MINUTES
CITY COUNCIL OF THE CITY OF ESCALON
MEETING OF JUNE 16, 2025
City Council Chambers, 2060 McHenry Avenue -7:00 P.M.
Beginning Resolution No. 28-25
Beginning Ordinance No. 600
Beginning Minute Order No. 41-25
PRESENT: Mayor Pro Tem Malinda Walker
Councilmember Jeremy Engle
Councilmember Shawn Strohman
Councilmember Jeff Kay
EXCUSED: Mayor Andrew Hagan
STAFF PRESENT: Jaylen French, City Manager (CM)
Celinda Bickner, Finance Director/HR Administrator (FDHRA) Juston Collins, Public Works Superintendent (PWS)
Robert Hardgraves, Chief of Police
Frank Splendorio, City Attorney
Michele Bates, Deputy City Clerk
PRESENTATION
1. Swearing In of Reserve Officer Erich Marapao
Chief Hardgraves delivered two key presentations. First, he publicly recognized Officer Reimann for her exemplary efforts in a sensitive case involving a child who was taken across state lines. Officer Reimann played a vital role in safely returning the child to her mother, and the Chief expressed his sincere gratitude for her dedication and professionalism.
Second, Chief Hardgraves conducted the official swearing-in ceremony for the Escalon Police Department’s newest Reserve Officer, Erich Marapao, formally welcoming him to the department and acknowledging his commitment to serving the community.
2. Conduct Interviews of Planning Commission Applicants, and if Council Agrees, Make an Appointment for the Three (3) Expiring Terms on the Planning Commission City Manager French presented the staff report concerning the three Planning Commission terms set to expire at the end of the month. Council was informed of the current status of the applicants, noting that two were unable to attend the meeting due to personal matters.
Mayor Pro Tem Walker invited the first Planning Commission applicant, Rita Long, to address the Council.
Mrs. Long provided a brief overview of her background, noting her current role as a Public Information Officer with the Sheriff’s Department, where she regularly handles objective and complex issues.
Councilmember Engle asked how she would respond if a project met zoning code and general plan policies but was subpar or incompatible with the proposed location. Mrs. Long responded that while personal opinions must be set aside, decisions should reflect the collective judgment of the commission. She emphasized the importance of considering the greater good and the long-term benefit of the City, even when a proposal technically meets all criteria.
Councilmember Strohman welcomed Mrs. Long to the City and thanked her for applying to the Planning Commission. He then inquired about how she would handle lobbying efforts from a developer or agent.
Mrs. Long responded candidly, acknowledging that she has not previously served on a committee of this nature. However, she emphasized her commitment to transparency and stated she would rely on established policies and guidance from her fellow commissioners. She added that any such conversations should occur publicly and be part of the official record, with her ultimate goal being to make the right decision for both the individual citizen and the City as a whole.
Councilmember Kay welcomed Mrs. Long and expressed appreciation for her application. He emphasized the importance of preparation and attendance due to the significance of the Planning Commission’s responsibilities, noting the need for reviewing substantial materials, attending monthly meetings, and conducting site visits. In response, Mrs. Long affirmed her full commitment, stating that both her family and employer are supportive, and she views this as a valuable opportunity to contribute to the community.
Mayor Pro Tem Walker asked Mrs. Long for her perspective on maintaining a strong, vibrant community and the Planning Commission’s role in that effort. Mrs. Long shared that her family's decision to move to Escalon was rooted in the community’s shared values and traditions, which she deeply appreciates. She emphasized the importance of enhancing what the city already offers, suggesting initiatives such as a community garden, increased support for local restaurants, and promoting local pride—particularly showcasing "Cougar pride." She also highlighted the potential of revitalizing Main Street to attract both residents and visitors, noting that if larger cities like Stockton can create thriving downtown areas, Escalon can do so as well—potentially even better. Mrs. Long sees an opportunity to capitalize on commuter traffic to increase local engagement and generate additional revenue for the city.
Councilmember Strohman asked Mrs. Long how she would approach a situation where a decision involved a conflict between local control and ordinances versus state law—particularly when state law alters the foundational character of Escalon. Mrs. Long responded that while it's essential to uphold the law and ensure actions remain legal, the primary responsibility is to represent the will of the residents. She emphasized that as long as a decision is not unethical or immoral, and aligns with the community’s desires, it should be supported.
Mayor Pro Tem Walker then invited Mrs. Willis to speak. Mrs. Willis provided a brief background, noting she has lived in Escalon since 1987 and has served on the Planning Commission for 32 years.
Councilmember Engle thanked her for her longstanding service and asked how she would respond if a project met zoning and General Plan policies but was subpar or incompatible with the proposed location— reiterating the same question previously asked of Mrs. Long. Mrs. Willis referenced a recent situation where a proposed project was not considered the best use of a lot. The plan faced opposition from neighbors and failed to meet all necessary requirements. As a result, the Planning Commission rejected the proposal and advised the applicants to revise their plan or appeal to the City Council. She emphasized that if a proposal is not a good fit, there are still alternative paths available for applicants to pursue.
Councilmember Strohman thanked Mrs. Willis for her many years of dedicated service and mentorship. He then asked her the same ethical question posed earlier. Mrs. Willis responded by reflecting on past experiences, noting that there had been instances where she was offered meals in connection with planning matters. She emphasized the importance of maintaining integrity, stating that such offers must be declined.
She affirmed her commitment to serving the community, upholding the municipal code, and prioritizing the best interests of Escalon residents.
Councilmember Kay thanked Mrs. Willis for her many years of service and asked the same question he posed to Mrs. Long regarding commitment to the time and preparation required for the Planning Commission. Mrs. Willis responded that she has always made herself available and recalled past practices such as city-organized bus trips to other communities to observe planning decisions and out-of-town workshops for commissioners. She noted that while such opportunities have not occurred in recent years, she fully committed to them in the past and remains equally willing to do so now.
Mayor Pro Tem Walker asked Mrs. Willis the same questions previously posed to other candidates. Mrs.
Willis responded by describing her role as a planning commissioner as more passive compared to that of a councilmember. She acknowledged issues such as absentee landlords in the downtown area but clarified that it is not within the commission’s role to actively recruit or fill vacant businesses. Instead, the commission evaluates proposals brought forward and makes recommendations accordingly. She emphasized that her primary responsibility as a commissioner is to listen to residents and consider their input in the decision-making process.
Councilmember Strohman followed up with his previous question regarding conflicts between local control and state law. Mrs. Willis responded that certain items are mandated by the State, and in those cases, the Planning Commission has no choice but to comply.
Applicant Roxanna Gonzales addressed the Council, stating she is a lifelong Escalon resident with a professional background in real estate, development, and construction, which has provided her with a strong understanding of Planning Commission processes. She expressed a commitment to supporting the city’s continued positive growth. In response to Councilmember Engle’s question regarding a project that complies with zoning and General Plan polices but appears subpar or incompatible with location, Mrs.
Gonzales acknowledged the complexity of such situations. She explained that while the Planning Commission has limited flexibility when projects meet zoning requirements, the City Council has greater discretion and can take public opinion into account when making final decisions.
Councilmember Strohman followed up with his earlier question regarding conflicts between local control and state law. Mrs. Gonzales responded by emphasizing the importance of following established processes while remaining accessible to residents’ concerns. She noted that often, residents simply want to be heard and have their opinions acknowledged. Ultimately, she stated, decisions must be made in accordance with the law, the city’s general plan, and ordinances, prioritizing what is in the best interest of the community.
Councilmember Kay thanked Mrs. Gonzales for her application and asked her the same question previously posed to other candidates regarding the time commitment required for the Planning Commission. Mrs.
Gonzales affirmed her readiness, explaining that her current role involves preparing bids and managing similar responsibilities, making her comfortable and fully prepared to dedicate the necessary time and effort.
Mayor Pro Tem Walker asked Mrs. Gonzales the same question posed to previous applicants regarding maintaining a strong, vibrant community. Mrs. Gonzales responded that she perceives a division among residents, with some favoring very slow or no growth. She emphasized the need for Escalon to pursue strategic, balanced growth that encourages good-paying jobs, essential services, and diverse shopping options. Additionally, she highlighted the importance of providing appropriate housing, including options for seniors. Mrs. Gonzales advocated for addressing the city’s priorities through a thoughtful, balanced approach guided by the general plan.
Councilmember Strohman followed up with his final question regarding conflicts between local control and state mandates. Mrs. Gonzales acknowledged the complexity of the issue, citing the example of Section 8 housing—a state-mandated program that faced local opposition. She emphasized the importance of proactive city planning to guide development strategically rather than merely reacting to applications. Mrs.
Gonzales suggested implementing buffer zones, such as separating multifamily housing from single-family residential areas, to provide residents with a sense of protection and mitigate the impact of state-mandated developments.
Before a decision was made, Councilmember Strohman addressed the Council to publicly acknowledge that although Mr. Castellanos and Mr. Obligacion were unable to attend the interviews, their absence should not be held against them, as both had personal family matters to attend to. He also noted that this marks the second time Mr. Obligacion has applied for a position on the Planning Commission in recent months, highlighting his continued interest in serving.
Public Hearing Opened at 7:51 p.m.
Resident Sherry Hill approached the podium in support of applicant Nick Obligacion and hoped they would take him into consideration since he applied last time.
Resident Gary Haskin spoke in support of Steve Castellanos, noting his prior experience working with him on the Planning Commission. He emphasized that Mr. Castellanos’s background as a real estate appraiser brings valuable expertise to the role.
Resident Natalie Gallegos spoke in support of Nick Obligacion, highlighting his background and long-time residency in Escalon. She expressed her belief that he would be a valuable asset to the Planning Commission.
Public Hearing Closed at 7:54 p.m.
Councilmember Kay expressed that it would be a disservice to the community not to reappoint the two long-term Planning Commissioners, given their extensive experience and qualifications. In his view, only one seat is truly open, and he believes Mrs. Gonzales is the strongest candidate for that position. He recommended filling the three commission seats with the two incumbents and Mrs. Gonzales.
Councilmember Strohman respectfully disagreed with Councilmember Kay’s position, stating that he believes Mrs. Gonzales may be better suited for the Economic Development Committee, which she also applied for. He expressed gratitude for having served alongside Mr. Castellanos and Mrs. Willis on the Planning Commission and acknowledged their valuable mentorship. He noted that this was a particularly difficult decision due to the strong pool of candidates and indicated he would withhold making a nomination until further discussion took place.
Councilmember Engle requested to ask Mrs. Gonzales one final question, noting her applications to both the Planning Commission and the Economic Development Committee. He asked which position she would prefer if given the choice. Mrs. Gonzales responded that her preference is to serve on the Planning Commission.
City Manager French informed the Council that two of the applicants had chosen not to participate in the interview format. When asked whether this meant their applications were withdrawn, CM French clarified that the standard process has historically been through interviews. He added that he had not yet spoken with the applicants directly but confirmed they had opted out of the interview format.
Councilmember Engle nominated Roxanna Gonzales for appointment to the Planning Commission, and seconded by Councilmember Kay.
Ayes: Councilmember Engle, Councilmember Kay and Mayor Pro Tem Walker Nays: Councilmember Strohman
Absent: Mayor Hagan
Councilmember Strohman nominated Nick Obligacion. There was no second.
Councilmember Strohman nominated Barbara Willis. It was seconded by Councilmember Kay Ayes: Councilmember Strohman, Councilmember Kay, Councilmember Engle, Mayor Pro Tem Walker
Nays:
Absent: Mayor Hagan
Councilmember Kay nominated Steve Castellanos which was seconded by Councilmember Engle.
Ayes: Councilmember Kay, Councilmember Engle, Councilmember Strohman and Mayor Pro Tem Walker
Nays:
Absent: Mayor Hagan
Mayor Pro Tem Walker welcomed the newly appointed members to the Planning Commission and expressed her optimism about the positive direction in which the City is heading. She acknowledged the strength of all the applicants, stating that each was worthy of serving on the commission. She encouraged those who were not nominated not to feel discouraged and urged them to remain engaged and continue contributing to the community.
Councilmember Strohman sought clarification regarding the Economic Development Committee applicants. He noted that with two applicants having withdrawn from the interview process and Mrs.
Gonzales now appointed to the Planning Commission, only two applicants remain for the three-member committee. He asked whether the City would need to re-advertise for the third seat. He also expressed his support for Mr. Obligacion and Mrs. Long, stating that he believes they would be excellent candidates for the newly formed committee.
City Attorney Splendorio advised the Council that they may appoint two of the three members to the Economic Development Committee at tonight’s meeting and subsequently open the third seat to the public for applications, holding interviews at a future meeting.
3. Conduct Interviews of Economic Development Committee Applicants, and if Council Agrees, Make an Appointment for the Three (3) New Seats on the Economic Development Committee Before the interviews began, City Manager French noted that a related item was included later on the agenda and suggested that, if the Council wished, it could be moved up and addressed immediately following the interviews.
Councilmember Strohman expressed that he believed all five applicants would have been excellent additions to the Economic Development Committee. He recalled previously suggesting a five-member public committee, though the Council ultimately decided on three members. After reviewing the applicants’ resumes, he felt confident that all five would have represented the City well. However, he acknowledged that the point is now moot, as two applicants have since withdrawn their applications.
Mayor Pro Tem Walker sought clarification on whether the two applicants who chose not to participate in the interview process had formally withdrawn their applications. CM French responded that he had not yet had the opportunity to speak with them directly to confirm their intentions. He added that following the meeting, a decision would be made on whether the application process needs to be reopened.
The first applicant, Zach Hogan, was called to the podium. He informed the Council that he was born and raised in Escalon, with his family having lived and operated a business in the community for over 80 years.
Mr. Hogan shared that he and his family are actively involved in supporting local schools and youth sports, and he sees serving on the Economic Development Committee as another meaningful way to give back to the community.
Councilmember Engle thanked Mr. Hogan for applying and asked about his initial ideas for supporting economic development in Escalon. Mr. Hogan responded that his focus would be on collaborating with the City to identify ways to increase the tax base while maintaining slow, steady growth. He emphasized the importance of preserving the unique character and identity of Escalon throughout the development process.
Councilmember Strohman thanked Mr. Hogan for applying and expressed his appreciation for Mr. Hogan’s willingness to become publicly involved in the community. He then posed a question about balancing competing interests—specifically how, as a member of the Economic Development Committee, Mr. Hogan would evaluate public opposition to a proposed policy that could impact the city’s economic future.
Mr. Hogan responded by acknowledging that it's impossible to please everyone, but emphasized the importance of doing what is best for the greater good. He noted that public concerns should be heard and considered, as they can bring valuable perspectives to the table. Ultimately, he believes in making informed decisions that serve the broader interests of the community, while also working to educate and communicate with those who may hold differing opinions.
Councilmember Kay thanked Mr. Hogan for his community involvement and for applying to serve on the committee. He then asked Mr. Hogan where he sees the key economic development challenges and opportunities for Escalon in the near future. Mr. Hogan responded that establishing a solid, sustainable tax base is essential to maintaining the city’s current quality of life and character. He acknowledged that some challenges, such as traffic and signal control, fall outside the City’s direct authority due to the involvement of agencies like Caltrans and the railroad. He expressed enthusiasm about collaborating with a creative and solution-oriented group to develop ideas and strategies to address these challenges and move the city forward.
Mayor Pro Tem Walker noted that Escalon’s current character is shaped by past planning decisions and asked Mr. Hogan to identify areas where economic development efforts have fallen short. Mr. Hogan responded by pointing to the presence of dollar stores and similar businesses, acknowledging that while they generate some tax revenue, they may not align with what the community truly needs or wants. He also highlighted the issue of long-standing commercial vacancies throughout the city. When asked to identify areas where the city has succeeded in economic development, Mr. Hogan did not offer a specific response.
Next to the podium was applicant Jessica Wylie. She shared that she has owned a business in Escalon since 2018 and is an active member of the Chamber of Commerce. In response to Councilmember Engle’s question about her ideas for supporting economic development in the city, Mrs. Wylie emphasized the importance of evaluating how new businesses are brought into the community, particularly focusing on licensing and fee structures. She suggested that offering different pricing models for smaller businesses could encourage growth, noting that many small operations eventually become brick-and-mortar establishments when given the opportunity. Mrs. Wylie highlighted the need to remain open to new ideas, acknowledging that while some residents are resistant to change, change is inevitable. She emphasized the importance of preserving the feeling and character of the community, which is what people love most about Escalon.
Councilmember Strohman thanked Mrs. Wylie for applying and for her active involvement in the community. He then asked her the same question he posed to Mr. Hogan regarding how she would handle public opposition when developing policies that impact the city's economic future. Mrs. Wylie responded that it's important to sometimes remove personal feelings from the situation and focus on the bigger picture.
She noted that while public opinions are valuable, they should not overshadow the overall goals and purpose of the work that needs to be accomplished for the benefit of the community.
Councilmember Kay thanked Mrs. Wylie for her community service and asked her the same question regarding economic development challenges and opportunities. Mrs. Wylie responded that the primary challenge is ensuring that initiatives and projects actually come to fruition. She emphasized the importance of supporting new businesses by helping them establish a sustainable presence in the local economy. She also highlighted the value of the City proactively engaging with businesses to understand how it can provide services and support that contribute to their long-term success.
Mayor Pro Tem Walker posed the same question regarding where the City has succeeded and where it has faced challenges in economic development. Mrs. Wylie responded that she believes the City’s greatest strength lies in its strong sense of community and the support residents show for local businesses and initiatives. She noted it is difficult for her to specifically identify areas that have worked well or not, as she has only been part of the community since 2018 and lacks detailed knowledge of earlier developments.
At this point, Mayor Pro Tem Walker inquired whether the two candidates who had left might be joining the meeting online but was informed they had not. Councilmember Strohman then asked if Mrs. Gonzales would be given the opportunity to interview for the Economic Development Committee if she wished. City Attorney Splendorio responded that since Mrs. Gonzales has already been nominated for the Planning Commission, it would be preferable to keep the committees separate and avoid overlapping membership.
Public Hearing Opened at 8:23 p.m.
Rita Long inquired whether she would need to reapply if she wished to be considered for the Economic Development Committee. She was informed that, yes, she would need to follow the formal application process to be considered.
Public Hearing Closed at 8:24 p.m.
Councilmember Strohman expressed his interest in serving as one of the Council appointees to the Economic Development Committee. He also noted that he hoped Mrs. Gonzales was not offended by his decision, explaining that he believed her expertise would be best utilized on the Economic Development Committee. He then nominated Zach Hogan and Jessica Wylie for appointment to the Economic Development Committee and recommended re-advertising to fill the third seat. The nomination was seconded by Councilmember Kay.
Ayes: Mayor Pro Tem Walker, Councilmember Engle, Councilmember Strohman and Councilmember Kay.
Nays:
Absent: Mayor Hagan
15. Nominate and Select Two Escalon City Councilmembers to Serve on the New Economic Development Committee (moved up from Administrative Matters) Councilmember Engle nominated Mayor Hagan for a seat on the Economic Development Committee.
Councilmember Kay questioned whether Mayor Hagan had expressed interest in serving on the committee.
No second was made to the nomination.
Mayor Pro Tem Walker then expressed her own interest in serving on the committee.
Councilmember Strohman acknowledged Councilmember Engle’s nomination of the Mayor but noted that both the Mayor and Councilmember already serve on several committees. He emphasized the importance of distributing responsibilities more evenly among Council members, suggesting that others who currently serve on fewer committees should have opportunities to take on additional roles.
Councilmember Kay expressed his interest in serving on the Economic Development Committee as well.
He added that he would have been willing to second Councilmember Engle’s nomination of Mayor Hagan if he had known that the Mayor was interested in joining the committee.
Mayor Pro Tem Walker moved to appoint Councilmember Strohman to the Economic Development Committee. The motion was seconded by Councilmember Strohman.
Ayes: Councilmember Strohman, Councilmember Kay and Mayor Pro Tem Walker Nays: Councilmember Engle
Absent: Mayor Hagan
Councilmember Engle nominated Councilmember Kay which was seconded by Mayor Pro Tem Walker.
Ayes: Councilmember Strohman, Councilmember Kay, Councilmember Engle and Mayor Pro Tem Walker
Nays:
Absent: Mayor Hagan
4. Escalon Major Infrastructure Project Quarterly Update CM French delivered a PowerPoint presentation detailing Escalon’s groundwater resources, the wastewater treatment plant operations, and associated revenues, costs, and grants received. In response to Councilmember Engle’s inquiry regarding the contract with the City of Tracy, CM French explained that the agreement was established approximately ten years ago. He noted it is not a standard water sale; the pricing is significantly lower than market rates. CM French added that if Escalon proceeds with its water project, the City could potentially pursue a water lease arrangement at a more favorable rate with another municipality currently lacking an allocation to the plant.
Councilmember Engle inquired about the potential structure, opportunities, and revenue generation associated with a water lease arrangement. CM French explained that while no specific dollar figure is available at this time, revenue would depend on various factors, including negotiations between the respective City Councils and the availability of a willing buyer or lessee. He noted that such an agreement could provide a significant revenue stream for the City's water enterprise fund and potentially help offset or minimize future rate increases. Councilmember Engle requested that staff explore the potential revenue and its impact on future rates, a directive that was supported by the rest of the Council.
Mayor Pro Tem Walker asked whether the current agreement with the City of Tracy is structured as a yearly contract or otherwise. CM French responded that if the City proceeds with the next phase of its water project, the existing contract with Tracy would likely conclude, allowing Escalon to operate independently and pursue the previously discussed opportunities. However, he cautioned that there may be no advantage to terminating the current contract until the City is in a position to convey and receive the water directly.
Councilmember Strohman asked for clarification on the project timeline, noting that if the full grant is awarded, the project would be nearly fully funded. He inquired how much time Ardurra would need to complete the design so the project can move to the bidding phase. CM French stated that Ardurra estimates the design could be completed in less than six months, possibly sooner. Councilmember Strohman voiced concern about potential cost escalation, emphasizing that delays could lead to increased project expenses.
Councilmember Engle raised concerns about potential additional costs or change orders and asked whether the project could be fully funded through completion to avoid drawing from the General Fund. CM French responded that if one or two of the pending grants are awarded, the City would be very close to full project funding. He added that after a couple of months for design, the project would move into construction, and the City can continue to pursue additional grant opportunities if costs escalate.
Councilmember Strohman suggested considering the Design Assist approach. Instead of waiting for Ardurra to complete the full design, he proposed putting the project out to bid at its current design stage and hiring a contractor to complete the design. This method would allow construction to begin sooner and mitigate cost escalation by locking in a guaranteed maximum price, with the contractor finalizing the design within that budget. He expressed concern about potential delays and stressed the importance of moving forward.
Councilmember Strohman asked if there was a specific deadline for the grant awards. CM French responded that there is no definitive deadline at this time. While a few different dates have been mentioned, he believes the timing will ultimately depend on when the administering agency concludes its internal process and decides how to proceed with the funding distribution.while funding and resources are available.
CM French provided an update on the City’s wastewater operations, noting that previous violations have been addressed and the City is now in full compliance with State regulations. He outlined plans for an enhanced project focused primarily on repairing and maintaining existing infrastructure. The project is divided into two components: domestic wastewater and industrial wastewater, the latter of which primarily comes from Eckert Cold Storage and Kraft Heinz, which represent a significant portion of the plant’s load.
These industrial users have separate treatment basins, and the City is working closely with them on improvements at their respective sites. This collaboration is expected to reduce overall project costs, as the companies can implement solutions more quickly and cost-effectively. The City is also encouraging them to pilot new technology this year aimed at reducing both the volume and strength of the wastewater they send to the plant.
Councilmember Engle asked whether there is a firm commitment from the industrial users—specifically Eckert Cold Storage and Kraft Heinz—to upgrade their systems or if they are simply exploring potential improvements. CM French confirmed that there is currently no written agreement requiring them to invest a specific amount. Councilmember Engle further inquired if there is a commitment from the industry to reduce their wastewater by a defined percentage in support of the City’s planned upgrades. CM French responded that no such firm commitment exists at this time, but discussions are ongoing and the industries have been informed that the City is moving forward with its plans. When asked whether consequences have been communicated should the industries choose not to participate, CM French confirmed that they have.
Councilmember Engle asked for details regarding the phased approach to the wastewater system improvements, specifically the longevity of the proposed upgrades and the anticipated budget and timeline.
CM French explained that the project is divided into four phases, each estimated at approximately $10 million. While spreading the phases over time could help delay rate increases, it may also result in increased costs due to inflation. He emphasized that the planned improvements go beyond temporary fixes and are intended to provide generational longevity, incorporating both upgrades to existing infrastructure and installation of new equipment.
Councilmember Engle also asked whether the improvements would expand system capacity or maintain current levels. CM French responded that the overall capacity—both domestic and industrial—would largely remain the same. PWS Collins added that the primary challenge is not volume, but the strength of the industrial waste load. By working with industrial partners to reduce their load, the City can minimize strain on the facility. The new design aims to right-size the facility to current conditions, with the flexibility to expand if future needs arise.
Councilmember Strohman publicly recognized PWS Collins and Tom McCoy, thanking them for providing a tour and helping the Council gain a better understanding of the wastewater treatment operations, noting it was greatly appreciated.
Councilmember Kay inquired about any recent discussions with Del Rio regarding their potential use of the City’s wastewater treatment plant. City Manager French responded that there have been no further developments, as Del Rio has indicated they are currently exploring internal solutions and will follow up with the City if those options do not prove viable.
5. Escalon 2025-2026 Strategic Plan First Quarter Update CM French delivered a PowerPoint presentation outlining the Council’s four strategic priorities: economic development, fiscal stability, public safety, and infrastructure. He provided an update on the economic development goals and the current status of related initiatives.
FDHRA Bickner presented on fiscal stability, including the proposed budget and investment strategies aimed at ensuring long-term financial health.
Police Chief Hardgraves addressed public safety, outlining his goal to achieve 100% staffing by December 2025, increase officer retention, and maintain a maximum of one probationary officer at a time. He acknowledged that ongoing personnel challenges may impact the timeline, but noted that meaningful progress is being made.
City Manager French also spoke on infrastructure, reiterating key points previously discussed regarding the surface water project and the wastewater treatment facility.
CONSENT CALENDAR
6. Approve Minutes from the Meeting of May 19, 2025
7. Approve Register of Demands for the Month of May 14 through June 9, 2025 in the Amount of $568,773.74
8. Consideration of Final Acceptance of the Dent Elementary Area Sidewalk Improvement Project and Approve an Increase to Project Award in the Amount of $4,091.44 or 0.43% of the Project Total
MOTION m/s STROHMAN/KAY Approve the Consent Calendar as Presented. Motion carried 4-0-1 (Mayor Hagan Absent). MINUTE ORDER 41-25.
STAFF COMMUNICATIONS & UPDATES
9. May Updates
a. Treasurer’s Report for May
b. Police Department Report for May
c. Animal Control Report for May
d. Recreation Report for May
e. Development Services Report for May
f. Public Works Report for May
g. Building Department for May
h. Water Department Report for May
i. Waste Water Treatment Plant Report for May
j. City Manager’s Report (Verbal)
10. SJCOG Citizen Advisory Committee Quarterly Update
City Manager French noted that, given the number of items on the agenda, all departmental and strategic reports were included in the agenda packet. He offered to address any questions from the Council but recommended proceeding to the next item if none were raised.
Councilmember Strohman, recognizing the time constraints, formally requested that Item 13 be moved ahead of the budget discussion out of consideration for the presenter’s schedule. The Council agreed to the adjustment.
MATTERS PRESENTED FROM THE AUDIENCE
None
PUBLIC HEARINGS
None
ADMINISTRATIVE MATTERS
11. Consideration to Adopt the Fiscal Year 2025-2026 Proposed Budget FDHRA Bickner presented a PowerPoint on the proposed Fiscal Year 2025–2026 budget, highlighting key objectives, investment strategies, and methods to optimize tax revenue. She also announced that monthly and quarterly expense reports will be provided to the Council going forward.
Councilmember Strohman acknowledged that while staff and Councilmembers understand the financial details, it’s important for constituents to recognize the significance of FDHRA Bickner’s work. He commended her for finding innovative ways to generate investment income while simultaneously reducing long-standing liabilities and debt. He credited her efforts with putting the City on a path to long-term financial stability and expressed appreciation for her contributions.
Councilmember Engle inquired whether the proposed budget includes a plan to repay intrafund loans.
FDHRA Bickner explained that repayment is dependent on revenue from development impact fees, which remain limited due to the City’s slow growth and, therefore, are insufficient to make substantial payments.
Councilmember Engle then asked whether the loans are accruing interest, and if it would be advantageous to identify alternative funding sources to repay them—similar to current strategies—or if the existing approach remains optimal. FDHRA Bickner responded that any monies in the development impact fees are earning interest. There is just not enough to pay that down.
FDHRA Bickner commented that the report will be available on the City’s website.
Public Hearing Opened at 9:59 p.m.
None
Public Hearing Closed at 9:59 p.m.
MOTION – m/s STROHMAN/KAY to Approve the 2025-2026 Proposed Budget as Presented to Council Motion carried 4-0-1 (Mayor Hagan Absent) MINUTE ORDER 42-25
12. Consideration of Fee Waiver Policy to Waive Certain User Fees Applicable to Other Local Government Agencies
CM French presented his staff report in response to an issue raised by Councilmember Strohman. He explained that, as a government entity collaborating with other local agencies that provide public services, the proposed item would limit fee waivers exclusively to local governments—specifically the fire district and school district—eligible to utilize the waiver.
Councilmember Engle inquired about the specific fees applicable to the fire and school districts and the financial impact of waiving them. In response, Councilmember Strohman explained that he and the Mayor had been approached by the fire department regarding a building permit fee for a planned solar installation.
The fire department’s board chair emphasized that the concern was not the cost, but the principle of being good neighbors and responsible stewards of taxpayer funds. Strohman noted that the fire department regularly provides valuable services to the City—such as assisting with project reviews, testing fire hydrants, and inspecting fireworks booths—at no cost. He concluded that ultimately, the burden falls on taxpayers, and there is no real benefit to charging these fees.
Councilmember Engle responded by stating that if taxpayers ultimately bear the cost and the City is merely covering the fee, it still results in administrative time and expense—meaning taxpayers are still paying for it in some form. He reiterated the need to return to the original question regarding the potential fees involved and the overall fiscal impact of implementing such waivers. He expressed concern that adopting a blanket policy could leave the City unaware of the true scope of waived fees. He recommended that any fee waiver requests be brought to the Council on a case-by-case basis for consideration, rather than granting automatic approval.
Councilmember Strohman acknowledged and respected Councilmember Engle’s opinion but clarified that the $1,400 fee charged to the fire district was based on the project’s valuation, which may have required some staff time.
City Attorney Splendorio added that permit fees account for the time involved in the permitting process, including plan review and inspections. He explained that the $1,400 fee is likely tied to the estimated value of the improvements, calculated as a percentage of that value.
Councilmember Strohman suggested that instead of waiving fees entirely, the fire district could pay an amount equivalent to the actual staff time involved. He also raised the concern that, if fairness isn't maintained, the fire department might begin billing the City for services they currently provide at no cost— prompting the question of whether such expenses would be accounted for in the City's budget. He emphasized the importance of maintaining a fair and balanced partnership between the City and the fire district.
Mayor Pro Tem Walker agreed that some fees, particularly those related to public safety agencies such as police, fire, or ambulance services, warrant consideration for reduction. She expressed support for offering discounted fees for permits and inspections in these cases, recognizing the critical role these agencies play in community safety.
Councilmember Strohman asked PWS Collins to estimate the number of hours the fire department contributes annually through hydrant flushing. PWS Collins clarified that while the fire department doesn’t conduct full hydrant flushes, they regularly open hydrants to ensure functionality and perform minor maintenance. He noted that it's difficult to quantify the exact time involved, as there’s no set schedule, but confirmed that the fire department dedicates multiple hours to this task, ultimately saving time for Public Works. Councilmember Strohman concluded that without the fire district’s involvement, hydrant maintenance would become the sole responsibility of Public Works, requiring a formal maintenance program.
Councilmember Engle remarked that it sounded as though Councilmember Strohman was suggesting the fire district might withhold services or begin billing the City if fees were not waived—implying a form of pressure or leverage. Councilmember Strohman clarified that this was not the case, emphasizing that the fire district was not being hostile and there was no intention to imply a “pay-to-play” dynamic.
Councilmember Engle reiterated that the way the situation was presented gave that impression and expressed interest in hearing more details about the conversation with the fire district if such concerns were valid. Strohman reaffirmed that his comments were not meant to suggest any form of ultimatum.
Councilmember Engle recommended that if the fire district seeks a fee reduction or waiver, they should bring the request directly to the Council. He emphasized that while the City fully supports the fire district, it should not extend to offering what he described as “free money.” He believes this approach is fair and allows the Council to consider each request on its merits.
Councilmember Strohman acknowledged and respected Engle’s comments, posing the broader question of whether the Council prefers to establish a blanket policy or evaluate such requests on a case-by-case basis.
Councilmember Engle responded that during two-by-two meetings, it should be made clear to the fire district that any requests should be brought before the full Council for consideration.
Councilmember Strohman suggested the possibility of refunding fees retroactively, to which CM French recommended formalizing the process by adopting a policy requiring organizations to first appeal to the Council before any refund is granted, making it a procedural step within the policy.
Councilmember Strohman then asked if Councilmember Engle would agree to this amendment.
Councilmember Engle responded that such an appeal is already standard practice and questioned whether an additional policy is necessary since organizations already have the option to approach the Council at any time, similar to any other member of the public or business.
City Attorney Splendorio explained that the process for fee waiver requests differs from general public comments. Using a recent example of a yoga class fee waiver, he noted that the individual had to work through a councilmember who then formally requested the item be placed on the agenda. He emphasized that adopting a policy allowing agencies to submit waiver requests directly to the city manager for Council consideration would streamline this process, eliminating the need for a councilmember intermediary. He also clarified that agencies cannot simply request fee waivers during public comment, as Council cannot take action on such requests without being agendized.
CM French added that establishing a clear policy helps avoid perceptions of arbitrariness by setting transparent criteria for evaluating fee waiver requests. He noted that although there was no formal policy for senior fee waivers, precedent existed that guided those decisions. The recommended policy aims to provide clarity and consistency so that all requests are evaluated fairly and transparently.
Councilmember Engle noted that the proposed policy essentially streamlines the process by removing the need for a formal agenda item request. CM French agreed, adding that the policy also ensures decisions are based on predefined criteria. City Attorney Splendorio emphasized that the policy creates a clear, limited pathway for public agencies to request fee waivers without broadening eligibility to other groups, making it a narrow exception to the master fee schedule.
Councilmember Engle then asked for the amended policy language to be stated aloud. City Attorney Splendorio recommended adopting the policy with direction for staff to include language specifying that all waiver requests must be submitted through the city manager and approved by the City Council at a council meeting. He noted that exact wording isn’t necessary at this stage, as long as the overall concept is clearly understood.
Mayor Pro Tem Walker requested that any permit or inspection fees being applied to these agencies be brought to the Council’s attention at the time they occur.
City Attorney Splendorio recommended that instead, the responsibility should lie with the agency to formally request a fee waiver. Mayor Pro Tem Walker noted that such requests have been rare or nonexistent to date. City Attorney Splendorio agreed, explaining that because fee waivers are infrequent, it would be inefficient and burdensome for staff to proactively bring each instance to Council. He suggested that once the affected agencies are informed of the policy, they will be more likely to initiate requests when appropriate, reducing administrative strain.
Councilmember Strohman expressed disagreement with the provision allowing the city manager to suspend the waiver policy, emphasizing that any suspension or modification of a true policy should be at the Council’s discretion. CM French agreed to incorporate that change into the motion.
Councilmember Kay stated that he supports both perspectives and believes the best approach is for agencies to submit fee waiver requests to the city manager, who would then present them to the Council for a decision. He opposed a blanket waiver and favored evaluating requests on a case-by-case basis.
Public Hearing Opened at 10:25 p.m.
None
Public Hearing Closed at 10:25 p.m.
MOTION – m/s by KAY/STROHMAN to Approve the Fee Waiver Policy to Waive Certain User Fees Applicable to Other Local Government Agencies with the Amendments Discussed. Motion carried 4-0-1 (mayor Hagan Absent) MOTION 43-25
13. Agenda Item Request – Consideration of Community Center Fee Waiver for Senior Yoga Program through Instructor Teree Niskern
Councilmember Strohman informed the Council that Ms. Niskern approached a group of seniors about hosting a new program, which has been approved by the Recreation Commission. He noted that, consistent with Council and past Council decisions, facility fees are waived for programs specifically designed for seniors. He emphasized that other senior programs currently do not pay fees and expressed hope that this new program will also receive a fee waiver for use of the community center.
CM French then presented the staff report, highlighting that the program would enhance the City’s recreational offerings by providing expert-led instruction exclusively for seniors. There is no fee for participation. He added that the associated overhead costs for the program are minimal.
Mayor Pro Tem Walker asked whether attendees would be required to complete a waiver and if it would be available onsite or online. Ms. Niskern confirmed that waivers would indeed be provided. She then proceeded to outline how she plans to run the program, emphasizing the health benefits it offers to participants.
Public Hearing Opened at 9:59 p.m.
None
Public Hearing Closed at 9:59 p.m.
MOTION – m/s KAY/STROHMAN to Waive the Twenty-Five Percent (25%) Fee for the Senior Yoga Class. Motion carried 4-0-1 (Mayor Hagan Absent) Motion 44-25
14. Consideration of Professional Services Agreement with Autrey’s Sweeping Service, Inc. for Escalon Sweeping Service, Inc. for Two Years, with an Option to Extend and Not to Exceed $94,000.00
CM French presented the staff report on street sweeping services, providing background on the City’s history with Gilton and recommending proceeding with Autrey’s Sweeping Service as the best current option.
Mayor Pro Tem Walker asked whether Autrey’s Sweeping Service currently provides services to any surrounding cities. PWS Collins responded that they do not; their primary clientele has been contractors and construction companies. He noted that the company is now beginning to expand into municipal services, and the City was fortunate to connect with them early in that process.
Councilmember Strohman asked how many proposals were received and whether Autrey’s was the only one considered. CM French responded that the City had also reached out to ABC Street Sweeping and engaged in discussions with them for some time. However, ABC ultimately declined to provide the service due to cost concerns and staffing limitations.
Councilmember Kay shared his positive past experience with Autrey’s Sweeping Service, stating they are a reputable company with a long-standing presence and a track record of quality work. He expressed support, calling it a very good move for the City.
Councilmember Engle inquired whether the contract complies with the State’s prevailing wage requirements and whether there was any risk of future back charges. City Attorney Splendorio confirmed that the contract does include prevailing wage provisions.
Public Hearing Opened at 10:34 p.m.
None
Public Hearing Closed at 10:34 p.m.
MOTION – m/s KAY/STROHMAN to Approve the Contract with Autrey’s Street Sweeping Service.
Motion carried 4-0-1 (Mayor Hagan Absent). MOTION 45-25
15. Nominate and Select Two Escalon City Councilmembers to Serve on the New Economic Development Committee (moved up in combination with Item Number 3)
COUNCIL COMMUNICATIONS
Councilmember Engle had no comments.
Councilmember Strohman shared that Oakdale’s discussions with MID prompted a conversation between himself and Councilmember Kay, which led to a productive and informative meeting with SSJID and City Manager, with more details to be shared in the future. He also commended FDHRA Bicker for her outstanding work on behalf of the City, praised the Police Chief for his proactive leadership, and recognized the dedication and efforts of City staff and the Public Works team.
Councilmember Kay shared that, due to the recent meeting cancellation, he had not previously had the opportunity to congratulate all the recent graduates—including fifth graders promoting to junior high and eighth graders to high school. He praised the efforts of local school PTOs and highlighted the exceptional work done by El Portal parents in decorating for the 8th grade promotion dance, which he attended as a chaperone.
He also echoed Councilmember Strohman’s comments regarding their recent meeting with SSJID, noting that it is an initiative he has been researching for several months and expressed sincere appreciation to Councilmember Strohman for his support.
Councilmember Kay then raised a concern about the railroad, asking whether there is any policy or contract that limits how long trains can block the City's tracks and thoroughfares. CM French responded that there is no such contract in place, nor is there a regulation from the Federal Railroad Administration (FRA) governing this issue. Councilmember Kay questioned how long it is acceptable for the railroad to effectively split the town in half.
Councilmember Engle commented that there is a time frame and a number at the tracks that you can call when the train goes over that time limit.
Councilmember Kay shared a deeply concerning incident brought to his attention, in which a child experienced a seizure while a stopped train was blocking a crossing, effectively dividing the town. The child’s parent was forced to administer CPR for 15–20 minutes while waiting for the train to clear so that emergency services could reach them. He called the situation absolutely unacceptable and stressed that such delays in emergency response cannot continue.
He emphasized the need for immediate action, suggesting the possibility of pursuing infrastructure solutions such as an underpass or overpass to prevent trains from obstructing critical crossings. Councilmember Kay requested consensus from the Council to begin investigating potential solutions, stating that the issue will likely worsen over time and could ultimately result in loss of life. He concluded by underscoring that public safety must take precedence and that no price can be placed on saving a life.
Councilmembers Strohman and Engle expressed their support for further investigation into the train blockage issue. Councilmember Engle noted that although California had passed a law addressing train stoppage times, the Federal Railroad Administration overruled it, determining that there is no enforceable time limit.
Councilmember Strohman asked whether the City could adopt a local ordinance requiring the railroad to comply with specific time restrictions. City Attorney Splendorio responded that it is unlikely, as the matter is largely governed by federal law, but he stated he would look into the issue further to determine what, if any, legal options the City might have.
Mayor Pro Tem Walker thanked everyone for their support as she chaired a Council meeting for the first time. She congratulated Mrs. Gonzales on her appointment to the Planning Commission, as well as the newly appointed members of the Economic Development Committee, expressing enthusiasm for the work they will contribute.
She also reflected on a key moment during the committee interviews, noting that when asked which local economic policies had worked well, none of the applicants could provide an answer. She viewed this as a telling sign and expressed hope that the new committee can help identify and address these gaps, enabling the Council to strengthen its economic policies, attract more businesses to Escalon, and ultimately grow the City’s tax base.
No other comments were offered. Council adjourned into Closed Session at 10:46 p.m.
CLOSED SESSION
16. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code Section 54957.6 Agency Designated Representatives: City Manager
Employee Organization: Escalon Police Officers Association (EPOA) Council returned from Closed Session at 12:02 am. All Councilmembers were present for the duration of the meeting. No reportable action was taken.
ADJOURNMENT
There being no further business, Mayor Pro Tem Walker adjourned the meeting at approximately 12:02 a.m.
Respectfully Submitted,
____________________________
Michele Bates, Deputy City Clerk