AGENDA REPORT
City Council
MEETING
DATE:
September 16, 2026
PREPARED
BY:
Jered Elmore, Senior
Management Analyst
DEPARTMENT
DIRECTOR:
Sylvester Mabry, Jr.
DEPARTMENT: Public Works CITY
MANAGER:
Jennifer Campbell
SUBJECT:
Emergency Determination and Repair for Cottonwood Creek Park Storm Drain RECOMMENDED ACTION:
1. Receive and file Emergency Determination 91026 (Attachment 1); and
2. Adopt Resolution 2026-87 titled, “A Resolution of the City Council of the City of Encinitas, California, Amending the Fiscal Year 2026-27 Budget” (Attachment 2) ENVIRONMENTAL CONSIDERATIONS:
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is an Emergency Project as defined under Section 15269(b) of CEQA Guidelines. The action involves emergency repairs to publicly owned facilities necessary to maintain service essential to public health and safety.
This item does not relate to the Climate Action Plan.
GENERAL PLAN/CITY COUNCIL FOCUS AREAS:
This item relates to the following area of the General Plan:
Resource Management Element, Quality of Water and Groundwater Resources, Goal 2:
The City shall make every effort to improve ocean water quality.
This item relates to the following Focus Areas in the FY 2026-27 City Council Work Plan:
1. Public Health and Safety for the Protection of Life, Property and the Physical Environment, and
2. Effective and Reliable City Services, Infrastructure and Communications. 2026-09-23 Item #10E Page 1 of 68
FISCAL CONSIDERATIONS:
The fiscal impact of this item requires a budget adjustment to transfer $77,250 from Project (CS26D Leucadia Blvd/I-5 Bridge Barrier Rail) to Project CX27A (Emerg Cottonwood Cr Drain Repair).
BACKGROUND:
On September 10, 2026, the City Manager made an Emergency Determination (Attachment 1).
ANALYSIS:
Cottonwood Creek Park is situated adjacent to the North side of Encinitas Blvd, immediately east of Vulcan Ave. A storm drain constructed of thirty-six-inch corrugated metal pipe (CMP) runs East to West through the South edge of the park (Attachment 3, page 8, 18). A 35.5-foot segment of this CMP has failed and must be replaced. Minor erosion has been observed on the South side of Cottonwood Creek presumably attributable, in whole or in part, to this deficiency. Repairs are needed before anticipated heavy seasonal/cyclical rains in order to: prevent future erosion; preserve adjacent and downstream infrastructure and property; prevent excessive sediment from entering the stormwater system; and, prevent hazards to life and safety around and downstream of the failed CMP.
On September 10, the City Manager made an Emergency Determination (Attachment 1), pursuant to Encinitas Municipal Code §7.18.060, to authorize a no-bid contract for this repair. The City has requested and received a proposal for the CMP replacement from Burtech Pipeline in the amount of $77,250 (Attachment 4). Available funding has been identified in Project CS26D (Leucadia Blvd/I-5 Bridge Barrier Rail) which staff requests the City Council transfer to Project CX27A (Emerg Cottonwood Cr Drain Repair) via the attached Resolution 2026-87 (Attachment 2). This work will restore the functionality of this segment of CMP, allowing stormwater to flow downstream as designed.
Staff recommends that the City Council receive and file the attached Emergency Determination (Attachment 1) and approve Resolution 2026-87 (Attachment 2) to transfer funds needed to complete this project.
ATTACHMENTS:
1. Emergency Determination 91026
2. Resolution 2026-87, with Exhibit
3. Cottonwood Creek Park As-Built Plans
4. Burtech Pipeline Proposal 2026-039
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Docusign Envelope ID: 7210D22E-940B-8F6C-81FD-0B8AEB8C5F93 2026-09-23 Item #10E Page 3 of 68
Docusign Envelope ID: 7210D22E-940B-8F6C-81FD-0B8AEB8C5F93 2026-09-23 Item #10E Page 4 of 68
RESOLUTION NO. 2026-87
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS, CALIFORNIA, AMENDING THE FISCAL YEAR 2026-27 BUDGET
WHEREAS, on June 17, 2026, the City Council of the City of Encinitas adopted Resolution Number 2026-048 adopting the budget for Fiscal Year 2026-27; and WHEREAS, changes in anticipated revenues and/or expenditures of the City of Encinitas necessitates amendments to the appropriations for Fiscal Year 2026-27; and WHEREAS, budgeted expenditures do not exceed anticipated revenue and available fund balance; and
WHEREAS, the City Council has reviewed the proposed Fiscal Year 2026-27 budget amendments.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Encinitas, California, that the budget amendments for Fiscal Year 2026-27 as contained in Exhibit A to this resolution are hereby adopted.
NOW, THEREFORE, BE IT FURTHER RESOLVED The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is an Emergency Project as defined under Section 15269(b) of CEQA Guidelines. The action involves emergency repairs to publicly owned facilities necessary to maintain service essential to public health and safety.
PASSED, APPROVED AND ADOPTED this 23rd day of September, 2026 by the City Council of the City of Encinitas, State of California. ____________________________
Bruce Ehlers, Mayor
ATTEST:
______________________________
Pete Weichers, City Clerk
APPROVED AS TO FORM:
_____________________________
Ajit Thind, City Attorney
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CERTIFICATION: I, Pete Weichers, City Clerk of the City of Encinitas, California, do hereby certify under penalty of perjury that the foregoing Resolution was duly adopted at a regular meeting of the City Council on the 23rd day of September, 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Pete Weichers, City Clerk
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Exhibit A
Resolution 2026-87
Proposed Budget Increase or (Decrease)
# Fund-Name Org Obj Comments Revenue Expenditures Transfer In Transfer Out A. Staff Recommendation: Fund CX27A Emergency Cottonwood Creek Storm Drain Repair with CS26D Leucadia Blvd/I-5 Bridge Barrier Rail Returns
1. 401-CAPITAL IMPROVEMENTS 40195101 590 CS26D 401:101 Return (77,250)
2. 401-CAPITAL IMPROVEMENTS 40190999 498.2 CS26D 401:101 Return 77,250
3. 101-GENERAL FUND 10100000 398.2 CS26D 401:101 Return 77,250
4. 401-CAPITAL IMPROVEMENTS 40195101 540
CX27A 101:401 Emergency
work 77,250
5. 101-GENERAL FUND 10190999 498.2
CX27A 101:401 Emergency
work 77,250
6. 401-CAPITAL IMPROVEMENTS 40100000 398.2
CX27A 101:401 Emergency
work 77,250
Total - 154,500 154,500
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9/10/2026 12:47 PM CONTRACT-2026-039
Proposal # Phone Bid Date:
Bid #Emergency Work (760) 633-2871 Owner: Fax #/Email:
City of Encinitas - Wastewater Collection Division [email protected] Address Project 2695 Manchester Ave., Storm Drain Repair at Cottonwood Creek Park City, State, Zip Location Cardiff, CA 92007 Cottonwood Creek Park, Encintas, CA Attention: Plan Title Plan Date Shawn Atherton - Utilities Superintendent N/A N/A
Storm Drain Repair at Cottonwood Creek Park Project No. / Contract No.
Common Items Qty. Unit Unit Price Total Price
1 Mobilization 1 LS $7,500.00 7,500.00 $
2 Clear & Grub LS $8,500.00 8,500.00 1 $
3 Haul Off Debris LS $10,200.00 10,200.00 1 $
4 Remove 36" Pipe LS $18,000.00 18,000.00 1 $
5 Reinstall 36" Pipe 1 LS $24,700.00 24,700.00 $
6 Reconnect 36" Pipe To Culvert LS $8,350.00 8,350.00 1 $ 7 18" thick Rip Rap with Filter Fabric Included
Total for this Project $ 77,250.00
Estimator's Notes:
1 This proposal includes 1 move-in only.
2 Work to be done using Prevailing Wage Rates. Any work over the regular working hours will be on overtime rates. 3 Bid excludes surveying, staking, compaction testing labs, permits, inspection fees, construction water, imported backfill material (City provided). 4 If BP Pipeline will provide import backfill materials, ADD $20,000.00. 5 Planting & Irrigation not Included.
6 Payment Term is 30 Days maximum upon completion of Work. Late Payment fees apply. 7 Bid excludes any conflict with existing above ground and below ground utilities. 8 Bid excludes engineering plans, calculations, etc to be done by others.
Submitted By: Accepted By:
Salvador "Buddy" Aquino
Burtech Pipeline, Inc. City of Encinitas - Wastewater Collection Division Date: September 10, 2026 Date:
Burtech Pipeline
Lic. # 718202
Bid Proposal
September 10, 2026
1325 Pipeline Drive, Vista, CA 92081
Tel (760) 634-2822 - Fax (760) 634-2415.
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