ESCALON
CALIFORNIA AGENDA
CITY COUNCIL OF THE CITY OF ESCALON
STEPPING MEETING OF MARCH 3, 2025
TO CENT
CALIFOR
INCORPORATED MARCH 12, 1957 City Council Chambers, 2060 McHenry Avenue - 7:00 P.M.
Additional venue GoToMeeting # 1(408)650-3123 Access Code: 323-691-381 Beginning Resolution No. 03-25
Beginning Ordinance No. 599
Beginning Minute Order No. 12-25
The following alternatives are available to members of the public to observe these meetings:
WATCH
Live stream of the City Council meetings at
https://www.youtube.com/results?search_query=city+oftescalon Live stream of the City Council meetings via your computer, tablet, or smartphone at:
https://global.gotomeeting.com/join/323691381
(Please note, you may be required to download the app to view the meeting) You can also dial in using your phone
United States + 1 (408) 650-3123
One Touch tel: +14086503123 323691381#
Access Code: 323-691-381
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk, 209-691-7400 or email [email protected]. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 ADA Title II)
CALL TO ORDER Mayor Andrew Hagan
PLEDGE OF ALLEGIANCE Mayor Andrew Hagan
ROLL CALL Mayor Andrew Hagan
Mayor Pro Tem Malinda Walker
Councilmember Jeremy Engle
Councilmember Shawn Strohman
Councilmember Jeff Kay
NOTE: All cell phones, pagers and similar devices need to be set on silent or vibrate mode or turned off unless you are an on-duty emergency responder.
PRESENTATIONS
CONSENT CALENDAR
1. Approve Minutes from the Meeting of February 18, 2025
2. Approve Register of Demands for the Month of February 2025 in the Amount of $717,188.33
These let am considered omine ir ofte pail for sped upon by a single action unles requested by an
STAFF COMMUNICATIONS & UPDATES
MATTERS PRESENTED FROM THE AUDIENCE
The public may address the City Council on any item that is on the Agenda at the time the item is called. The public may also address the City Council on any item not on the Agenda that is within the subject matter of the City of Escalon. Each speaker is limited to a maximum of five (5) minutes. Unused time may not be
PUBLIC HEARINGS
ADMINISTRATIVE MATTERS
3. Consideration of the City of Escalon 2025-2026 Strategic Plan
4. Agenda Item Request - Councilmember Jeremy Engle and Mayor Andy Hagan
5. Approve Response to the San Joaquin County Grand Jury Report Case #0319: Cold Cases in San Joaquin County: On the Back Burner
COUNCIL COMMUNICATIONS
CLOSED SESSION
ADJOURNMENT
LEVINE ACT PUBLIC PARTY/APPLICANT DISCLOSURE OBLIGATIONS:
Applicants, parties, and their agents who have made campaign contributions totaling more than $250 (aggregated) to a Councilmember over the past 12 months, must publicly disclose that fact for the official record of that agenda item. Disclosures must include the amount of the campaign contribution aggregated, and the name(s) of the campaign contributor(s) and Councilmember(s). The disclosure may be made either in writing to the City Clerk prior to the agenda item consideration, or by verbal disclosure at the time of the agenda item consideration.
The foregoing statements do not constitute legal advice, nor a recitation of all legal requirements and obligations of parties/applicants and their agents. Parties and agents are urged to consult with their own legal counsel regarding the requirements of the law.
SB 343 NOTICE
In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item and is distributed less than 72 hours prior to a regular neeting will be made available for public inspection in the office of the City Clerk at City Hall during norma business hours at 2060 McHenry Avenue. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this Agenda.
DECLARATION OF POSTING
1, Michele Bates, Deputy City Clerk, certify under penalty of perjury, under the State of California, that the Escalon City Council Agenda for the Meeting of Monday, March 3, 2025 was posted 72 hours prior to the meeting in accordance with the Ralph M. Brown Act, in the area designated below on Thursday, February 27, 2025.
Escalon City Hall City of Escalon Website
2060 McHenry Avenue www.cityofescalon.org
Escalon, CA 95320
Dated: Thursday, February 27, 2025 Tichel, bates
Michele Bates, Deputy City Clerk
SCALON
ITEM NO. 1
CALFORNIA
ENCORPORATED MARCH 172,1957 COUNCIL AGENDA ITEM
FOR MARCH 3, 2025
Prepared By: Michele Bates, Deputy City Clerk
Date: February 24, 2025
Subject: Review and Approve Minutes
Recommendation:
Approve the Minutes from the Regular City Council Meeting of February 18, 2025.
ASCALON MINUTES
CALIFORNIA CITY COUNCIL OF THE CITY OF ESCALON
MEETING OF FEBRUARY 18, 2025
STEPPI
City Council Chambers, 2060 McHenry Avenue -7:00 P.M.
INCORPORATED MARCH 12, 1951
Beginning Resolution No. 03-25
Beginning Ordinance No. 599
Beginning Minute Order No. 12-25
PRESENT: Mayor Andrew Hagan
Mayor Pro Tem Malinda Walker
Councilmember Jeff Kay
STAFF PRESENT:
Celinda Bickner, Finance Director/HR Administrator (FDHRA) Juston Collins, Public Works Superintendent (PWS
Robert Hardgraves, Chief of Police
Frank Splendorio, City Attorney
EXCUSED: Councilmember Jeremy Engle
Councilmember Shawn Strohman
CONSENT CALENDAR
1. Approve Minutes from the Meeting of February 3, 2025 Approve Register of Demands for the Month of January-February 2025 in the Amount of $176,559.69
MOTION - it is m/s by WALKER/KAY that the consent calendar be approved as presented.
Motion carried 3-0 (Engle/Strohman Excused) MINUTE ORDER 10-25
STAFF COMMUNICATIONS & UPDATES
3. February Staff Updates
a. Treasurer's Report for January
b. Police Department Report for January
c. Animal Control Report for January
d. Recreation Department Report for January
e. Development Services Report for January
f. Public Works Report for January
g. Building Department Report for January
h. Waste Water Treatment Plant Report for January
i. City Manager's Report (verbal)
FDHRA Bicker presented the January treasurer's report. Mayor Pro Tem Walker praised the visuals in the monthly Treasurer's reports, noting that they were very helpful.
Chief Hardgraves announced that Officer Gunter, a new hire, was informally sworn in this week and began work on February 18, 2025. He also shared that Officer Geck has started patrolling on the motorcycle after successfully completing the required course. Additionally, Officer Jumaoas has completed his FTO (Field Training Officer) training.
PWS Collins provided an update on the Maintenance Worker position recruitment and confirmed that the Dent area sidewalk infill project is on schedule. While there have been normal questions and concerns about the project, he noted that no negative issues has been raised thus far. He also reported that the fields at Hogan Park are in great condition and will be ready for the upcoming baseball/softball season.
City Manager French updated the Council on the City's coordination with the Escalon Library and Escalon Youth Center for the proposed Asset Forfeiture Grant from the San Joaquin County District Attorney's office. He also announced that a community workshop would be held for the proposed Murphy Ranch Project on March 3, 2025 at 6:00 pm at City Hall. And that staff plans to present a 2025-2026 Strategic Plan for Council's consideration on March 3, 2025. CM French provided an update on the status and latest efforts of the City's Surface Water and Wastewater Projects.
Councilmember Kay inquired if staff had yet met with the individuals who have been identified to help project manage the wastewater treatment plant project. CM French responded that a meeting is scheduled for this week to review one proposal, and that staff would meet with another individual who had been recommended to the City for the role.
Mayor Pro Tem Walker asked if the City had applied for State or Federal grants for the WWTP roject. CM French responded that the City had not applied, as additional work is needed t letermine the scope of the proiect. She also inquired about when the industrial discharge rates an‹ whether the fees should be re-evaluated. CM French explained that the rates were set several years ago and that staff was evaluating the current rates.
Mayor Pro Tem Walker shared that she and Councilmember Strohman attended the League of California Cities Mayor and Council Academy and how informative the conference was.
MATTERS PRESENTED FROM THE AUDIENCE
None
ADMINISTRATIVE MATTERS
4. Consider Planning Commission Applicant Interviews
City Manager French reported that the City received four applications for the vacant Planning Commission seat, and outlined that the Council could decide whether to conduct interviews, and if so, to identify a date.
Mayor Hagan expressed that it is fair to interview each candidate to select the most qualified.
Mayor Pro Tem Walker and Councilmember Kay agreed with this approach. Interviews for the candidates were scheduled for March 17, 2025 at 7:00 pm.
5. Request for Authorization to Apply for a DUI Enforcement Grant Through the Cannabis Tax Fund Grant Program.
Chief Hardgraves requested to apply for a grant to purchase three (3) SoToxa roadside drug screening devices to enhance real-time drug-related DUI enforcement. Councilmember Kay asked about the training required to use the devices, and Chief Hardgraves confirmed that the company would provide the necessary training.
MOTION - it was m/s by WALKER/KAY to Authorize the Escalon Police Department to Apply for the Enforcement Grant Through the Cannabis Tax Fund Grant Program for the Purchase of Three (3) SoToxa Roadside Drug Screening Devices. Motion passed 3-0 Engle/Strohman Excused) MINUTE ORDER 11-25.
COUNCIL COMMUNICATIONS
Councilmember Kay made clear his position on the Landscape and Lighting District (LLD) vote from the prior Council meeting, and provided information on the research he had performed to get to that decision. Councilmember Kay noted that he had met with the resident who requested the agenda item to review his questions and concerns for about 1.5 hours and then researched the matter. He then clarified with present councilmembers if he had held discussions with them prior to the February 3 council meeting; to which they responded no. Mayor Pro Tem Walker then mentioned that the resident had asked if she would support the agenda item, to which she replied that she supports any request before the Council. Councilmember Kay expressed disappointment over certain social media comments suggesting collusion among councilmembers before the meeting, calling it untrue. He voiced frustration over people commenting without all the facts and encouraged them to attend meetings for better understanding. Councilmember Kay ended with complimenting Officer Palomino on the great job he's doing and to keep up the great work and welcomed Officer Gunter to the department.
Mayor Pro Tem Walker expressed her satisfaction with the progress of the Dent Sidewalk Project, raising its appearance. She also shared her experience at the League of California Cities Mayo nd Council Academy, highlighting the valuable information and networking opportunities witl neighboring cities. Noting that she isn't active on social media, she lamented how positive news often goes unnoticed while the negative news gets more attention, and encouraged anyone wishing to contact her to do so via email or phone.
Mayor Hagan emphasized the importance of transparency and encouraged community engagement, stressing that the Council genuinely serves the public with no hidden agenda. He addressed the issue of slander and divisiveness, urging citizens to engage in good faith. He invited residents to attend meetings, speak up, and reach out individually when necessary. Regarding meeting decorum, moving forward everyone will have five minutes to speak unless more time is needed, but all participants should be prepared for productive, respectful conversations. Mayor Hagan called for an end to emotionally charged outbursts and disrespectful behavior, highlighting the need for mutual respect in community discussions.
ADJOURNMENT
Mayor Hagan adjourned the meeting at 7:56 p.m.
Respectfully Submitted,
Michele Bates, Deputy City Clerk
ASCALON ITEM NO.
2 CALIFORNZA
COUNCIL AGENDA ITEM
FOR MARCH 3, 2025
Prepared By: Celinda Bickner, Finance Director
Date: February 25, 2025
Subject: Approval of Register of Demands - March 3, 2025 for $717,188.33 Recommendation:
Approval of Register of Demands for the amount of $ 717,188.33 for the period beginning February 12, 2025 and ending February 25, 2025 pursuant to the Fiscal Year 2024-25 Budget adopted on 6/17/2024.
Attachments
Attached is the check register for the period beginning February 12, 2025 and ending February 25, 2025 in which items were paid in conformity with City policies and procedures from available funds. 2/25/2025 2:03 PM A/P HISTORY CHECK REPORT PAGE:
VENDOR SET: 01 City of Escalon, CA
BANK: OPOOL OAK VALLEY POOL CASH
DATE RANGE: 2/12/2025 THRU 2/25/2025
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT ARCO2 ARCO BUSINESS SOLUTIONS
I-20250215T1761000AR FUEL D 2/25/2025 4,525.93 001271 4,525.93 MODO3 MODESTO IRRIGATION DISTRICT
1-202502185154 MODESTO IRRIGATION DISTRICT 2/25/2025 11,741.38 001272 11,741.38 PACO2 PACIFIC GAS AND ELECTRIC
I-202502135150 PACIFIC GAS AND ELECTRIC 2/25/2025 17,701.96 001273 17,701.96 VISO1 VISA
I -ANDOH022025 BLUEHOST 2/25/2025 3.99 001274
I-BATES022025 CITY COUNCIL-TRAINING/BASEBALL D 2/25/2025 1,538.76 001274 I-COLLINSO22025 BATTERY/CALCULATOR/MAINTCARE 2/25/2025 828.82 001274 I - HARDGRAVES022025 TRAINING/LODGING/OFFICE SUPL 2/25/2025 3,076.79 001274 I-RICHMOND022025 BASEBALL, EQUIPMENT/1099 FORMS 2/25/2025 4,763.80 001274 10,212.16 LANO4 LANGUM, ZACHARY ANTHONY
I-202502135153 BASKETBALL REFEREE 2/1/25 2/13/2025 33.00 082046 33.00 ALA05 ALAMEDA COUNTY SHERIFE
I-202502185156 TRAINING INT AFFAIRS -VIEIRA 2/25/2025 335.00 082047 335.00 AME12 AMERICAN WATER WORKS ASSOCIATI
I-S0214862 MEMBERSHIP RENEWAL-MORGAN R 2/25/2025 525.00 082048 525.00
BESOT BEST BEST & KRIEGER LLP
I-1020553 PROFESSIONAL SERVICES JAN 2025 R 2/25/2025 212.40 082049 I-1020554 PROFESSIONAL SERVICES JAN 2025 R 2/25/2025 5,487.00 082049 5,699.40 CAL13 CALNET
I-000023039696 SCADA PHONE LINE R 2/25/2025 144.97 082050 144.97 CAL61 CALIFORNIA BUILT-IN SYSTEMS, I
I-1011 ANNUAL GSM MONITORING R 2/25/2025 660.00 082051
I-1012 ANNUAL GS MONITORING R 2/25/2025 660.00 082051
1-1013 ANNUAL GS MONITORING R 2/25/2025 660.00 082051 1,980.00 COI01 C & S DRAPERIES INC
I-MOD-C-000892403 CLEANING SRVC HLDING CELL/UNIT R 2/25/2025 325.00 082052 325.00 DATO3 DATA TICKET INC
1-175667 MONTHLY DAILY CITATIONS R 2/25/2025 216.74 082053 216.74 2/25/2025 2:03 PM A/P HISTORY CHECK REPORT PAGE: 2
VENDOR SET: 01 City of Escalon, CA
BANK: OPOOL OAK VALLEY POOL CASH
DATE RANGE: 2/12/2025 THRU 2/25/2025
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT DEPO3 DEPARTMENT OF JUSTICE
I-798977 (3) BLOOD ALC ANALYSIS JAN 2025 2/25/2025 105.00 082054 I-799011 (2) BLOOD ALC ANALYSIS SEP 2024 2/25/2025 70.00 082054 175.00 DYE01 DYER LAW FIRM IN TRUST FOR LEE
I-202502185164 LEER PROPERTIES LIC-SETTLEMENT R 2/25/2025 140,000.00 082055 140,000.00 EGL01 FRUIT GROWERS LABORATORY INC
I-531590A DRINKING WATER TESTING R 2/25/2025 216.00 082056 216.00 FRO03 FRONTIER COMMUNICATIONS
1-202502195166 MONTHLY 911 TELEPHONE R 2/25/2025 83.42 082057 83.42 GORO1 GORDON, ROGER
I-20252 GRAZING FOR WEED CONTROL WNTP R 2/25/2025 2,000.00 082058 2,000.00 GR002 GROVER LANDSCAPE SERVICES INC
I-0334502 HOGAN-REPAIR MAINLINE & VALVES R 2/25/2025 3,050.88 082059 3,050.88 JON01 JONES, CONNOR
I-202502185162 BASKETBALL REFEREE 2/15/25 R 2/25/2025 33.00 082060 33.00 JON02 JONES, CARLI
I-202502185161 BASKETBALL REFEREE 2/15/25 R 2/25/2025 49.50 082061 19.50 JSWO1 WELLS, JUSTIN
I-610 SERVICE CALL-MCHENRY LIFT STAT R 2/25/2025 937.50 082062 937.50 LANO1 LANDMARK HEALTHPLAN OF CA INC
1-202502215167 LANDMARK HEALTHPLAN OF CA INC 2/25/2025 222.02 082063 222.02 LANO4 LANGUM, ZACHARY ANTHONY
I-202502185163 BASKETBALL REFEREE 2/15/25 R 2/25/2025 82.50 082064 82.50 LES06 LES SCHWAB TIRE CENTERS OF CA
I-65200285091 2022 FORD F150 TIRE REPAIR R 2/25/2025 402.18 082065 402.18 MARO4 MARTIN, NOAH
1-202502125149 BASKETBALL REFEREE 2/8/25 R 2/25/2025 16.50 082066 1-202502185160 BASKETBALL REFEREE 2/15/25 R 2/25/2025 49.50 082066 66.00 MCD01 MCDOWELL & DAVIS TOWING & AUTO
I-13087 OIL CHANGE UNIT 2333 R 2/25/2025 91.07 082067
I-13127 OIL CHANGE UNIT 2228 R 2/25/2025 91.06 082067
I-13448 RER CV AXEL/OIL CHNG UNIT 2127 R 2/25/2025 530.85 082067 I-13465 PURGE VALVE/OIL CHNG UNIT 2332 R 2/25/2025 345.67 082067 I-13480 CONTROL ARM/OIL CHNG UNIT 1518 R 2/25/2025 308.57 082067 1,367.22 2/25/2025 2:03 PM A/P HISTORY CHECK REPORT PAGE:
VENDOR SET: 01 City of Escalon, CA
BANK: OPOOL OAK VALLEY POOL CASH
DATE RANGE: 2/12/2025 THRU 2/25/2025
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT MID15 HALCYON CREEK INC
I-202145303 TRENDNET 5-PORT GIGABIT R 2/25/2025 52.63 082068 52.63 MISO2 MISSION LINEN SUPPLY
I-523303861 RUG/TOWEL/UNIFORM-PW R 2/25/2025 82.84 082069 I-523303866 RUG/TOWEL-COMM CTR R 2/25/2025 31.56 082069 I-523303870 RUG/TOWEL-CH R 2/25/2025 39.35 082069
I-523351692 RUG/TOWEL/UNIFORM-PH R 2/25/2025 105.98 082069 259.73 MOD26 MODESTO REFRIGERATION INC
I-0000027862 SERVICE- COMM CTR FRIDGE 2/25/2025 854.25 082070 854.25 MORO2 MORTENSON, AMANDA
I-202502125148 BASKETBALL REFEREE 2/8/25 R 2/25/2025 49.50 082071 I-202502185159 BASKETBALL REFEREE 2/15/25 R 2/25/2025 33.00 082071 82.50 NEX05 NEXT LEVEL PARTS, INC
I-15892-67829 BATTERY-FLAT BED R 2/25/2025 172.21 082072 172.21 NORO3 NORMAC
I-0019291586-001 (12) RB FALCON 6504 PC ROTOR 2/25/2025 466.82 082073 466.82 OAK01 OAK VALLEY DISTRICT HOSPITAL
I-202502185165 PRE-EMP PHYSICAL- GUNTER R 2/25/2025 30.50 082074 30.50 PACO1 PACIFIC STATES PETROLEUM
I-FEB988 - IN 520 GALLON FUEL TANK RENTAL R 2/25/2025 177.73 082075 177.73 PACO3 AT&T
I-202502135152 MONTHLY TELEPHONE R 2/25/2025 206.04 082076 206.04 PACO6 PACE SUPPLY CORP.
I-0510059603 (10) ENCODER REGISTER R 2/25/2025 1,524.55 082077 1,524.55 PLO1 PL CONCRETE PRODUCTS
I-7006169 (2) BROOM (1) TROWEL (1) GROOVER R 2/25/2025 103.44 082078 I-7006291 (1) SEWER MAN HOLE COVER/BASE R 2/25/2025 828.60 082078 I-7006292 (1YD) BARK WALK ON SUPREME R 2/25/2025 90.51 082078 1,022.55 RBC01 CORE & MAIN LP
I-W327692 (100) INSERTS/ (2) METER WRENCH R 2/25/2025 835.04 082079 I-W408427 COUPLING/BRASS TEE/BUSHING R 2/25/2025 479.33 082079 I-W424426 (22) 1" ANG KEY METER VALVE R 2/25/2025 2,765.63 082079 4,080.00 2/25/2025 2:03 PM A/P HISTORY CHECK REPORT PAGE:
VENDOR SET: 01 City of Escalon, CA
BANK: OPOOL OAK VALLEY POOL CASH
DATE RANGE: 2/12/2025 THRU 2/25/2025
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT RUDO1 RUDD, DELVEKIO
I-8-2425 FEB B-BALL/MAR BASEBALL ASSIGN R 2/25/2025 1,720.00 082080 4,720.00 SANO3 SAN JOAQUIN CO
I-1793159 DOC# 2025-006403 R 2/25/2025 3.00 082081
I-1793164 DOC#39-01272025-017 R 2/25/2025 50.00 082081 53.00 SAN10 SAN JOAQUIN COUNCIL OF GOVERNM
I-202502255170 RTIE: JAN-JUN 2024 R 2/25/2025 12,404.07 082082 12,404.07 SAN30 SAN JOAQUIN CO ANIMAL CONTROI
I-202502255168 LINDSAY- (1) COUNTY DOG LICENSE R 2/25/2025 30.00 082083 30.00 SAN61 SAN JOAQUIN CO RTIF
I-202502255169 RTIE: JUL-DEC 2024 R 2/25/2025 8,269.38 082084 8,269.38 SOU01 SOUTH SAN JOAQUIN IRRIGATION D
I-0008806 FIXED COSTS- JANUARY 2025 R 2/25/2025 35, 700.56 082085 35,700.56 STR01 STRAND ACE HARDWARE INC.
I-668054 WOOD PRESERVE/ADHSV R 2/25/2025 216.07 082086
I-668073 M18 BL 2KIT DRILL IMPACT R 2/25/2025 257.52 082086 I-668077 9" PLIER/DRILL BIT SET/CHISEL R 2/25/2025 93.70 082086 I-668107 CONSTRUCTION ADHESIVE R 2/25/2025 9.26 082086
I-668249 (3) TIE DOWN 4PK R 2/25/2025 64.62 082086
I-668303 TUBE STRAP/STRAP HANGR/SCREW R 2/25/2025 45.83 082086 I-668378 SCRAPER BAR/MOLDING CLAN BAR R 2/25/2025 27.99 082086 I-668533 CONCRETE MIX R 2/25/2025 20.33 082086
I-668534 CORDLESS RATCHET TOOL R 2/25/2025 106.67 082086 I-668536 CRAFTSMAN 20V MX BATTERY R 2/25/2025 85.12 082086 I-668539 (1) WHEELBARROW GCU R 2/25/2025 226.26 082086
I-668549 CONCRETE MIX/FENCE POST R 2/25/2025 58.33 082086 I-668557 LUBRICANT/GRAPHITE DRY LUBE R 2/25/2025 19.37 082086 I-668560 ZOV RAPID CHRGR/DUCT TAPE R 2/25/2025 92.22 082086 I-668606 TOILET PAPER/PAPER TOWELS R 2/25/2025 26.44 082086 I-668632 TORCH FUEL/TEST PLUG SLIP 2/25/2025 27.99 082086 I-668652 (1) DUCT TAPE R 2/25/2025 7.10 082086
I-668656 (5) KEY KRAFTER R 2/25/2025 21.50 082086 1,406.32 VAL11 VALLEY PACIFIC PETROLEUM SERVI
I-CL 25-850706 FUEL 2/25/2025 928.24 082087 928.24
VIE01 VIEIRA, NATHANIEL
I-202502185158 MEALS 3/3-3/5/2025 TRAINING 2/25/2025 172.00 082088 172.00 2/25/2025 2:03 PM A/P HISTORY CHECK REPORT PAGE:
VENDOR SET: 01 City of Escalon, CA
BANK: OPOOL OAK VALLEY POOL CASH
DATE RANGE: 2/12/2025 THRU 2/25/2025
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT AСC06 ACC BUSINESS
I-3187579906 MONTHLY INTERNET SERVICE R 2/25/2025 891.96 082089 891.96 ANI01 ANIMAL, DAMAGE MANAGEMENT INC
I-8805C BI-MONTHLY PEST CONTROL R 2/25/2025 450.00 082090 I-9029C BI-MONTHLY PEST CONTROL R 2/25/2025 450.00 082090 900.00 BESO7 BEST BEST & KRIEGER LLP
I-1020552 ATTORNEY CONTRACT R 2/25/2025 12,932.66 082091 12,932.66 DAW02 D.A. WOOD CONSTRUCTION INC
I-24-12 4 VALDAPENA WATERLINE R 2/25/2025 35,800.92 082092 35,800.92 GILO1 GILION SOLID WASTE MGMT INC
I -ESCASS-139 STREET SWEEPING SERVICES R 2/25/2025 2,824.13 082093 2,824.13 MID15 HALCYON CREEK INC
I-202145233 MONTHLY IT SERVICES R 2/25/2025 7,311.80 082094 7,311.80 QUA10 QUALIIY SERVICE INC
I-36623 WWTP OPERATIONS R 2/25/2025 28,200.00 082095 28,200.00 RIPO1 CITY OF RIPON
I-6955 RADIO EQUIPMENT R 2/25/2025 4,361.28 082096
I-6956 RADIO EQUIPMENT R 2/25/2025 4,361.28 082096
I-6957 RADIO EQUIPMENT R 2/25/2025 2,544.08 082096 11,266.64 TAYO4 TBS CONTRACTORS
I-1 DENT SIDEWALK INFILL R 2/25/2025 342,321.38 082097 342,321.38 ** TOTALS ** No INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 52 673,006.90 0.00 673,006.90
HAND CHECKS: 0.00 0.00 0.00
DRAFTS: 44,181.43 0.00 44,181.43
EFT: 0.00 0.00 0.00
: 0.00
NON CHECKS: 0.00 0.00
VOID CHECKS: O VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS:
2/25/2025 2:03 PM A/P HISTORY CHECK REPORT PAGE: 6
VENDOR SET: 01 City of Escalon, CA
BANK: OPOOL OAK VALLEY POOL CASH
DATE RANGE: 2/12/2025 THRU 2/25/2025
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 01 BANK: OPOOL TOTALS: 56 717,188.33 0.00 717,188.33 BANK: OPOOL TOTALS: 56 717,188.33 0.00 717,188.33
REPORT TOTALS: 56 717,188.33 0.00 717,188.33
2/25/2025 2:03 PM A/P HISTORY CHECK REPORT PAGE:
SELECTION CRITERIA
VENDOR SET: 01-CITY OF ESCALON VENDORS
VENDOR: ALL
BANK CODES: A11
FUNDS: A11
CHECK SELECTION
CHECK RANGE: 000000 THRU 999999
DATE RANGE: 2/12/2025 THRU 2/25/2025
CHECK AMOUNT RANGE: 0.00 THRU 999, 999, 999.99
INCLUDE ALL VOIDS: YES
PRINT OPTIONS
SEQUENCE: CHECK NUMBER
PRINT TRANSACTIONS: YES
PRINT G/L: NO
UNPOSTED ONLY: NO
EXCLUDE UNPOSTED: NO
MANUAL ONLY: NO
STUB COMMENTS: NO
REPORT FOOTER: NO
CHECK STATUS: NO
PRINT STATUS: * - A11
ASCALON ITEM NO. 3
CAUFORNIA
COUNCIL AGENDA ITEM
FOR MARCH 3, 2025
Prepared By: Jaylen French, City Manager
Date: February 22, 2025
Subject: Consideration of the City of Escalon 2025-2026 Strategic Plan Recommendation:
Consider the City of Escalon 2025-2026 Strategic Plan.
Background and Discussion:
The City of Escalon Strategic Plan is intended to identify a set of priorities (for calendar years 2025 and 2026), and a staff work plan to achieve those priorities. The City recognizes that due to limited resources and the City's current fiscal position, we are unable to accomplish everything that the community expects; however, focusing on key priorities, i.e. what is most important right now, can help make significant progress in foundational areas that lead to an improved future. The Plan is a roadmap to a more fiscally resilient and stronger City.
After the 2024 General Election, City staff worked to onboard the newly elected councilmember, and brief the remaining councilmembers regarding current issues. The purpose of this effort was to provide all councilmembers with pertinent information on key initiatives and issues and to begin to establish a set of priorities for the coming two-year period.
Subsequently, the City held a Council Workshop on January 15, 2025 to discuss the Council's top priorities. At the workshop, the Council outlined their current view of the City and their vision for the City, as well as the greatest issues impacting residents and businesses. There were many issues that arose from this exercise. Please see below.
• Economic Development
• Capture sales tax revenue from travelers along 120
• Improve tax base / provide more services and amenities for residents and visitors • Enhance Main Street for revenue generation and community purposes • Improve business climate and support of businesses
• Streamline approval process of desired businesses
• Traffic Safety
• Brennan/120 intersection improvements
• Reduce speeding throughout town
• Financial Stability
• Reduce State control of local matters
• Maintain small community
• Limit and direct growth
• Housing supply and affordability
• Senior Housing
• Public Safety
• Reduce Police Officer turnover
• Infrastructure
• Water; quality and quantity
• Deferred maintenance
• Improve community's receptiveness to change
• Improve level of volunteerism
• Increase recreational space throughout City.
The Council then held a discussion and voted on the top priorities. The discussion focused on why the city exists, what does success look like and what is most important right now.
Ultimately, four top priorities were defined:
Economic Development. The purpose of the Economic Development strategic priority is to grow the City's economic base to minimize residents' fiscal impact for essential City service, and to ensure that City revenues are increasing in line with expenses. - Fiscal Stability. The purpose of the Fiscal Stability strategic priority is to ensure the long- term health of the City, to ensure that services are provided and the community maintained without the fear of drastic cuts or undue rate increases, and to reduce fiscal liabilities to ensure the City is able to act upon its goals, not be reactive to economic pressures. - Public Safety. The purpose of the Public Safety strategic priority is to continue to improve the City's overall safety, and to maintain experienced officers to ensure community familiarity experienced officers.
- Infrastructure. The purpose of the Infrastructure strategic priority is to safeguard the City's long-term viability, and to ensure these vital services are clean, safe and plentiful.
Under each Strategic Priority, the Plan outlines a set of goals and actions which are timebound and/or measurable. The goals and actions outline the course of action City staff will take over the next two years to achieve the established priorities.
The plan will further help staff scope and direct resources to best address the strategic priorities. If adopted, staff will make subsequent budget decisions and resource allocation decisions based on the priorities. This means that other non-priorities will be de-emphasized. However, it should be noted that this plan is not absolute or fully definitive, it is intended to be adjustable as issues arise, factors change or new information is available and can be amended or restructured if needed, though the plan should only be modified if necessary.
Staff will provide quarterly updates on progress of the goals and actions through the plan period which will allow the Council and community the ability to track and monitor progress.
Fiscal Impact:
In a broad sense, the Strategic Plan is expected to outline the fiscal decisions made over the next two years based on the goals and actions to be carried out over this period. Specific actions and budget decisions will be made to implement the Plan. For example, priorities like the Economic Development priority call for specific investments. In part, Measure P, enterprise and general fund dollars will be used to execute the plan.
Attachments
1. City of Escalon 2025-2026 Strategic Plan
2. Resolution #xx-25
ATTACHMENT 1
2025-2026
STRATEGIC
PLAN
CITY OF ESCALON
SCA
CALIF
March 2025
CALIFORNI
CONTENTS
INTRO CORE STRATEGIC ECONOMIC
DUCTION VALUES PRIORITIES DEVELOPMENT
FISCAL PUBLIC INFRA NEXT STEPS
STABILITY SAFETY STRUCTURE
2025-2026
THE ESCALON TEAM
CITY COUNCIL
Andrew Hagan, Mayor
Malinda Walker, Mayor Pro Tem
Shawn Strohman, Councilmember
Jeremy Engle, Councilmember
Jeff Kay, Councilmember
MANAGEMENT STAFF
Jaylen French, City Manager
Celinda Bickner, Finance Director / HR Administrator
Juston Collins, Public Works Superintendent
Robert Hardgraves, Chief of Police
3 INTRODUCTION
"ALWAYS REMEMBER, YOUR
FOCUS DETERMINES YOUR
REALITY."
465
- GEORGE LUCAS
The City of Escalon 2025 - 2026 Strategic Plan
identifies community priorities, and details
specific actions to achieve those priorities. The
result is a focusing of available city resources
and staff energy towards the action plan. N Santa he
The Escalon City Council recognizes that with
current staffing levels and the city's present
fiscal position, we are not able to address
everything of importance. Therefore, the aim of
the Strategic Plan is to strengthen the overall
financial and resource position of the City to be
able to build on for future.
4 CORE VALUES
Community Information Customer
Representation Sharing Service
The City Council and the City government hold these core values above others, and endeavor to uphold in all dealings with the residents, businesses, and organizations of the community. The City Council and City staff seek to:
- Represent the community in all official decisions and actions; - Provide and share information with the public to raise general awareness of pertinent matters, and to reduce the mystery of city operations; - Deliver exceptional customer service to all in which we interact as is fitting with the culture of Escalon.
5 2025-2026
STRATEGIC
PRIORITIES
ECONOMIC FISCAL PUBLIC INFRA
DEVELOPMENT STABILITY SAFETY STRUCTURE
ECONOMIC
DEVELOPMENT
The City, in an effort to maintain its small town character, will work to improve the overall state of Escalon's
economy, grow existing businesses and attract strategic businesses, and maximize the City's given amenities to
grow the tax base without overburdening residents by:
• Establish an Economic Development Committee by July 1, 2025 The proposed Economic Development Committee (EDC) would be comprised of two members from the City Council and three or more individuals from the business community. The intent of the Committee is to collaborate between government and business to discuss action items that would improve the economic climate in the City.
Develop an Economic Development Strategic Plan by October 2026 The City will prepare in-house or retain a consultant to assist in the preparation of an Economic Development Strategic Plan, which will include an analysis on strategic businesses or business types best for Escalon, a site inventory and strategy for the development of key properties along SR-120 and McHenry Avenue, and will outline a plan and resources to help grow the existing businesses in Escalon.
Meet with 10 businesses each year
The City will meet with 10 businesses per year in an effort to identify impediments or opportunities. The City will use this information, in conjunction with other information gathered from other efforts, to help improve the overall function of business in the City. • Invest in economic development. Create a program by December 31, 2025 The City will focus and maximize available resources to invest in businesses, infrastructure, programs and systems including, but not limited to, incentive programs, sales tax share or deferral programs, façade improvement program, and business start- up funding that will have a magnifying impact on businesses and the overall economy. 7 FISCAL
STABILITY
The City will work to improve its overall fiscal position through minimizing financial liabilities, reducing
spending where feasible and strategic, and improving
investment returns by:
• Adopt a balanced Fiscal Year 2025-2026 Budget by July 1, 2025 The City will continue to prioritize balanced budgets—i.e. limiting spending to the level of generated revenues.
Adopt a clean Fiscal Year 2023-2024 Financial Audit by April 1, 2025
Part of establishing and maintaining fiscal stability is completing timely audits, which reflect a financial house that is in order. The City will press to catch up on the outstanding financial audits and work towards ensuring these have no findings.
Develop an investment strategy and grow earned revenue by 50% The City must be prudent with tax payer funds; however, the City has ample capital which can earn money through investments. The City will work to maximize earned revenue through a re-thought investment strategy.
Reduce the City's CalPERS liability by 10%
Like all municipal governments in California, personnel costs, including pension obligations, are a large portion of the annual budget and a significant barrier toward future financial freedom. The City will develop a strategy to reduce CaPERS liability by 10% by October 2026.
8 PUBLIC
SAFETY
The City will work to maintain its high quality public safety primarily through reduced officer turnover, which will
improve resident familiarity with law enforcement and
maintain a small town, community policing feel by:
Achieve 100% Officer staffing levels by December 31, 2025 Increase average Officer tenure by 1 year by October 2026 Maintain no more than one probationary Officer on the Force at a given time
The Escalon Police Department strives to be an employer of choice. To this end, there are strategies and tangible items that will be utilized to make progress toward this goal.
Strategies: the Police Department will continue to improve leadership, build a positive culture, implement employee recognition, support career development, and improve force morale.
Tangible Actions: The primary action to accomplish the goal is to use a portion of Measure P funds and a portion of any improvement in budget position to ensure Escalon officer pay and benefits package are more commensurate with surrounding agencies. - Use a portion of Measure P funds to improve longevity incentives for officers Establish an officer appreciation program
- Improve the City's training program and introduce new training opportunities Strategically invest in equipment
- Increase pool of active reserve officers, which will help cover shifts and reduce officer burnout.
9 INFRASTRUCTURE
The City will work to secure the community's long-term future through the completion of essential infrastructure projects-the Surface Water Treatment Plant Conveyance Project and the Wastewater Treatment Plant Upgrade Project. Further, the City will utilize available infrastructure funding to make strategic investments in daily use infrastructure items like sidewalks, roadway pavement, and pedestrian safety by:
• Begin construction on the Surface Water Project by July 1, 2026 The City will devote greater time and additional resources to:
- Secure outside funding to achieve full project funded • Finalize detail, environmental, engineering and coordination with agencies • Implement Waste Water Treatment Plant Upgrade Project by October 2026
The City will devote greater time and additional resources to:
- Retain or select a project manager to help navigate the many moving parts, regulatory agencies, partners and timing of this complex project
- Secure outside funding to reduce the rate payer's overall burden - Finalize Project Phasing Plan to ensure the Community's ability to fund the project, right size improvements and address State Notice of Violation issues first Spend time and energy coordinating with Industry, partners in the Plant, to ensure improvements work for them and to ensure an equitable partnership - Continue work to maintain compliance with State orders to ensure scope of project does not grow.
Construct six (6) Capital Improvement Projects in 2025
10 NEXT STEPS
"THE KEY IS NOT TO
PRIORITIZE WHAT IS ON
YOUR SCHEDULE, BUT TO
SCHEDULE YOUR
PRIORITIES."
- STEPHEN COVEY
With renewed focus on what actions will
provide the most benefit for the
community at this time, the City will work
toward accomplishing the tasks as
outlined in this plan. Along the way, the
City will provide periodic updates on the
progress.
The next page provides a detailed table of
each action item, the timeframe by which
it should be completed and what
department is responsible for the action.
Should you have any questions on the
2025-2026 Strategic Plan or other matters
of the City, please contact Jaylen French at
209.691.7432.
11 PRIORITY WHAT WHEN WHO
Establish an Economic Development Committe July 1, 2025
2. Develop an Economic Development Strategic Pla October 31, 2026 Development and Community Services Department
3. Meet with 10 Business Each Year December 31, 2025 City Manager's Office
4. Increase Strategic Economic Development Spending by 100% December 31, 2025 Development and Community Services Department
1. Adopt Balanced Fiscal Year 2025-2026 Budget uly 1, 202 inance Departmen
2. Adopt Clean Fiscal Year 2023-2024 Financial Audit pril 1, 202 inance Departmen
3. Develop Investment Strategy and Grow Revenue by 50% December 31, 2025 Finance Department
4. Reduce City's CaPERS Liability by 10% October 31, 2026
1. Achieve 100% Officer Staffing Levels December 31, 2025 Police Department
2. Increase Average Officer Tenure by 1 Year October 31, 2026 Police Department
3. Maintain No More Than One Probationary Officer December 31, 2025 Police Department
1. Begin Construction on Surface Water Treatment Plant July 1, 2026 Public Works Department
2. Implement Waste Water Treatment Plant Upgrade Project October 31, 2026 PuBic Works Department
3. Construct Six (6) Capital Improvement Projects December 31, 2025 ATTACHMENT 2
CITY OF ESCALON
CITY COUNCIL
RESOLUTION NO. XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ESCALON ADOPTING THE CITY OF ESCALON 2025-2026 STRATEGIC PLAN
WHEREAS, the City desires to identify a set of priorities for calendar years 2025 and 2026, which outlines a work plan for City staff to achieve those priorities; and WHEREAS, due to limited resources and the City's current fiscal position, the City recognizes it hepthe lay come sie client inges in condition areas at ever dousin on keypintre an WHEREAS, the City held a Strategic Plan Workshop on January 15, 2025 to discuss and come to consensus on the top priorities for 2025-2026. At this meeting, many potential priorities were discussed; and
WHEREAS, the City Council recommended the following Strategic Priorities:
- Economic Development. The purpose of the Economic Development strategic priority is to grow the City's economic base to minimize residents' fiscal impact for essential City service, and to ensure that City revenues are increasing in line with expenses.
- Fiscal Stability. The purpose of the Fiscal Stability strategic priority is to ensure the long-term health of the City, to ensure that services are provided and the community maintained without the fear of drastic cuts or undue rate increases, and to reduce fiscal liabilities to ensure the City is able to act upon its goals, and not be reactive to economic pressures.
- Public Safety. The purpose of the Public Safety strategic priority is to continue to improve the City's overall safety, and to maintain experienced officers to ensure community familiarity.
- Infrastructure. The purpose of the Infrastructure strategic priority is to safeguard the City's long-term viability, and to ensure these vital services are clean, safe and plentiful
WHEREAS, the Plan outlines a series of goals and actions which set a course of action to achieve the established priorities.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Escalon hereby approves and adopts the City of Escalon 2025-2026 Strategic Plan and directs staff to implement the Plan
PASSED AND APPROVED this 3rd day of March, 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ANDREW T. HAGAN, Mayor
ATTEST:
MICHELE BATES, Deputy City Clerk
SCALON ITEM NO.
4 CAUFORNIA
INCORPORATED MARCH 12, 1957 COUNCIL AGENDA ITEM
FOR MARCH 3, 2025
Prepared By: Jaylen French, City Manager
Date: February 25, 2025
Subject: Agenda Item Request - Councilmember Jeremy Engle and Mayor Andy Hagan Recommendation:
Discuss and provide direction on the Agenda Item Request from Councilmember Jeremy Engle and Mayor Andy Hagan to consider a Measure P Citizen Advisory Committee.
Background and Discussion:
Councilmember Engle submitted an Agenda Request Form, supported by Mayor Hagan, which according to the provided description seeks consideration of a council appointed three (3) member body, which represents diverse segments of the community, that would meet quarterly and provide presentations between budget milestones and make recommendations to the Council on how the community desires the Council to prioritize Measure P funds. Further, the Committee would be encouraged to actively seek feedback from a well-rounded representation of the community.
Per the City Council Agenda Policy, a consensus of two councilmembers are needed in order for a councilmember to have an item placed on the agenda. The written request becomes an attachment to the staff report.
Fiscal Impact:
If approved, the formation of a Committee would not have a direct or significant impact on the General Fund. The Committee would help to advise the council on matters pertaining to General Fund expenditures.
Attachment:
1. Agenda Request
ATTACHMENT 1
SCALON
СПУ ESCALON CITY COUNCIL
AGENDA ITEM & REQUEST FORM
Please see policy for submittal requirements
Request From: Request Date:
VEREMY ENGLE 2/24/25
Requested Meeting Date:
03/03|25
Deadlines Associated with this Agenda Item:
Description of Agenda Item (need detailed information):
COnSiDERATION OF A CiTiZEN ADViSORy CommittEr toR MEASURE P.
Recommended Motion (i.e. action you want Council to take, or are you just presenting information, etc.):
CONSIDER A MOTION TO ApPROVE THiS BODY.
Notes/Questions: I Am ASKiNG FOR CONSiDERATION oF A COUNCil APPONTED 3 MEMBER BODY. MiS BODY WOULD MEET QUARTERLY
AND PROViDE PRESENTATiONS BETWEEN BUDGET CYCLES
(ANNUAL/ MID YER) AND MAKE RECOMMENDATIONS TO THE cOUNCil ON WhAT OUR commUniTy WOUlD liKE tO SEE ThE cONCil
PRiORiTiZE iN REGARDS TO MEASURE P FINDS. THIS BODY
WOULD BE ENCOURAGOD TO ALTiVLET SEEK FEEDBACK FROm
THE COMMULiTY to PROVIDE A WOU ROUNDED REPRESENTATION.
Please Submitto: Of our ciTizeNs wANTS AND NEEDs. My MopEs WorD BE THAt tHE committE VOUID DE compRiSED
OF AND REPRESENT A DIVERSE SEGMENT OF
City Clerk
2060 McHenry Ave Our community
Escalon, CA 95320
[email protected]
ESCALON
Mas MAR ALl
ITEM NO. 5
COUNCIL AGENDA ITEM
FOR MARCH 3, 2025
Prepared By: Robert Hardgraves, Interim Chief of Police Date: February 19, 2025
Subject: Approve Response to the San Joaquin County Grand Jury in Regards to Report Case #0319: Cold Cases in San Joaquin County: On the Back Burner Recommendation:
If Council agrees, approve Chief Hardgraves' response to the San Joaquin County Grand Jury in regards to Report Case #0318: Cold Cases in San Joaquin County: On the Back Burner Background and Discussion:
In 2018 - 2019, the San Joaquin County Civil Grand Jury drafted a report in regards to cold cases in San Joaquin County. At the time, there was not a universal definition of what a cold case was or any clearly established policies of procedures for tracking and investigating them.
In response to the report, Chief Michael Borges drafted a Cold Case Policy which was implemented in February of 2020. At the time it was a supplemental policy that was numbered 618, but was later adopted into our Lexipol policy and renumbered to 601.
Fiscal Impact:
The City of Escalon does not expect a negative fiscal impact associated with the approval of this response.
Attachments:
1. Second Look: Grand Jury Report #0318 - Cold Cases in San Joaquin County: On the Back Burner
2. Response by Chief Robert Hardgraves
3. Cold Case Policy Implementation email from Chief Borges sent 2/12/2020 a. Cold Case supplemental policy (email attachment)
4. Cold Case Policy (Lexipol)
ATTACHMENT 1
2023 - 2024 San Joaquin County Civil Grand Jury
EUREKA
COUNT OF SAN ONES
Second Look:
2018-2019 San Joaquin County Civil Grand Jury Report
Cold Cases in San Joaquin County: On the Back Burner Case # 0318 Summary
Every year, the San Joaquin County Grand Jury, Law and Justice Committee is charged with reporting the status of and/or investigating matters pertaining to law enforcement, including police, juvenile justice, public protection, probation issues, and inspecting detention facilities within the county. This year's Grand Jury determined the status of cold cases was also warranted. The 2018- 2019 San Joaquin County had produced a report San Joaquin County Civil Grand Jury Report: Cold Cases in San Joaquin County: On the Back Burner Case # 0318. The Law and Justice Committee determined this report gave a thorough and accurate assessment of the status of cold case investigations in San Joaquin County. However, the Grand Jury decided to take a "Second Look" at the current status of cold cases. The report made ten recommendations that all the law enforcement agencies agreed to implement or least partially implement. Complete copies of the original report, all follow up reports, and the agencies responses can be found on the San Joaquin County Grand Jury website at https://www.sjcourts.org/divisions/civil-grand-jury.
Background
The 2018-2019 San Joaquin County Civil Grand Jury investigated the status of cold case investigations. They concluded that the County lacked leadership, staff, desire, and funding: what were called cold case units were basically nonexistent units.
The Grand Jury found 8 items/areas of concern for cold case investigation:
• Definition of cold cases
• Counting cold cases
• Clearance rates
• Staffing
• Funding
• Investigating
• Solving cold cases in San Joaquin County
• Maintaining contact with family of cold case victims
Their investigation led to the following ten recommendations:
• RI Each law enforcement agency in San Joaquin County develop a plan to define, prioritize, and digitally track cold case investigations no later than December 31, 2019. Prioritization will emphasize available physical evidence and utilize emerging DNA testing techniques. • R2 Each law enforcement agency in San Joaquin County expands their definition of "cold case" to include missing persons with suspicious circumstances, and sexual assault (forcible rape and attempted rape), in addition to homicide no later than December 31, 2019. • R3 The San Joaquin County Sheriff utilize budget options and staffing reassignments as necessary to provide the equivalent of at least three full-time Sheriff's Detectives dedicated solely to cold case investigations no later than December 31, 2019.
R4 The San Joaquin County District Attorney utilize budget options and staffing reassignments as necessary to provide the equivalent of at least two full-time District Attorney Investigators dedicated solely to cold case investigations no later than December 31,2019.
• R5 The City of Stockton utilizes budget options and staffing reassignments as necessary to provide the equivalent of at least three full-time Police Detectives dedicated solely to cold case investigations no later than December 31, 2019.
• R6 The San Joaquin County District Attorney's Office develop a plan for a Cold Case Task Force to facilitate collaboration in investigating and prosecuting cold cases for all law enforcement agencies in San Joaquin County no later than December 31, 2019. • R7 The San Joaquin County District Attorney's Office establish a Cold Case Task Force for all law enforcement agencies in San Joaquin County no later than March 31, 2020.
R8 Each law enforcement agency in San Joaquin County signs a Partnership and Cooperation Agreement with the newly formed Cold Case Task Force no later than March 31, 2020.
• R9 The newly formed Cold Case Task Force partner with the regional CA-DOJ crime laboratories to facilitate the timely and necessary testing of all DNA evidence for cold case investigations no later than March 31, 2020.
R10 Each law enforcement agency in San Joaquin County develops a procedure and practice for maintaining periodic contact with family members of cold case victims no later than March 31, 2020.
Reason for Investigation
The 2023-2024 San Joaquin County Civil Grand Jury Law and Justice Committee wanted to determine the status of cold case investigations in San Joaquin County today and assess/determine the impact of the 2018-2019 Grand Jury report. Departmental presentations included an update of cold case investigations revealed very little progress.
Method of Investigation
The current Law and Justice Committee sent cold case surveys to all law enforcement agencies in the County to gauge the status of cold case investigations. The response to the surveys was disappointing and the various agency presentations made it clear not much had changed with one notable exception, the San Joaquin County Sherriff's Office.
Materials Reviewed
2018-2019 San Joaquin County Civil Grand Jury Report. "Cold Cases in San Joaquin County: On the Back Burner #0318"
2019-2020 San Joaquin County Civil Grand Jury Follow-up Report. "Cold Cases in San Joaquin County: On the Back Burner #0318"
2023-2024 San Joaquin County Civil Grand Jury Cold Case Surveys Presentations
• Tracy Police Department
• Manteca Police Department
• Lodi Police Department
• Ripon Police Department
• Lathrop Police Department
• Stockton Police Department
• San Joaquin County Sheriff's Office
• San Joaquin County District Attorney's Office
• Escalon Police Department
Interviews Conducted
A total of seven people from three agencies involved with cold case investigations were interviewed.
Sites Visited
San Joaquin County Sheriff's Office
• Escalon Police Department
Discussions, Findings, and Recommendations
When the 2018-2019 San Joaquin County Grand Jury began their investigation of cold cases in San Joaquin County, they found that only three agencies claimed to have a dedicated or semi-dedicated cold case unit. They were the San Joaquin County Sheriff's Office, the Stockton Police Department, and the District Attorney's Office.
The Sheriff's Office had a cold case unit that consisted of two deputies and a sergeant. Upon further investigation it was discovered that due to staff vacancies, the two deputies and the sergeant were assigned to other units, leaving virtually no one to work on cold cases.
The Stockton Police Department's cold case unit consisted of one retired annuitant. He had limitations due to the number of hours he could work in a year. He also had not been recertified as a police officer and was restricted from performing certain duties.
The District Attorney's Office had two assigned cold case investigators. At the time, one investigator was on loan to the Tracy Police Department and the other was assigned duties unrelated to cold cases.
No other law enforcement agencies had any dedicated cold case unit or staff. Most cold cases were assigned to the Sheriff's Office.
After the 2018-2019 Grand Jury released their report, there was consensus that cold cases had not received the attention and consideration they deserved and should be given a higher priority. Those who responded to the report agreed to either implement or partially implement the report recommendations pending budget approval, departmental reorganization, and availability of staffing and other resources.
San Joaquin County Sheriff's Office
The Sheriff's Office has formed a Cold Case Unit, consisting of (1) Lieutenant, (1) Sargeant, and (4) Detectives who also investigate "in-house" crimes, jail incidents, and officer involved shootings.
Their definition of cold cases includes unsolved homicides, long-term missing persons, and violent sexual assaults. The SJCSO cold case database, that includes only SJCSO cases, which could be expanded to include all other law enforcement agencies in the County. All assigned staff regularly attend outside cold case schools and training. They keep up with the latest innovations in investigative technology and techniques, especially those specific to cold case investigations.
The SJCSO are aware of the Stockton Police Department's and the San Joaquin County District Attorney's cold case investigators, but do not have any formal or regular working relationship with them. The Stockton Police Department (SPD) was not aware of the County Cold Case Task Force and was not sure how a task force would work or if it would be beneficial.
The Sheriff Office should be commended for their follow through on the 2018-2019 Grand Jury recommendations.
Stockton Police Department
The Stockton Police Department's only improvement related to Cold Cases since the 2018-2019 Grand Jury report is that the retired annuitant has been recertified as a peace officer and can now perform all investigating functions without relying on another officer. None of the Grand Jury recommendations were implemented.
San Joaquin County District Attorney's Office (DA)
There has been little to no change in the DA's "Cold Case Unit" including the number of cold case investigators, and their time is divided among other responsibilities. The Chief Deputy District Attorney heading up the cold case unit is also assigned to prosecute current homicide cases.
The DA's office has no internal cold case database. Because cold cases are a low priority, funding for DNA and lab testing is limited.
Cold Case Task Force (TF)
The 2018-2019 Grand Jury had proposed a county-wide TF with the District Attorney's Office as the lead agency. There is no county-wide TF. The core membership would have been the three largest agencies, the SJCSO, SPD, and the District Attorney's Office. All other agencies were encouraged to join. Members would share resources, information, and training which would result in everyone investigating cold cases using the same investigative techniques. All agencies would be on the same page and could step in for one another should the need arise. It would improve communication and cooperation among agencies. A TF could also leverage their status to obtain agreements with outside laboratories much the same as Tracy Police Department does. Cold cases could also be distributed to other agencies lessening the load of the three main agencies.
Santa Clara County appears to have a well-functioning cold case task force that could be used as a model for San Joaquin County law enforcement agencies.
1.0 FINDINGS
F. 1.0: Overall, county law enforcement agencies failed to implement the 2018-2019 Grand Jury recommendations. All agencies seemed set on continuing as they were, and are protective of their processes, their cases, and their procedures. The failure to implement the 2018-2019 recommendations came down to three factors:
• Lack of leadership
• Lack of desire
• Pandemic disruptions
During the period just after the 2018-2019 Grand Jury there was a disruption of leadership in the Stockton Police Department and a new District Attorney was elected.
The police chief retired and a new chief was hired and faced many challenges to make the department his. It is obvious cold cases were not a priority as there were many improvements that could have been made. For example, hiring more retired annuitants, setting up a new database, using volunteers for data entry of non-sensitive information even having a volunteer to answer phones. He has now been on the job since 2022 and it is time to prioritize cold cases.
A new District Attorney was elected, and he has been reorganizing his Office and has not prioritized the cold case unit.
The Pandemic delayed the implementation of recommendations; however, improvements could have been made such as purchasing equipment, setting up databases, and Zoom trainings related to cold cases. The Sheriff's Office did manage to implement many of the recommendations in spite of the Pandemic.
With over 500 cold cases, it's time to get back on track and recommit to implementing those recommendations.
Conclusion
All of the law enforcement agencies agreed with the 2018-2019 Grand Jury's Findings and Recommendations but did not implement them. The one exception, the San Joaquin County Sheriff's Office followed through on most of the recommendations.
RECOMMENDATIONS
R. 1.0: By October 1, 2024, all Law Enforcement Agencies review and implement the recommendations from the 2018-2019 Grand Jury Report "Cold Cases in San Joaquin County: On the Back Burner" Case #0318. (These recommendations can be found in the original Grand Jury report and on pages 2 and 3 of this report).
R. 1.1: By October 1, 2024, the task force should be formed and implemented with the San Joaquin County Sheriff's office as the lead agency.
Disclaimers
Grand Jury reports are based on documentary evidence and the testimony of sworn or admonished witnesses, not on conjecture or opinion. However, the Grand Jury is precluded by law from disclosing such evidence except upon the specific approval of the Presiding Judge of the Superior Court, or another judge appointed by the Presiding Judge (Penal Code Section 911. 924.1 (a) and 929). Similarly, the Grand Jury is precluded by law from disclosing the identity of witnesses except upon an order of the court for narrowly defined purposes (Penal Code Sections 924.2 and 929).
Response Requirements
California Penal Code Sections 933 and 933.05 require that specific responses to all findings and recommendations contained in this report be submitted to the Presiding Judge of the San Joaquin County Superior Court within 90 days of receipt of the report.
The San Joaquin County Board of Supervisors shall respond to all findings and recommendations of this report and the 2018-2019 Grand Jury Report "Cold Cases in San Joaquin County: On the Back Burner" Case #0318.
The Stockton City Council shall respond to all Findings and Recommendations of this report R1 and R2 and the 2018-2019 Grand Jury Report "Cold Cases in San Joaquin County: On the Back Burner" Case #0318, R1, R2, R5, R8, and R10.
The Escalon City Council shall respond to all Findings and Recommendations of this report R1 and R2 and the 2018-2019 Grand Jury Report "Cold Cases in San Joaquin County: On the Back Burner" Case #0318, R1, R2, R8, and RIO.
The Lodi City Council shall respond to all Findings and Recommendations of this report R1 and R2 and the 2018-2019 Grand Jury Report "Cold Cases in San Joaquin County: On the Back Burner" Case #0318, R1, R2, R8, and R10.
The Manteca City Council shall respond to all Findings and Recommendations of this report R1 and R2 and the 2018-2019 Grand Jury Report "Cold Cases in San Joaquin County: On the Back Burner" Case #0318, R1, R2, R8, and R10.
The Ripon City Council shall respond to all Findings and Recommendations of this report R1 and R2 and the 2018-2019 Grand Jury Report "Cold Cases in San Joaquin County: On the Back Burner" Case #0318, RI, R2, R8, and RIO.
The Tracy City Council shall respond to all Findings and Recommendations of this report R1 and R2 and the 2018-2019 Grand Jury Report "Cold Cases in San Joaquin County: On the Back Burner" Case #0318, RI, R2, Ro, and RIO.
The San Joaquin County District Attorney shall respond to all Findings, where applicable and Recommendations of this report R1 and R2 and the 2018-2019 Grand Jury Report "Cold Cases in San Joaquin County: On the Back Burner" Case #0318, R1, R2, R4, R6, R7, R8, R9 and R1O, within 60 days of receipt of the report
Mail or hand deliver a hard copy of the response to:
Honorable Gus C. Barrera II, Presiding Judge
San Joaquin County Superior Court
180 E Weber Ave, Suite 1306J
Stockton, California 95202
Also, please email a copy of the response to Mr. Irving Jimenez, Staff Secretary to the Grand Jury, at [email protected]
ATTACHMENT 2
Escalon Police Department ASCALON
2040 McHenry Avenue, Escalon, CA 95320 • Phone: (209) 838-7093 Gustavo Flores - Chief of Police
BECALON POLICE
Honorable Gus C. Barrera II, Presiding Judge
San Joaquin County Superior Court
180 E. Webber Ave, Suite 1306J
Stockton, CA 95202
Re: Response to Second Look: 2018-2019 San Joaquin County Civil Grand Jury Report, Cold Cases in San Joaquin County: On the Back Burner Case #0318
Date: 2/19/2025
Dear Judge Barrera,
I was appointed as Chief of Police of the Escalon Police Department in May of 2024, however, I was with the department at the time of this initial report. In the initial report, there were 10 recommendations, only 4 of which were applicable to the Escalon Police Department. • R1 Each law enforcement agency in San Joaquin County develop a plan to define, prioritize, and digitally track cold case investigations no later than December 31, 2019. Prioritization will emphasize available physical evidence and utilize emerging DNA testing techniques. • Chief Michael Borges drafted a Cold Case Policy that was implemented in February of 2020.
• R2 Each law enforcement agency in San Joaquin County expands their definition of "cold case" to include missing persons with suspicious circumstances, and sexual assault (forcible rape and attempted rape), in addition to homicide no later than December 31, 2019. • This was a part of the policy drafted by Chief Borges. • R8 Each law enforcement agency in San Joaquin County signs a Partnership and Cooperation Agreement with the newly formed Cold Case Task Force no later than March 31, 2020. • The Escalon Police Department is a signatory on the San Joaquin County Cold Case Task Force that went into effect October of 2024.
• R1O Each law enforcement agency in San Joaquin County develops a procedure and practice for maintaining periodic contact with family members of cold case victims no later than March 31, 2020.
• This was a part of the policy drafted by Chief Borges
Chief Borges drafted a policy that covered the recommendations made by the Grand Jury. In checking the San Joaquin County Grand Jury webpage, it does not appear that Escalon sent a response to this report to inform the Grand Jury of the actions taken. Consequently, during the review, the Grand Jury made the following Findings:
• F. 1.0: Overall, county law enforcement agencies failed to implement the 2018-2019 Grand Jury recommendations. All agencies seemed set on continuing as they were, and are protective of their processes, their cases, and their procedures. The failure to implement the 2018-2019 recommendations came down to three factors:
Lack of leadership
Lack of desire
Pandemic disruptions
> The City of Escalon disagrees with this finding. Although I cannot speak for other agencies, all the recommendations that the Escalon Police Department had control over were followed and adopted. Although the December 31, 2019 deadline was not met.
The policy was drafted and adopted by 2/12/2020. When the Cold Case Task Force was established, the Escalon Police Department became a signatory.
The Grand Jury also made the following new recommendations:
• R. 1.0: By October 1, 2024, all Law Enforcement Agencies review and implement the recommendations from the 2018-2019 Grand Jury Report "Cold Cases in San Joaquin County: On the Back Burner" Case #0318. (These recommendations can be found in the original Grand Jury report and on pages 2 and 3 of this report).
• Chief Michael Borges drafted a Cold Case Policy that was implemented in February of 2020.
• R. 1.1: By October 1, 2024, the task force should be formed and implemented with the San Joaquin County Sheriff's office as the lead agency.
• The Escalon Police Department is a signatory on the San Joaquin County Cold Case Task Force that went into effect October of 2024.
Respectfully,
Robert Hardgraves
Interim Chief of Police
Escalon Police Department
This Response was approved by the Escalon City Council on Andrew Hagan, Mayor of the City of Escalon
ATTACHMENT 3
Robert Hardgraves
From: Mike Borges
Sent: Wednesday, February 12, 2020 3:27 PM
To: Sara Cardoso; Robert Hardgraves
Cc: Dave Denton; Gustavo Flores; Robert Lackey; Carl Poortinga; Nick Berchtolo Subject: New Policy and RIMs modification
Attachments: Cold Case Investigation Policy.rtf
I will be adding this to our policy manual to address the issue raised by the Grand Jury. One item we will need to address in RIMS addresses this part of the policy "Cold cases will be tracked within our Come a Cold Resords Main men Sea, em data as Faces not ise to cole min for cold-cases easily and quickly."
Sara, I will need you to and into our Records Management system this disposition so we can track the Det. Hardgraves I will need you to research any cases that meet our current definition of cold case "Cold Case Investigations - An investigation involving a homicide, missing persons with suspicious circumstances, or sexual assault (forcible rape and attempted rape), where investigative leads have been exhausted, but remains open pending the discovery of new evidence." So we can upgrade the disposition on those cases in RIMS.
Michael Borges
Chief of Police
Escalon Police Department
2040 McHenry Av.
Escalon, CA 95320
(209) 691-7310
ATTACHMENT ЗА
616
Cold Case Investigation
616.1 PURPOSE AND SCOPE
The purpose of this directive is to set guidelines and requirements for cold case It is the policy of the Escalon Police Department to investigate crimes thoroughly and with due diligence.
616.2 DEFINITIONS
A. Cold Case Investigations
An investigation involving a homicide, missing persons with suspicious circumstances, or sexual assault (forcible rape and attempted rape), where investigative leads have been exhausted, but remains open pending the discovery of new evidence. 616.3 PROCEDURE
Investigating cold case homicides, missing persons and sexual assaults is about doing what is right and just for the victims, for their survivor family members, and for our community.
The method of prioritizing and tracking cold case investigations is an important component to solving these cases. The following factors will be most influential in the decision to reopen cold cases:
• New witness coming forward
• New DNA technology to test old physical evidence
• New evidence for DNA testing
• Other physical evidence
• New technology to test other physical evidence
Cold cases will be tracked within our computerized Records Management System database. Each case that is deemed to be a cold-case will have a "Cold Case" disposition specified, meaning that the case is not closed. This will facilitate searching for cold-cases easily and quickly.
In California victims of crime have state constitutional standing and rights, guaranteeing that their voices will be heard. For many cold case victims, their voice is still being heard through their surviving family members. For some victim families, maintaining periodic contact may be an important component to their coping process. In order to prevent the potential to provoke emotional trauma with victim families, a Detective will consult the family regarding their desired frequency of contact. After consulting with the family, the Investigations Supervisor will assign a Detective to maintain periodic contacts within reason.
The level of collaboration between law enforcement agencies and the District Attorney's Office is a critical component to success in solving and prosecuting cold cases. In the pursuit of successful collaboration, the Escalon Police Department will sign a Partnership and Cooperation Agreement with the newly formed San Joaquin County District Attorney's Office Cold Case Task Force.
ATTACHMENT 4
Policy Escalon Police Department
601 Escalon PD Policy Manual
Cold Case Investigations
601.1 PURPOSE & SCOPE
The purpose of this directive is to set guidelines and requirements for cold case investigations.
It is the policy of the Escalon Police Department to investigate crimes thoroughly and with due diligence.
601.2 DEFINITIONS
Cold Case Investigations -An investigation involving a homicide, missing persons with suspicious circumstances, or sexual assault (forcible rape and attempted rape), where investigative leads have been exhausted, but remains open pending the discovery of new evidence.
601.3 PROCEDURE
Investigating cold case homicides, missing persons and sexual assaults is about doing what is right and just for the victims, for their survivor family members, and for our community.
The method of prioritizing and tracking cold case investigations is an important component to solving these cases. The following factors will be most influential in the decision to reopen cold cases:
New witness coming forward
• New DNA technology to test old physical evidence
New evidence for DNA testing
Other physical evidence
• New technology to test other physical evidence
Cold cases will be tracked within our computerized Records Management System database. Each case that is deemed to be a cold-case will have a "Cold Case" disposition specified, meaning that the case is not closed. This will facilitate searching for cold-cases easily and quickly.
In California victims of crime have state constitutional standing and rights, guaranteeing that their voices will be heard.For many cold case victims, their voice is still being heard through their surviving family members. For some victim families, maintaining periodic contact may be an important component to their coping process.In order to prevent the potential to provoke emotional trauma with victim families, a Detective will consult the family regarding their desired frequency of contact.After consulting with the family, the Investigations Supervisor will assign a Detective to maintain periodic contacts within reason.
The level of collaboration between law enforcement agencies and the District Attorney's Office is a critical component to success in solving and prosecuting cold cases.In the pursuit of successful Copynght Lexipol, LLC 2025/01/29, All Rights Reserved Cold Case Investigations - 1 Published with permission by Escalon Police Department
Escalon Police Department
Escalon PD Policy Manual
Cold Case Investigations
collaboration, the Escalon Police Department will sign a Partnership and Cooperation Agreement with the newly formed San Joaquin County District Attorney's Office Cold Case Task Force.
Copyright Lexipol, LLC 2025/01/29, All Rights Reserved. Cold Case Investigations - 2 Published with permission by Escalon Police Department