AGENDA REPORT
City Council
MEETING
DATE:
September 23, 2026
PREPARED
BY:
Ellaine Esteller
Engineer I
DEPARTMENT
DIRECTOR:
Dan Nutter, P.E.
DEPARTMENT: Engineering CITY
MANAGER:
Jennifer Campbell
SUBJECT:
Acceptance of the FY 2025-26 Pavement Rehabilitation Project (CS26A) RECOMMENDED ACTIONS:
1. Authorize the filing of the Notice of Completion for the subject project (Attachment 1).
2. Authorize the release of the Payment Bond in full upon the recording of the Notice of Completion.
3. Authorize the release of the Performance Bond in full one (1) year after the recording of the Notice of Completion.
4. Adopt City Council Resolution No. 2026-74, titled “A Resolution of the City Council of the City of Encinitas, California, Accepting the FY 2025-26 Pavement Rehabilitation Project (CS26A)” (Attachment 2).
ENVIRONMENTAL CONSIDERATIONS:
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (c) of the CEQA Guidelines. This section exempts projects characterized as minor alterations to public facilities involving negligible or no expansion of the existing site. Maintenance and repair are proposed on existing public streets but do not create additional automobile lanes. The proposed project meets the criteria for this exemption.
This item does not relate to the Climate Action Plan (CAP).
GENERAL PLAN/CITY COUNCIL FOCUS AREAS:
The recommended action aligns with Policy 1.19 of the Circulation Element of the City’s General Plan by providing maintenance efforts to the City’s circulation system. The Annual Citywide Pavement Rehabilitation project primarily focuses on the maintenance of the existing roadways 2026-09-23 Item #10C Page 1 of 9
within the circulation element.
The recommended action aligns with 2026-27 City Council Work Plan Goal 3.2 to Improve Roadway Infrastructure.
FISCAL CONSIDERATIONS:
There is no fiscal impact associated with the recommended action. The FY 2025-26 Pavement Rehabilitation Project (CS26A) was funded through a combination of TransNet funds (211), State Gas Tax (HUTA and SB1) funds (201), and the General Fund (101), with a total construction contract not-to-exceed budget of $4,843,957.
The project will remain open as the City is still processing final invoices for the project. The total project costs are anticipated to be within the aforementioned project budget. Any remaining funds will be administratively rolled over into the upcoming FY 2026-27 Pavement Rehabilitation Project (CS27A) upon project closure.
BACKGROUND:
The City of Encinitas maintains a network of 168.7 centerline miles of roadway with an estimated asset value of $455.0 million. This network consists of Asphalt Concrete (AC) roadways primarily constructed before the City's incorporation in 1986. After incorporation, the City took over roadway maintenance from the County of San Diego and began its first coordinated resurfacing programs. The pavement network is composed of 17 miles of arterial roadways, 33.4 miles of connector roads and 118.3 miles of residential roads.
Pavement network conditions are measured through the Pavement Condition Index (PCI), which is a numerical rating system (0-100) used to assess the condition of a pavement segment based on visible surface distresses. Developed by the U.S. Army Corps of Engineers, PCI is widely used by transportation agencies, municipalities, and engineers to manage pavement maintenance and rehabilitation. City staff utilize a pavement asset management model as a technical resource to assist in generating a preliminary list of roadways that would most benefit from rehabilitation. This list is then further investigated on-site by City staff to validate existing conditions, establish appropriate treatment methods, and prioritize streets based on engineering judgement, community input, and the overall project budget. Through this approach, the City is able to identify and prioritize street segments for rehabilitation (overlay) and maintenance (slurry seal) in order to achieve the greatest overall benefit to the citywide PCI. Through this approach, the City develops a balanced work plan that rehabilitates streets in poor condition while maintaining streets in good condition to extend their lifespan. This strategy maximizes the benefit to the citywide PCI and is significantly more cost-effective than allowing streets to deteriorate to the point of requiring full rehabilitation.
On June 11, 2025, the FY 2025-26 Pavement Rehabilitation Project (CS26A) preliminary street list was approved by City Council. Following Council approval, City staff initiated the design phase of the project, which includes a detailed investigation of each roadway segment in relation to the project’s budget. In tandem, the street list was reviewed by the City’s Traffic section to identify striping and mobility-related upgrades within the project.
On December 10, 2025, City Council approved the recommended Final Street List, striping designs for segments of Leucadia Boulevard, Mountain Vista Drive, Encinitas Boulevard, and Cornish Drive, and authorized advertisement for the FY 2025-26 Pavement Rehabilitation Project 2026-09-23 Item #10C Page 2 of 9
(CS26A).
On March 11, 2026, City Council awarded a contract to Eagle Paving LLC for construction of the FY 2025-26 Pavement Rehabilitation Project with a not-to-exceed amount of $4,843,957. The contract consisted of the Base Bid and Additive Alternates 1 through 4, as shown in the As-Built Street List (Attachment 3). This project included slurry seals, asphalt overlays, repairs to asphalt surfacing and road base, reconstruction of traffic detector loops, removal and replacement of pavement striping and markings, curb ramp upgrades for ADA compliance, and adjustment of manholes and water valve covers to grade.
ANALYSIS:
All project construction has been completed to the satisfaction of the City according to the plans, specifications, and requirements of the City Engineer. The project is ready to be accepted by the City Council. Following acceptance of the project, a Notice of Completion will be filed with the Office of the San Diego County Recorder.
Upon the recordation of the Notice of Completion, the Payment Bond will be released in full. The Performance Bond for the Project will remain in full force and effect until one (1) year after the acceptance of the Project by the City and will then be released.
Encinitas Blvd, from Interstate-5 to Coast Highway 101
Before After
2026-09-23 Item #10C Page 3 of 9
Leucadia Blvd, from Saxony Road to Interstate-5
Before After
Calle Magdalena, from Encinitas Blvd to South Cul-de-Sac Before After
ATTACHMENTS:
1. Notice of Completion for the FY 2025-26 Pavement Rehabilitation Project (CS26A)
2. Resolution No. 2026-74, titled “A Resolution of the City Council of the City of Encinitas, California, Accepting the FY 2025-26 Pavement Rehabilitation Project (CS26A)”
3. FY 2025-26 Pavement Rehabilitation Project As-Built Street List 2026-09-23 Item #10C Page 4 of 9
ATTACHMENT 1
RECORDING REQUESTED BY
AND WHEN RECORDED RETURNED TO:
Peter Weichers, City Clerk
CITY OF ENCINITAS
505 South Vulcan Avenue
Encinitas, California 92024
Exempt from Recording Fees pursuant to GC 27383
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
The City of Encinitas, a municipal corporation, is the owner of that certain public improvement known as the FY 2025-26 Pavement Rehabilitation Project (CS26A).
The City’s address is 505 South Vulcan Avenue, Encinitas, California 92024.
The location of said public improvements is Citywide, across 46 streets.
On March 30, 2026, a contract for the FY 2025-26 Pavement Rehabilitation Project was awarded to Eagle Paving LLC, 13915 Danielson Street #201, Poway, CA 92064.
Work under said contract was completed on or about September 9th, 2026 to the satisfaction of the City of Encinitas and was accepted by the City.
City of Encinitas, owner in fee
City of Encinitas, City Engineer
__________________________________
Daniel S. Nutter, P.E., City Engineer
Dated: September 23, 2026
VERIFICATION OF CITY CLERK
I, the undersigned, state that I have read the foregoing Notice of Completion and know the contents thereof. I am the City Clerk of the City of Encinitas and am authorized to make this verification for and on its behalf. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed at Encinitas, California this September 23, 2026.
City of Encinitas, City Clerk
__________________________________
Peter Weichers, City Clerk
2026-09-23 Item #10C Page 5 of 9
ATTACHMENT 2
RESOLUTION NO. 2026-74
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ENCINITAS, CALIFORNIA, ACCEPTING
FY 2025-26 PAVEMENT REHABILITATION PROJECT (CS26A)
WHEREAS, the City Council accepts public improvement projects for the City; and WHEREAS, on March 11, 2026, the City Council of the City of Encinitas awarded a contract to Eagle Paving, LLC (Contractor) for construction of the FY 2025-26 Pavement Rehabilitation Project (Project); and
WHEREAS, a review has determined that the Contractor completed said public improvements to the satisfaction of the City in substantial conformance to the Project’s plans and specifications and the requirements of the Engineering Department; and WHEREAS, no additional work remains to be done on the Project; and WHEREAS, Contractor requests that the City accept the public improvements and release the bonds filed with the City for said public improvements; and WHEREAS, the City Council desires to:
A. Accept the public improvements for the Project to the satisfaction of the City in accordance with the Project’s plans and specifications and the requirements of the Engineering Department.
B. Direct the City Clerk to file a Notice of Completion for the Project dated September 23, 2026, with the Office of the San Diego County Recorder.
C. Direct the City Clerk to release the full amount of the Payment Bond for the Project upon the recording of the Notice of Completion.
D. Further direct the City Clerk to release the full amount of the Performance Bond for the Project one (1) year after the Notice of Completion has been recorded, provided that no valid claims relating to materials and/or workmanship for the Project are filed prior to that date.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Encinitas, that:
the foregoing recitals are true and correct, and the public improvements for the FY 2025-26 Pavement Rehabilitation Project are accepted.
NOW, THEREFORE, BE IT FURTHER RESOLVED that this action is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15301 (c). This section exempts projects characterized as minor alterations to public facilities involving negligible or no expansion of the existing site. Maintenance and repair are proposed on existing public streets but do not create additional automobile lanes. The proposed project meets the criteria for this exemption.
PASSED, APPROVED AND ADOPTED this 23rd day of September 2026, by the City Council of the City of Encinitas, State of California:
2026-09-23 Item #10C Page 6 of 9
______________________________
Bruce Ehlers, Mayor
ATTEST:
Peter Weichers, City Clerk
APPROVED AS TO FORM:
_____________________________
Ajit Thind, City Attorney
CERTIFICATION: I, Peter Weichers, City Clerk of the City of Encinitas, California, do hereby certify under penalty of perjury that the foregoing Resolution was duly adopted at a regular meeting of the City Council on the 23rd day of September 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Peter Weichers, City Clerk
2026-09-23 Item #10C Page 7 of 9
09.23.2026
CITY OF ENCINITAS
FY 2025-26 PAVEMENT REHABILITATION PROJECT
(CS26A) AS-BUILT STREET LIST
STREET
NAME
BEGINNING
LOCATION
END
LOCATION
PLANNED
TREATMENT CURRENT PCI PCI AFTER TREATMENT
BASE BID
1 ALVISO WAY EAST OCEAN VIEW AVE CUL DE SAC SLURRY 55 80 2 ALVISO WAY WEST OCEAN VIEW AVE CUL DE SAC SLURRY 89 96 3 BEECHTREE DR ENCINITAS BLVD CREST DRIVE SPEED CUSHIONS
ONLY - -
4 BALOUR DR MELBA RD SANTA FE DR SLURRY 82 93
5 BLUE SKY DR SANTA FE DR GRANGE HALL RD OVERLAY 51 100 6 BONITA DR MELBA RD SANTA FE DR SLURRY 82 93
7 BRACERO RD MELBA RD REQUEZA ST SLURRY 68 84
8 CALLE CHRISTOPHER (LOOP) CALLE RYAN CUL DE SAC SLURRY 75 88 9 CALLE CHRISTOPHER (CDS) CALLE RYAN CUL DE SAC SLURRY 76 89 10 CALLE MAGDALENA ENCINITAS BLVD SOUTH CUL DE SAC OVERLAY 49 100 11 CALLE SCOTT CALLE RYAN CUL DE SAC SLURRY 70 85
12 CALLE RYAN EL CAMINO REAL EAST END SLURRY 63 82
13 CAMBRIDGE AVE S END 150’ N OF DUBLIN DR OVERLAY 57 100 14 CERRO ST EL CAMINO REAL TAEGAN LN OVERLAY 27 100
15 CORNISH DR SAN ELIJO AVE SANTA FE DR OVERLAY 52 100
16 CORNISH DR SANTA FE DR EAST I ST OVERLAY 65 100
17 DUBLIN DR CAMBRIDGE AVE MANCHESTER AVE OVERLAY 53 100 18 EAST D ST VULCAN AVE STRATFORD DR OVERLAY 59 100
19 ENCINITAS BLVD NORTH COAST HWY 101 (INT) I-5 SOUTH OFF RAMP OVERLAY 59 100 20 GRANGE HALL RD BLUE SKY DR WINDSOR RD OVERLAY 66 100 21 LAKE DR SANTA FE DR WOODGROVE DR SLURRY 70 80
22 LEUCADIA BLVD 150’ E OF HERMES AVE 150’ W OF HYMETTUS AVE OVERLAY 61 100 23 LEUCADIA BLVD 100’ E OF HYMETTUS AVE ORPHEUS AVE OVERLAY 60 100 24 LEUCADIA BLVD PIRAEUS ST (I-5 ROW) SAXONY RD (INT) OVERLAY 59 100 25 LONE JACK ROAD FORTUNA RANCH RD LONE HILL LN OVERLAY 44 100 26 MONTGOMERY AVE 100’ N OF CUL DE SAC CUL DE SAC SLURRY 85 94 2026-09-23 Item #10C Page 8 of 9
STREET
NAME
BEGINNING
LOCATION
END
LOCATION
PLANNED
TREATMENT CURRENT PCI PCI AFTER TREATMENT
27 MOUNTAIN VISTA DR GARDENDALE RD GLEN ARBOR DR SLURRY 56 100 28 NARDO RD MELBA RD REQUEZA ST SLURRY 77 90
29 OCEAN VIEW AVE ALVISO WAY EAST (INT) N END SLURRY 74 87 30 PARKDALE LN VILLAGE PARK WAY GLEN ARBOR DR OVERLAY 29 100 31 VILLAGE PARK WAY MOUNTAIN VISTA DR (INT) 220’ S OF MOUNTAIN VISTA DR OVERLAY 26 100
ADDITIVE ALTERNATE 1
32 VILLAGE WOOD RD LITTLE OAKS RD CUL DE SAC SLURRY 76 89 33 LITTLE OAKS RD VILLAGE WOOD RD PARK DALE LN SLURRY 87 95 34 HONEYCOMB CT VILLAGE WOOD RD N CUL DE SAC SLURRY 76 89 35 OXBOW LN VILLAGE WOOD RD SHADOW GROVE WAY SLURRY 74 88 36 OXBOW CT OXBOW LN W END SLURRY 72 83
37 FIVE CROWNS WAY VILLAGE WOOD RD ANACONDA LN SLURRY 71 86 38 BLUE ASH CT VILLAGE WOOD RD N CUL DE SAC SLURRY 81 92 39 SHADOW GROVE WAY VILLAGE WOOD RD COUNTRYHAVEN RD SLURRY 74 87 40 ANACONDA LN SHADOW GROVE WAY GLEN ARBOR DR SLURRY 67 85 41 COUNTRYHAVEN RD VILLAGE WOOD RD PARK DALE LN SLURRY 72 84 ADDITIVE ALTERNATE 2
42 FREDA LN BIRMINGHAM DR NOLBEY ST OVERLAY 67 100
43 JUDY LN DORA DR LAHOUD DR OVERLAY 39 100
44 LAHOUD DR JUDY LN BIRMINGHAM DR OVERLAY 59 100
45 NOLBEY ST LEGAYE DR JUDY LN OVERLAY 47 100
ADDITIVE ALTERNATE 3
46 AVENIDA DE SAN CLEMENTE GUADALAJARA DR N END OVERLAY 69 100 47 GUADALAJARA DR AVENIDA DE SAN CLEMENTE BALOUR DR OVERLAY 70 100 48 SAN ABELLA DR AVENIDA DE SAN CLEMENTE BALOUR DR OVERLAY 70 100 49 SAN ANDRADE DR AVENIDA DE SAN CLEMENTE BALOUR DR OVERLAY 69 100 ADDITIVE ALTERNATE 4
50 ORPHEUS AVE LEUCADIA BLVD E GLAUCUS ST (INT) OVERLAY 63 100 51 E GLAUCUS ST ORPHEUS AVE EOLUS AVE OVERLAY 64 100
2026-09-23 Item #10C Page 9 of 9