. Cardiff Sanitary Division Operations Fund (511) and Encinitas Sanitary Division Operations Fund (521) have sufficient fund balance to support the increase.
BACKGROUND:
The City has an established administrative policy governing the replacement of City vehicles which states that approval of the budget and expected replacement schedule constitutes the authority of the Public Works Director to purchase the specified vehicles (F017.III.K). Any proposed purchases that were not approved as part of the original budget require the approval of the City Council.
On February 25, 2026, the Council authorized the City Manager to provide a letter of intent to purchase a vacuum truck from Municipal Maintenance Equipment (MME), to be purchased in Fiscal Year 2026-27 (Attachment 3). The signed letter of intent was provided to MME on April 8, 2026 (Attachment 4).
ANALYSIS:
Since the initial quote was provided on January 28, 2026, staff identified several pieces of equipment that were not included in the original quote. This essential equipment, which includes tools/storage boxes and miscellaneous accessories, necessitates an increase of $6,500 to the total purchase cost for the replacement of VM340. In response, staff requested a revised quotation from MME that incorporates these items into the total purchase price (Attachment 5).
Additionally, staff would like to propose the purchase of warranties totaling approximately $43,886 as described below.
2026-09-16 Item #10D Page 2 of 31
Warranty Type Cost
5-year warranty for Vac-Con Equipment $22,500
5-year warranty for Chassis $14,520
5-year warranty for auxiliary pony motor $6,866
Total $43,886
Repairs on large equipment such as a sewer vacuum truck can be costly but are essential for the safety of employees and continuity of service. VM340 maintenance costs in FY26 totaled approximately $41,600. The purchase of warranties is a responsible approach to reducing longterm maintenance and repair costs and minimizing delays in equipment downtime where staff might otherwise need to return to City Council to authorize additional funding for repairs.
Staff recommend that the City Council authorize Resolution 2026-77 for the purchase of additional essential equipment and warranties for the replacement of VM340, which is anticipated to be delivered by early November 2026.
ATTACHMENTS:
1. Resolution 2026-77, titled “A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2026-27 Budget”
2. Fiscal Year 2026-27 Vehicle Replacement Schedule
3. 2026-02-25 Item 08G Letter of Intent
4. Original Vac-Con Quote 1-28-26 Letter of Intent
5. Vac-Con V310LHP850 Quote 8-13-26
2026-09-16 Item #10D Page 3 of 31
RESOLUTION NO. 2026-77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS, CALIFORNIA, AMENDING THE FISCAL YEAR 2026-27 BUDGET
WHEREAS, on June 17, 2026, the City Council of the City of Encinitas adopted Resolution Number 2026-48 adopting the budget for Fiscal Year 2026-27; and WHEREAS, changes in anticipated revenues and/or expenditures of the City of Encinitas necessitates amendments to the appropriations for Fiscal Year 2026-27; and WHEREAS, budgeted expenditures do not exceed anticipated revenue and available fund balance; and
WHEREAS, the City Council has reviewed the proposed Fiscal Year 2026-27 budget amendments.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Encinitas, California, that the budget amendments for Fiscal Year 2026-27 as contained in Exhibit A to this resolution are hereby adopted.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15061(b)(3) of the CEQA Guidelines because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The action is also exempt from CEQA under Section 15378(b)(5) of the CEQA Guidelines because it involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
PASSED, APPROVED AND ADOPTED this 16th day of September, 2026 by the City Council of the City of Encinitas, State of California.
____________________________
Bruce Ehlers, Mayor
ATTEST:
______________________________
Pete Weichers, City Clerk
APPROVED AS TO FORM:
_____________________________
Ajit Thind, City Attorney
2026-09-16 Item #10D Page 4 of 31
CERTIFICATION: I, Pete Weichers, City Clerk of the City of Encinitas, California, do hereby certify under penalty of perjury that the foregoing Resolution was duly adopted at a regular meeting of the City Council on the 16th day of September, 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Pete Weichers, City Clerk
2026-09-16 Item #10D Page 5 of 31
Exhibit A
Resolution 2026-77
Proposed Budget Increase or (Decrease)
# Fund-Name Org Obj Comments Revenue Expenditures Transfer In Transfer Out A. Staff Recommendation: Amend replacement schedule budget for VM340 to add warranty and 15% contingency 1 623-MACH EQUIPMENT REPLACE62371670 476 VM340 611:623 WW Vac-Con warranty contingency 57,944
2. 623-MACH EQUIPMENT REPLACE62300000 398.1 57,944
3. 611-WASTEWATER SUPPORT 61190999 498.1 57,944
4 611-WASTEWATER SUPPORT 61100000 391 VM340 511:611 65.2% Vac-Con warranty contingency 37,779
5. 511-CSD OPERATIONS 51171661 458.2 VM340 511:611 65.2% Vac-Con warranty contingency 37,779 611-WASTEWATER SUPPORT 61100000 391 VM340 521:611 34.8% Vac-Con warranty contingency 20,165
6. 521-ESD OPERATIONS 52171661 458.2 VM340 521:611 34.8% Vac-Con warranty contingency 20,165 Total 57,944 115,888 57,944 57,944
2026-09-16 Item #10D Page 6 of 31
Replacement Schedule
The proposed FY 2026-27 budget increases the size of the fleet by three vehicles related to proposed increases in staffing. The new Lifegurard Sergeant position does not require an additional vehicle.
Budget
Fund Type Assigned to Vehicle Proposed Vehicle FY 2026-27 622 - VEHICLE REPLACEMENT
Sport Utility Vehicle Development Services New* Toyota bZ XLE 47,000 Light Duty Pickup Public Works New** F-150 Lightning 90,000 Sport Utility Vehicle Public Works New*** Toyota bZ XLE 47,000 Total Vehicle Replacement Capital Outlay 184,000
623 - MACHINERY / EQUIPMENT REPLACEMENT
Heavy Equipment Wastewater Collections VM340 V310LHP/850 740,000 Paint Sprayer Machine Public Works - Streets VM341 Line Lazer #3900 12,500 Heavy Equipment Public Works - Streets VM377 Sweeper 850 200,000 Total Machinery / Equipment Replacement Capital Outlay 952,500 624 - FIRE APPARATUS REPLACEMENT
-
Total Fire Apparatus Replacement Capital Outlay -
TOTAL VEHICLE REPLACEMENT PROGRAM $ 1,136,500
*New vehicle request for the Development Services Department, Code Enforcement Officer. **New vehicle request for the Public Works Department, Facilities Maintenance Specialist. ***New vehicle request for the Public Works Department, Urban Forester.
Vehicle and Equipment Replacement
Public Works - Internal Service Funds
2026-06-17 Item #10F Page 16 of 101
2026-09-16 Item #10D Page 7 of 31
AGENDA REPORT
City Council
MEETING
DATE:
February 25, 2026
PREPARED
BY:
Jered Elmore,
Senior Management
Analyst
DEPARTMENT
DIRECTOR:
Sylvester Mabry, Jr.
DEPARTMENT: Public Works CITY
MANAGER:
Jennifer Campbell
SUBJECT:
Off-cycle Fiscal Year 2025-26 Budget Appropriation for Equipment Replacement Fund 623, Authorization to Purchase a Rodder Truck Outfit, and Request for Letter of Intent to Purchase a Sewer Vacuum Truck.
RECOMMENDED ACTION:
Staff recommends that the City Council:
1. Adopt City Council Resolution Number 2026-18, titled “A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2025-26 Budget” approving an off-cycle appropriation to the Fiscal Year 2025-26 operating budget for the Machinery & Equipment Replacement Fund (Fund 623) (Attachment 1).
2. Authorize the purchase and installation of a new rodder truck outfit on an existing chassis in accordance with the attached quote, for an amount of $ 115,792, plus a 10 percent contingency of $11,580, for a total amount not to exceed $127,372 (Attachment 2).
3. Authorize the City Manager, or her designee, toprovide aletter ofintent topurchase avacuum truck from identified vendor, to be purchased in Fiscal Year 2026-27.
ENVIRONMENTAL CONSIDERATIONS:
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
This action is related to CAP Measure MCET-1: Transition to a Zero Emission Vehicle (ZEV) Municipal Fleet.
GENERAL PLAN/CITY COUNCIL FOCUS AREAS:
cuc6tuctc5 Item #08G Page 1 of 15
2026-09-16 Item #10D Page 8 of 31
This item relates to the following Focus Area II: Effective and Reliable City Services, Infrastructure, and Communications.
FISCAL CONSIDERATIONS:
The Fiscal Year (FY) 2025-26 Operating Budget adopted by the City Council on June 18, 2025, includes $448,040 for fleet equipment purchases in Fund 623. The fiscal impact associated with the staff recommendation to purchase the rodder truck outfit is $115,792, plus a 10 percent contingency of $11,580, for a not-to-exceed total of $127,372, which is not included in the approved FY 2025-26 Operating Budget. Staff requests a one-time budget transfer of $127,372 from the Wastewater Support Fund (611) tothe Machinery & Equipment Replacement Fund (623) Attachment 1). Funds 511 (CSD Operations) and 521 (ESD Operations), which fund Fund 611, have sufficient funding.
Funding for the vacuum truck will be requested as part of the FY 2026-27 Operating Budget. The San Dieguito Water District plans to purchase the replaced vehicle as a reserve for emergency operations for the full trade-in value, which cannot be determined now but will be requested at time of purchase of the new Vac-Con. All revenue from this interagency transaction will offset the final costs of the new vacuum truck in Fund 623.
Staff is also requesting a transfer of $268,000 from the General Fund in FY 2025-26 to partially reimburse the Machinery and Equipment Replacement Fund (Fund 623) for the purchase of a vacuum truck in FY 2023-24 from the Wastewater Support Fund (611) that is solely used for stormwater system maintenance. Operating costs for storm water maintenance are supported by the General Fund. The remaining transfer will be appropriated in the FY 2026-27 budget.
BACKGROUND:
For the current year operating budget, Public Works Fleet staff created a list of vehicles and equipment scheduled for replacement. This list was compiled based on many factors, including repair costs, age, usage, safety, operational costs, and vehicle condition reports.
Authorization is requested to proceed with the procurement of two Utilities Department Wastewater Operations Division assets previously identified for replacement.
Rodder Truck
A rodder is a mechanical device that cleans roots and other obstructions from sewer pipes.
Rodder trucks complement vacuum trucks in that they do not use water, use less fuel, can fit into smaller spaces, and are about half the cost. They are also essential for clearing large hard obstructions, like significant root intrusion.
On May 15, 2019, in the FY 2018-19 Operating Budget cycle, the City Council authorized the purchase of the Wastewater Operations Division’s existing rodder truck (VM 366).
Based on the current fleet equipment replacement policy ( CLK_F017), the rodder truck is recommended for replacement in FY 2025-26. Per current replacement policy, this class of vehicle (chassis only) has an estimated service life of seven (7) years. Per Public Works-Fleet Replacement Program Standard Operating Procedure (“ SOP” dated April 3, 2006) the fully outfitted unit has as estimated service life of five (5) years. The SOP explains the lower threshold is based on prior experience and analysis, meaning the policy and SOP bookend arange of years 2026-02-25 Item #08G Page 2 of 15
2026-09-16 Item #10D Page 9 of 31
in which the Fleet Division monitors the fully outfitted vehicle’s operating cost and repair history to determine the optimal time for replacement. Based on pending analysis, limited funds, and other replacement priorities at the time of FY2025-26 budget planning, the rodder truck was not included in the recommended vehicle replacements presented to the City Council at budget adoption. Staff have now determined the best-value replacement option and recommend the City Council approve the purchase and installation of a new rodder outfit on the existing chassis, which staff anticipate will remain serviceable and cost-effective for the life of the new outfit.
Vacuum Truck
A vacuum truck is an essential piece of equipment in the daily workflow of the Wastewater Operations Division and is equipped with a high-pressure water jet, which is used regularly to maintain the City’s sewer pipes.
On April 19, 2017, in the FY 2016-17 Operating Budget cycle, the City Council authorized purchase of the current Wastewater Operations Division’s existing vacuum truck (VM 340).
On August 9, 2023, in the FY 2023-24 Operating Budget cycle, the City Council authorized the purchase of a Combination Sewer and Storm Drain Cleaning truck (VM 392), for a total purchase price of $535,205, after a trade-in allowance. The source of funding for the purchase was the Wastewater Support Internal Service Fund (Fund 611), which receives its funding from the Cardiff Sanitary Division and Encinitas Sanitary Division, both enterprise funds.
Originally, VM 392 was anticipated tobeused for maintaining boththestorm drainand wastewater collection infrastructure. However, it was determined that it was best suited to be used solely for maintaining the storm drain infrastructure to standards required by the State of California National Pollution Discharge Elimination System Program ( NDPES), and dedicating it for storm water maintenance prevents the possibility of contamination of fresh water basins and storm water facilities from wastewater during cleaning and sediment removal operations. Since the purchase of VM 392 was originally funded by enterprise funds, but its use has been solely for storm water system maintenance and not sewer system maintenance, staff is recommending a transfer from the General Fund of approximately half the amount of the purchase, or $268,000, this fiscal year and the remaining portion in FY 2026-27, to reimburse the Wastewater Support Fund and fund the purchase of a new vacuum truck.
Based on the current fleet equipment replacement schedule ( CLK_F017), the vacuum truck (VM 392) is recommended for replacement in Fiscal Year 2026-27. As with the rodder truck, current SOP prescribes an estimated use life of seven (7) years based on experience and analysis. The same criteria and process for replacement are applied to this unit. While it remains serviceable, it cannot operate efficiently at the Wastewater Operations Division’s operational pace and is now better suited to occasional/ emergency use. The build time for its replacement is expected to be six (6) to nine (9) months, with delivery scheduled for Fall 2026. Given the long lead time, staff is requesting authorization to provide a letter of intent to purchase to the vendor to ensure the truck will be received in a timely manner in consideration of its replacement schedule. The letter serves as a promise to the vendor that the City will provide a purchase order and allows the vendor to begin manufacturing the equipment.
ANALYSIS:
Assessment of Equipment to be Replaced
2026-02-25 Item #08G Page 3 of 15
2026-09-16 Item #10D Page 10 of 31
Each year, funds areappropriated inthebudget tocover thereplacement cost of heavy equipment in the City’s fleet on a schedule that can vary. The Fleet Maintenance Division routinely monitors service activity/costs and replacement needs and prepares a condition report for each piece of heavy equipment. When possible, staff will attempt to extend the service life of the heavy equipment. Although the budgeted replacement cycle for these two pieces of heavy equipment is typically five (5) to seven (7) years, actual replacement needs can vary widely depending on its use, driving conditions, current needs of the department, and other factors. These two assets are described in the table below.
Rodder Truck Type of Use: Sewer Line Maintenance
VM Number Year Department Division Type Class
366 2019 Utilities
Wastewater
Operations
Rodder Truck Equipment
Make/Model Fuel Mileage Replacement Need
866 TK
Rodder/Isuzu
NRR Chassis
Renewable
Diesel
Approx.
16,000
Historically has been replaced every five (5) years
due to standard wear and tear. This equipment is
six (6) years old and past its estimated lifespan.
Major components of the outfit are nearing end of
life.
Vacuum Truck Type of Use: Sewer Line Maintenance
VM Number Year Department Division Type Class
340 2017 Utilities
Wastewater
Operations
Combination
Sewer Storm
Drain Cleaner
Truck
Equipment
Make/Model Fuel Mileage Replacement Need
Vac-Con V390LHA/850Renewable
Diesel
Approx.
41,000
City policy suggests equipment replacement after
seven (7) years. Equipment is eight (8) years old
and maintenance/ repair costs are incrementally
more expensive each year.
Recommended Equipment Replacement
After determining which equipment requires replacement, staff consults the protocol in the City’s Zero Emission Vehicle (ZEV) Fleet Conversion Plan to select replacements. In the case of the vacuum truck, there arecurrently noelectric options available. A significantly more expensive fully electric option exists for the rodder, but that option precludes the fiscally responsible reuse of the existing chassis and is overpowered for the Wastewater Operations Division’s current operational needs, sostaff does not recommend thepurchase ofthis electric alternative atthis time. However, both trucks will be fueled with renewable diesel. According to the Department of Energy Alternative Fuels Data Center, “Life cycle analysis completed by Argonne National Laboratory found that emissions for 100% biodiesel (B100) are 74% lower than those from petroleum diesel.
The California Air Resources Board has reported similar values for its life cycle analysis of biodiesel from various sources.” (https://afdc.energy.gov/vehicles/diesels-emissions) 2026-02-25 Item #08G Page 4 of 15
2026-09-16 Item #10D Page 11 of 31
Given the considerations discussed above, staff recommends the following replacements:
Rodder:
Current Class Current Make/Model Current Fuel
Equipment 866 TK Rodder/Isuzu NRR
Chassis with custom outfit Renewable Diesel
Replacement Class Replacement Make/Model Replacement Fuel Equipment Replace rodder outfit only with
custom fabrication Renewable Diesel
Replacement Cost $ 115,792
Currently, complete rodder trucks available on the market are oversized and overpriced to suit the needs of the City. Maintenance staff require a smaller truck to navigate the narrow alleys and roads in Encinitas. Since the chassis remains serviceable, a full replacement is not necessary at this time and staff will continue to search for a suitable replacement specification to replace the whole unit when the chassis reaches end of life. Staff recommends custom-building a new rodder outfit on the existing chassis. AZ Wastewater Industries, Inc ( AWI), a vendor in Arizona, is equipped to custom-build a rodder outfit according to the City’s requirements. The City’s Purchasing and Contracts Policy allows for the use of sole source purchasing in extenuating circumstances. In this case, AWI is the only reasonably known, capable supplier to fabricate and install the rodder outfit, due to the unique nature of the WWC Division’s requirements, as well as current market conditions.
Vacuum:
Current Class Current Make/Model Current Fuel
Equipment Vac-Con V-390LHA/ 850 Renewable Diesel
Replacement Class Replacement Make/Model Replacement Fuel Equipment Vac-Con Renewable Diesel
Replacement Cost $ 638,600
Staff recommends pursuing a sole-source purchase through Municipal Maintenance Equipment MME) for the vacuum truck. Of all known vendors, MME is the only company able to provide the type of vehicle that meets the City’s requirements. MME manufactures the Vac-Con, the only combination cleaner with anauxiliary engine, while all other manufacturers provided single engine units. The inclusion of an auxiliary engine is beneficial to Wastewater Operations due to the fuel efficiency of the high-pressure water jet, which is used to clean sewer and storm drainpipes. With the auxiliary engine, use of the high-pressure water jet requires approximately 100 horsepower, while the single engine alternatives require one engine to run all equipment on the truck and use approximately 400 horsepower to utilize their water jets. The auxiliary engine allows the truck’s main engine to run fewer hours per day, which extends the maintenance and useful life of the main engine and transmission. This also helps to reduce fuel consumption, greenhouse gases, and maintenance and repair costs for the main engine. Staff will request and MME will offer a trade-in value within six (6) months of delivery of the new unit. As the San Dieguito Water District wishes to acquire the existing vehicle as a reserve for its emergency operations, the value established by MME will set the market purchase price offered to SDWD. Proceeds from this purchase will offset thefinal costs of the new Vac-Con. Moreover, the benefits extend even further by serving as a reserve vehicle for emergency responses for storm mitigation and sewer overflow events.
2026-02-25 Item #08G Page 5 of 15
2026-09-16 Item #10D Page 12 of 31
Staff recommends the City Council authorize staff toprovide aletter ofintent to purchase the VacCon described in the attached quote (Attachment 3) so that MME will begin the building process.
ATTACHMENTS:
1. Resolution 2026-18, titled “A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2025-26 Budget”
2. Rodder Quote
3. Vac-Con Quote
2026-02-25 Item #08G Page 6 of 15
2026-09-16 Item #10D Page 13 of 31
RESOLUTION 2026-18
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS, CALIFORNIA, AMENDING THE FISCAL YEAR 2025-26 BUDGET
WHEREAS, onJune 18, 2025, the City Council ofthe City of Encinitas adopted Resolution No. 2025-73 adopting the budget for Fiscal Year 2025-26; and WHEREAS, changes in anticipated revenues and/or expenditures of the City of Encinitas necessitates amendments to the appropriations for Fiscal Year 2025-26; and WHEREAS, budgeted expenditures donot exceed anticipated revenues andthe available fund balance; and
WHEREAS, the City Council has reviewed the proposed Fiscal Year 2025-26 budget amendments.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Encinitas, California, that the budget amendment for Fiscal Year 2025-26 as contained in Exhibit A to this resolution are hereby adopted.
NOW, THEREFORE, BE IT FURTHER RESOLVED that this action is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15378(b)(5) of the CEQA Guidelines, as an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment.
PASSED, APPROVED AND ADOPTED this 25th day of February, 2026 by the City Council of the City of Encinitas, State of California.
Bruce Ehlers, Mayor
ATTEST:
Kathy Hollywood, City Clerk
APPROVED AS TO FORM:
Ajit Thind, City Attorney
2026-02-25 Item #08G Page 7 of 15
2026-09-16 Item #10D Page 14 of 31
CERTIFICATION: I, Kathy Hollywood, City Clerk of the City of Encinitas, California, do hereby certify under penalty of perjury that the foregoing Resolution was duly adopted at a regular meeting of the City Council on the 25th day of February, 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Kathy Hollywood, City Clerk
2026-02-25 Item #08G Page 8 of 15
2026-09-16 Item #10D Page 15 of 31
Exhibit A
Resolution 2026-18
Proposed Budget Increase or (Decrease)
Fund-Name Org Obj Comments Revenue Expenditures Transfer In Transfer Out A. Staff Recommendation: Fund 623 to Purchase Rodder Truck for Wastewater Operations
1. 623-MACH EQUIPMENT REPLACE 62371670 476 VM 366 611:623 WW Rodder Truck ( 127, 372)
2. 611-WASTEWATER SUPPORT 61190999 498.1 127,372
3. 623-MACH EQUIPMENT REPLACE 62300000 398.1 127,372
4. 101-GENERAL FUND 10190999 498.1 VM 340 101:623 WW Vacuum Truck 268,000
5. 623-MACH EQUIPMENT REPLACE 62300000 398.1 268,000
Total - ( 127, 372) 395,372 395,372
2026-02-25 Item #08G Page 9 of 15
2026-09-16 Item #10D Page 16 of 31
QUOTE
Quote Date 1/16/2026
Quote No. 26687
Customer:
City of Encinitas
2695 Manchester Ave,
Cardiff, CA 92007
Payment Terms Net 30
Sales Rep. JB
F.O.B. Factory
Prices Good For 120 Days
Total
Subtotal
Sales Tax (9.1%)
NEVADA LOCATION:
61 Spectrum Blvd
Las Vegas, NV 89101
Phone: 800 778-9359 Fax: 480 425-3321
www. usa- awi. com
AZ Wastewater Industries, Inc.
ARIZONA LOCATION:
3201 W. Virginia Ave, Suite 3
Phoenix, AZ 85009
3.5% credit card processing fee will be applied
to all invoices paid with credit card
Item Item Description Qty Unit Cost Total
Unit: 866 Continuous Rodder
Serial Number: 8263
Refurbish Rodder Body
Labor - Customer Labor, per hour 220 175.00 38,500.00
40009-00-X Bearing, Flange, 1-1/2" 3 96.36667 289.10T
14942-00-X TUBE, DOM,2"X1.625"X 2.50"L 1 27.66 27.66T
42357-00-X Motor, Torque, 12.1" Dips, 4-bolt (drive head 1 763.68 763.68T 40259-00-RX SPROCKET, 60B16 X 1" BORE
for drive head hydraulic motor)
1 282.79 282.79T
71910-00-R Roller, Rod, 444/666 1 298.63 298.63T
76571-01-R Rod, Guide Tube Assy. 1 1,833.67 1,833.67T
15217-00-X TUBE, DOM,1-1/4"X0.625"X31.00"L 1 46.81 46.81T 23945-00-R Union, Rotary, 2-way, 1/2" NPT, HP 1 6,921.43 6,921.43T 77294-03-R HEAD, DRIVE,866,.375,3/4" SIDE 1 24,091.23 24,091.23T 51302-00-X ELBOW, 90D,MALE, 7/16-20MJ-3/8"MP, 1 23.71 23.71T 52967-00-X TEE, BRANCH,JIC-MP,9/16"MJ-9/16"MJ- 2 34.24 68.48T 50032-01-X VALVE, SHUTTLE,SAE PORTS 1 42.17 42.17T
50674-00-J ADAPTER, O'RING-FP,3/4-16MOB-1/2"FP 2 15.39 30.78T 53523-00-X TEE, BRANCH,JIC-O'RING,3/4MJ-3/4MJ- 2 17.43 34.86T 75214-00-R PLATE, HOLD DOWN,SHUTTLE VALVE 1 33.28 33.28T 75919-00-R BRACKET, MNT,COUNTER,FOOTAGE,GEAR 1 31.97 31.97T 21548-01-R Counter, Rotary, 5 Dig, CCW, Accumulation 1 749.64 749.64T 42888-00-N GEAR, COUNTER,14T,W/BUSHING,5/32" 1 190.49 190.49T 40703-00-N GEAR, COUNTER,17T,W/BUSHING 1 142.22 142.22T 12026-Page02-25 Item #08G Page 10 of 15
2026-09-16 Item #10D Page 17 of 31
QUOTE
Quote Date 1/16/2026
Quote No. 26687
Customer:
City of Encinitas
2695 Manchester Ave,
Cardiff, CA 92007
Payment Terms Net 30
Sales Rep. JB
F.O.B. Factory
Prices Good For 120 Days
Total
Subtotal
Sales Tax (9.1%)
NEVADA LOCATION:
61 Spectrum Blvd
Las Vegas, NV 89101
Phone: 800 778-9359 Fax: 480 425-3321
www. usa- awi. com
AZ Wastewater Industries, Inc.
ARIZONA LOCATION:
3201 W. Virginia Ave, Suite 3
Phoenix, AZ 85009
3.5% credit card processing fee will be applied
to all invoices paid with credit card
Item Item Description Qty Unit Cost Total
71597-00-R Shaft, Adapter, Counter, Drivehead (Internal) 1 16.11 16.11T 74224-01-R BRACKET, MNT,OILER,ROD,SERIES II 1 131.10 131.10T 41003-00-X DISPENSER, OIL,2-1/2 OZ CAPACITY,W/ 1 259.02 259.02T Misc Parts Steal Support brackets, bolts assorted replacement nuts and bolts
1 3,000.00 3,000.00T
Misc Parts Rebuild wiring harrnsesses and wiring componets 1 5,000.00 5,000.00T Misc Parts Hydraulic hoses and fittings assemblies and hydraulic fluids
1 7,000.00 7,000.00T
Paint Preparation & Paint for Black Skirting & white Rodder body
1 13,092.45 13,092.45T
Training 1 Day of Onsite Training 1 2,000.00 2,000.00
Freight Charge Freight/Delivery Charges to/from Encinitas California 1 5,000.00 5,000.00
115, 761.80
109, 901.28
5,860.52
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City of Encinitas
City of Encinitas Utilities Department
160 Calle Magdalena
Encinitas, CA 92024
March 6, 2026
Municipal Maintenance Equipment, Inc.
4634 Mayhew Road
Sacramento, CA 95827
Re: Letter of Intent to Purchase Vac-Con Model V310LHP/850 The City of Encinitas hereby presents this Letter of Intent (LOI) for the purchase of the equipment outlined below from Municipal Maintenance Equipment, Inc., pending the finalization of a purchase agreement. This letter is intended to outline our interest in the transaction and is not a binding agreement but confirms our commitment to proceed with the purchase under the terms and conditions specified in this letter, and in accordance with the quote sent to Mr. Shawn Atherton on January 28, 2026.
Buyer: City of Encinitas Utilities Department
Seller: Municipal Maintenance Equipment, Inc.
Product: Vac-Con V310LHP/850
Trade In: 2017 Vac-Con V390LHA/850 VIN: 1FVAG3FE5JHJG3329 SN: 02177790 Trade In Amount: $100,000
Purchase Price: $638,507.72 (Six hundred thirty-eight thousand, five hundred seven and 72/100 dollars)
Delivery Time: 120-180 days A.R.O. depending on component and chassis availability at the time of order.
Warranty:12 Month Standard Warranty, 5-Year Debris Tank Warranty, & 10-Year Water Tank Warranty.
We look forward to working with you to complete this purchase. Please contact us at your earliest convenience to discuss the next steps.
Sincerely,
Jennifer Campbell, City Manager
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