ASCALON MINUTES
CALIFORNIA CITY COUNCIL OF THE CITY OF ESCALON
MEETING OF JUNE 19, 2023
IG STO
CENTRAL City Council Chambers, 2060 McHenry Avenue -7:00 P.M.
Beginning Resolution No. 08-23
Beginning Ordinance No. 592
Beginning Minute Order No. 29-23
PRESENT: Mayor David Bellinger
Mayor Pro Tem Andrew Thomas Hagan
Councilmember Jeremy Engle
Councilmember Malinda Walker
Councilmember Shawn Strohman
STAFF PRESENT: Dominique Romo, City Manager/City Clerk
Sopheap Dong-Carreon, Finance Director/HR Administrator Juston Collins, Public Works Superintendent/Manager
Gustavo Flores, Chief of Police
Courtney Richmond, Deputy City Cler
Frank Splendorio. Citv Attorne
STAFF BY PHONE: John Andoh, Transit Manager
CONSENT CALENDAR
These items are considered routine in nature and are acted upon by a single action unless requested by an individual Council Member or member of the public for special consideration.
1. Approve the Minutes from the Regular Meeting of June 5, 2023.
2. Approve the Register of Demands for June 14, 2023 in the amount of $292,512.04.
3. Adopt Resolution No. XX-23, incorporating a List of Projects Funded by Senate Bill 1 (SB 1) - The Road Repair and Accountability Act.
4. Authorize the City Manager to Execute an Agreement with Miocar for a not to exceed amount of $60,000 annually, with an $8,500 start up cost in the first year, for Rural Car Sharing Services.
5. Adopt a Resolution No. XX-23, Authorizing the Submission of a Zero-Emission Bus Rollout Plan in accordance with the California Air Resources Board (CARB).
6. Adopt Resolution No. XX-23, Authorizing Continuing Appropriations and Expenditures on the Basis of the Fiscal Year 2022-2023 Budget for Fiscal Year 2023-2024, Until Adoption of the 2023-2024 Budget.
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Escalon City Council
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7. Adopt Resolution No. XX-23, Initiating Proceedings for the Annual Levy of Assessments and Ordering the Preparation of Engineer's Reports for the Bellaterra Estates Landscape Maintenance District No. 01-1 for Fiscal Year 2023-24.
8. Adopt Resolution No. XX-23 for Preliminary Approval of the Engineer's Report Regarding the Proposed Levy and Collection of Assessments for the Bellaterrra Estates Landscape Maintenance District No. 01-1 for Fiscal Year 2023-24; and Resolution No. XX-23 Declaring the Intention to Levy and Collect the Annual Assessments for the Bellaterra Estates Landscape Maintenance District No. 06-1 for Fiscal Year 2023-24.
9. Adopt Resolution No. XX-23, Initiating Proceedings for the Annual Levy of Assessments and Ordering the Preparation of Engineer's Reports for the Estates Benefit Assessment District No. 06-1 for Fiscal Year 2023-24.
10. Adopt Resolution No. XX-23 for Preliminary Approval of the Engineer's Report Regarding the Proposed Levy and Collection of Assessments for the Estates Benefit Assessment District No. 06-1 for Fiscal Year 2023-24; and Resolution No. XX-23 Declaring the Intention to Levy and Collect the Annual Assessments for the Estates Benefit Assessment District No. 06-1 for Fiscal Year 2023-24.
11. Adopt Resolution No. XX-23 Initiating Proceedings for the Annual Levy of Assessments and Ordering the Preparation of Engineer's Reports for the Estates Landscape and Lighting Maintenance District No. 06-1 for Fiscal Year 2023-24.
12. Adopt Resolution No. XX-23 for Preliminary Approval of the Engineer's Report Regarding the Proposed Levy and Collection of Assessments for the Estates Landscape and Lighting Maintenance District No. 06-1 for Fiscal Year 2023-24; and Resolution No. XX-23 Declaring the Intention to Levy and Collect the Annual Assessments for the Estates Landscape and Lighting Maintenance District No. 06-1 for Fiscal Year 2023-24.
13. Adopt Resolution No. XX-23 Initiating Proceedings for the Annual Levy of Assessments and Ordering the Preparation of Engineer's Reports for Sunrise Terrace Landscape Maintenance District No. 96-1 for Fiscal Year 2023-24.
14. Adopt Resolution No. XX-23 for Preliminary Approval of the Engineer's Report Regarding the Proposed Levy and Collection of Assessments for Sunrise Terrace Landscape Maintenance District No. 96-1 for Fiscal Year 2023-24; and Resolution No. XX-23 Declaring the Intention to Levy and Collect the Annual Assessments for Sunrise Terrace Landscape Maintenance District No. 96-1 for Fiscal Year 2023-24
15. Adopt Resolution No. XX-23 Initiating Proceedings for the Annual Levy of Assessments and Ordering the Preparation of Engineer's Reports for Westwood Country Landscape Maintenance District No. 02-1 for Fiscal Year 2023-24.
16. Adopt Resolution No. XX-23 for Preliminary Approval of the Engineer's Report Regarding the Proposed Levy and Collection of Assessments for Westwood Country Landscape Maintenance District No. 02-1 for Fiscal Year 2023-24; and Resolution No. XX-23 Declaring
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Escalon City Council
June 19, 2023
the Intention to Levy and Collect the Annual Assessments far Westwood Country Landscape Maintenance District No. 02-1 for Fiscal Year 2023-24.
Mayor Bellinger abstained from items 9, 10, 11 and 12.
Councilmember Strohman pulled items 3 and 4 for discussion.
Councilmember Walker pulled item 2 for discussion.
MOTION - It is moved/seconded by HAGAN/STROHMAN that Consent Calendar items 1 and 5- 16 be approved as presented. Motion carried unanimously (5-0) with Mayor Bellinger abstaining from items 9-12. MINUTE ORDER 29-23
Councilmember Strohman asked how it is determined which roads need slurry seal and how a repair schedule is created.
Public Works Superintendent Collins stated that the Public Works department follows a street index report and streets are evaluated on a yearly basis with repairs made based on their condition.
Councilmember Strohman inquired where the $60,000 in funds mentioned in item 4 are coming from.
Transit Service Coordinator John Andoh explained that the funds mentioned in item 4 will come from the Transportation Development Act fund which was received from the San Joaquin Council of Governments and is earmarked for public transit and roadway improvements.
Additional discussion ensued
Councilmember Walker requested clarification on 6 entries listed on page 12 of the Register of Demands under the name "Deferred Compensation".
Finance Director Sopheap Dong-Carreon stated that when employees waive the option of medical insurance, they are allowed deferred compensation in lieu.
Councilmember Walker inquired about the charge shown on page 18 of the Register of Demands under the name "Deco Light Replacement" and "Deco Lights".
Public Works Superintendent Collins explained that these charges are for replacement lights that are damaged during motor vehicle accidents. He also stated that after the damaged lights are replaced, a claim is made to the vehicle owners' insurance (if any) for reimbursement.
MOTION - It is moved/seconded by STROMAN/WALKER that Consent Calendar items 2, 3 and 4 be approved as presented. Motion carried unanimously (5-0). MINUTE ORDER 30-23
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Escalon City Council
June 19, 2023
STAFF COMMUNICATIONS & UPDATES
17. a. Treasurer's Report for May
b. Police Department Report for May
c. Animal Control Report for May
d. Recreation Report for May
e. Development Services Report for May
f. Public Works Report for May
g. Building Department Report for May
h. Water Department Report for May
i. Wastewater Treatment Plant Report for May
j. City Manager Report/Updates
City Manager Romo informed the Council that quarterly reports for both SSJID and wastewater treatment plant modernization projects will be added to the other quarterly reports starting in July. She also announced that per the Councils direction, a budget presentation will be presented during two special meetings on July 17 at 3:00 PM and 6:00 PM and that the regular budget adoption meeting is scheduled for August 7'. She stated that as those dates approach, announcements will be made to the public via Facebook.
City Manager Romo also informed the Council that items 7-16 were put on the consent calendar to start proceedings but will also be on the July 17 agenda. She also informed the Council that past councils have not held meetings in the first week of July due to the July 4 holiday and asked if the council would like to hold a meeting the first week of July.
The Council gave consensus to cancel the City Council meeting scheduled for July 3, 2023 unless a meeting is needed
City Manager Romo informed the Council that the housing element requires updating this year. She states that a request for proposals has been put out and several proposals have been received. She also informed the Council that there is a strong candidate for the Development and Community Services Manager position with a start date in July.
City Manager Romo asked the council if they were interested in riding in the Park Fete parade.
The Council gave consensus to complete the application to RSVP to ride in the Park Fete Parade on Mayor Bellinger's truck
Finance Director Dong-Carreon reviewed the Treasurer's Report.
Public Works Superintendent Collins stated that he and staff surveyed the downtown area after the last City Council meeting's discussion on parking concerns in the downtown area. He stated removing a specific curb was suggested, however, removing that curb would not be possible as the curb is tied into an ADA ramp. He stated that two parking stalls will be added on 1$ St.
Public Works Superintendent Collins also stated that an engineer evaluation is being conducted for Roosevelt and Center Street to see how those two streets can be modified to alleviate the parking concerns downtown. He stated he will update Council with an engineer's estimate.
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Escalon City Council
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Public Works Superintendent Collins also advised he has spoken with school officials regarding the trash in the area. He also stated that sludge removal has begun at the treatment plant.
Councilmember Strohman asked Chief Flores regarding graffiti that was recently spotted.
Public Works Superintendent Collins informed Council that graffiti is a code enforcement issue and that the property owner is given 48 hours to have the graffiti removed. He stated that the owner of the property has been made aware of the issue and if it is not removed in a timely manner, Public Works will remove it.
MATTERS PRESENTED FROM THE AUDIENCE
At this time, the public may address the City Council on any item, not on the Agenda that is within the authority of the Council. The speaker is limited to a maximum of five minutes. Unused time may not be yielded to another speaker. The determination of whether an item is within the authority of the Council is a discretionary decision made by Mayor.
Cody Fowler stated that the Escalon Police Department's contract is almost 1 year past its expiration date. He stated he is aware of a fair offer that will be presented to Council by the EPO and should be accepted
Sherry Hill stated that Almond Grove has been deemed a cooling center, however, the central air has not been working for over a year. She also expressed the need for more police officers.
Betty Bennett expressed concern with how the traffic radar trailer collects data.
ADMINISTRATIVE MATTERS
18. Receive the Annual Transit Update for Fiscal Year 2021-2022.
Transit Service Coordinator Andoh presented Annual Transit Update.
Councilmember Strohman asked Transit Manager Andoh if a bus stop close to Countrywood and McHenry be considered for seniors to have easy access to McDonald's once built. He also inquired if the bus stop at Elisabeth and SR 120 that was suspended in 2018 would be restored Transit Manager Andoh stated that there is already a bus stop right in front of where McDonalds' will be located and that the bus stop at Elisabeth/SR 120 would be restored soon.
COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS
Councilmember Jeremy Engle requested consensus from the Council to discuss the city's business license process.
Council gave consensus to have this item put together for presentation before the City Council in August.
Councilmember Strohman thanked Councilmember Engle for bringing up the need to review the business license process. He also announced upcoming events.
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Escalon City Council
June 19, 2023
Councilmember Walker stated she is happy the weed abatement issues have been fixed and that she is glad Park Fete is being held in July again. She requested that the public continue attending city council meetings and reminded the public of the budget meeting that will be held July 17.
Mayor Pro Tem Andrew Hagan thanked recreation coach volunteers.
Mayor Bellinger announced upcoming events and thanked recreation coach volunteers.
Mayor Bellinger then adjourned the meeting into Closed Session at 7:36 P.M.
CLOSED SESSION
19. Conference with Labor Negotiators, Cal Gov't. Code §54957.6 Agency designated representative: Dominique Romo, City Manager Employee Organization: Escalon Police Officers Association (EPOA)
20. Conference with Real Property Negotiators, Cal Gov't. Code §54956.8 Property & APN: 2310 Main Street 227-340-09
Agency negotiator: Dominique Romo
Negotiating parties: City of Escalon
Under negotiation: Price and terms of payment
Council returned from Closed Session at 9:13 P.M. All five members were present for the duration of the session. No reportable action was taken.
ADJOURNMENT
There being no further business, Mayor Bellinger adjourned the meeting at 9:13 P.M.
Respectfully Submitted,
trevals
vet Castaneda Arevalo, Deputy City Clerk