Encinitas City Council
September 23, 2026

Fabian Gonell Encinitas, California
Item 10I, September 23, 2026 Regular City Council Meeting

September 22, 2026
Dear Mayor Ehlers and Council:

I write to urge you to reject Item 10I as presently proposed. The item would extend the street sweeping contract with SCA of CA, LLC (“SCA”) at $732,236 for the first year and add three renewal years, without competitive bidding, for a total contract value of $4,156,996.1 Under the proposal, SCA would be charging the City about $56 per curbmile for street sweeping.2 That is more than double per mile what SCA is currently charging the City of Redlands,3 and Redlands’ current contract with SCA permits other agencies to piggyback on it at Redlands’ prices, just as Encinitas did in 2020.4 There are no specific figures in the staff report that justify Encinitas paying more than double what Redlands pays,5 when the current contract was priced to be slightly less than what Redlands was paying at that time. And we should not do so, especially since the bidding process for the 2024 Redlands–SCA contract, like the process for the 2019 Redlands contract, affords the City the opportunity to “piggy-back” on SCA’s bid to Redlands for street sweeping at less than half the price.
1 Agenda Report, Item 10I (Sept. 23, 2026), Recommended Action 1; Amendment #1, Recitals C, D and F. 2 The staff report does not disclose SCA’s proposed unit prices. This figure applies the amendment’s overall increase over the 2020 contract pricing (about 2.4 times) to the 2020 rate of $23.35 per curb-mile. 3 Agreement to Perform Non-Professional Services between the City of Redlands and SCA of CA, LLC (Apr. 16, 2024) (“Redlands 2024 Agreement”), Exhibit C: $397,009 for 15,992 annual curb-miles, a blended $24.83 per curb-mile. (Attachment A)
4 City of Redlands, Request for Bid FCS10052023JBII (Nov. 6, 2023) (“2023 RFB”), p. 7, Terms and Conditions, “Additional Services/Purchases by Other Public Agencies”; Redlands 2024 Agreement, preamble and § 4.2.
5 The staff report attributes the increase to general cost pressures (equipment, parts, fuel, insurance and wages) and states that staff “evaluated recent street sweeping bids” and “engaged in discussions with surrounding agencies,” but it identifies no bid, agency or figure. Agenda Report, Item 10I, Analysis. The cost pressures it describes apply equally to SCA’s Redlands operations, where SCA agreed in 2024 to a price that stays flat through 2029.

Fabian Gonell Encinitas, California
Item 10I, September 23, 2026 Regular City Council Meeting

I. The History
The current contract was entered into in 2020 after Resolution 2020-72 was passed allowing the City to forgo the competitive bidding process required by the Municipal Code, because the price would be based on the price Redlands was paying, which had been the result of a competitive bidding process and allowed for “piggy-backing.”6 Under the 2020 contract, the City paid $23.35 per curb-mile to start, compared with Redlands’ $24.00 per curb-mile under its then-existing contract.7 The contract capped increases at the lesser of San Diego CPI or 2.8%, with a year-six ceiling of $331,372 per year.8
In November 2023, Redlands launched another bid for street sweeping, again providing for piggy-backing.9 SCA won the bid at $24.50 per curb-mile on Redlands’ regular routes and $27.00 downtown, a blended rate of $24.83 across 15,992 curb-miles, plus sixteen parks, parking lots and facilities, including the municipal airport.10 That is an increase of only 3.4% over what SCA’s predecessor charged Redlands under the 2019 contract.

SCA’s current agreement with Redlands runs through April 2027, with two one-year 6 Resolution 2020-72 (adopted Sept. 23, 2020, 5-0), recitals (citing the Redlands RFB’s “Page 7, Terms and Conditions, Paragraph 1,” and EMC § 7.18.070) and ¶ 2; Agenda Report, Item 8E (Sept. 23, 2020). The 2020 contract was with Cannon Pacific Services, Inc. dba Pacific Sweeping, which Sweeping Corporation of America acquired on February 23, 2021. Amendment #1, Recital B. 7 2020 Contract, Attachment B, Table 1, Item 1; City of Redlands, Bid Opening Report, RFB FCS07292019JS (Sept. 2019) (Total A of $376,512 for 15,688 annual curb-miles), in the Sept. 23, 2020 agenda packet, Attachment 3. (Attachment B to this Letter.) 8 2020 Contract § 5.3 and Attachment B (“not to exceed the current San Diego - Chula Vista - Carlsbad MSA Consumers Price Index or 2.8%, whichever is lower”). 9 2023 RFB, p. 7. The provision is word for word the one in the 2019 RFB on which Resolution 2020-72 relied.
10 Redlands Agenda Report, Item M.4 (Apr. 16, 2024); Redlands 2024 Agreement, Exhibit C (Bid A: 11 routes, 15,992 annual curb-miles, $397,009; Bid B: 16 locations, $38,857.44).

Fabian Gonell Encinitas, California
Item 10I, September 23, 2026 Regular City Council Meeting

extension options held by Redlands, at a flat rate of $444,826 per year (no increases, even in the extension years).11
II. Item 10I's SCA Proposal
Under the proposed new contract, SCA would sweep Encinitas’s 9,220 curb-miles, 8 curb-miles of bike path and 24 parking lots for $732,236, rising 3.5% a year to $784,725.12 That is the same scope priced in the 2020 contract, to the mile.13 Redlands receives about 73% more street sweeping for about 61% of the price. Priced at SCA’s own 2024 Redlands rates, Encinitas’s scope would cost roughly $270,000 a year.14 The amendment would pay about $460,000 more than that every year. The per-mile figure implied by the amendment is about $56, more than double SCA’s rate in Redlands.

Nothing in the scope explains the difference:
● Prevailing wage is already in Redlands’ price, so adding it here cannot account for a premium over Redlands.15
● Redlands’ requirements are at least as demanding: alternative-fuel sweepers under SCAQMD Rule 1186.1, a three-sweeper minimum fleet, real-time GPS telemetry, contractor-paid water and landfill fees, and a labor and material bond renewed annually.16
11 Redlands 2024 Agreement, preamble (effective April 16, 2024), §§ 4.2, 5.1; Redlands Agenda Report, Item M.4.
12 Agenda Report, Item 10I, Background and Fiscal Considerations. 13 2020 Contract, Attachment B, Table 1.
14 Estimate. It prices the 2020 Table 1 quantities at Redlands’ 2024 rates: 9,220 curb-miles at $24.50; 96 annual bike-path curb-miles at $24.50; parking lots at about $0.003 per square foot per sweep, near the middle of Redlands’ $0.0024–$0.0056 range for small lots; and 80 hours of emergency and special sweeping at $125. The total is about $269,958.
15 Redlands 2024 Agreement, Article 2. Amendment #1 adds a prevailing wage clause to the Encinitas contract. Amendment #1, Recital E.
16 Redlands 2024 Agreement, Exhibit A ¶¶ 10–13, 15–16; § 4.3 and Exhibit B.

Fabian Gonell Encinitas, California
Item 10I, September 23, 2026 Regular City Council Meeting

● Frequency and hours are already priced into the per-mile rate in both contracts.
● Volume is the only plausible difference. Redlands buys about 1.7 times the miles, but that cannot justify a per-mile price roughly twice as high now, when SCA’s predecessor charged us less per mile than Redlands under the prior contract.

III. The Law
The staff report identifies no basis for awarding this contract without a bid. The purchasing chapter requires that “all purchases and contracts governed by this chapter shall be by competitive bid,” except where expressly exempted. Its stated purpose includes securing services “at competitive cost” and ensuring “against favoritism in awarding purchasing contracts.”17 The 2020 award relied on the cooperativepurchasing exemption, which lets the City “buy directly from a vendor at a price established by another public agency when the other agency has made their purchase in a competitive manner.”18
That exemption does not reach this amendment:
● The host contract that Resolution 2020-72 allowed the City to “piggy-back” on has expired,19 so that resolution does not and cannot authorize this new contract, even if it is styled as an “extension.”20
17 Encinitas Municipal Code, Chapter 7.18 (Purchasing and Contracts). 18 EMC § 7.18.070; Resolution 2020-72, recitals.
19 The 2019 Redlands RFB permitted piggybacking only “during the effective period of any resulting contract.” Redlands replaced that contract with a new city-wide contract with a different contractor on June 21, 2022. Redlands Agenda Report, Item K.9 (June 21, 2022). 20 The 2020 contract has no renewal right. Section 5.2 refers to an extension “pursuant to Section 5.3,” but Section 5.3 is the price clause and provides for no extension. 2020 Contract §§ 5.2, 5.3. Amendment #1 itself recites that the parties “wish to amend the terms of the contract to include the addition of three (3) Fabian Gonell Encinitas, California
Item 10I, September 23, 2026 Regular City Council Meeting

● The price was not established by another agency. SCA proposed it to Encinitas alone. On the implied rate, it is roughly 2.3 times the per-mile price SCA charges the only agency whose procurement this contract ever relied on.21 The staff report invokes no other exemption. It makes no sole-source determination and no finding that competitive bidding is impracticable. Indeed, given that Redlands continues to award street sweeping contracts using a competitive bidding process, it seems unlikely that the City could not do so as well.

IV. The Alternatives
The need for a new street-sweeping contract is coming to the Council at the eleventh hour, less than two weeks before the current contract expires on October 6.22 Thus, we must accept that there is not enough time for a normal procurement process before new arrangements must be in place. Nonetheless, there are much better alternatives to agreeing to the proposed, overpriced contract:

1. Piggy-back again. Redlands’ 2023 bid documents contain the same piggyback provision as the 2019 documents, word for word and even on the same page (7).23 That means the Council can do now exactly what it did in 2020: buy from the same contractor, for the same service, at the price that contractor bid competitively to another city. The price is known. At Redlands’ unit prices, Encinitas’s scope comes to roughly $270,000 a year, and because Redlands’ price is flat for the life of its optional one (1) year renewal periods.” Amendment #1, Recital C. These are new terms at a new price.

They are not the exercise of an existing option.
21 See notes 2 and 3.
22 Agenda Report, Item 10I, Analysis; Amendment #1, Recital A. 23 The provision allows other public agencies to “Piggy-Back” “under the same terms and conditions during the effective period of any resulting contract,” “for the same prices and/or terms being proposed,” and gives the successful bidder “the option to agree or disagree to allow contract Piggy-Backs on a case-by-case basis.” 2023 RFB, p. 7.

Fabian Gonell Encinitas, California
Item 10I, September 23, 2026 Regular City Council Meeting

contract, it would not escalate.24 That is about $460,000 a year less than Amendment #1’s first year. To be sure, SCA has the right to refuse the piggy-back. But SCA’s predecessor accepted in 2020, and the first step should be to see if SCA will do the same now.

2. Enter into an interim extension, with the price trued up after bidding. If SCA will not accept the piggy-back, the City should propose extending the current contract only until it can complete a competitive bid. SCA would be paid at the current contract rates in the meantime, and the interim price would be trued up once bids are opened. If SCA bids, its interim rate would be the lowest of three prices: the Amendment #1 price, its own bid, and the winning bid, whether or not SCA wins. If SCA does not bid, its interim rate would be the current rate plus 2.8%, the largest annual increase the current contract allows.25 Tying the true-up to the winning bid gives SCA no reason to submit an inflated bid simply to raise its interim pay, and it means SCA is paid, for the interim, the market price the bid reveals.

3. As a last resort, agree to the inflated prices but for a limited time. If SCA will only agree to continue services at the inflated proposed rates, authorize staff to enter into an agreement only for as long as it takes to complete a normal procurement process.

Respectfully,
Fabian Gonell
24 See notes 11 and 14.
25 See note 8.

NPS-2.2 (2/22)
I:\cmo\Agreements\SCA of CA, LLC Agreement FY23-0043.docx-msv4 1 AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR IMPROVEMENT TO PUBLIC BUILDINGS AND GROUNDS
This agreement for the provision of street sweeping services (“Agreement”) is made and entered in this 16th day of April, 2024 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and SCA of CA, LLC, a Delaware limited liability company (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform street sweeping services for City (the “Services”). The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.

ARTICLE 2 – RESPONSIBILITIES OF CONTRACTOR

2.1 Contractor shall comply with all applicable federal, state, and local laws and regulations in the performance of the Services including, but not limited, to all applicable Labor Code and prevailing wage laws and non-discrimination laws, including the Americans with Disabilities Act. Pursuant to Labor Code section 1773.2, copies of the prevailing rates of per diem wages as determined by the Director of the California Department of Industrial Relations for each craft, classification or type of worker needed to undertake the Services are on file at City’s Municipal Utilities and Engineering Department, located at the Civic Center, 35 Cajon Street, Suite 15A (Mailing: P.O. Box 3005), Redlands, California 92373.

2.2 Contractor acknowledges that if it violates the Labor Code provisions relating to prevailing wages that City may enforce such provisions by withholding payments to Contractor or its subcontractors pursuant to Labor Code section 1771.6.

2.3 If Contractor executes an agreement with a subcontractor to perform any portion of the Services, Contractor shall comply with Labor Code sections 1775 and 1777.7, and shall provide the subcontractor with copies of the provisions of Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815. Contractor acknowledges that the statutory provisions establishing penalties for failure to comply with state wage and hour laws and to pay prevailing wages may be enforced by City pursuant to Labor Code sections 1775 and 1813.

2.4 Contractor and its subcontractors shall comply with the provisions of Labor Code section 1776 regarding payroll records maintenance, certifications, retention and inspection.

Attachment A
Attachment A to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting NPS-2.2 (2/22)
I:\cmo\Agreements\SCA of CA, LLC Agreement FY23-0043.docx-msv4 2 2.5 Contractor acknowledges that eight (8) hours constitutes a legal day’s work pursuant to Labor Code section 1810.

2.6 Contractor shall comply with the provisions of Labor Code section 1777.5 as to apprenticeships, and Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815.

2.7 Pursuant to Public Contract Code section 7103.5(b), Contractor offers and agrees to assign to City all rights, title and interest in and to all causes of action it may have under section 4 of the Clayton Act (15 U.S.C. section 15) or under the Cartwright Act (Chapter 2 (commencing with section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, goods or materials pursuant to this Agreement.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates Tabitha Crocker, Facilities and Community Services Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The Services shall commence as of the Effective Date of this Agreement. Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” which is attached hereto and incorporated herein by this reference.

4.2 The term of this Agreement shall be for a period of three (3) years from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one-year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.

4.3 Contractor shall furnish a labor and material bond which renews annually in the form attached hereto as Exhibit “B,” and incorporated herein by this reference, in an amount equal to one hundred percent (100%) of the annual compensation to be paid to Contractor pursuant to this Agreement.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 The compensation for Contractor’s performance of the Services shall not exceed the amount of One Million Three Hundred Thirty-Four Thousand Four Hundred Seventy Nine dollars and thirty two cents ($1,334,479.32) for the Services provided during the Initial Term. Should this Agreement be renewed, the compensation for Contractor’s performance Attachment A to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting NPS-2.2 (2/22)
I:\cmo\Agreements\SCA of CA, LLC Agreement FY23-0043.docx-msv4 3 for the Services shall not exceed the amount of Four Hundred Forty Four Thousand Eight Hundred Twenty Six dollars and Forty Four cents ($444,826.44) for the first Extended Term; and Four Hundred Forty Four Thousand Eight Hundred Twenty Six dollars and forty four cents ($444,826.44) for the second Extended Term, bringing the total possible amount of compensation to a not-to-exceed amount of Two Million Two Hundred Twenty Four Thousand One Hundred Thirty Two dollars and Twenty cents ($2,224,132.20). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “C,” titled “Fee Schedule,” which is attached hereto and incorporated herein by reference.

5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom.

City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY CONTRACTOR
City Clerk Brad Becker, Regional Vice President
City of Redlands SCA of CA, LLC
35 Cajon Street 4141 Rockside Road, Suite #100
P.O. Box 3005 (mailing) Seven Hills, OH 44131
Redlands, CA 92373 [email protected]
[email protected] 216-777-2750
(909) 798-7531 216-777-2766
ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor.

Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

Attachment A to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting NPS-2.2 (2/22)
I:\cmo\Agreements\SCA of CA, LLC Agreement FY23-0043.docx-msv4 4 A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or selfinsurance maintained by City.

6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees, and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; Attachment A to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting NPS-2.2 (2/22)
I:\cmo\Agreements\SCA of CA, LLC Agreement FY23-0043.docx-msv4 5 (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of inhouse counsel by a Party.

8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.

8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (i) no amount shall be allowed for anticipated profit or unperformed Services, and (ii) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Attachment A to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting NPS-2.2 (2/22)
I:\cmo\Agreements\SCA of CA, LLC Agreement FY23-0043.docx-msv4 6 Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS SCA of CA, LLC
By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Brad Becker, Regional Vice President ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Attachment A to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting NPS-2.2 (2/22)
I:\cmo\Agreements\SCA of CA, LLC Agreement FY23-0043.docx-msv4 7 EXHIBIT "A”

SCOPE OF SERVICES

1. Furnishing at its own expense all labor, equipment, and materials necessary for the satisfactory performance of the street sweeping.

2. Contractor is required to ensure that all locations are cleaned and/or swept free of all trash, dirt and debris. Locations that are inaccessible to a sweeping machine, must be cleaned out by hand or other means. For example, corners or tight cul-de-sacs should be swept out by hand broom or blower and collected for disposal. After sweeping, curbs and gutter shall be left in a clean condition (free from residue).

3. Locations that cannot be directly cleaned with a sweeping machine (i.e. parked car with debris behind it), the Contractor shall be required to use a blower to clean off the identified infrastructure and then collect and dispose of the debris, or other cleaning methods as approved by the authorized City representative.

4. Contractor is required to immediately notify and report to the authorized City representative the existence of large debris or illegal dumping that cannot be cleaned and disposed of by this contract.

5. Contractor shall make as many passes as are necessary to leave the streets in clean condition.

6. Contractor shall maintain a log that indicates dates, times, streets and miles swept. The log shall be available for the inspection by the Facilities & Community Services Director or his designee.

7. Holidays: Sweeping Services shall be provided on all holidays that the City provides refuse/recycle services.

8. Hours: Sweeping operations shall be conducted during hours that increase the benefit of the program. Residential shall be swept between 7 a.m. and 5 p.m. Commercial and Industrial areas shall be swept between the hours of 6:00 a.m. and 5:00 p.m. and downtown area shall be swept between the hours of 3:00 a.m. and 6:00 a.m.

9. Delays in Sweeping: Regular Sweeping shall not be required in the event of inclement weather.

10. Equipment: Sweeping shall be conducted by Tymco 600 or approved equal.

11. All sweepers utilized in this contract must be alternative fuel vehicles, fueled by compressed natural gas (CNG) or propane and that the City, as part of the contract, can sell CNG fuel to the firm. The City will require that the sweepers be equipped to work with both recyclable and domestic (potable) water, the use of recycled water shall be priority while performing daily operations. The selected Contractor will meet all Federal, State and local regulations, including, but not limited to SCAQMD Rule 1186.1. Contractor shall have and maintain a minimum of three sweepers: Two (2) primary alternative fuel sweepers and one (1) back-up alternative sweeper for use in providing the services to the City.

Attachment A to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting NPS-2.2 (2/22)
I:\cmo\Agreements\SCA of CA, LLC Agreement FY23-0043.docx-msv4 8 12. In the event that a sweeper requires repair or replacement, a replacement sweeper will be provided so that the established inventory does not fall below the above stated requirements.

The selected vendor shall maintain the sweepers in good, clean, working condition. Any of the primary sweepers needing to be permanently replaced due to age and condition of the vehicles shall be replaced with a new vehicle.

13. Global Positioning System (GPS) Tracking: All primary street sweepers shall have installed a GPS that will enable the City to view via computer internet where the sweepers are at all times. The cost of the entire GPS system will be the responsibility of the selected vendor and the system must be capable of the following;
a. The system shall be internet based and the selected vendor shall provide to the City a minimum of two (2) accounts to have full access to the site. b. The system shall be capable of gathering and reporting the following real time data; speed, direction, location on a map, address, distance traveled, brooms up or down water on or off.
c. The sweepers’ path of travel superimposed on a map.
d. Generating an email alert whenever sweeper speeds exceed 6 mph or sweeper nonmovement for periods in excess of one hour. e. Generating daily reports of sweeper activity including the previously required elements. f. Maintaining the data for a period of 90-days, after which data will be downloaded to the City for storage.
g. Two way voice or text messaging communication between the City and the individual sweepers must be available.
h. GPS system must be up and running within 30 days of signing the agreement.

14. Response to complaints: Contractor shall respond within 24 hours to requests or complaints called in from the Department. Contractor shall investigate any complaints that may concern or involve the performance of the Street Sweeping Services. Contractor shall report to the Facilities & Community Services Director or his designee, on the following working day, as to the action or procedure taken with reference to any complaints.

15. Disposal of Sweeping: Contractor shall utilize the County landfill to dispose of debris and trash or other designated disposal site that accepts debris and trash from a street sweeper; selected Contractor is responsible for disposal fees.

16. Water: Contractor shall obtain a portable water meter from the water department customer service division, and shall obtain and pay separately for all water necessary for street sweeping services. The City of Redlands will not provide water for this contract.

17. Speed Limit of Sweepers: Sweepers shall not operate above 5 miles per hour, especially around curbs and bends, or optimal maximum speed as specified by the manufacturer for optimum sweeping.

Attachment A to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting NPS-2.2 (2/22)
I:\cmo\Agreements\SCA of CA, LLC Agreement FY23-0043.docx-msv4 9 18. Record Keeping: Contractor shall provide the following records:

19. Maintain a daily log detailing mileage and cubic yards/tons of materials collected.

20. Submit to the City a monthly report which summarizes curb mileage for residential, commercial and industrial disposal.

21. Provide a report that specifies number and nature of complaints received when they were responded to and how they were resolved.

22. Provide a report that contains lists of trees, vegetation, inoperative motor vehicles, and any other obstructions which impede sweeping.

23. Contractor may, from time to time, be required to attend a quarterly meeting at which monthly reports, complaint logs and other documentation will be reviewed and discussed.

24. Contractor shall utilize alternative fuel street sweepers and comply with all Federal, State and Local regulations pertaining to sweeper equipment operation including, but not limited to, SCAQMD Rules 1186.1. The Contractor shall also provide all necessary operational information and data that may be required to complete the reporting requirements of any legally established regulatory agency.

25. Licenses: Contractor shall obtain a current City of Redlands business license before services are rendered.

26. Event of Default/Liquated Damages: Failure of the Contractor to complete the work in accordance with the agreement and specifications will result in damages being sustained by the City. Such damages are, and will continue to be, impractical and extremely difficult to determine. The following are events of default that shall be cause for liquidated damages:

A. Operation of sweeper without using sufficient water to control dust.

B. Operation of sweeper exceeding the stated speed limits for operation.

C. Missing scheduled sweeping days without providing prior notice to the Facilities & Community Services Director or his designee (excluding inclement weather).

27. When observed violating the foregoing on the first occurrence, the Contractor will be notified in writing by the City. Contractor shall respond within five (5) days with a written plan stating how compliance will be corrected. If the Contractor violates the same specifications a second time, within a 30-day period, the City shall have the right to withhold payment of $300.00 from the subsequent invoice following the month the violation occurred or went unresolved.

Attachment A to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting NPS-2.2 (2/22)
I:\cmo\Agreements\SCA of CA, LLC Agreement FY23-0043.docx-msv4 10 EXHIBIT "B"

LABOR AND MATERIAL BOND
Whereas, the City of Redlands, State of California, and SCA OF CA, LLC, (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to provide street sweeping services (the “Work”), which said agreement, dated April 16, 2024, and titled as “Agreement to Perform Non-Professional Services for Improvement to Public Builds and Grounds” is hereby referred to and made a part hereof; and Whereas, under the terms of the Agreement, Principal is required before commencing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.

Now, therefore, this bond is for the term beginning _____________________, 2024 and ending _____________________2025, but may be extended by continuation certificate executed by the Surety, at the option of the Surety. Neither non-renewal by the Surety, nor failure, nor inability of the Principal to file a replacement bond shall constitute a loss to the Obligee which is recoverable under this bond. Surety’s liability under this bond and all continuation certificates issued in connection therewith shall not be cumulative and shall in no event exceed the amount as set forth in this bond or in any additions, riders, or endorsements properly issued by the Surety as supplements thereto.

Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of Four Hundred Forty Four Thousand Eight Hundred Twenty Six dollars and Forty Four cents ($444,826.44) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition.

Attachment A to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting NPS-2.2 (2/22)
I:\cmo\Agreements\SCA of CA, LLC Agreement FY23-0043.docx-msv4 11 In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________, 2024.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:
_______________________________________
________________________________________
(Seal and Notarial Acknowledgment of
Surety)
Telephone( ) ___________________________
Attachment A to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting NPS-2.2 (2/22)
I:\cmo\Agreements\SCA of CA, LLC Agreement FY23-0043.docx-msv4 12 EXHIBIT “C”

FEE SCHEDULE

PRICE & FEE BID SHEET
BID A – SCHEDULED WORK

ITEM DESCRIPTION

UNIT OF

MEASURE
(MILES)

NUMBER OF

SWEEPS PER
YEAR

UNIT PRICE

PER SWEEP TOTAL PRICE
Downtown area 2082 156 $27.00 $56,214.00
1st & 3rd Monday 1,837 24 $24.50 $45,006.50
1st & 3rd Tuesday 1234 24 $24.50 $30,233.00
1st & 3rd Wednesday 1027 24 $24.50 $25,161.50,
1st & 3rd Thursday 1218 24 $24.50 $29,841.00
1st & 3rd Friday 1272 24 $24.50 $31,164.00
2nd & 4th Monday 1685 24 $24.50 $41,282.50,
2nd & 4th Tuesday 1390 24 $24.50 $34,055.00
2nd & 4th Wednesday 1262 24 $24.50 $30,919.00
2nd & 4th Thursday 1950 24 $24.50 $47,775.00
2nd & 4th Friday 1035 24 $24.50 $25,357.50
TOTAL BID A $397,009.00
Attachment A to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting NPS-2.2 (2/22)
I:\cmo\Agreements\SCA of CA, LLC Agreement FY23-0043.docx-msv4 13 BID B – PARKS & OTHER REQUIRED AREAS

LOCATION SERVICE

INTERVAL
SQ. FT # OF
SWEEPS

PER YEAR

UNIT PRICE

PER SWEEP

TOTAL PRICE
Brookside Park 3RD FRIDAY 24,890 12 $74.67 $896.04
City Corp Yard 1ST & 3RD
WEDNESDAY 375,558 24 $300.45 $7,210.80
Civic Center Parking Lot
(above parking lot) 2ND THURSDAY 14,792 12 $39.94 $479.28 Community Park 3RD FRIDAY 30,707 12 $82.91 $994.92
Crafton Park 3RD FRIDAY 10,531 12 $40.02 $480.24
Down Town Parking
Structure
(above parking lot)
2ND THURSDAY 34,529 12 $103.59 $1,243.08
Ford Park 4TH THURSDAY 31,533 12 $78.83 $945.96
Hillside Memorial Park 2ND &4TH
WEDNESDAY 370,025 24 $296.02 $7,104.48
Joslyn Senior Center 4TH THURSDAY 20,538 12 $61.61 $739.32 Oakmont Park 2ND THURSDAY 8,080 12 $45.25 $543.00
Prospect Park 2ND THURSDAY 28,422 12 $68.21 $818.52
Redlands Airport
Parking 4TH THURSDAY 13,600 12 $39.44 $473.28
Airport interior 1
st TUESDAY 1,315,862 12 $921.10 $11,053.20
Sports Park 1ST FRIDAY 219,500 12 $153.65 $1,843.80
Sylvan Park 3RD FRIDAY 24,243 12 $67.88 $814.56
The Door Fellowship
Church EVERY FRIDAY 23,109 48 $67.02 $3,216.96
TOTAL BID B $38,857.44
Attachment A to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting NPS-2.2 (2/22)
I:\cmo\Agreements\SCA of CA, LLC Agreement FY23-0043.docx-msv4 14 BID C – EXTRA WORK AS NEEDED

ITEM DESCRIPTION
UNIT EST.

ANNUAL
QTY

UNIT PRICE TOTAL PRICE
EXTRA WORK (ex: storm clean up,
construction clean up). Hour 40 $125.00 $5,000.00
TOTAL EXTRA WORK PRICE (C) $5,000.00
BID D – EXTRA WORK AS NEEDED
A.

ITEM NO.

B.

ITEM DESCRIPTION
C.

UNIT
D.

EST.

ANNUAL
QTY
E.

UNIT PRICE
F.

TOTAL PRICE
D1 Street Sweeper and Street
Sweeper Operator Rental Mile 120 $33.00 $3,960.00
TOTAL EXTRA WORK PRICE (D) $3,960.00
Attachment A to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting NPS-2.2 (2/22)
I:\cmo\Agreements\SCA of CA, LLC Agreement FY23-0043.docx-msv4 15 EXHIBIT “D”
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

SCA OF CA, LLC
By: Date: ___________________
Brad Becker, Regional Vice President
Attachment A to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Request for Bid
FOR
Street Sweeping Services
FCS10052023JBII
Issued By:

City of Redlands
Facilities & Community Services
Redlands, CA 92373
Phone (909) 798-7655 ext. 4430 - Fax (909) 798-7697
[email protected]
Date of Issue:

Monday, November 6, 2023
Due Date / Time:

Wednesday, November 22, 2023, at 11:30 A.M. PST
Responses received and opened at:

Office of the City Clerk
City of Redlands, 35 Cajon Street, Suite 4
Redlands, CA 92373
Attachment B
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

CALENDAR OF EVENTS /

REQUEST FOR BID TIMELINE
Listed below are the important dates and times by which the actions noted must be completed.

All dates are subject to change by the Purchasing Manager. If the Purchasing Division finds it necessary to change any of these dates or times prior to the bid due date, the change will be accomplished by addendum.

Issue RFB Monday, November 6, 2023
Pre-Bid Conference and Job Walk NONE
All Final Bidder Questions Due Date Wednesday, November 15, 2023, by 4:00 P.M.

Response to questions posted Thursday, November 16, 2023 Bid Response Due Date Wednesday, November 22, 2023, at 11:30 A.M.

Tentative Contract Award TBD
Notice To Proceed TBD
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
PART 1

INTENT AND GENERAL INFORMATION

BACKGROUND
The City of Redlands Facilities & Community Services Department is soliciting bids for Street Sweeping Services throughout the City of Redlands.

The City is seeking a capable bidder(s) to work collaboratively with staff to meet the following key components of Street Sweeping:
• Ability to provide immediate response to street sweeping services. • Maintain equipment in good, clean, working condition (mechanically and in appearance). • Ability to perform work in accordance with the California Environmental Quality Act and all other applicable local, state and federal laws, rules and regulations.

REQUEST FOR BID
Sealed Bids will be received by the City of Redlands at the Office of the City Clerk, City of Redlands, 35 Cajon Street, Suite 4, Redlands, CA 92373 until 11:30 a.m., Wednesday, November 22, 2023, BID #FCS10052023JBII STREET SWEEPING SERVICES. Bidders shall take careful notice of the following conditions of this Request for Bid:
• Submissions by FAX or other electronic media will not be accepted under any circumstances. Late submissions will not be accepted under any circumstances. • Bidders may withdraw and/or replace bids at any time until the deadline for submission of bids. Bids are considered valid for 90 days following bid submission date. • All questions received by 4:00 p.m., November 15, 2023, will be considered. Questions will not be answered over the phone. Questions must be emailed to PlanetBids accessible through the City’s website: www.cityofredlands.org/rfp.
• The City of Redlands is currently using PlanetBids, a web based bid management service to manage request for bids. PlanetBids does not charge a fee to access and view current project “Request for Bids”, however, PlanetBids requires potential contractors, subcontractors, and suppliers to provide contact information in order to download files, receive addendum notifications and to receive automatic updates or revisions to projects. PlanetBids can be accessed through the City of Redlands website at http:/cityofredlands.org/vendors. • For potential bidders that do not have the ability to access PlanetBids, bid packages can be obtained at the office of the Facilities & Community Services Department, Civic Center, 35 Cajon Street, Suite 222, Redlands, California 92373.
• All questions are to be posted on Planetbids and will be responded to on Thursday, November 16, 2023.

Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

HOW TO SUBMIT A BID
One complete Bid package (1 original) with all required documents as itemized must be submitted in a single sealed envelope. The outside of the Bid package shall be prominently marked with the following identification: “RFB #FCS10052023JBII STREET SWEEPING SERVICES”, together with the name and address of the bidder. The RFB should be neat, professional in appearance and bound appropriately for the document’s thickness. The original document shall have original signatures and clearly noted with ORIGINAL on the cover. All Bids shall be mailed or hand delivered to office of the City Clerk at the address given, by the date and time set forth herein.

BIDDERS RESPONSIBILITY
Bidders are fully and completely responsible for the labeling, identification and delivery of their bids. The City will not be responsible for any mislabeled or misdirected submissions, nor those handled by delivery persons, couriers, or the US Postal Service.

Submissions shipped by express delivery, or in overnight or courier envelopes, boxes, or packages must be prominently marked on the outside of such envelopes, boxes or packages with the sealed bid identification.

Any envelopes, boxes, or packages which are not properly labeled, identified, and prominently marked with the sealed bid identification, may be inadvertently opened upon receipt, thereby invalidating such bids and excluded from the official bid opening process.

Bids that are incomplete, unbalanced, conditional, obscure, or which contain additions not called for, alterations, or irregularities of any kind, or which do not comply with these documents may be rejected at the option of the City.

PLANS, FORMS & SPECIFICATIONS
Bidders are required to use the official “BID FORMS”, and all attachments itemized herein are to be submitted as a single document.

Bids can be mailed to:

City of Redlands
Office of the City Clerk
PO Box 3005
Redlands, CA 92373
Bids can be hand-delivered or sent by courier to:

City of Redlands
Office of the City Clerk
35 Cajon Street, Suite 4
Redlands, CA 92373

BID DOCUMENTS REQUIRED
The following documents must be complete and all forms should be in the following arrangement for each submission:
• Cover Page This is to be used as the first page of the submission of the Bid package. This form must be fully completed and signed by an authorized officer of the firm. • Bidder Certification / Addenda Acknowledgement
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
• No Response to Bid Form (if applicable)
• Firm Information/Organization
The Bidder must identify the Account Manager who will be working directly with the City and engaged in managing the work. Identify the responsibilities of the key individuals, other than the Account Manager, who will be assigned to the proposed contract, and who will have major responsibilities for performance of the services required.

The City reserves the right to approve or disapprove any change to the successful bidder Account Manager. Personnel changes that impact the contract may result in the cancellation of the contract.
• Firm Experience and References
At a minimum, a bidder should have been in business as a provider for a minimum of five (5) years. The Bid shall include at least three (3) references from past or current government entity clients for similar types of services, with at minimum one (1) reference being similar-type governmental agencies. Include title and brief description of each project with the following information:

Client (contact person, address, telephone #, fax # and email).

Contract start date to date completed (if applicable).

Nature of work for each contract (include all applicable work processes). • Price and Fee Bid
• Contractor’s Safety Program – RETURN ONLY Pages 11 through 18.

Please DO NOT submit an IIPP with your Contractor Safety Program. IIPP is only required upon bid award.

INSURANCE REQUIREMENTS
A Certificate of Insurance will be furnished by the successful Bidder upon Notice of Award. The certificate(s) shall be completed by the Bidder’s authorized agent and submitted to the City’s Risk Management Department. The successful Bidder shall not commence any work in connection with the Agreement until it has obtained all of the following types of insurance and shall maintain such insurance for the duration of the Agreement. The Bidder shall secure the minimum insurance coverage described below, and such insurance shall be primary with respect to any insurance or self-insurance programs maintained by the City.

Comprehensive Commercial General Liability: Bidder shall obtain, and maintain throughout the life of the Agreement, Comprehensive Commercial General Liability Insurance in an amount of $1,000,000 per occurrence and $2,000,000 aggregate with an insurance carrier acceptable to the City and name the City as additional insured.

Commercial Automobile Liability Insurance: Bidder shall obtain, and maintain throughout the life of the Agreement, Comprehensive Automobile Liability Insurance with minimum limits of $1,000,000, combined single limit for bodily injury liability and property damage liability and name the City as additional insured. This coverage shall include all owned vehicles, hired and non-owned vehicles, and employee non-ownership vehicles.

Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Workers’ Compensation and Employer’s Liability Insurance: If applicable, the Bidder shall obtain, and maintain throughout the life of the Agreement, Workers’ Compensation and Employer’s Liability Insurance in the amount that meets the statutory requirement and shall be in force with an insurance carrier acceptable to the City. Bidder and any sub-consultants or subcontractors shall comply fully with the California Workers’ Compensation Law.

Professional Liability Insurance: If applicable, the Bidder shall obtain and maintain throughout the life of the Agreement Professional Liability Insurance in an amount of $1,000,000 per claims made and $2,000,000 aggregate with an insurance carrier accepted to the City.

The Bidder shall instruct their insurance broker to furnish properly executed certificates of insurance to the City.

The name of the insured Bidder, specified job by name and/or RFB number, the name of the insurer, number of the policy, its effective date and termination date.

Certificates of insurance shall clearly evidence coverage required above.

Certificates of insurance shall be submitted by the broker directly either via email ([email protected]) or US Mail to: City of Redlands, Risk Management Division PO Box 3005 Redlands, CA 92373. The insurer will notify the City at least thirty (30) days prior to any material changes in provisions or cancellation of the policy.

The City reserves the right to modify the insurance requirements set forth at any time during the process of solicitation or subsequent thereto.

EXAMINATION OF BID DOCUMENTS
Each Bidder shall carefully examine the specifications and other applicable documents, and inform himself/herself thoroughly regarding any and all conditions and requirements that may in any manner effect cost, progress or performance of the work to be performed under the contract. Ignorance on the part of the Bidder will in no way relieve him/her of the obligations and responsibilities assumed under the Contract.

Should a Bidder find discrepancies or ambiguities in, or omissions from the Specifications, or should he/she be in doubt as to their meaning, he/she shall at once notify the City, in writing or by email to the PlanetBids website accessible through the City’s website: www.cityofredlands.org/rfp

INTERPRETATIONS, CLARIFICATIONS AND ADDENDA
No oral interpretations will be made to any Bidder as to the meaning of the Bid documents. Any inquiry or request for interpretation received by the City before the indicated due date will be given consideration. Post all questions online at eProcurement system at www.cityofredlands.org/rfp. Answers will be provided posted at the city website, eProcurement system: www.cityofredlands.org/rfp.

The City reserves the right to amend this RFB prior to the Bid due date.

Addenda or addendum and responses to questions will be published on Planetbids.

Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
In case any Bidder fails to acknowledge receipt of such addenda or addendum, his/her Bid will nevertheless be construed as though it had been received and acknowledged and the submission of his/her Bid will constitute acknowledgment of the receipt of same. All addenda are a part of the Bid documents and each Bidder will be bound by such addenda, whether or not received by him/her. It is the responsibility of each Bidder to verify that he/she has received all addenda issued before Bids are opened.

In the case of unit price items, the quantities of work to be done and materials to be furnished under this Bid/Contract are to be considered as approximate only and are to be used solely for the comparison of Bids received. The City and its Consultants do not expressly or by implication represent that the actual quantities involved will correspond exactly therewith; nor shall the Bidder plead misunderstanding or deception because of such estimate or quantities of work performed or material furnished in accordance with the Specifications and other Bid documents, and it is understood that the quantities may be increased or diminished as provided herein without in any way invalidating any of the unit or lump sum prices Bid.

In the event that an addendum alters a price basket, the new price basket must be used and submitted with the required bid documents.

TERRMS AND CONDITIONS

ADDITIONAL SERVICES/PURCHASES BY OTHER PUBLIC AGENCIES
The Bidder by submitting a bid acknowledges that other public agencies may seek to “Piggy-Back” under the same terms and conditions during the effective period of any resulting contract services and/or purchases being offered in this bid/bid for the same prices and/or terms being proposed. The successful Bidder has the option to agree or disagree to allow contract Piggy-Backs on a case-by-case basis. Before a public agency is allowed to Piggy-Back any contract, the agency must first obtain the Bidder’s approval.

Without the Bidder’s approval, the seeking agency cannot Piggy-Back.

ADDITIONAL TERMS AND CONDITIONS
No additional terms and conditions included with the Bid response shall be evaluated or considered and any and all such additional terms and conditions shall have no force and effect and are inapplicable to this bid. If submitted either purposefully through intent or design or inadvertently appearing separately in transmitting letters, specifications, literature, price lists or warranties, it is understood and agreed the general and special conditions in this solicitation are the only conditions applicable to this bid and the Bidder’s authorized signature affixed to the bid attests to this.

AGREEMENT AND BONDS
The form of Contract which the successful Bidder, as Contractor, will be required to execute is included in the Contract documents and should be carefully examined by the Bidder. The Agreement admitted Corporate Surety Bonds and other documents to be executed by the Contractor shall be executed in original; stamped according to law, and filed with the City Clerk of the City of Redlands.

The successful Bidder, simultaneously with the execution of the Agreement will be required to furnish a faithful performance bond and a labor and material bond, in an amount equal to one hundred percent (100%) of the Contract price. Said bonds shall provide that if the Contractor or their Subcontractor fails to pay for any materials, supplies or items used in, upon, for or about the performance of the work contracted to be done, or for any work of labor thereon of any kind, or for amounts due under the Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Unemployment Insurance Act or Worker’s Compensation, with respect to such work or labor, that the surety or sureties will pay for the same.

The amount shall not exceed the sum specified in the bond, and also, incase suit is brought upon the bond, a reasonable attorney’s fee to be fixed by the court. All bonds shall be secure from surety companies satisfactory to the City of Redlands and whose name is on file with the County Clerk of San Bernardino County, as an approved and financially sound Surety Company authorized to transact business in the State of California.

BUSINESS LICENSES
The successful Bidder will be required to obtain a City of Redlands business license prior to commencement of work.

CHANGES / MODIFICATIONS
The City reserves the right to order changes in the scope of work and resulting contract. The successful Bidder has the right to request an equitable price adjustment in cases where modifications to the contract under the authority of this clause result in increased costs to the contractor. Price adjustments will be based on the unit prices proposed by the Bidder in response to this solicitation. Any contract resulting from this solicitation may be modified upon written and mutual consent of both parties.

FISCAL YEAR FUNDING APPROPRIATION
Unless otherwise provided by law, a contract for supplies or services may be entered into for any period of time deemed to be in the best interests of the City, provided the term of the contract and conditions of renewal or extension, if any, are included in the solicitation and funds are available for the fiscal period at the time of the contract. Payment and performance obligations for succeeding fiscal periods shall be subject to appropriation by the City of funds thereafter.

When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be cancelled and the contractor shall be entitled to reimbursement for the reasonable value of any nonrecurring cost incurred but not advertised in the price of the supplied or services delivered under the contract or otherwise recoverable.

GOVERNING LAWS AND REGULATIONS
The Bidders required to be familiar with and shall be responsible for complying with the City’s Purchasing Policies and Procedures, City resolutions, City rules, all federal, state and local laws, ordinances, rules and professional standards or regulations that in any manner affect this solicitation, the selection process, protests, award of contract, contract management or any other activity associated with this solicitation and the subsequent work required of the successful Bidder.

HAZARDOUS CHEMICALS AND WASTES
The Bidder shall bear full and exclusive responsibility for any release by vendor of hazardous or nonhazardous chemicals or substances during the course of performance of the agreement. Bidder shall immediately report any such release to the City employee accepting delivery. Bidder shall be solely responsible for all claims and expenses associated with the response to, removal any remediation of the release, including, without limit, payment of any fines or penalties levied against the City and its officers, agents and employees as a result of such release.

Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

INDEMNIFICATION
The successful Bidder must fully indemnify the City. Such indemnification will be documented in the contract documents.

PAYMENTS
Payments shall be made 30 days from the receipt of invoice, and follow all City policies promulgated thereby.

PERIOD OF PRICING
Unless otherwise stated in the bid package, the price quoted/proposed shall remain in effect for ninety (90) days.

PRICE/COST
All charges should be included on the official Price and Fee Bid sheet(s) which includes all associated costs (including but not limited to delivery, freight, etc.).

PRICES/NOTATIONS
All prices must be typewritten or written in ink. No erasures are permitted.

PRICING
In the event of a calculation error, unit price shall prevail.

PREVAILING WAGES
When applicable, the City is subject to the State of California prevailing wage laws as set forth in California Labor Code Section 1770 et seq. The contractor is responsible for determining the appropriate Department of Industrial Relations (DIR) classification for the various employees and subcontractors used for a particular project or service. The rates for each classification are posted on the DIR website at http://www.dir.ca.gov/DIRdatabases.html. All contractors performing work for the City are responsible for abiding by all applicable prevailing wage laws, and must furnish the City with Certified Payroll Records upon request.

This is NOT a prevailing wage contract.

PROPRIETARY INFORMATION
Responses to this Request for Bid, upon receipt by the City, become public records. If any proposer believes that any portion of all of the response is confidential and proprietary, proposer shall clearly assert such exception and the specific legal authority of the asserted exemption. Such designation of an item as a trade secret may be challenged in court by any person. By the bidder designation of material submitted to the City as a “trade secret”, the proposer agrees to hold harmless the City for any award to a plaintiff for damages, costs or attorney’s fees and for costs and attorney’s fees incurred by the City by reason of any legal action challenging the bidder
“trade secret” claim
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

RIGHT OF REJECTION
The City of Redlands reserves the right to reject any and/or all bids, reserve the right to waive any informalities or irregularities in the bid or examination process, reserve the right to select low bid per item, and reserve the right to award bids and/or contracts in the best interest of the City.

RIGHT TO AUDIT RECORDS
The City shall be entitled to audit the books and records of the Bidders or any sub-contractor to the extent that such books and records relate to the performance of the Agreement or any sub-contract to the Agreement. Such books and records shall be maintained by the Bidder for a period of three (3) years from the date of final payment under the Agreement and by the sub-contractor for a period of three (3) years from the date of final payment under the sub-contract unless a shorter period is otherwise authorized in writing.

TAXES AND DISCOUNTS
Discounts should be deducted from the unit price and the net price should be shown in the bid PART 3

BID SUBMITTAL
One complete Bid package (one (1) original) with all required documents as itemized. The outside of the bid package shall be prominently marked with the following identification: “REQUEST FOR BID #FCS10052023JBII – STREET SWEEPING SERVICES”. Bids submitted in express, overnight or courier envelopes, boxes or packages must be prominently marked on the outside with the words, “REQUEST FOR BID #FCS10052023JBII – STREET SWEEPING SERVICES”, and the contents sealed as required.
• Deadline for Submissions in response to this Request for Bid: Bids must be received no later than 11:30 a.m., Wednesday, November 22, 2023, Bids submitted by FAX or other electronic media will not be accepted under any circumstances. Late bids will not be accepted, and will be returned, unopened, to the proposer, at the bidder expense. • The City of Redlands reserves the right to reject any and/or all bids, reserves the right to waive any informalities or irregularities in the bid or evaluation process, and reserves the right to award contract(s) in the best interest of the City.
**THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK**
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
PART 4

BID DOCUMENTS

BID COVER PAGE
Name of Firm, Entity or Organization:

Federal Employer Identification Number (EIN):

State of California License Number (if applicable):

Name of Contact person:

Title:

Email address:

Mailing Address:

Street Address (if different):

City, State, Zip:

Telephone: Fax:

Organization: Corporation:  Proprietorship:  Other:  (check one) Partnership:  Joint Venture: 
If Corporation:

Date of Incorporation: State of Incorporation:

States Registered in as Foreign Corporation:

Authorized Signature:

Print Name:

Signature:

Title:

Phone:

This document must be completed and returned with your submittal.

Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

BIDDER CERTIFICATION
Submit to: City of Redlands CITY OF REDLANDS
Office of the City Clerk REQUEST FOR BID (RFB) CERTIFICATION 35 Cajon Street, Suite #4 AND ADDENDA ACKNOWLEDGEMENT
Redlands, CA 92373
DUE DATE: DUE TIME BID #:

Wednesday, November 22,
2023, 11:30 A.M. PST FCS10052023JBII
TITLE: STREET SWEEPING SERVICES
BIDDER NAME: PHONE NUMBER:

BIDDER MAILING ADDRESS: FAX NUMBER:

CITY / STATE / ZIP EMAIL ADDRESS:
"I, the undersigned, certify that I have reviewed the addenda listed below (listed all addenda received to date). I understand that timely commencement will be considered in award of this REQUEST FOR BID and that cancelation of award will be considered if commencement time is not met, and that untimely commencement may be cause for assessment of liquidated damages claims. I further certify that the services will meet or exceed the REQUEST FOR BID requirements. I, the undersigned, declare that I have carefully examined the REQUEST FOR BID, specifications, terms and conditions as applicable for this RFB, and that I am thoroughly familiar will all provisions and the quality and type of coverage and services specified. I further declare that I have not divulged, discussed, or compared this REQUEST FOR BID with any other Offer and have not colluded with any offertory or parties to a REQUEST FOR BID whatsoever for any fraudulent purpose."
______________ ______________ ______________ ______________ ______________ Addenda # Addenda # Addenda # Addenda # Addenda #
"I certify that this quote is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a REQUEST FOR BID for the same material, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this REQUEST FOR BID and certify that I am authorized to sign this response and that the offer is in compliance with all requirements of the REQUEST FOR BID, including but not limited to certification requirements. In conducting offers with an agency for the City of Redlands r respondent agrees that if this bid is accepted, the respondent will convey, sell, assign, or transfer to the City all rights, titles, and interest in and to all causes of action it may now or hereafter acquire under the anti-trust laws of the United States for price fixing relating to the particular commodities or services purchased or acquired by the City. At the City's discretion, such assignment shall be made and become effective at the time the purchasing agency renders final payment to the respondent."
________________________________ ________________________________ _______________ Authorized Bidder Name, Title (Print) Authorized Signature Date This document must be completed and returned with your submittal.

Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

FIRM EXPERIENCE AND REFERENCES
The following outline is a record of the undersigned Bidder's experience in Street Sweeping Services for (3) similar types of contracts in magnitude and character to that contemplated under RFB #FCS10052023JBII STREET SWEEPING SERVICES within the past five (5) years. Include the location of each contract as well as the name, address, and phone number of the owner/project, and name of individual to contact.

Additional pages outlining this portion of the Bid may be attached. Failure to provide this statement may result in rejection of the bid by the City of Redlands.

1. Owner/Project Name: ________________________________________________________ Contact Person: Phone: ( ) _________________
Address of Owner/Project:

Project Description: ______
Amount of Contract: Completion Date:

2. Owner/Project Name:

Contact Person: Phone: ( )
Address of Owner/Project:

Project Description: ______
Amount of Contract: Completion Date:

3. Owner/Project Name:

Contact Person: Phone: ( ) ________________
Address of Owner/Project:

Project Description: ______
Amount of Contract: Completion Date:

This document must be completed and returned with your submittal.

Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

FIRM INFORMATION/ORGANIZATION

CONTRACT MANAGEMENT CONTACT INFORMATION

FIRM OR ORGANIZATION MANAGER
NAME
TITLE

OFFICE PHONE
CELL
FAX

HOURS AVAILABLE

CONTRACT MANAGER
NAME
TITLE

OFFICE PHONE
CELL
FAX

HOURS AVAILABLE

EMERGENCY CONTACT/ AFTER HOURS CONTACT
NAME
TITLE

OFFICE PHONE
CELL
FAX

HOURS AVAILABLE
This document must be completed and returned with your submittal.

Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

FAITHFUL PERFORMANCE BOND
Whereas, the City of Redlands (“City”), State of California, and ______________ (hereinafter designated as "Principal") have entered into an agreement dated _____, 2023 (“Agreement”) whereby Principal agrees to install and complete certain public improvements (the “Work”), which said Agreement is identified as STREET SWEEPING SERVICES - Bid Number FCS10052023JBII and is hereby referred to and made a part hereof; and
Whereas, said Principal is required under the terms of the Agreement to furnish a bond for the faithful performance of the Agreement, now, therefore, we, the Principal and , as Surety, are held and firmly bound unto the City in the penal sum of ________________________________ Dollars ($ _______________) lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of this obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Agreement and any alteration thereof made as therein provided, on his or its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall faithfully fulfill the one-year guarantee of all materials and workmanship, and shall defend, indemnify and save harmless the City and its elected officials, officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligations, all to be taxed as costs and included in the judgment rendered.

As a condition precedent to the satisfactory completion of the Agreement, the above obligation shall hold good for a period of one (1) year or longer if required by the Agreement after the acceptance of the work by the City, during which time if the Principal shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage made evident during this period from the date of completion of the Work, and resulting from or caused by defective materials or faulty workmanship, the above obligation in penal sum thereof shall remain in full force and effect.

The obligations of Surety hereunder shall continue so long as any obligation of the Principal remains.

Whenever the Principal shall be, and is declared by the City to be, in default under the Agreement, the City having performed the City obligations thereunder, the Surety shall promptly remedy the default, or shall promptly, at the City’s option:

1. Complete the Agreement in accordance with its terms and conditions; or

2. Obtain a bid or bids for completing the Agreement in accordance with its terms and conditions, and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Work less the balance of the Agreement price, but not exceeding, including other costs and damages for which Surety may be liable hereunder, the amount set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall mean the total amount payable to the Principal by the City under the Agreement and any modifications thereto, less the amount previously properly paid by the City to the Principal.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Principal.

Surety shall not utilize the Principal in completing the Agreement nor shall Surety accept a bid from the Principal for completion of the Work if the City, when declaring the Principal in default, notifies Surety of the City’s objection to the Principal’s further participation in the completion of the Work.

Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
No right of action shall accrue on the bond to or for the use of any person or corporation other than the City named herein or the successors or assigns of the City. Any suit under this bond must be instituted within the applicable statute of limitations period.

The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the agreement or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the agreement or to the work or to the specifications.

No final settlement between the City and the Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.

The Principal and Surety agree that if the City is required to engage the services of any attorney in connection with the enforcement of this bond, each shall pay the City’s reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum.

The Surety hereby stipulates and agrees that no change, extension of time alteration or addition to the terms of the Agreement or to the Work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the agreement or to the work or to the specifications.

In witness whereof, this instrument has been duly executed by the Principal and Surety above named, on , 2022.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:______________________________
(Seal and Notarial Acknowledgement of Surety) _____________________________________ Telephone: ( )____________________
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

LABOR AND MATERIAL PAYMENT BOND
Whereas, the City Council of the City of Redlands, State of California, and (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to install and complete certain designated public improvements (the “Work”), which said agreement, dated , 2023, and identified as ____________________ is hereby referred to and made a part hereof; and Whereas, under the terms of the Agreement, Principal is required before commencing upon the performance of the Work, to file a good and sufficient payment bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code of the State of California.

Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the aforesaid Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of Dollars ($ ) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.

In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 202__.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:
_______________________________________
________________________________________
(Seal and Notarial Acknowledgment of Surety) Telephone( ) ___________________________ Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

NO-BID RESPONSE
City of Redlands
Statement of “No Response to Bid”
If you do not intend to submit a Bid for this service, please complete and return this form on or before Wednesday, November 22, 2023, 11:30 a.m. to: City of Redlands, Facilities & Community Services Department 35 Cajon Street, Suite #222 Redlands, CA 92373, Attn: J. Butters We, the undersigned, have declined to submit a Bid on your RFB #FCS10052023JBII STREET SWEEPING SERVICES, for the following reasons:

Specifications are too “tight”, i.e. geared toward one brand or manufacturer only _________ (please explain reason below)
_________ Insufficient time to respond to Request for Bid. _________ We do not offer this product/s or equivalent. _________ Remove us from your bidders’ list for this commodity or service. _________ Our product schedule would not permit us to perform to specifications. _________ Unable to meet specifications.
_________ Unable to meet insurance requirements.
_________ Specifications unclear (please explain below). _________ Competition restricted by pre-approved owner standards. _________ Other (please specify below).

Remarks:

Company Name: _____________________________________________________________ Address: ____________________________________________________________________ Signature and Title: ____________________________________________________________ Telephone Number __________________________ Date _____________________________ Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
PART 5

SCOPE OF SERVICES
The Facilities & Community Services Department is responsible for maintenance and repair of streets owned by the City of Redlands. The Street Division under the Facilities & Community Services Department is assigned to manage the street programs including Street Sweeping Services. The goal of the street sweeping program is to provide economical services that sustain and restore City streets to maintain a clean and safe environment while giving an appearance that will inspire public confidence.

The intent of this Request for Bid is to solicit sealed Bids from qualified Bidders with experience in providing Street Sweeping Services for public thoroughfares. The City is looking for the most responsive and responsible Bidder that will be committed to providing the best level of service in servicing the City’s streets. Through competitive solicitation based procurement process, the City of Redlands intends to enter into an agreement with a qualified Vendor for Street Sweeping Services.

The City of Redlands (City) seeks the services of a qualified Street Sweeping Service provider to meet the needs of the City in the most cost-effective and efficient manner possible. Qualified bidders wishing to respond to REQUEST FOR BID #FCS10052023JBII STREET SWEEPING SERVICES must provide all equipment and materials described in this document.

CONTRACT TERM:

The Service Period, the initial contract/agreement period, will be for three (3) years with two (2), one (1) year options to renew with the same terms and conditions. As part of the contract/agreement, the City of Redlands will reserve the right to select or reject employees and/or sub-contractors providing services.

SCOPE OF WORK FOR STREET SWEEPING SERVICES
The selected Vendor shall perform Street Sweeping Services that includes, but is not limited to:

1. Furnishing at its own expense all labor, equipment and materials necessary for the satisfactory performance of the street sweeping.

2. For all bid items, Bidder is required to ensure that all locations are cleaned and/or swept free of all trash, dirt and debris. Locations that are inaccessible to a sweeping machine, must be cleaned out by hand or other means. For example, corners or tight cul-de-sacs should be swept out by hand broom or blower and collected for disposal. After sweeping, curbs and gutter shall be left in a clean condition (free from residue).

3. For all bid items, locations that cannot be directly cleaned with a sweeping machine (i.e. parked car with debris behind it), the Bidder shall be required to use a blower to clean off the identified infrastructure and then collect and dispose of the debris, or other cleaning methods as approved by the authorized City representative.

4. For all bid items, Bidder is required to immediately notify and report to the authorized City representative the existence of large debris or illegal dumping that cannot be cleaned and disposed of by this contract.

5. The selected Bidder shall make as many passes as are necessary to leave the streets in clean condition.

Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

6. The selected Bidder shall maintain a log that indicates dates, times, streets and miles swept. The log shall be available for the inspection by the Facilities & Community Services Director or his designee.

7. Holidays: Sweeping Services shall be provided on all holidays that the City provides refuse/recycle services.

8. Hours: Sweeping operations shall be conducted during hours that increase the benefit of the program.

Residential shall be swept between 7 a.m. and 5 p.m. Commercial and Industrial areas shall be swept between the hours of 6:00 a.m. and 5:00 p.m. and downtown area shall be swept between the hours of 3:00 a.m. and 6:00 a.m.

9. Delays in Sweeping: Regular Sweeping shall not be required in the event of inclement weather.

10. Equipment: Sweeping shall be conducted by Tymco 600 or approved equal.

11. All sweepers utilized in this contract must be alternative fuel vehicles, fueled by compressed natural gas (CNG) or propane and that the City, as part of the contract, can sell CNG fuel to the firm. The City will require that the sweepers be equipped to work with both recyclable and domestic (potable) water, the use of recycled water shall be priority while performing daily operations. The selected Bidder will meet all Federal, State and local regulations, including, but not limited to SCAQMD Rule 1186.1. Bidder shall have and maintain a minimum of three sweepers: Two (2) primary alternative fuel sweepers and one (1) back-up alternative sweeper for use in providing the services to the City.

12. In the event that a sweeper requires repair or replacement, a replacement sweeper will be provided so that the established inventory does not fall below the above stated requirements. The selected vendor shall maintain the sweepers in good, clean, working condition. Any of the primary sweepers needing to be permanently replaced due to age and condition of the vehicles shall be replaced with a new vehicle.

13. Global Positioning System (GPS) Tracking: All primary street sweepers shall have installed a GPS that will enable the City to view via computer internet where the sweepers are at all times. The cost of the entire GPS system will be the responsibility of the selected vendor and the system must be capable of the following; a. The system shall be internet based and the selected vendor shall provide to the City a minimum of two (2) accounts to have full access to the site.
b. The system shall be capable of gathering and reporting the following real time data; speed, direction, location on a map, address, distance traveled, brooms up or down water on or off. c. The sweepers’ path of travel superimposed on a map.
d. Generating an email alert whenever sweeper speeds exceed 6 mph or sweeper non-movement for periods in excess of one hour.
e. Generating daily reports of sweeper activity including the previously required elements. f. Maintaining the data for a period of 90-days, after which data will be downloaded to the City for storage. g. Two way voice or text messaging communication between the City and the individual sweepers must be available.
h. GPS system must be up and running within 30 days of signing the agreement.

Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

14. Response to complaints: The selected Bidder shall respond within 24 hours to requests or complaints called in from the Department. Bidder shall investigate any complaints that may concern or involve the performance of the Street Sweeping Services. The selected Bidder shall report to the Facilities & Community Services Director or his designee, on the following working day, as to the action or procedure taken with reference to any complaints.

15. Disposal of Sweeping: The selected Bidder shall utilize the County landfill to dispose of debris and trash or other designated disposal site that accepts debris and trash from a street sweeper; selected Bidder is responsible for disposal fees.

16. Water: The selected Bidder shall obtain a portable water meter from the water department customer service division, and shall obtain and pay separately for all water necessary for street sweeping services. The City of Redlands will not provide water for this contract.

17. Speed Limit of Sweepers: Sweepers shall not operate above 5 miles per hour, especially around curbs and bends, or optimal maximum speed as specified by the manufacturer for optimum sweeping.

18. Record Keeping: The selected Bidder shall provide the following records:

19. Maintain a daily log detailing mileage and cubic yards/tons of materials collected.

20. Submit to the City a monthly report which summarizes curb mileage for residential, commercial and industrial disposal.

21. Provide a report that specifies number and nature of complaints received when they were responded to and how they were resolved.

22. Provide a report that contains lists of trees, vegetation, inoperative motor vehicles, and any other obstructions which impede sweeping.

23. The selected Bidder may, from time to time, be required to attend a quarterly meeting at which monthly reports, complaint logs and other documentation will be reviewed and discussed.

24. The selected Bidder shall utilize alternative fuel street sweepers and comply with all Federal, State and Local regulations pertaining to sweeper equipment operation including, but not limited to, SCAQMD Rules 1186.1.

The Bidder shall also provide all necessary operational information and data that may be required to complete the reporting requirements of any legally established regulatory agency.

25. Licenses: The selected Bidder shall obtain a current City of Redlands business license before services are rendered.

26. Event of Default/Liquated Damages: Failure of the selected Bidder to complete the work in accordance with the agreement and specifications will result in damages being sustained by the City. Such damages are, and will continue to be, impractical and extremely difficult to determine. The following are events of default that shall be cause for liquidated damages:

A. Operation of sweeper without using sufficient water to control dust.

B. Operation of sweeper exceeding the stated speed limits for operation.

C. Missing scheduled sweeping days without providing prior notice to the Facilities & Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Community Services Director or his designee (excluding inclement weather).

D. Poor results – i.e.: dirt left behind.

E. Any failure or refusal by proposer to perform in accordance with the terms of the agreement will result in supervisory staff identifying the areas that need improvement and addressing them with the selected Bidder. Continuance of poor performance, will result in termination of agreement by way of written notice.

27. When observed violating the foregoing on the first occurrence, the selected Bidder will be notified in writing by the City. The selected Bidder shall respond within five (5) days with a written plan stating how compliance will be corrected. If the selected Bidder violates the same specifications a second time, within a 30-day period, the City shall have the right to withhold payment of $300.00 from the subsequent invoice following the month the violation occurred or went unresolved.
**THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK**
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

PRICE AND FEE BID SHEET

EXAMPLE
*D x E = F
A.

ITEM
NO.

B.

ITEM DESCRIPTION
C.

UNIT OF

MEASURE
MILE
D.*

NUMBER OF

SWEEPS PER
YEAR
E.*

UNIT PRICE

PER SWEEP
F.*

TOTAL PRICE

PER YEAR
A1 Downtown area 2082 156 $100.00 $15,600.00
A2 1st & 3rd Monday 1,837 24 $150.00 $ 3,600.00
TOTAL FOR BASE BID $ 19,200.00
SERVICE INTERVAL AND TOTAL CURB MILES PER YEAR – INFORMATIONAL ONLY Item
No.

Schedule
Approx.

Curb
Miles
Total Curb
Miles
Per Year

1. Downtown (DT) area shall be swept every Monday, Wednesday, and Friday: Full sweep (expanded DT area) on State Street to Redlands Blvd to Orange Street (in red)

13.35 2082

2. 1st & 3rd Monday (in orange) 76.54 1837

3. 1st & 3rd Tuesday (in yellow) 51.42 1234

4. 1st & 3rd Wednesday (in bright green) 42.80 1027

5. 1st & 3rd Thursday (in dark blue) 50.73 1218

6. 1st & 3rd Friday (in purple) 53.02 1272

7. 2nd & 4th Monday (in peach) 70.21 1685

8. 2nd & 4th Tuesday (in light yellow) 57.93 1390

9. 2nd & 4th Wednesday (in dark green) 52.60 1262

10. 2nd & 4th Thursday (in light blue) 39.56 1950

11. 2nd & 4th Friday (in pink) 43.12 1035
Total Curb Miles 551.29 15992
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Vendor Name: _______________________________ Date: ________________________

PRICE AND FEE BID SHEET

PRICE & FEE BID SHEET
All applicable sales taxes, State and/or Federal taxes, and any other special taxes, patent rights or royalties are included in the prices quoted in this Bid.

A TIMCO 600 REGENERATIVE AIR VACUUM or EQUIVALENT MACHINE IS REQUIRED

FOR ALL BID SCHEDULES

BASE BID A - SCHEDULED WORK
ITEM
NO. ITEM DESCRIPTION

UNIT OF

MEASURE
(MILES)

NUMBER OF

SWEEPS PER
YEAR

UNIT PRICE

PER SWEEP TOTAL PRICE
A1 Downtown area 2082 156 $ $
A2 1st & 3rd Monday 1,837 24 $ $
A3 1st & 3rd Tuesday 1234 24 $ $
A4 1st & 3rd Wednesday 1027 24 $ $
A5 1st & 3rd Thursday 1218 24 $ $
A6 1st & 3rd Friday 1272 24 $ $
A7 2nd & 4th Monday 1685 24 $ $
A8 2nd & 4th Tuesday 1390 24 $ $
A9 2nd & 4th Wednesday 1262 24 $ $
A10 2nd & 4th Thursday 1950 24 $ $
A11 2nd & 4th Friday 1035 24 $ $
TOTAL FOR BASE BID (A) $
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

BASE BID B - PARKS & OTHER REQUIRED AREAS
Vendor Name: __________________
A.

ITEM
NO.

B.

LOCATION
C.

SERVICE

INTERVAL
D.

SQ. FT
E.
# OF
SWEEPS

PER YEAR
F.

UNIT PRICE

PER SWEEP
G.

TOTAL PRICE
B1 Brookside Park 3RD FRIDAY 24,890 12 $ $
B2 City Corp Yard 1ST & 3RD
WEDNESDAY 375,558 24 $ $
B3 Civic Center Parking Lot
(above parking lot) 2ND THURSDAY 14,792 12 $ $
B4 Community Park 3RD FRIDAY 30,707 12 $ $
B5 Crafton Park 3RD FRIDAY 10,531 12 $ $
B6
Down Town Parking
Structure
(above parking lot)
2ND THURSDAY 34,529 12 $ $
B7 Ford Park 4TH THURSDAY 31,533 12 $ $
B8 Hillside Memorial Park 2ND &4TH
WEDNESDAY 370,025 24 $ $
B9 Joslyn Senior Center 4TH THURSDAY 20,538 12 $ $
B10 Oakmont Park 2ND THURSDAY 8,080 12 $ $
B11 Prospect Park 2ND THURSDAY 28,422 12 $ $
B12 Redlands Airport
Parking 4TH THURSDAY 13,600 12 $ $
B13 Airport interior 1st TUESDAY 1,315,862 12 $ $
B14 Sports Park 1ST FRIDAY 219,500 12 $ $
B15 Sylvan Park 3RD FRIDAY 24,243 12 $ $
B16 The Door Fellowship
Church EVERY FRIDAY 23,109 48 $ $
TOTAL FOR BASE BID (B) $
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

PRICE AND FEE BID SHEET
BASE BID C – EXTRA WORK AS NEEDED
A.

ITEM NO.

B.

ITEM DESCRIPTION
C.

UNIT
D.

EST.

ANNUAL
QTY
E.

UNIT PRICE
F.

TOTAL PRICE
C1
EXTRA WORK (ex: storm
clean up, construction clean
up).

Hour 40 $ $
TOTAL EXTRA WORK PRICE (C) $
BASE BID D – EXTRA WORK AS NEEDED
A.

ITEM NO.

B.

ITEM DESCRIPTION
C.

UNIT
D.

EST.

ANNUAL
QTY
E.

UNIT PRICE
F.

TOTAL PRICE
D1 Street Sweeper and Street
Sweeper Operator Rental Mile 120 $ $
TOTAL EXTRA WORK PRICE (D) $

BASE BID TOTALS
BASE
BID

TOTAL AMOUNT
A $
B $
C $
D $
TOTAL $
VENDOR NAME:_________________________________ DATE:___________________ Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

BID SUMMARY TABLE

BASE BID

CLERK READS THIS PAGE
BASE BID TOTALS Total (in figures)
Base Bid A, B, C, D $__________________
Total in Dollar Amount $___________________
(TOTAL BID PRICE WRITTEN IN WORDS)
LOW BID DETERMINATION – PLEASE CHECK YOUR MATH
The low bid will be determined pursuant to Public Contract Code Section 20103.8(b). The City may add or deduct from the bid any of the additive or deductive items after the lowest responsible bidder has been determined. A responsible bidder who submits the lowest base bid as determined by the above method shall be awarded the contract, if it is awarded, by the City Council of the City of Redlands. If the total price written in words, and the total price written in figures are not in agreement, then the unit price will be considered as representing the Bidder’s intention, and the totals will be corrected by the City to conform thereto.

NOTE:

Bidders must bid each item in this schedule. All entries in the entire BID RESPONSE must be made clearly and in ink. Mistakes shall be lined through and the correct amount written above and initialed by the authorized agent of the bidder.

Quantities stated above in the Bid Schedule table are estimates only, and are not guaranteed. Bid unit price on the estimated quantity and unit of measure specified. The City may order more or less than the estimated quantity indicated on Bid Schedule price sheet. City may elect to award all phases or a single phase, depending upon bid amounts and available budgets
CONTRACTOR NAME: _________________________ CONTACT: _____________________ ADDRESS: ___________________ CITY: _________________ STATE: _____ ZIP: _______ EMAIL: ____________________ CONTRACTORS #: _________ DIR#: ________________ Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services

STREET SWEEPING ADDRESS

LOCATION ADDRESS
Brookside Park 630 Brookside Ave.

City Corp Yard 1270 W. Park Ave.

Civic Center Parking Lot (above parking lot) 35 Cajon Street Community Park 1535 N. Church St
Crafton Park 581 N. Wabash St.

Down Town Parking Structure (above
parking lot) Citrus Ave & 6th Street
Ford Park 955 Parkford Dr.

Hillside Memorial Park 1540 Alessandro Rd.

Joslyn Senior Center 21 Grant St.

Oakmont Park 31212 Sutherland Dr.

Prospect Park 352 Prospect Dr.

Redlands Airport Parking 1755 Sessums Dr.

Airport interior 1755 Sessums Dr
Sports Park 1790 N. Dearborn
Sylvan Park 730 Chapel St.

The Door Fellowship Church 304 N. 7th St.

Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Item: 1 – Downtown Area
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Item: 2. 1st & 3rd Monday
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Item: 3. 1st & 3rd Tuesday
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Item: 4. 1st & 3rd Wednesday
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Item: 5. 1st & 3rd Thursday
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Item: 6. 1st & 3rd Friday
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Item: 7. 2nd & 4th Monday
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Item: 8. 2nd & 4th Tuesday
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Item: 9. 2nd & 4th Wednesday
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Item: 10. 2nd & 4th Thursday
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Item: 11. 2nd & 4th Friday
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting

FCS10052023JBII - Street Sweeping Services
Attachment B to Gonell letter, Item 10I, September 23, 2026 Regular City Council Meeting