CITY of ESCONDIDO
Council Meeting Agenda
WEDNESDAY, MAY 15, 2024
4:00 PM - Closed Session (Cancelled)
5:00 PM - Regular Session
Escondido City Council Chambers, 201 North Broadway, Escondido, CA 92025
WELCOME TO YOUR CITY COUNCIL MEETING
We welcome your interest and involvement in the legislative process of Escondido. This agenda includes information about topics coming before the City Council and the action recommended by City staff.
MAYOR
Dane White
DEPUTY MAYOR
Christian Garcia (District 3)
COUNCILMEMBERS
Consuelo Martinez (District 1)
Joe Garcia (District 2)
Michael Morasco (District 4)
CITY MANAGER
Sean McGlynn
CITY ATTORNEY
Michael McGuinness
CITY CLERK
Zack Beck
HOW TO WATCH
The City of Escondido provides three ways to watch a City Council meeting:
In Person On TV Online
201 N. Broadway Cox Cable Channel 19 and U-verse Channel 99 www.escondido.gov 1 Wednesday, May 15, 2024
HOW TO PARTICIPATE
The City of Escondido provides two ways to communicate with the City Council during a meeting:
In Person In Writing
Fill out Speaker Slip and Submit to City Clerk https://escondido-ca.municodemeetings.com
ASSISTANCE PROVIDED
If you need special assistance to participate in this meeting, please contact our ADA Coordinator at 760-839-4869.
Notification 48 hours prior to the meeting will enable to city to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired – please see the City Clerk. 2 Wednesday, May 15, 2024
REGULAR SESSION
5:00 PM Regular Session
MOMENT OF REFLECTION
City Council agendas allow an opportunity for a moment of silence and reflection at the beginning of the evening meeting. The City does not participate in the selection of speakers for this portion of the agenda, and does not endorse or sanction any remar ks made by individuals during this time. If you wish to be recognized during this portion of the agenda, please notify the City Clerk in advance.
FLAG SALUTE
The City Council conducts the Pledge of Allegiance at the beginning of every City Council meeting.
CALL TO ORDER
Roll Call: C. Garcia, J. Garcia, Martinez, Morasco, White
PROCLAMATIONS
National Public Works Week, May 19-25, 2024
PRESENTATIONS
Quarterly San Diego County Water Authority Presentation 4th Grade Water Poster Contest Winners
ORAL COMMUNICATIONS
In addition to speaking during particular agenda items, the public may address the Council on any item which is not on the agenda provided the item is wit hin the subject matter jurisdiction of the City Council. State law prohibits the Council from discussing or taking action on such items, but the matter may be referred to the City Manager/staff or scheduled on a subsequent agenda. Speakers are limited to only one opportunity to address the Council under Oral Communications.
CONSENT CALENDAR
Items on the Consent Calendar are not discussed individually and are approved in a single motion. However, Council members always have the option to have an item consi dered separately, either on their own request or at the request of staff or a member of the public.
3 Wednesday, May 15, 2024
1. AFFIDAVITS OF PUBLICATION, MAILING, AND POSTING (COUNCIL/RRB)
2. APPROVAL OF WARRANT REGISTERS (COUNCIL)
Request approval for City Council and Housing Successor Agency warrant numbers:
383471 – 383701 dated May 01, 2024
Staff Recommendation: Approval (Finance Department: Christina Holmes)
3. APPROVAL OF MINUTES: Special Meeting of April 30, 2024
4. WAIVER OF READING OF ORDINANCES AND RESOLUTIONS
5. CONTINUING EMERGENCY REPAIR OF THE ESCONDIDO LAND OUTFALL Request the City Council approve Resolution No. 2024-57, declaring that pursuant to the terms of Section 22050 of the California Public Contract Code, the City Council finds there is a need to continue emergency repairs of the Escondido Land Outfall. The resolution, which must be passed by four-fifths vote, also declares that public interest and necessity demand the immediate expenditure to safeguard life, health, or property.
Staff Recommendation: Approval (Utilities Department: Angela Morrow, Interim Director of Utilities) Presenter: Angela Morrow, Interim Director of Utilities a) Resolution No. 2024-57
PUBLIC HEARING
6. RANCHITO DRIVE SEWER REPAYMENT AGREEMENT
Request the City Council adopt Resolution No. 2024-55 approving the Sewer Repayment Agreement for Ranchito Drive and authorizing the Mayor to execute the agreement on behalf of the City of Escondido (“City”).
Staff Recommendation: Approval (Development Services Department: Christopher McKinney, Deputy City Manager/Interim Director of Development Services)
Presenter: Owen Tunnell, Interim City Engineer
a) Resolution No. 2024-55
4 Wednesday, May 15, 2024
CURRENT BUSINESS
7. FINANCIAL REPORT FOR THE QUARTER ENDED MARCH 31, 2024 Request the City Council receive and file the third quarter financial report for Fiscal Year 2023/24.
Staff Recommendation: Approval (Finance Department: Christina Holmes, Director of Finance) Presenter: Christina Holmes, Director of Finance
FUTURE AGENDA
8. FUTURE AGENDA
The purpose of this item is to identify issues presently known to staff or which members of the City Council wish to place on an upcoming City Council agenda. Council comment on these future agenda items is limited by California Government Code Section 54954.2 to clarifying questions, brief announcements, or requests for factual information in connection with an item when it is discussed.
Staff Recommendation: None (City Clerk's Office: Zack Beck)
COUNCILMEMBERS SUBCOMMITTEE REPORTS AND OTHER REPORTS
CITY MANAGER’S WEEKLY ACTIVITY REPORT
The most current information from the City Manager regarding Economic Development, Capital Improvement Projects, Public Safety, and Community Development. This report is also available on the City’s website, www.escondido.gov.
ORAL COMMUNICATIONS
In addition to speaking during particular agenda items, the public may address the Council on any item which is not on the agenda provided the item is within the subject matter jurisdiction of the City Council. State law prohibits the Council from discussing or taking action on such items, but the matter may be referred to the City Manager/staff or scheduled on a subsequent agenda. Speakers are limited to only one opportunity to address the Council under Oral Communications.
ADJOURNMENT
UPCOMING MEETING SCHEDULE
Wednesday, May 22, 2024 4:00 & 5:00 PM Closed Session, Regular Meeting, Council Chambers Wednesday, June 05, 2024 4:00 & 5:00 PM Closed Session, Regular Meeting, Council Chambers 5 Wednesday, May 15, 2024
SUCCESSOR AGENCY
Members of the Escondido City Council also sit as the Successor Agency to the Community Development Commission, Escondido Joint Powers Financing Authority, and the Mobilehome Rent Review Board.
6 Consent Item No. 1 May 15, 2024
A F F I D A V I T S
OF
I T E M
P O S T I N G –
RANCHITO REPAYMENT AGREEMENT – S22-0003
7 Item1.
CITY OF ESCONDIDO
OFFICE OF THE CITY CLERK
201 NORTH BROADWAY
ESCONDIDO, CA 92025-2798
760-839-4617
NOTICE OF PUBLIC HEARING
The Escondi
do City Council will hold a public hearing, in the City Council Chambers, Escondido City Hall, 201 N. Broadway, Escondido, CA at 5 p.m. on Wednesday, May 15, 2024, to consider the item below:
RANCHITO REPAYMENT AGREEMENT – S22-0003
REQUEST: SEWER REP
AYMENT AGREEMENT FOR RANCHITO DRIVE
The Laurinda Suzan Barnes Trust Dated December 16, 2020 constructed sewer improvements for the purpose of serving the property at 640 Ranchito Drive, Escondido, CA 92025 (“Property”) that will also serve or otherwise benefit, directly or indirectly, three other parcels in the vicinity of the Property and desires to be repaid for a portion of the cost of the improvements from the owners of other benefitted parcels.
BENEFITED PROPERTY LOCATION: 612, 633, 640 RANCHITO DRIVE AND APN 239-051-10.
ENVIRONMENTAL STATUS: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines. Therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
If you challenge this item in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
PUBLIC COMMENT : To submit comments in writing, please do so at the following link: https://escondido- ca.municodemeetings.com/bc-citycouncil/webform/public-comment. All comments received from the public will be made a part of the record of the meeting.
The City of Escondido remains committed to complying with the Americans with Disabilities Act (ADA). Qualified individuals with disabilities who wish to participate in City programs, services, or activities and who need accommodations are invited to present their requests to the City by filing out a Request for Accommodations Form or an Inclusion Support Request Form for Minors, or by calling 760-839-4643, preferably at least 72 hours in advance of the event or activity. Forms can be found on the City’s website at:
https://www.escondido.org/americans-with-disabilities-act.
The staff rep
ort will be available at the Escondido Engineering Division, 201 N. Broadway, Escondido, CA 92025; and on the City’s website at https://escondido-ca.municodemeetings.com/ after Thursday, May 9, 2024.
For additional information, please contact Jason Christman, Principal Engineer, at 760-839- 4615, or via email at [email protected].
Zack Beck, City Clerk
City of Escondido
Dated: May 2, 2024
Published in THE ESCONDIDO TIMES ADVOCATE:
5/2/24
8 Item1.
STAFF REPORT
May 15, 2024
File Number 0400-40
SUBJECT
APPROVAL OF WARRANT REGISTERS (COUNCIL)
DEPARTMENT
Finance
RECOMMENDATION
Request approval for City Council and Housing Successor Agency warrant numbers:
383471 – 383701 dated May 01, 2024
Staff Recommendation: Approval (Finance Department: Christina Holmes) ESSENTIAL SERVICE – Yes, Internal requirement per Municipal Code Section 10-49.
COUNCIL PRIORITY –
FISCAL ANALYSIS
The total amount of the warrants for the following periods are as follows:
April 25, 2024 – May 01, 2024 is $1,510,205.86
PREVIOUS ACTION – None
BACKGROUND
The Escondido Municipal Code Section 10-49 states that warrants or checks may be issued and paid prior to audit by the City Council, provided the warrants or checks are certified and approved by the Director of Finance as conforming to the current budget. These warrants or checks must then be ratified and approved by the City Council at the next regular Council meeting. 9 Item2.
April 30, 2024 Escondido City Council Minutes Page 1 of 2
REGULAR SESSION
4:00 PM Special Meeting
MOMENT OF REFLECTION
City Council agendas allow an opportunity for a moment of silence and reflection at the beginning of the evening meeting. The City does not participate in the selection of speakers for this portion of the agenda, and does not endorse or sanction any remarks made by individuals during this time. If you wish to be recognized during this portion of the agenda, please notify the City Clerk in advance.
FLAG SALUTE
The City Council conducts the Pledge of Allegiance at the beginning of every City Council meeting.
CALL TO ORDER
Roll Call: C. Garcia, J. Garcia, Martinez, Morasco, White
ORAL COMMUNICATIONS
None
CURRENT BUSINESS
1. RATIFICATION OF LOCAL EMERGENCY PROCLAMATION AND APPROVE EMERGENCY REPAIR
OF THE ESCONDIDO LAND OUTFALL
Request the City Council take the following actions: Adopt Resolution No. 2024-52, ratifying Proclamation No. 2024-01 by the Director of Emergency Services and declaring that pursuant to the California Public Contract Code and Escondido Municipal Code, the City Council affirms that it was appropriate for City staff to forego competitive bidding procedures and to award a contract for emergency repairs of the Escondido Land Outfall. Approve a Budget Adjustment in the amount of $1,700,000. (File Number 0600-10; A-3503) Staff Recommendation: Approval (Utilities Department: Angela Morrow, Interim Director of Utilities)
Presenter: Angela Morrow, Interim Director of Utilities a) Resolution No. 2024-52
10 Item3.
April 30, 2024 Escondido City Council Minutes Page 2 of 2
Motion: White; Second: J. Garcia; Approved: 5-0
FUTURE AGENDA
2. FUTURE AGENDA
The purpose of this item is to identify issues presently known to staff or which members of the City Council wish to place on an upcoming City Council agenda. Council comment on these future agenda items is limited by California Government Code Section 54954.2 to clarifying questions, brief announcements, or requests for factual information in connection with an item when it is discussed.
Staff Recommendation: None (City Clerk's Office: Zack Beck)
COUNCILMEMBERS SUBCOMMITTEE REPORTS AND OTHER REPORTS
CITY MANAGER’S WEEKLY ACTIVITY REPORT
The most current information from the City Manager regarding Economic Development, Capital Improvement Projects, Public Safety, and Community Development. This report is also available on the City’s website, www.escondido.org.
ORAL COMMUNICATIONS
None
ADJOURNMENT
Mayor White adjourned the meeting at 4:14 p.m.
______________________________ _______________________________
MAYOR CITY CLERK
11 Item3.
12 Item4.
STAFF REPORT
May 15, 2024
File Number 0600-10; A-3503
SUBJECT
CONTINUING EMERGENCY REPAIR OF THE ESCONDIDO LAND OUTFALL
DEPARTMENT
Utilities Department
RECOMMENDATION
Request the City Council Approve Resolution No. 2024 -57, declaring that pursuant to the terms of Section 22050 of the California Public Contract Code, the City Council finds there is a need to continue emergency repairs of the Escondido Land Outfall. The resoluti on, which must be passed by four -fifths vote, also declares that public interest and necessity demand the immediate expenditure to safeguard life, health, or property.
Staff Recommendation: Approval (Utilities: Angela Morrow) Presenter: Angela Morrow, Interim Director of Utilities ESSENTIAL SERVICE – Yes, Keep City Clean for Public Health and Safety; Sewer COUNCIL PRIORITY – Improve Public Safety
FISCAL ANALYSIS
A contract with CCL Contracting, Inc. has been executed for the repair in an amount n ot to exceed $1,681,802. The contract is a ‘time and materials’ contract, meaning that the contractor will bill for staff time, equipment, and construction materials necessary to complete the repairs . Funding for the emergency Land Outfall repairs is available in the Wastewater Capital Improvement Project (“CIP”) budget for Outfall Maintenance, CIP No. 800078.
PREVIOUS ACTION
On April 30, 2024, the City Council : 1) adopted Resolution No. 2024 -52, declaring that pursuant to the terms of Section 22050 of the Calif ornia Public Contract Code, the City Council affirms that it was appropriate for City staff to forego normal bidding procedures and to award a contract for emergency repairs of the Escondido Land Outfall. The resolution, which must be passed by four -fifths vote, also declares that public interest and necessity demand the immediate expenditure to safeguard life, health, or property; and 2) approved a Budget Adjustment in the amount of $1,700,000. 13 Item5.
BACKGROUND
Utilities staff continue to coordinate with staff from the SEJPA, the San Diego Regional Water Quality Control Board ("Regional Board"), San Diego Gas & Electric ("SDG&E"), Army Corps of Engineers, Department of Fish and Wildlife, County of San Diego, City of Encinitas, San Elijo Nature Center and the Nature Collective.
CCL Contracting, Inc. mobilized at the site and has begun excavating the Land Outfall pipeline.
RESOLUTIONS
a. Resolution No. 2024-57
b. Resolution No. 2024 -57 – Exhibit “A”: Public Improvement Agreement – Emergency Repair of Escondido Land Outfall Project
14 Item5.
RESOLUTION NO. 2024-57
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ESCONDIDO, CALIFORNIA, FINDING THAT AN
EMERGENCY CONTINUES TO REQUIRE THE IMMEDIATE
REPAIR OF THE ESCONDIDO LAND OUTFALL
WHEREAS, the City Council recognizes that a section of the City’s Land Outfall pipeline is at risk of an imminent, catastrophic failure; and
WHEREAS, pursuant to Resolution No. 2024 -52, the City Council previously found that this risk constitutes an emergency and app roved staff to proceed to purchase services without adopting plans, specifications, working details, or giving notice of bids to award contracts; and WHEREAS, staff entered into a Public Improvement Agreement (“Agreement”) with CCL Contracting, Inc., in an amount not to exceed one million six hundred eighty-one thousand eight hundred two dollars ($1,681,802); and
WHEREAS, pursuant to Section 22050 of the Public Contract Code, the City Council must review the emergency action every 14 days and determine by a four -fifths vote there is a need to continue the action.; and
WHEREAS, this City Council desires at this time and de ems it to be in the best public interest to continue the emergency action.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California , as follows:
1. That the above recitations are true.
15 Item5.
2. That the City Council finds the fai lure of the Land Outfall pipeline is a public health and safety emergency , that this emergency will not permit the delay that would result from a competitive bidding process , and that the proposed action and expenditure is still necessary to respond to the emergency requiring immediate repair of the Land Outfall pipeline. 16 Item5.
CITY OF ESCONDIDO
PUBLIC IMPROVEMENT AGREEMENT
This Public Improvement Agreement (“Agreement”) is made and entered into as of the last date of signature below (“Effective Date”),
Betw
een: CITY OF ESCONDIDO
a California municipal corporation
201 N. Broadway
Escondido, CA 92025
Attn: Randy Manns
760-839-6290, ext. 7031
("CITY")
And: CC
L Contracting, Inc.
a California corporation
1938 Don Lee Place
Escondido, CA 92029
Attn: Tom Carmichael
760-743-2254
("CONTRACTOR").
(The CITY and CONTRACTOR each may be referred to herein as a “Party” and collectively as the “Parties.”)
WHEREAS, the City Manager, in his role as Director of Emergency Services, has made findings that an emergency exists at a City of Escondido facility immediately affecting public safety, and has authorized this contract for emergency repair services under Chapter 7 and Section 10- 80 of the Escondido Municipal Code;
WHEREAS, the Parties desire to enter into this Agreement for the per formance of w ork relating to the Land Outfall Emergency Repair Project (“Project”), occurring on property located near the northern border of the San Elijo Lagoon, adjacent to Manchester Road, as further described herein, and as depicted in Attachment “A” to this Agreement, which is incorporated by this reference; NOW, THEREFORE, in consideration of the mutual covenants, promises, terms, and conditions set forth herein, and the mutual benefits derived therefrom, the Parties hereby agree as follows:
Resolution 2024-57
Exhibit "A"
17 Item5.
1. Project Documents. The following documents pertaining to the CITY’s Land Outfall Emergency Repair Project, including all modifications, addenda, and amendments thereto, are incorporated herein by this reference as is fully set forth herein and shall be collectively referred to herein as the “Project Documents”: Change Orders, Shop Drawing Transmittals, Information Required of CONTRACTOR, Insurance Certificates, Guarantees, General Conditions, Supplementary General Conditions, Special Conditions, Plans, Drawings, Specifications, the Agreement , and all modifications, addenda, and amendments thereto (“Project Documents”) are incorporated herein by this reference as if fully set forth herein. The Project Documents are complementary, and what is called for by any one shall be as binding as if called for by all.
2. Description and Performance of Work . CONTRACTOR shall furnish all work described in Attachment “B” to this Agreement, which is incorporated herein by this reference (“Work”). All Work to be performed and materials to be furnished shall be completed in a good workmanlike manner, free from defects, in strict accordance with the plans, drawings, specifications, and requirements set forth in the Project Documents and all provisions of this Agreement.
3. Compensation. In exchange for CONTRACTOR’s completion of the Work, the CITY shall pay such rates for labor and equipment pursuant to Attachment “ C” to this A greement, and CONTRACTOR shall accept in full, an amount not to exceed the sum of $1,681,802.00 (“Contract Price”). CONTRACTOR shall be compensated only for performance of the Work described in this Agreement. No compensation shall be provided for any other work or services without the CITY’s prior written consent.
4. Term and Time of Performance. CONTRACTOR shall commence work as soon as possible from the CITY's notice to proceed. CONTRACTOR shall diligently perform and complete the Work with professional quality and technical accuracy by August 30, 2024 (“Completion Date”). Extension of terms or time of performance shall be subject to the CITY’s sole discretion.
5. Time Is of the Essence. If the Work is not completed by the Completion Date, it is understood that the CITY will suffer damage. It being impractical and infeasible to determine the amount of actual damage, in accordance with Government Code section 53069.85, the Parties agree that CONTRACTOR shall pay to the CITY as fixed and liquidated damages, and not as a penalty, the sum of $1,500 per day for each calendar day of delay until the Work is completed and accepted (“Liquidated Damages Amount”). Th e Liquidated Damages Amount shall be deducted from any payments due to, or that become due to, CONTRACTOR. CONTRACTOR and CONTRACTOR'S surety shall be liable for the Liquidated Damages Amount.
6. Insurance Requirements.
a. CONTRA
CTOR shall procure and maintain, at its own cost, during the entire term of this Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the Work, and the results of such Work, by CONTRACTOR, its agents, representatives, employees, or subcontractors. Insurance coverage shall be at least as broad as the following:
(1) Com
mercial General Liability . Insurance Services Office (“ISO”) Form CG 0001 11188 covering Commercial General Liability on an “occurrence” basis, including products and completed operations, property damage, bodily injury (including emotional distress), sickness, disease, or death of any person other than the CONTRACTOR's employees , and pers onal and advertising injury, and damages because of injury or destruction of tangible property, including loss of use resulting there from, with limits no less than $3,000,000 combined single limit coverage per occurrence for bodily injury and property damage; or, if a general aggregate limit is applicable, either: (i) the general aggregate Resolution 2024-57
Exhibit "A"
18 Item5.
limit shall specifically apply to the project identified in the bid specifications or to the location of such project which is the subject of these bid specifications wi th coverage to be no less than $3,000,000, or (ii) the general aggregate shall be at least $3,000,000 combined single limit coverage per occurrence for bodily injury and property damage.
(2) Automobile Liability . ISO Form CA 00 01 covering any auto (Code 1) , or if CONTRACTOR has no owned autos, hired (Code 8) and non- owned autos (Code 9), including damages because of bodily injury, death of a person, or property damage arising out of the ownership, maintenance, or use of a motor vehicle, all mobile equipment, and vehicles moving under CONTRACTOR’s control and engaged in the Work, with limits no less than $3,000,000 combined single limit per accident for bodily injury and property damage.
(3) Workers’ Compensation. Workers' Compensation as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease.
(4) Contractors Pollution Liability. Contractors Pollution Liability insurance applicable to work being performed, with a limit no less than $2,000,000 per claim and $2,000,000 aggregate per policy period of one year.
(5) If CONTRACTOR maintains broader coverage and/or higher limits than the minimums otherwise required by this Agreement, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by CONTRACTOR.
b. Each insurance policy required by this Agreement must be acceptable to the City Attorney and shall meet the following requirements:
(1) Compliance with General Condition Requirements . Insurance coverage shall comply with and meet all requirements set forth in Article 5.2 of General Conditions
(2) Acceptability of Insurers. Insurance coverage must be provided by an insurer authorized to conduct business in the state of California with a current A.M. Best’s rating of no less than A-:VII, or as approved by the CITY.
(3) Additional Insured Status . T he Commercial General Liability, the Automobile Liability , and Contractors Pollution Liability policies must name the CITY (including its officials, officers, agents, employees, and volunteers) specifically as an additional insured under the policy on a separate endorsement page. The Commercial General Liability additional insured endorsement shall be at least as broad as ISO Form CG 20 10 11 85, or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38, and CG 20 37 if a later edition is used. The Automobile Liability additional insured endorsement shall be at least as broad as ISO Form CA 20 01.
(4) Transportation Pollution Liability Endorsement. The Automobile Liability policy shall be endorsed to include Transportation Pollution Liability insurance, covering materials to be transported by Contractor pursuant to the contract. This coverage may also be provided on the Contractors Pollution Liability policy.
(5) Primary Coverage. CONTRACTOR’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the CITY, its officials, officers, agents, employees, and volunteers. Any insurance or self -insurance maintained by the Resolution 2024-57
Exhibit "A"
19 Item5.
CITY, its officials, officers, agents, employees, or volunteers shall be in excess of CONTRACTOR’s insurance and shall not contribute with it. (6) Not
ice of Cancellation. Each insurance policy shall provide that coverage shall not be canceled, except with prior written notice to the CITY. (7) Subc
ontractors. If applicable, CONTRACTOR shall require and verify that all subcontractors maintain insurance meeting all the requirements stated within this Agreement, and CONTRACTOR shall ensure that the CITY (including its officials, officers, agents, employees, and volunteers) is an additional insured on any insurance required from a subcontractor.
(8) Wai
ver of Subrogation. CONTRACTOR hereby grants to the CITY a waiver of any right to subrogation that any insurer of CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this subsection shall apply regardless of whether or not the CITY has received a waiver of subrogation endorsement from the insurer. Any Workers’ Compensation policy required by this Agreement shall be endorsed with a waiver of subrogation in favor of the CITY for all work performed by the CONTRACTOR, its agents, representatives, employees and subcontractors.
(9) Se
lf-Insurance. CONTRACTOR may, with the CITY’s prior written consent, fulfill some or all of the insurance requirements contained in this Agreement under a plan of self - insurance. CONTRACTOR shall only be permitted to utilize such self -insurance if, in the opinion of the CITY, CONTRACTOR’s (i) net worth and (ii) reserves for payment of claims of liability against CONTRACTOR are sufficient to adequately compensate for the lack of other insurance coverage required by this Agreement. CONTRACTOR’s utilization of self -insurance shall not in any way limit the liabilities assumed by CONTRACTOR pursuant to this Agreement.
(10) Se
lf-Insured Retentions. Self -insured retentions must be declared to and approved by the CITY.
c. Veri
fication of Coverage. At the time CONTRACTOR executes this Agreement, CONTRACTOR shall provide the CITY with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting the insurance coverage required by this Agreement), which shall meet all requirements under this Agreement. The CITY reserves the right to require complete, certified copies of all requi red insurance policies, including endorsements required by this Agreement, at any time. d. Speci
al Risks or Circumstances. The CITY reserves the right, at any point during the term of this Agreement, to modify the insurance requirements in this Agreement, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
e. No Lim
itation of Obligations. The insurance requirements within this Agreement, including the types and limits of insurance coverage CONTRACTOR must maintain, and any approval of such insurance by the CITY, are not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including but not limited to any provisions within this Agreement concerning indemnification.
Resolution 2024-57
Exhibit "A"
20 Item5.
f. Compliance. Failure to comply with any of the insurance requirements in this Agreement , including but not limited to a lapse in any required insurance coverage during the term of t his Agreement, shall be a material breach of this Agreement. Compliance by CONTRACTOR with the requirement to carry insurance and furnish certificates, policies, Additional Insured Endorsement and Declarations Page evidencing the same shall not relieve the CONTRACTOR from liability assumed under any provision of this Agreement, including, without limitation, the obligation to defend and indemnify the CTY and the City Engineer. In the event that CONTRACTOR fails to comply with any insurance requirement set forth in this Agreement, in addition to any other remedies the CITY may have, the CITY may, at its sole option, (i) immediately terminate this Agreement; or (ii) order CONTRACTOR to stop Work under this Agreement and/or withhold any payment that becomes due to CONTRACTOR until CONTRACTOR demonstrates compliance with the insurance requirements in this Agreement.
7. Indemnification, Duty to Defend, and Hold Harmless.
a. CONTRACTOR (including CONTRACTOR’s agents, employees, and subcontractors, if any) shall indemnify, defend, and hold harmless the CITY, its officials, officers, agents, employees, and volunteers from and against any and all claims, demands, actions, causes of action, proceedings (including but not limited to legal and administrative proceedings of any kind), suits, fines, penalties, judgments, orders, levies, costs, expenses, liabilities, losses, damages, or injuries, in law or equity, including without limitation the payment of all consequential damages and attorney’s fees and other related litigation costs and expenses (collectively, “Claims”), of every nature caused by, arising out of, or in connection with CONTRACTOR’s (including CONTRACTOR’s agents, employees, and subcontractors, if any) Work pursuant to this Agreement or its failure to comply with any of its obligations contained herein, except where caused by the active negligence, sole negligence, or willful misconduct of the CITY.
b. CONTRACTOR (including CONTRACTOR’s agents, employees, and subcontractors, if any) shall indemnify, defend, and hold harmless the CITY, its officials, officers, agents, employees, and volunteers from and against any and all Claims caused by, arising under, or resulting from any violation, or claim of violation, of the San Diego Municipal Storm Water Permit (Order No .
R9-2013-0001, as amended) of the California Regional Water Quality Control Board, Region 9, San Diego, that the CITY might suffer, incur, or become subject to by reason of, or occurring as a result of, or allegedly caused by, any Work performed pursuant to this Agreement.
c. All terms and provisions within this Section 7 shall survive the termination of this Agreement.
8. Bonds.
a. CONTRACTOR shall furnish and deliver to the CITY, simultaneously with the execution of this Agreement, the following surety bonds:
(1) Faithful Performance Bond. CONTRACTOR shall furnish to the CITY a surety bond in an amount equal to the Contract Price as security for faithful performance of this Agreement.
(2) Labor and Materials Bond. CONTRACTOR shall furnish to the CITY a surety bond in an amount equal to the Contract Price as security for payment to persons performing labor and furnishing materials in connection with the Project.
b. All bonds furnished to the CITY pursuant to this Agreement shall be in the form set forth herein and approved by the City Attorney.
Resolution 2024-57
Exhibit "A"
21 Item5.
c. All bonds shall be executed by sureties that are named in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal bonds and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff, Bureau of Government Financial Operations, U.S. Treasury Department. All bonds signed by an agent must be accompanied by a certified copy of such agent's authority to act.
d. If the surety on any bond furnished by the CONTRACTOR is declared bankrupt or becomes insolvent or its right to do business is terminated in any state where any part of the Work is located, the CONTRACTOR shall, within seven days thereafter, substitute another bond and surety, which must be acceptable to the C ITY. No portion of the Work shall be performed without bonds, in a form and issued by a surety acceptable to the City. If one or more of such bonds shall, at any time, not be in full force and effect, CONTRACTOR shall immediately cease performance of the Work until CONTRACTOR is in full compliance with the bonding requirements of this Agreement and California law. All delays and costs incurred or resulting from such occurrence shall be to the exclusive account of CONTRACTOR. Failure of the CONTRACTOR to promptly cure any failure to have the necessary b onds in full force and effect shall be grounds for immediate termination of this Agreement.
e. All bonds shall be obtained from surety companies that are duly licensed or authorized in the State of California. Such surety companies shall also meet any additional requirements and qualifications as may be provided in the Supplementary General Conditions.
9. Substitution of Securities . This Agreement is subject to California Public Contract Code section 22300, which permits the substitution of securities for any monies withheld by the C ITY to ensure performance of this Agreement . At the request and expense of the CONTRACTOR, securities equivalent to the amount withheld shall be deposited with the CITY , or w ith a state - or federally- chartered bank in this state as the escrow agent, who shall then pay those moneys to CONTRACTOR. Upon satisfactory completion and acceptance of the W ork, such securities shall be returned to the CONTRACTOR.
10. Contractor Default. In the event CONTRACTOR, for a period of 10 calendar days after receipt of written demand from the CITY to do so (“Cure Period”), fails to furnish tools, equipment, or labor in the necessary quantity or quality required by this Agreement, or fails to prosecute the Work and all parts thereof in a diligent and workmanlike manner, or after commencing to do so within the Cure Period, fails to continue to do so, then the CITY in its sole discretion may exclude the CONTRACTOR from the Property, or any portion ther eof, and take exclusive possession of the Property or any portion thereof, together with all material and equipment thereon, and may complete the Work or any portion of the W ork, either by (i) furnishing the necessary tools, equipment, labor , or material s; or (ii) letting the unfinished portion of the work, or any portion thereof, to another contractor ; or (iii) demanding the surety hire another contractor; or (iv) any combination of such methods. The CITY’s procuring of the completion of the Work, or the portion of the Work taken over by the CITY, shall be a charge against the CONTRACTOR and may be deducted from any money due or to become due to CONTRACTOR from the CITY, or the CONTRACTOR shall pay the CITY the amount of s uch charge, or the portion thereof unsatisfied.
The sureties provided for under this Agreement shall become liable for payment if CONTRACTOR fails to pay in full any such cost incurred by the CITY. The permissible charges for any such procurement of the completion of the Work include actual costs and fees incurred to third party individuals and entities (including but not limited to consultants, attorneys, inspectors, and designers) and actual costs incurred by the CITY for the increased dedication of time of the CITY’s employees to the Project.
Resolution 2024-57
Exhibit "A"
22 Item5.
11. Other Legal Requirements Incorporated. Each and every provision of law and clause required by law to be inserted in this Agreement or its attachments shall be deemed to be inserted herein, and this Agreement shall be read and enforced as though su ch law or clause were included herein, and if through mistake or otherwise any such provision is not inserted, or is not currently inserted, then upon application of either Party, the Agreement shall forthwith be physically amended to make such insertion or correction, without further changes to the remainder of the Agreement.
12. Merger Clause. Th is Agreement, together with its attachments or other documents described or incorporated herein, if any, constitutes the entire agreement and understanding of the CITY and CONTRACTOR concerning the subject of this Agreement and supersedes and replaces all prior negotiations, understandings, or proposed agreements, written or oral, except as otherwise provided herein. In the event of any conflict between the provisions of this Agreement and any of its attachments or related documents, if any, the provisions of this Agreement shall prevail.
13. Attorney’s Fees and Costs. In any action to enforce the terms and conditions of this Agreement, the prevailing Party shall be entitled to reasonable attorney’s fees and costs.
14. Independent Contractor. CONTRACTOR is an independent contractor, and no agency or employment relationship is created by the execution of this Agreement.
15. Amendment. This Agreement shall not be amended except in a writing signed by the CITY and CONTRACTOR, and pursuant to action of the Escondido City Council.
16. Anti-Waiver Clause . None of the provisions of this Agreement shall be waived by the CITY because of previous failure to insist upon strict performance, nor shall any provision be waived because any other provision has been waived by the CITY, in whole or in part.
17. Severability. This Agreement shall be performed and shall be enforceable to the full extent allowed by applicable law, and the illegality, invalidity, waiver, or unenforceability of any provision of this Agreement shall not affect the legality, validity, applicability, or enforceability of the remaining provisions of this Agreement.
18. Governing Law. This Agreement and all rights and obligations arising out of it shall be construed in accordance with the laws of the State of California. Venue for any action arising from this Agreement shall be conducted only in the state or federal courts of San Diego County, California.
19. Counterparts. This Agreement may be executed on separate counterparts, each of which shall be an original and all of which taken together shall constitute one and the same instrument. Delivery of an executed signature page of this Agreement by electronic means, including an attachment to an email, shall be effective as delivery of an executed original. The Agreement on file with the City is the copy of the Agreement that shall take precedence if any differences exist between or among copies or counterparts of the Agreement.
20. Provisions Cumulative. The foregoing provisions are cumulative to, in addition to, and not in limitation of any other rights or remedies available to the CITY.
21. Business License. CONTRACTOR shall obtain a City of Escondido Business License prior to execution of this Agreement and shall maintain such Business License throughout the term of this Agreement.
22. Compliance with Laws, Permits, and Licenses . CONTRACTOR shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, rules, and other legal requirements in effect during the term of this Agreement. This shall include, but shall not be limited to, all California Labor Code laws regarding payment of prevailing wages Resolution 2024-57
Exhibit "A"
23 Item5.
and all OSHA regulations. CONTRACTOR shall obtain any and all permits, licenses, and other authorizations necessary to perform the work under this Agreement. Neither the CITY, nor any elected or appointed boards, officers, officials, employees, or agents of the CITY, shall be liable, at law or in equity, as a result of any failure of CONTRACTOR to comply with this section.
23. Prevailing Wages and Department of Industrial Relations Compliance. Pursuant to California Labor Code section 1770 et seq., CONTRACTOR agrees that a prevailing rate and scale of wages, in accordance with applicable laws, shall be paid in performing this Agreement.
CONTRACTOR shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, rules, and other legal requirements pertaining to the payment of prevailing wages, including but not limited to the keeping of certified payroll records, overtime pay, employment of apprentices, and workers' compensation coverage, as further set forth in the General Conditions . CONTRACTOR shall file the required workers' compensation certificate before commencing work under this Agreement. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
CONTRACTOR shall post all job site notices required by regulation. CONTRACTOR, as well as any subcontractors, shall be registered pursuant to California Labor Code section 1725.5 to be qualified to bid on, be listed in a bid proposal (subject to the requirements of Public Contract Code section 4104), or engage in the performance of any public works contract subject to the requirements of Division 2, Part 7, Chapter 1 of the California Labor Code. Neither the CITY, nor any elected or appointed boards, officers, officials, employees, or agents of the CITY, shall be liable, at law or in equity, as a result of any failure of CONTRACTOR to comply with this section.
24. Immigration Reform and Control Act of 1986 . CONTRACTOR shall keep itself informed of and shall comply with t he Immigration Reform and Control Act of 1986 (“IRCA”). CONTRACTOR represents and warrants that all of its employees and the employees of any subcontractor retained by CONTRACTOR who perform any portion of the Work under this Agreement are and will be authorized to perform the Work in full compliance with the IRCA. CONTRACTOR affirms that as a licensed contractor and employer in the State of California, all new employees must produce proof of eligibility to work in the United States within the first three days of employment and that only employees legally eligible to work in the United States will perform the Work . CONTRACTOR agrees to comply with the IRCA before commencing any portion of the Work, and continuously throughout the performance of the Work and the term of this Agreement.
25. Effective Date. Unless a different date is provided in this Agreement, the effective date of this Agreement shall be the latest date of execution set forth by the names of the signatories below. (SIGNATURE PAGE FOLLOWS)
Resolution 2024-57
Exhibit "A"
24 Item5.
Resolution 2024-57
Exhibit "A"
25 Item5.
Attachment “A”
Project Location
Resolution 2024-57
Exhibit "A"
26 Item5.
Attachment “B”
Scope of Work, Drawings, and Figures
Resolution 2024-57
Exhibit "A"
27 Item5.
Land Outfall Emergency Repair Project
SCOPE OF WORK
1. LOCATE POINT OF FAILURE IN PIPELINE
2. INSTALL DEWATERING TANKS AND PUMP SYSTEM
3. CONSTRUCT 300 LF +/- 20" BYPASS PIPING TO DOWNSTREAM 20" POC
4. EXCAVATE 12' LONG X10' WIDE (CLEAR) PIT AROUND FAILURE POINT
5. INSTALL LINESTOP WITH 20" OUTLET FOR BYPASS PIPE
6. START BYPASS
7. REMOVE AND REPLACE FAILED SECTION OF PIPE
8. REMOVE LINESTOP AND BYPASS PIPING
9. RETURN OUTFALL TO NORMAL OPERATION
Contractor Exclusions:
Treatment of groundwater, SDG&E bracing of pole, plants and irrigation, asphalt paving and striping, permits, message and arrow boards, beam and plate shoring system, purchase of new telephone poles
Contractor Assumptions:
Pipeline repair is based on location as shown on documents, and does not include removal and replacement of existing pipe; repair assumed to be to a small hole at one location; ten-hour work day Monday through Friday.
Dewatering disposal is based on a water intrusion rate of 15 GPM; two 12,000-gallon tanks are included for onsite storage
Restoration to include DG path, removal/replacement of existing horizontal telephone poles, hydroseed with erosion control mix, one application
300 lineal feet of 20-inch diameter HDPE is included
Resolution 2024-57
Exhibit "A"
28 Item5.
Resolution 2024-57
Exhibit "A"
29 Item5.
Resolution 2024-57
Exhibit "A"
30 Item5.
Resolution 2024-57
Exhibit "A"
31 Item5.
Resolution 2024-57
Exhibit "A"
32 Item5.
4 3
2 1
0 0
USE OF DOCUMENTS
NO. REVISION DATE
25mm
BY
SCALES
1"
CHECKED
DESIGNED
DRAWN
0 Kennedy/Jenks Consultants
DATE
SHEET OF
JOB NO.
D E F G HA B C
ACCORDINGLY.
ADJUST SCALES
DIMENSION SHOWN,
IF THIS BAR IS NOT
OF KENNEDY/JENKS CONSULTANTS.
PROJECT WITHOUT THE WRITTEN AUTHORIZATION
PROJECT AND SHALL NOT BE USED FOR ANY OTHER
DESIGNS, IS AN INSTRUMENT OF SERVICE FOR THIS
THIS DOCUMENT, INCLUDING THE INCORPORATED
DRAWING NO.
1544100.01
JANUARY 2017
SAN ELIJO JOINT POWERS AUTHORITY
SAN ELIJO LAND OUTFALL RELACEMENT PROJECT
9665 Granite Ridge Drive, Suite 210 San Diego, CA 92123 23 REG
ISTERED PROFESSIONAL ENG
INEER
STATE OF CALIFORN
IA
CIVIL
No. C 69577
COREY B. YOUNG
EXP. 06-30-18
EG
C = 5.1±L
L
STRUCTURE
EXISTING REGULATOR
A
3/8"=1'-0"
0 2 4
SECTION
-
HEADWALL
(E) CONCRETE
(E) ESCONDIDO OUTFALL
EX HEADWALL
CONCRETE PATCH
AND PATCH EX HEADWALL
REMOVE EXISTING PIPE SUPPORTS
PRESSURE RELIEF LINE
10" REGULATOR STRUCTURE
CUT AND REMOVE EXISTING
INV 14.0±
(E) 12" W
3'
INTERFERING PORTIONS
REMOVE & REPLACE
(E) 3" E
C = 10.8±
EL = 20±
6 C-14
(E) 2" PVC RW
(N) AVRV RISER
CPLG ADAPTER
(N) RESTRAINED FLANGE
FLEX CPLG
(N) RESTRAINED
BEND
(N) 20" Ø 45°
(N) 20" Ø WYE
BEND
(N) 20" Ø 45°
BEND
(N) 20" Ø 45°
PIPELINE
PRESSURE RELIEF
(N) 10" REG STR
(BEHIND)
PRESSURE RELIEF
(N) 10" PVC REG STR
EL 2.1±
BEND
(N) 20" Ø 22°
7 C-14
A
-
A
2 C-13
45° BEND
E 6 248 032.89
N 1 950 057.81
P.I.
45° BEND
E 6 248 037.82
N 1 950 052.38
P.I.
HDPE OR FPVC
DI
STRUCTURE
EXISTING REGULATOR
MATCH (E) FLOWLINES
BETWEEN CONCRETE JOINTS
REPLACE CURB AND GUTTER
(SEE SHEET C-14)
4" AVRV PER WA-04
22.7'
1 C-7A
3/8"=1'-0"
0 2 4
(E) FM
STRUCTURE
EXISTING REGULATOR
BOX CULVERT
EDGE OF CONCRETE
HEADWALL
EDGE OF CONCRETE
(E) 12" W
5'1
C-11
PORTIONS
REMOVE INTERFERING
TO BE ABANDONED,
(E) 30" ACP OUTFALL
TO BE DEMOLISHED
(E) 10" DI PIPE
CONCRETE PATCH HOLES.
TO BE REMOVED AND
(E) PIPE SUPPORT BRACKETS
6 C-14
SEE C-7
TO BE RELOCATED
(E) 10" CARDIFF FM
C-14
2 REQUIRED
RELOCATE AS
(E) 3" E
(E) 2" PVC RW
SEE NOTE 4
TO OUTFALL
ESCONDIDO
NEW 30"
(N) AVRV RISER
FLEX CPLG
(N) RESTRAINED
FLANGE RESTRAINED
(N) INSULATING
JOIN (E), INSTALL
TYP OF 2
RESTRAINED
(N) FLEX CPLG
(N) 20" DI
REDUCER
ECCENTRIC
(N) 20" X 30"
SEE NOTE 5
(E) 10" FM (ABND)
SEE NOTE 1
(E) 4" FM (ABND)
CONNECTION PIPELINE
ESCONDIDO OUTFALL
STR TO (N) 30"
SLOPE FROM REG
MAINTAIN NEGATIVE
(N) 4" AVRV LINE
CONNECTION DETAIL PLAN
20" WYE
E 6 248 033.29
N 1 950 066.36
STA 101+81.17
45° BEND
E 6 248 038.53
N 1 950 060.60
STA 101+88.95
E 6 248 054.92
N 1 950 059.81
STA 102+5.73
COORDINATE TABLE
C-7 FOR FULL
PIPELINE. SEE SHEET
PRESSURE RELIEF
(N) 10" REG STR
ABANDONED FORCE MAINS AS REQUIRED.
REMOVE INTERFERING PORTIONS OF EXISTING 10" AND 4" 5.
FOR CONTINUATION, SEE SHEET C-7.4.
NOTES ON G-3.
PLAIN ENDS. SEE GENERAL AND ASBESTOS ABATEMENT
(EXISTING 30" OUTFALL ONLY) AND CONCRETE PLUG
RELOCATED PIPELINES, FILL WITH CEMENT-SLURRY
REMOVE INTERFERING PORTIONS OF ABANDONED AND3.
RESTRAIN ALL JOINTS AND FITTINGS.2.
FABRICATION OF PIPING.
CONTRACTOR TO VERIFY CONNECTION POINTS PRIOR TO1.
:NOTES
5'
BEND
(N) 20" Ø 22°
5 C-14
CY
BG
AS
C-9
15 3/11/2016 8:47:41 AM P: \2015\1544100.01_SEJPA FINAL Design of Land Outfal l Replac em ent and Perm i t t ing\10-EngDesign\10.02-Cntrct-RefDwgs\1544100-C-9.dgn
CONNECTION DETAILS
REGULATOR STRUCTURE
CIVIL
E 6 248 037.82
N 1 950 066.90
E 6 248 071.12
N 1 950 065.45
E 6 248 071.16
N 1 950 059.04
1 LAND OUTFALL SHUTDOWN REQUIREMENTS 2-17-17 CY
WITHING 48 HOURS OF THE PLANNED SHUTDOWN.
RAIN HAS OCCURED WITHIN 48 HOURS OR IS FORECAST
DISCRETION. SHUTDOWNS WILL NOT BE ALLOWED IF
SHUTDOWNS SHALL BE APPROVED AT OWNER'S 4.
HOURS IN DURATION.
THROUGH THURSDAY, AND SHALL NOT BE MORE THAN 4
BETWEEN THE HOURS OF 3:00 AM AND 7:30 AM MONDAY
PLANNED SHUTDOWNS SHALL ONLY BE PERFORMED 3.
ANY PLANNED SHUTDOWN.
ESCONDIDO A MINIMUM OF 72 HOURS IN ADVANCE OF
CONTRACTOR SHALL NOTIFY THE SEJPA AND CITY OF 2.
ESCONDIDO PRIOR TO ANY PLANNED SHUTDOWN.
REVIEW AND APPROVAL BY THE SEJPA AND CITY OF
CONTRACTOR SHALL PREPARE A SHUTDOWN PLAN FOR 1.
LAND OUTFALL SHUTDOWN REQUIREMENTS:
2 RECORD DRAWINGS 8/20/18 CY
from their use.
these Record Drawings. Users of these Record Drawings assume risk of loss resulting completeness of information provided to them and does not warrant the accuracy of contractor and others. Kennedy/Jenks Consultants has not verified the accuracy or These Record Drawings have been prepared based on information provided by the
RECORD DRAWING
CONNECTION PIPELINE
ESCONDIDO OUTFALL
STR TO (N) 30"
SLOPE FROM REG
MAINTAIN NEGATIVE
(N) 4" AVRV LINE
Resolution 2024-57
Exhibit "A"
33 Item5.
4 3
2 1
0 0
USE OF DOCUMENTS
NO. REVISION DATE
25mm
BY
SCALES
1"
CHECKED
DESIGNED
DRAWN
0 Kennedy/Jenks Consultants
DATE
SHEET OF
JOB NO.
D E F G HA B C
ACCORDINGLY.
ADJUST SCALES
DIMENSION SHOWN,
IF THIS BAR IS NOT
OF KENNEDY/JENKS CONSULTANTS.
PROJECT WITHOUT THE WRITTEN AUTHORIZATION
PROJECT AND SHALL NOT BE USED FOR ANY OTHER
DESIGNS, IS AN INSTRUMENT OF SERVICE FOR THIS
THIS DOCUMENT, INCLUDING THE INCORPORATED
DRAWING NO.
1544100.01
JANUARY 2017
SAN ELIJO JOINT POWERS AUTHORITY
SAN ELIJO LAND OUTFALL RELACEMENT PROJECT
9665 Granite Ridge Drive, Suite 210 San Diego, CA 92123 23 REG
ISTERED PROFESSIONAL ENG
INEER
STATE OF CALIFORN
IA
CIVIL
No. C 69577
COREY B. YOUNG
EXP. 06-30-18
WHERE INDICATED
C.M.P. CASING
S.S. CONTROL ROD
SLEEVE
S.S. COMPRESSION
RING
S.S. RETAINER
CONNECTOR BODY
ELASTOMERIC
GASKET
INSULATINGPIPE
PIPE FLANGE
CONTROL ROD PLATE
& WASHERS (TYP.)
S.S. BOLT, NUT
IS USED
WHERE C.M.P. CASING
INSULATING TAPE
WASHER (TYP.)
INSULATING
PHENOLIC
SLEEVE (TYP.)
INSULATING
PHENOLIC
18"
9"
4'-0"3'-0"6"
ENCASEMENT
CONCRETE
FILL ALL AROUND
90% COMPACTED
AWAY FROM PIPE
1" GROUT SLOPE
WITH CONCRETE
GALVANIZED FILL
STEEL PIPE HOT DIP
8" SCHEDULE 40
TO ROUNDED SURFACE
CONCRETE FINISH
CY
BG MISC. DETAILS - 3
CIVIL
AS
C-13
19 3DETAIL2DETAIL
RESTRAINED INSULATED FLANGE
TYPICAL BOLLARD
1 C-2 C-6
VALVE
TEMP
1 3 LINESTOP6
8' M IN.
COLLAR
CONCRETE5
E 6 246 140.53
N 1 948 817.93
STA 0+00
VALVE
TEMP
OUTFALL
(E) 30" ACP
1 1
4 5
LINESTOP 3
OUTFALL
NEW 30"
FLOW
FLOW
8 6
5' MIN.
OUTFALL
(E) 30" RCP
3 C-14
C-9
C-6
DETAIL PLAN
3/11/2016 8:50:01 AM P: \2015\1544100.01_SEJPA FINAL Design of Land Outfal l Replac em ent and Perm i t t ing\10-EngDesign\10.02-Cntrct-RefDwgs\1544100-C-13.dgn 5' MIN.
62 62
7 FLOW
3/8"=1'-0"
0 2 4
SCALE: NTS
SCALE: NTS
1.5'
1 C-12
(N) THRUST BLOCK
(DIP CL150)
TEMP 20" BYPASS
E 6 246 150.76
N 1 948 819.81
E 6 246 126.61
N 1 948 815.37
90° DI BEND (FL X FL)90° DI BEND (FL X FL)
TAPPING TEE TO BE FUSION EPOXY COATED.5.
RESTRAIN ALL JOINTS OR INSTALL THRUST BLOCKS AS NEEDED.4.
C105.
WRAP THE ENTIRE ASSEMBLY WITH POLYETHYLENE WRAP PER AWWA 3.
PROVIDE 2”RISER STEM WITH 2” OPERATING NUT.D.
THE SLEEVE MANUFACTURER SO THAT THE BOLT CIRCLES MATCH.
THE CONTRACTOR SHALL COORDINATE THE FLANGE DRILLING WITH C.
BOLTS AND NUTS AND ANTI-SEIZE COMPOUND.
SUITABLE FOR NOT LESS THAN 150 PSI WITH 304 STAINLESS STEEL REDUCER WITH 24-INCH FLANGE X MECHANICAL JOINT ADAPTOR
BONDING SCREWS. PROVIDE 24-INCH FLANGE AND 24 X 30-INCH HDPE EQUAL. PROVIDE VALVE IN FLANGE BY FLANGE CONFIGURATION WITH PROVIDE A MUELLER RESILIENT WEDGE NON-RISING STEM (NRS), OR A.
PROJECT. AS SPECIFIED BELOW:
VALVE RATED FOR 150 PSI WITH FUSION EPOXY COATING FOR THIS PROVIDE AWWA C509 RESILIENT WEDGE NON RISING STEM TAPPING 2.
PIPE.
WITH THE OUTLET SET AT THE HORIZONTAL CENTERLINE OF THE TAPPED TO ORDERING SLEEVE AND VALVE.SLEEVES SHALL BE FULL WRAP STYLE SHOWN ON DRAWINGS. MEASURE EXISTING PIPE CIRCUMFERENCE PRIOR 20”OUTLET WITH AWWA CLASS D FLANGE, OR APPROVED EQUAL, WHERE PROVIDE SMITH BLAIR FLANGE JOINT TAPPING SLEEVE 623, 30” BY 1. :HOT TAPPING NOTES
SEE NOTE 5
ASECTION
SCALE: NTS -
ENCASEMENT
CONCRETE
12" (TYP)
TAPPING SLEEVE
8'
A
ENCASEMENT
CONCRETE
-
(E) 30" ACP
#4 @ 12" OC EW
A
A
SEE GENERAL AND ASBESTOS ABATEMENT NOTES ON G-3.
INSTALL CONCRETE PLUG PER STANDARD SPECIFICATIONS SECTION 306-3.3.
FILL EXISTING 30" ACP WITH CEMENT-SLURRY AND 8
REMOVE TEMP. BYPASS.7
VALVES.
REMOVE LINESTOP, CLOSE TEMP VALVES AND INSTALL BLIND FLANGE ON6 CONNECT NEW OUTFALL WITH CONCRETE COLLAR.
CUT AND REMOVE INTERFERING PORTIONS OF EXISTING OUTFALL AND 5 INSTALL 20" BYPASS & OPEN TEMP. VALVES.4
INSTALL LINESTOP INSIDE TEE.3
INSTALL TEMP. VALVES (CLOSED) ON TAPPING TEES.2
INSTALL 3 TAPPING SLEEVES/TEES ON EXISTING OUTFALL.1
:WORK ORDER
from their use.
these Record Drawings. Users of these Record Drawings assume risk of loss resulting completeness of information provided to them and does not warrant the accuracy of contractor and others. Kennedy/Jenks Consultants has not verified the accuracy or These Record Drawings have been prepared based on information provided by the
RECORD DRAWING
1 RECORD DRAWINGS 8/20/18 CY
Resolution 2024-57
Exhibit "A"
34 Item5.
Resolution 2024-57
Exhibit "A"
35 Item5.
Resolution 2024-57
Exhibit "A"
36 Item5.
Attachment “C”
City Overhead & Profit Rates
Contractor Labor Rates and Equipment Rates
Resolution 2024-57
Exhibit "A"
37 Item5.
Overhead & Profit Rates
Below is the Overhead & Profit Schedule table applicable to the Land Outfall Emergency Repair Project O & P Schedule
Component Overhead Profit Total
Labor 10% 10% 20%
Material 10% 5% 15%
Equipment 10% 5% 15%
Subcontractor Extra Work 7% 3% 10%
Due to the emergency nature of the necessary work required for the repair of the land outfall pipeline, and the expedited time required to mitigate the repair, the percentages in the Overhead & Profit Schedule table, above, supersedes the table in section 11.3.C of the City of Escondido General Conditions.
In addition, subcontractor rates referenced in sections 11.3.E and 11.3.F will also follow the rates for Subcontractor Extra Work in the table above.
Resolution 2024-57
Exhibit "A"
38 Item5.
CCL Contracting, Inc. Labor Rates
Based on Prevailing Wage Determinations through June 30, 2024 Classification Hourly OT 1.5 per Hour OT 2.0 per Hour
Operating Engineer $106.46 $134.85 $163.25
Grade Checker $106.46 $134.85 $163.25
Foreman $108.25 $140.75 $173.25
Laborer $80.80 $102.32 $123.84
Resolution 2024-57
Exhibit "A"
39 Item5.
Resolution 2024-57
Exhibit "A"
40 Item5.
SECTION A-00700 - GENERAL CONDITIONS
SECTION INDEX
Page Number
ARTICLE 1 – DEFINITIONS ....................................................................................................... A- 00700-5
ARTICLE 2 – PRELIMINARY MATTERS
2.1 Delivery of Bonds and Insurance Certificates............................................................................... 10
2.2 Copies of Documents ...................................................................................................................... 10
2.3 Escrow of Bid Documents .............................................................................................................. 10
2.4 Comme ncement of Contract Times; Notice to Proceed ............................................................... 13
2.5 Starting the Work ............................................................................................................................ 13
2.6 Continuing the Work....................................................................................................................... 13
2.7 Preconstruction Meeting ................................................................................................................. 13
2.8 City Observed Holidays .................................................................................................................. 13
ARTICLE 3 – INTENT AND USE OF CONTRACT DOCUMENTS
3.1 Review of Contract Documents, Drawings, and Specifications ................................................... 14
3.2 Detail Drawings and Instructions ................................................................................................... 15
3.3 Referenced Standard ....................................................................................................................... 16
3.4 Amending Contract Documents ..................................................................................................... 16
3.5 No Assignment............................................................................................................................... 16
3.6 Reuse of Documents ....................................................................................................................... 16
ARTICLE 4 – SITE OF THE WORK
4.1 Availability of Lands ..................................................................................................................... 16
4.2 Soils Investigation Report and Claims for Concealed or Unknown Conditions .......................... 17
4.3 Physical Conditions – Underground Utilities................................................................................. 17
4.4 Hazardous Materials ....................................................................................................................... 19
4.5 Reference Points............................................................................................................................. 20
ARTICLE 5 – BONDS AND INSURANCE
5.1 Bonds ............................................................................................................................................... 20
5.2 Liability, Property, Fire, Builder's Risk, and Other Insurance Requirements .............................. 21
5.3 Proof of Carriage Insurance ............................................................................................................ 22
ARTICLE 6 – CONTRACTOR'S RESPONSIBILITIES
6.1 Communications ............................................................................................................................. 24
6.2 Independent CONTRACTOR ........................................................................................................ 24
6.3 CONTRACTOR License................................................................................................................ 25
6.4 CONTRACTOR Registration........................................................................................................ 25
6.5 Change In Name and Nature of CONTRACTOR's Legal Entity ................................................. 25
6.6 CONTRACTOR Superintendent.................................................................................................... 25
6.7 CONTRACTOR Supervision ......................................................................................................... 25
6.8 Field Measurements, Layout, Record Drawings, and Field Engineering..................................... 26
6.9 Details of the Work ......................................................................................................................... 26
6.10 Means and Methods ........................................................................................................................ 26
6.11 Subcontractors ................................................................................................................................. 26
6.12 Duty to Provide Fit Workers........................................................................................................... 27
6.13 Overtime ......................................................................................................................................... 27
6.14 Materials and Work......................................................................................................................... 28
6.15 Access to CONTRACTOR's Records ............................................................................................ 29
6.16 CONTRACTOR's Substitution of "Or Equal" Items .................................................................... 29 Resolution 2024-57
Exhibit "A"
41 Item5.
6.17 Permits ............................................................................................................................................. 30
6.18 Patent Fees and Royalties ............................................................................................................... 31
6.19 Laws and Regulations ..................................................................................................................... 31
6.20 Taxes................................................................................................................................................ 31
6.21 Use of Premises ............................................................................................................................... 31
6.22 Safety and Protection ...................................................................................................................... 32
6.23 Emergencies .................................................................................................................................... 33
6.24 Submittals ........................................................................................................................................ 33
6.25 CONTRACTOR's General Warranty and Guarantee .................................................................... 37
6.26 Indemnification ............................................................................................................................... 39
6.27 CONTRACTOR's Daily Reports ................................................................................................... 40
6.28 CONTRACTOR Payments............................................................................................................. 40
6.29 Dial Before You Dig ....................................................................................................................... 40
6.30 Documents on Work ....................................................................................................................... 41
6.31 Temporary Utilities ......................................................................................................................... 41
6.32 Sanitary Facilities ............................................................................................................................ 41
6.33 Cleaning Up..................................................................................................................................... 41
6.34 Wage Rates...................................................................................................................................... 42
6.35 Hours of Work................................................................................................................................. 43
6.36 Apprentices...................................................................................................................................... 44
6.37 First Aid........................................................................................................................................... 45
6.38 Protection of Persons and Property................................................................................................. 45
6.39 Accessibility Requirements ............................................................................................................ 46
ARTICLE 7 – OTHER WORK
7.1 Other Contracts ............................................................................................................................... 46
7.2 Integration of Work......................................................................................................................... 47
ARTICLE 8 – THE CITY'S RESPONSIBILITIES
8.1 Communications ............................................................................................................................. 47
8.2 Observations on the Site ................................................................................................................. 47
8.3 Project Representation .................................................................................................................... 47
8.4 Clarifications, Requests for Information ........................................................................................ 47
8.5 Authorized Variations in Work ...................................................................................................... 47
8.6 Rejecting Work ............................................................................................................................... 47
8.7 CONTRACTOR Submittals, Change Orders, and Payments........................................................ 47
8.8 Decisions on Disputes ..................................................................................................................... 48
8.9 Limitation of City's Responsibilities .............................................................................................. 48
8.10 Lands, Easem ents, and Surveys...................................................................................................... 48
8.11 Reports and Drawings ..................................................................................................................... 48
8.12 Suspension of Work ........................................................................................................................ 48
8.13 Termination of Agreement.............................................................................................................. 48
8.14 Undisclosed Hazardous Environmental Conditions ...................................................................... 48
ARTICLE 9 – ENGINEER'S STATUS DURING CONSTRUCTION
9.1 The Engineer of Work .................................................................................................................... 49
ARTICLE 10 – CHANGES IN THE WORK
10.1 General ............................................................................................................................................ 49
10.2 Allowable Quantity Variations ....................................................................................................... 50
ARTICLE 11 – CHANGE OF CONTRACT PRICE
11.1 General ............................................................................................................................................ 50 Resolution 2024-57
Exhibit "A"
42 Item5.
11.2 Cost of Work – Force Account (Based on Time and Materials) ................................................... 52
11.3 Overhead and Profit (O&P) Percentage Schedule ......................................................................... 54
11.4 CONTRACTOR's Daily Extra Work Report................................................................................. 55
11.5 CONTRACTOR Shall Provide Notice .......................................................................................... 55
11.6 Costs Related to Weather/Force Majeure....................................................................................... 56
ARTICLE 12 – CHANGE OF CONTRACT TIMES
12.1 General ............................................................................................................................................ 56
12.2 Extensions of Contract Times for Delay Due to Weather ............................................................. 57
12.3 Ownership of Project Schedule Float/Early Completion ............................................................... 57
12.4 Extensions of Time Liquidated Damages ...................................................................................... 57
ARTICLE 13 – IN SPECTIONS AND TESTS; CORRECTION, REMOVAL, OR AC CEPTANCE
OF DEFECTIVE WORK
13.1 Authority of Inspector ..................................................................................................................... 58
13.2 Inspection ........................................................................................................................................ 58
13.3 Notice of Defective Work ............................................................................................................... 58
13.4 Access to Work ............................................................................................................................... 58
13.5 Inspections and Tests ...................................................................................................................... 58
13.6 The City May Stop the Work.......................................................................................................... 60
13.7 Correction or Removal of Defective Work .................................................................................... 60
13.8 Acceptance of Defective Work....................................................................................................... 60
13.9 The City May Correct Defective Work .......................................................................................... 60
13.10 Correction Period ............................................................................................................................ 61
ARTICLE 14 – PAYMENTS TO CONTRACTOR, RETENTION AND COMPLETION
14.1 Application for Progress Payment .................................................................................................. 61
14.2 Unit Price Bid Schedule.................................................................................................................. 64
14.3 Schedule of Values (Lump Sum Price Breakdown) ...................................................................... 64
14.4 Allowances ...................................................................................................................................... 64
14.5 Waiver, Cond itional Release, Release of Claims (Forms) ............................................................ 65
14.6 Retention ......................................................................................................................................... 71
14.7 Substitution of Securities, Escrow Account ................................................................................... 71
14.8 CONTRACTOR's Warranty of Title, Assignment of Antitrust Actions....................................... 72
14.9 Review of Application for Progress Payment ................................................................................ 72
14.10 Partial Occupation / Utilization ...................................................................................................... 74
14.11 Project Completion.......................................................................................................................... 74
14.12 Final Application for Payment........................................................................................................ 75
14.13 Final Payment and Acceptance....................................................................................................... 75
14.14 Release of Retention and Other Deductions................................................................................... 76
ARTICLE 15 – SUSPENSION OF WORK AND TERMINATION
15.1 City's Right to Terminate Agreement............................................................................................. 76
15.2 Termination of the Agreement by the City for Convenience ........................................................ 77
ARTICLE 16 – CONSTRUCTION CLAIMS, W AIVER AND RE LEASE F ORMS, DISPUT ES,
FALSE CLAIMS ACT
16.1 CONTRACTOR Claims ................................................................................................................. 78
16.2 Disputes – The City's and Engineer's Decisions ............................................................................ 79
16.3 False Claims Act Certification........................................................................................................ 80 Resolution 2024-57
Exhibit "A"
43 Item5.
ARTICLE 17 – MISCELLANEOUS
17.1 Giving Notice .................................................................................................................................. 80
17.2 Title to Materials Found on the Work ............................................................................................ 81
17.3 Right to Audit.................................................................................................................................. 81
17.4 Survival of Obligations ................................................................................................................... 81
17.5 Controlling Law .............................................................................................................................. 81
17.6 Severability...................................................................................................................................... 81
17.7 Waiver ............................................................................................................................................. 81
17.8 Prohibited Interests.......................................................................................................................... 82
17.9 California Public Contract Code § 9204 ....................................................................................... 82
17.10 California Public Contract Code § 20104 ..................................................................................... 85
17.11 California Public Contract Code § 20104.2 .................................................................................. 85
17.12 California Public Contract Code § 20104.4 .................................................................................. 86
17.13 California Public Contract Code § 20104.6 .................................................................................. 87 Resolution 2024-57
Exhibit "A"
44 Item5.
ARTICLE 1 – DEFINITIONS
Wherever used in these General Conditions or in the other Contract Documents, the following terms have the meanings indicated in this Article 1, with mea nings applicable to both the singular and plural forms thereof. Descriptions of these terms are binding, and form an integral part of these General Conditions.
Addenda – Written or graphic representations issued prior to the opening of Bids which make additions, deletions, or revisions to the Contract Documents.
Agreement – The written Public Improvement Agreement Contract between the City and the CONTRACTOR covering the Work to be performed; other documents are att ached to the Agreement and made a part thereof as provided therein.
Application for Paym ent – The form accepted by the City which is to be used by the CONTRACTOR to request progress paym ents or fi nal payment and wh ich is to be accompanied by such supporting documentation as is required by the Contract Documents.
Approval – The written authorization by the Engineer or City for specific applications. Approvals required by the Escondido City Council shall mean the approval of a specific resolution by that Council.
Asbestos – Any material that contains more than one p ercent (1%) asbestos and is friable or is releasing asbestos fibers into the air above current action levels established by the United States Occupational Safety and Health Administration.
As directed, accepted, rejected, approved, or others of similar meaning which authorize any exercise of judgment shall be distinctly understood to mean that such power to direct, accept, reject, and approve shall be vested only in the City and/or the Engineer.
As shown, as i ndicated, and as detailed refer to drawings accompanying the specification.
Bid – The offer or proposal of the Bidder, submitted on the prescribed form, setting forth the price or prices for the Work.
Bonds – Bid, performance, and Payment Bonds as well as other instruments of security.
Called For – As called for, shown, noted, and/or indicated in the specifications and/or drawings.
City – The City of Escondido with whom the CONTRACTOR has entered into the Agreement and for whom the Work is to be provided.
Clarification – A document issued by the Engineer to the CONTRACTOR that interprets the requirement(s) and/or design intent of the Contract Documents, wh ich may not represent an addition, deletion, or revision in the Work or an adjustment in the Contract Price or the Contract Times.
Competent Pe rson – "One who is capable of identifying ex isting and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and has authorization to take pr ompt corrective measures to el iminate them." Excerpt from the California Occupational Safety and Health Standards Board.
Confined Space – "Confined space means a space that:
(1) Is large enough and so configured that an employee can bodily enter and perform assigned work;
(2) Has limited or restricted means for entry or exit (for example, tanks, vessels, silos, storage bins, hoppers, vaults, and pits are spaces that may have limited means of entry); and (3) I s no t designed for continuous employee occupancy." Excerpt from Title 8, Gener al Industry Safety Orders Section 5157.
Construction Administration Doc uments: Terms, uses and protocols- Notwithstanding a ny oth er provisions in the General Conditions, the following terms and definitions shall be used. (1) CCD – The term "CCD" shall me an Construc tion Change Directive. The CCD is a written instrument prepared by the City or its designee and subm itted to the CONTRACTOR. The CCD is a written order directing a change in the Work and stating the required pricing method, if any, in the contract sum, and the Contract Time adjusted to reflect a previously a pproved Fragnet, if any. The CCD, without invalidating the Contract, may order changes in the Work within the general scope of the Contract, consisting of additions, del etions, or other revisions within. The CCD shall become Resolution 2024-57
Exhibit "A"
45 Item5.
effective when the City has signed the CCD (CONTRACTOR signature is not required).
If the CCD results in additional time, the CONTRACTOR shall provide a Fragnet Submittal within fourteen (14) days. If the Fragnet Submittal is approved, the Contract Time adjustment shall be incorporated into originating CCD, or incorporated into a separate CCD and/or a Change Order (CO). The approved Fragnet, if any, shall become incorporated into the next monthly schedule update to reflect the time impact(s).
(2) CO – The term "CO" shall mean Change Order. The Change Order shall state the change in Work and the contract sum and/or time adjustments, if any. RFP's, FO's and/or CCDs may be incorporated into a Change Order after any adjustments in the contract su m and/or time have been reviewed and accepted by the City. The Change Order and items contained therein cannot be incorporated into the pr ogress payments until the Change Order has been fully executed and accepted by the Contractor and the City.
(3) COR – The term "COR" shall mean Change Order Request. The COR is a written instrument prepared by the CONTRACTOR and submitted to the City. The COR is the CONTRACTOR's method for requesting the full and complete terms for changes in the contract sum and/or time, if any. All of the terms of the COR need to be presented without reservations so that the City and/or Engineer can consider the full impact of the COR. The request shall provide an explanation of the basis for entitlement referenced by or based on the Contract Documents. The City shall endeavor to respond to the COR on or within twenty-one (21) days of receipt.
(4) FO – The t erm "FO" shall m ean Fi eld Order. A Field Order may be approved by the Inspector, at the City's discretion. A written order signed by the City, which may or m ay not involve a change in the Work, without invalidating the Contract, within the general scope of the Contract. If the FO results in additi onal time, the CONTRACTOR shall provide a Fragnet Submittal within fourteen (14) days. If the Fragnet Submittal is approved, the Contract Time adjustment shall be incorporated into the next monthly schedule update to reflect the time impact, if any.
(5) RFI – The term "RFI" shall mean Request for Information. An RFI is a written instrument prepared by the CONTRACTOR and submitted to the City or its designee. An RFI shall be considered a tool for requesting additional information above and beyond that which is available in the Contract Documents and all reference standards, as well as fulfilling the Contract coordination requirements for which the CONTRACTOR is obligated to perform. The RFI shall not be used for requesting design and/or m aterial substitutions.
Prior to issuing an RFI, the CONTRACTOR, Subcontractors, material suppliers and the like shall thoroughly review the Contract Documents and refer to all reference standards for the information sought.
When submitting an RFI, the document shall specify the date is sued and the date the information is needed by. However, the contractual response time shall be fourteen (14) days from the date the City or its designee receives the RFI. The CONTRACTOR shall plan its work and submit questions in sufficient time to accommodate the response ti me.
For those contracts requiring a CPM schedule, the CONTRACTOR shall include in the RFI the CPM Activity Number and the originating Subcontractor.
The CONTRACTOR shall make efforts to coordinate the work in a tim ely fashion so as to alleviate priority RFIs. If the RFI is considered a priority, the CONTRACTOR shall state the word "Priority" on the document, and the CONTRACTOR shall provide weekly Resolution 2024-57
Exhibit "A"
46 Item5.
RFI Priority Schedules. The CONTRACTOR shal l issue and maintain weekly RFI Priority Schedules.
The RFI Priority Schedule shall include a listing of pending requests, including the most current request, which ranks the RFIs in order of priority. The Engineer shall endeavor to respect the CONTRACTOR's requested order of priorities and requested response dates.
The Engineer's response to the RFI shall be considered a Supplemental Instruction (SI) in which the contract sum and/or time is not altered. If the RFI response alters the contract sum and/or tim e, a Construction Change Directive (CCD) or a Request for Proposal (RFP) may be issued for the changed condition(s).
Should the C ONTRACTOR determine the response to the RFI creates changes in the contract sum and/or time, the CONTRACTOR must subm it a Change Order Request (COR) to the City for review and decision along with a Fragnet if required.
(6) RFP – The term "RFP" shall mean Request for Proposal. The RFP is a written instrument prepared by the City and subm itted to the CONTRACTOR. The RFP is a request for changes in the contract sum and/or time, and a pr oposal for potential change in contract conditions, for which the contract sum and/or time m ay or may not be affected. The CONTRACTOR shall provide the full and complete terms of the request in a Change Order Request (COR) within fourteen (14) days: If the RFP results in added time, the CONTRACTOR shall provide a Fragnet Submittal within the same fourteen (14) days.
If the City a ccepts the full terms of the R FP, the RFP shall be incorporated into a Construction Change Directive (CCD) and/or a Change Order (CO), and/or a Fi eld Order (FO) and the approved Fragnet, if any, shall become incorporated into the next monthly schedule update to reflect the time impact(s).
(7) SI – The term "SI" shall mean Supplemental Instruction. The SI is a written instrument prepared by the Engineer and submitted to the CONTRACTOR. The SI can order changes in the Work that do not affect the contract sum and/or time. Supplemental Instructions can also be made in an RFI response by issuing a formal SI document or by written letter from the City's or its designee's office.
Contract P rice – The total monies paya ble by the City to the CONTRACTOR under the terms and conditions of the Contract Documents.
Contract Time – The duration of the Project as defined in the Agreement.
Contractor – The individual, partnership, corporation, joint venture, or other legal entity with whom the City has executed the Agreement.
Day – Days shall be considered calendar days and measured from midnight to the next midnight.
Defective work- Work that is unsatisfactory, faulty, or deficient; or that does not conform to the Contract Documents; or that does not meet the requirements of any inspection, reference standard, test, or approval referred to in the Contract Documents; or Work that has been damaged prior to the final payment.
Deficiency List – A list maintained by the City, representing an ongoing list of items that do not conform to the Contract Documents. The Deficiency List is adde d to the Punch-List w hen the CONTRACTOR asserts that the Work is complete.
Deficiency Notice – A notice from the City to the CONTRACTOR describing work that does not conform to the Contract Documents.
Delay Days – Delay Days shall be considered working days. Assuming a 5-day workweek, delay days shall be converted into calendar days by a factor of 1.4. Hence 10 Delay Days equal 14 Calendar Days.
Delay Days will be evaluated and identified as one of the three categories listed below. Excusable delays will create adjustments in the Contract Time. Compensab le delays will create Resolution 2024-57
Exhibit "A"
47 Item5.
adjustments in both the contract sum and Contract Time. In the event of concurrent delays caused by the City and CONTRACTOR or its subcontractors, material men or supplie rs, no delay damages are recoverable by either the City or the CONTRACTOR, but an extension in time shall be granted for each contemporaneous Delay Day occurring on the cr itical path. Contemporaneous delays shall be evaluated using a schedule fragnet(s), schedule updates, daily reports, notices, and any ot her records of delaying events. In the event of a de lay, the CONTRACTOR shall provide a Notice of Delay in accordance with Article 11.5 "CONTRACTOR SHALL PROVIDE NOTICE" and submit a schedule fragnet depicting the delay with all substantiating documentation within fourteen (14) days of the event.
Excusable & Compensable
Excusable & Non-Compensable
Inexcusable
Delays caused by the City,
the Engineer, or the City's
separate Contractor(s).
1. Unusual weather
2. Strikes or labor shortages
3. Acts of God
4. Fires, war, acts of
government & pestilence
5. Unusual and unanticipated
delays in manufacturing
and/or deliveries of materials
and/or equipment
6. Concurrent Delays
Delays caused by the
CONTRACTOR,
Subcontractor(s),
material-men or suppliers.
(1) Concurrent Delay – Delays caused by both the Contractor and the City and occurring at the same time; existing together, relating to same activity or activities, and affecting the critical path.
(2) Contemporaneous Delay – Delays existing or happening in the same period of time.
Drawings – The drawings, plans, maps, profiles, diagrams, and other graphic representations which indicate the character, location, nature, extent, and scope of the Work and which have been prepared by the Engineer and are inclu ded and/or refer red to in the Contract Docume nts. Shop D rawings are not Drawings as so defined.
Effective Date of the Agreement – The Effective Date is indicated in the Agreement, but if no such date is indicated, the Effective Date is when the Ag reement is signed and delivered by the last of the two parties.
Engineer – The in dividual, partnership, corporation, joint venture, or other legal entity designated by the City, if any is so designated, in the Supplementary General Conditions. Such designation may include more than one individual or en tity, and may be changed by the City with written notification to the CONTRACTOR.
Engineer of Work - The responsible Engineer who wet stamped and signed the Contract Specifications and Drawings. The responsibilities of the Engineer of Work are set forth in California Busi ness and Professions code and other laws as may be applicable. The responsibilities under law of the Engineer of Work are not modified by these General Conditions.
Fragnet –Als o known as a "Sub-network." Refer to the specification section titled CONSTRUCTION SCHEDULING for the definition of a Fragnet and the requirements thereof. A Fragnet will be required for time im pact analysis and ti me extensions. CONTRACTOR's failure to provide a Notice of Delay within 24 hours, and submit a Fragnet for time impact analysis and time extension(s) on or within 14 days of the delaying event, shall forfeit and invalidate all considerations for time and/or payment. (Refer to the definition of "Delay Days" for additional information.) The costs to prepare Fragnets and schedule updates resulting from approved Fragnets Resolution 2024-57
Exhibit "A"
48 Item5.
are part of the Work, regardless of number and difficulty. The City will provide a response to the Fragnet on or within 14 days.
Hazardous Waste – The term Hazardous Waste shall have the meaning provided in Section 1004 of the Solid Waste Disposal Act (42 USC Section 6906), as amended from time to time.
Inspector – The City's appointed representative(s) for inspection of in-progress or completed Work.
Laws and Regulations; Laws or Regulations – Any and all applicable laws, rules, regulations, ordinances, codes, and/or orders of any and all g overnmental bodies, ag encies, authorities and courts having jurisdiction.
Materials – Materials incorporated in the project or used or consumed in the performance of the Work.
Milestone – A principal event specified in the Contract Documents relating to an intermediate completion date of a separately identifiable part of the Work or a period of time within which the separately identifiable part of the Work should be performed prior to Project Completion of all the Work.
Notice of Award – T he written notice by the City to the apparent successful bidder stating that, upon compliance by the apparent successful bidder with the precedent conditions enumerated therein within the time specified, the City will enter into an Agreement.
Notice of Completion – A form signed by the City indicating that the Work is Comp lete ("Project Completion") and stating the date of completion. After acceptance of the Work by the City's governing body, the Escondido City Council, and due authority is given to the Deputy Director of Public Works, the form is signed by the Deputy Director of Public Works and filed with the San Diego County Recorder.
This filing starts the 30-day lien filing period on the Work.
Notice to Procee d – The written notice i ssued by the City to the CONTRACTOR authorizing the CONTRACTOR to proceed with the Work and establishing the date of commencement of the Contract Times.
Partial Utilization – Use by the City of a complete d part of the Work for the purpose for which it i s intended prior to Project Completion.
Project – The to tal construction project of which the Work to be provided under the Contract Documents may be the whole or a part as indicated elsewhere in the Contract Documents.
Project Completion – The acceptance by the Escondido City Council of the Work of improvement (as in the Notice of Completion).
Project Document s and/or Contract Documents – Includes collectively, to wit: Notice Inviting Sealed Bids/Notice to Contractors, Instructions to Bidders, Bid Form, Designation of Subcontractors, Workers' Compensation Certificate , Change Orders, Shop Drawing Transmittals, Information Required of CONTRACTOR, Non -collusion Affadavit, Faithful Performance Bond, Payment Bond, Insurance Certificates, Guarantees, General Conditions, Supplementary General Conditions, Special Conditions, Plans, Drawings, Specifications, the Agreement and all m odifications, addenda, and amendments thereto.
Provide – Term shall include "provide complete in place," that is, "furnish and install." Punch–List – A list generated by the Engineer, in conjunction with the City, of missing work, of damaged existing facilities, and a list of any and all work described by the Contract Documents that has not been completed in conformance with the Contract Documents. A Punch-List may be amended by the City from time to time based on the results of CONTRACTOR re-work and the discovery of additional non- conforming work.
Resident Proj ect Representative – The authorized representative of the City/Engineer who is assigned to the Site or any part thereof.
Safety Orders/Records – Those issued by the Division of Industrial Safety and OSHA standards for construction.
Samples – Physical examples of materials, equipment, or workmanship that are representative of some portion of the Work and which establish the st andards by which such portion of the Work will b e judged.
Shop Drawings – All drawings, diagrams, illustrations, schedules, and other data which are specifically prepared by or for the CONTRACTOR and submitted by the CONTRACTOR to illustrate so me portion of the Work.
Resolution 2024-57
Exhibit "A"
49 Item5.
Site – The physical locale where the Project is to be constructed, including all public rights-of-way, utilities, improvements, and shall be limited solely by formal, recorded property lines adjacent to the physical locale where the Project is to be constructed.
Specifications – Those te chnical or additional project management provisions that are binding on the Work as described in the Supplementary General Conditions.
Stipulated Prices or Markups – Prices or markups set forth as a condition of the Contract.
Stop Notice – A legal remedy for subcontractors and suppliers who contribute to public works but who are not paid for their work, which secures payment from construction funds possessed by the City. The Stop Notice may also be issued by public entities, such as the department of Labor, as a notice to withhold due to failure to pay the required wages to workers.
Subcontractor – A licensed entity of any tier (whether having a direct contractual relationship with Contractor or another Subcontractor) that provides labor to the Project and/or furnishes material worked to a special design according to plans, drawings, and specifications of this work, but does not include one who merely furnishes material not so worked.
Supplementary General Conditions – The part of the Contract Docume nts whic h make additions, deletions, or revisions to these General Conditions.
Supplier – A manufacturer, fabricator, distributor, material-man, or vendor having a direct contract with the CONTRACTOR or with any Subcontractor to furnish materials, equipment, or product to b e incorporated in the WORK by the CONTRACTOR or any Subcontractor.
Surety – The person, firm, or corporation that executes as surety the CONTRACTOR's Bid Security, faithful performance bond and/or payment bond.
Utilities – All pipelines, conduits, ducts, cables, wires, tracks, manholes, vaults, tanks, tunnels, or other such facilities or a ttachments, and any encasements containing such facilities which have been i nstalled underground or above the ground to furnish any of the following services or materials: water, sewage, sludge, drainage, fluids, electricity, gases, st eam, liquid petroleum products, telephone or other communications, cable television, traffic control, or other control systems.
Work – The entire completed construction or the various separately identifiable parts thereof required to be furnished under the Contract Documents. Work is the result of performing or furnishing labor and furnishing and incorpora ting materials and equipment into the construction, and performing or furnishing services and furnishing documents, all as required by the Contract Documents.
Workers – Workers inc lude laborers, workers, and mechanics.
ARTICLE 2 – PRELIMINARY MATTERS
2.1 DELIVERY OF BONDS AND INSURANCE CERTIFICATES. When the CONTRACTOR delivers the signed Agreement to the City, the CONTRACTOR shall also deliver to the City such Bonds and insurance policies and certificates and documents as the CONTRACTOR may be required to furnish in accordance with the Contract Documents.
2.2 CO PIES OF DOCUMENTS. The City will furnish to the CONTRACTOR as many copies of the Contract Documents specified in the Instructions to Bidders. Additional copies will be provided, upon request, at the cost of duplication.
2.3 ESCROW OF BID DOCUMENTS
A. SCOPE:
1. The CONTRACTOR shall submit, within ten (10) days after the award of contract one (1) copy of all documentary information generated in pre paration of the bid price for the project. This material is hereinafter referred to as the "Escrow Bid Documents." The Escrow Bid Documents will be held in escrow for the duration of the contract.
Resolution 2024-57
Exhibit "A"
50 Item5.
2. The CONTRACTOR agrees that the Escrow Bid Documents constitute all of th e information used in preparation of the bid, and that no other bid preparation information will be considered in resolving claims.
3. Nothing in the Escrow Bid Documents shal l change o r modify the terms or conditions of the Contract.
B. PROPERTY: The Escrow Bid Documents are and will always remain the property of the CONTRACTOR, subject only to jo int review by the City and the CONTRACTOR, as provided in paragraph (G) "EXAMINATION." The City stipulates and expressly acknowledges that the Escrow Bid Documents constitute trade secrets and are proprietary and confidential. This acknowledgment is based on the City's express understanding that the inform ation contained in the Escrow Bid Documents is not known outside the CONTRACTOR's business, is known only to a limited extent and only by a limited number of employees of the CONTRACTOR, is safeguarded while in CONTRACTOR's possession, is extremely valuable to CONTRACTOR and could be extremely valuable to CONTRACTOR's competitors by virtue of it reflecting CONTRACTOR's contemplated techniques of construction. The City acknowledges that the CONTRACTOR expended substantial sums of money in developing the information included in the Escrow Bi d Documents and further acknowledges that it would be difficult for a competitor to replicate the information contained therein. The City further acknowledges that the Escrow Bid Documents and the information used in the CONTRACTOR's business were intended t o give t
he CONTRACTOR an opportunity to obtain an advantage over competitors who do not know of or use the contents of the documentation. The City agrees to safeguard the Escrow Bid Documents and all the information contained therein against disclosure to the fullest extent permitted by law.
C. PURPOSE: Escrow Bid Documents will be used to assist in the negotiation for the settlement of claims. They will not be used for ev aluation of the CONTRACTOR's anticipated methods of construction or to assess the CONTRACTOR's qualification for performing the Work.
D. FORMAT AND CONTENTS:
1. CONTRACTOR may submit Escrow Bid Documents in the usual cost-estimating format. Escrow Bid Documents shall be adequate to enable complete understanding and proper interpretation for their intended use.
2. Es crow Bid Documents shall clearly itemize the estimated costs of performing the Work. Items shall be separated into sub-items as required to present a complete and detailed cost estimate and allow a detailed cost review. The Escrow Bid Documents shall include all quantity takeoffs, labor, equipment, calculations of rate production and progress, copies of quotations from Subcontractors and suppliers, memoranda, narratives, consultant's reports, add/deduct sheets, and all other information used by the CONTRACTOR to a rrive at the prices contained in th e bid proposal.
Estimated costs shall be broken down into the CONTRACTOR's usual estim ate categories such as di rect labor, repair labor, material, equipment, construction equipment op eration, construction equipment ownership, expendable materials, materials and Subcontractor cost as appropriate. Plant and equipment, indirect costs shall be detailed in the CO NTRACTOR's usual format. The CONTRACTOR's allocation of plant and equipment, indirect costs, contingencies, markup and other items shall be included.
3. All costs shall be identified for all items. Sub-items amounting to less than $10,000.00 estimated unit costs are acceptable without a detailed cost estimate, Resolution 2024-57
Exhibit "A"
51 Item5.
provided that labor, equipment, materials, construction equipment, expendable materials and subcontracts, as applicable, are included, provided that indirect costs, contingencies, and markups, as applicable, are allocated.
4. Bidding materials provided by the City shall not be included in the Escrow Bid Documents unless needed to comply with the requirements of this specification.
E. SUBMITTAL:
1. The Escrow Bid Documents shall be submitted by the CONTRACTOR in a sealed container(s) within 10 days after the day of award of the contract. The container shall be clearly marked on the outside with the CONTRACTOR's name, date of submittal, project name and the words "Escrow Bid Documents."
2. The Escrow Bid Documents shall be accompanied by an index to inventory the contents of the submittal and a Bid Documentation Certification, signed by the individual who executed the bidding proposal, stating that the material in the Escrow Bid Documents constitutes all documentary information use d in preparation of the bid and that he/she has personally examined the contents of the Escrow Bid Documents container and has found that the document s in th e container(s) are complete and organized as shown by the CONTRACTOR's index.
3. The City shall examine the index. This examination is to ensur e that the index is detailed and complet e and conforms to the "format and contents" as stated in paragraph (D) above. If all the documentation required in paragraph (D) "FORMAT AND CONTENTS" has not been indexed in the original submittal a revised index shall be submitted at the CITY's discretion. Timely submission of complete Escrow Bid D ocuments is an e ssential e lement of the CONTRAC TOR's responsibility.
Failure to p rovide the necessary Escrow Bid Documents may be sufficient cause for the CITY to assess damages under the contract. If the CONTRACTOR's proposal is based on subcontracting any part of the Work, ea ch Subcontractor, whose total subcontract price exceeds the l esser of five percent (5%) of the total contract price proposed by the CONTRACTOR or $200,000 shall provide separate Escrow Bid Documents to be submitted with those of the CONTRACTOR. These submittals will be e xamined in the same manner and at th e same time as the examination described above. If the CONTRACTOR wishes to subcontract any portion of the Work or requests substitutions of any Subcontractor after award, the CITY reta ins the right to require the CONTRACTOR to submit E scrow Bid Documents from the proposed Subcontractor before the subcontract or substitution is appro
ved.
F. STORAGE: The escrow bid documents will be placed in escrow, for the life of the contract, in a mutually agreeable institution. The city will pay the cost of storage.
G. EXAMINATION:
1. The Escrow Bid Document s sh all be examined by the City, the Engineer and CONTRACTOR, at any time de emed necessary by either the City or th e CONTRACTOR, to assist in the negotiation for the settlement of claims.
2. Examination of the Escrow Bid Documents is subject to the following conditions:
a. As trade se crets, the E scrow Bid Documents are proprieta ry and confidential as described in paragraph (B).
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b. The City and the CONTRACTOR shall each designate, in writing to the other party and a minimu m of five (5) days prior to examination, representatives who are authorized to examine the Escrow Bid Documents.
No other person shall have access to the Escrow Bid Documents.
c. Access to the Escrow Bid Documents under this paragraph will take place only in the presence of duly designed representatives of both the City and the CONTRACTOR.
H. FINAL DISPOSITION: The escrow bid documents will be returned to the contractor at such time as the contract has been completed and final settlement has been achieved.
2.4 COMMENCEMENT OF CONTRACT TIMES; NOTICE TO PROCEED. The Contract Times will start to run on the commencement date stated in the Notice to Proceed.
2.5 STARTING THE WORK
A. The CONTRACTOR shall begin to perform the Work on the commencement date stated in the Notice to Proceed, but no Work shall be done at the Site prior to said commencement date. The Work shall be comm enced immediately after Notice to Proceed, and shall be diligently prosecuted until completion.
B. Before undertaking each part of the Work, the CONTRACTOR shall review the Contract Documents in accordance with Article 3 of these General Conditions.
2.6 CONTINUING THE WORK. The CONTRACTOR shall carry on the Work and adhere to the progress schedule during all disputes or disagreements with the City. No Work shall be delayed or postponed pending resolution of any disputes or disagreements, except as the CONTRACTOR and the City may otherwise agree in writing.
2.7 PRECONSTRUCTION MEETING. A preconstruction meeting shall be called after the award and execution of the Contract and prior to construction. The CONTRACTOR (a Principal and Project Superintendent) shall attend. The CONTRACTOR shall plan on spending no less than four (4) hours of time with Subcontractor(s) and project superintendent(s) for this meeting.
2.8 CITY
OBSERVED HOLIDAYS. CONTRACTOR is required to observe City holidays. The City observes the following holidays:
1. New Years Day
2. Martin Luther King, Jr. Day
3. Presidents' Day
4. Memorial Day
5. Independence Day
6. Labor Day
7. Veterans Day
8. Thanksgiving Day
9. Day after Thanksgiving
10. Christmas Day
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Exhibit "A"
53 Item5.
ARTICLE 3 – INTENT AND USE OF CONTRACT DOCUMENTS
3.1 CONTRACTOR M UST REVIEW CO NTRACT DOCU MENTS, D RAWINGS AN D
SPECIFICATIONS
A. Drawings a nd Specifications are intended to be complementary (that which is required by one shall be required by the other; to the extent there is more than one reference which exists, the reference requiring the more stringent and/or best standards and requirements shall be furnished and installed) and delineate and describe the Project and its component parts to such a degree as will enable a skilled and competent CONTRACTOR to intelligently bid upon the Work, coor dinate the Work and to c arry out the Work to a successful conclusion. If, as and to the extent that Public Contract Code section 1104 is deemed to apply after the Award of Contract, CONTRACTOR shall not be required to assume responsibility for the complete ness and ac curacy of architectural or engineering plans and specifications, notwithstanding any other provision in the Project Documents, except to the extent that CONTRACTOR discovered or should have discovered and reported any errors and omissions to the City, including but not limited to as the result of any review of the plans and specifications by CONTRACTOR required b y the Instructions to Bidders or other Project Documents, whether or not actually performed by CONTRACTOR.
B. Drawings and Specifications are intended to comply with all laws, ordinances, rules and regulations of constituted authorities having ju risdiction, and where referred to in the Project Documents, these laws, ordinances, rules and regulations shall be considered as a part of the Agreement within the li mits specified. The CONTRACTOR shall bear all expenses of correcting Work done contrary to applicable laws, ordinances, rules and regulations and if the CONTRACTOR performed the Work (1) without first consulting the City for further instructions regarding the Work, or (2) disregarded the City's instructions regarding the Work.
C. Questions regarding interpretation of drawi ngs and specifications shall be subm itted in writing to be clarified by the City; provided, however, that in the event the City determines that CONTRACTORS requests for information (RFI's) are not justified or do not reflect adequate or competent supervision, coor dination, and / or knowledge by the CONTRACTOR or its Subcontractors, CONTRACTOR shall be required to pay the City's reasonable and customary fees in processing and responding to such requests. Should the CONTRACTOR commence Work or any part thereof without seeking clarification, and/or performing its own coordination obligations, the CONTRACTOR waives any claim for extra Work or damages as a result of any ambiguity, conflict or lack of information.
D. Fi g
ured dimensions on drawings shall govern, but Work not dimensioned or m is- described shall be as directed. Work not particularly shown, m is-described or specified shall be the same as similar parts that are shown or specified. Large scale drawings shall take precedence over s maller sc ale drawings as to shape and details of construction.
Specifications shall govern as to materials, workmanship, and in stallation pr ocedures.
Drawings and specifications are intended to be fully cooperative and to agree. If through the process of contract-required coordination, CONTRACTOR observes that d rawings and specifications are in conflict, CONTRACTOR shall promptly notify the City in writing, and any necessary changes shall be adjusted as provided in Article 10 titled CHANGES IN THE Work; provi ded, however, that the specification calling for the higher quality material or workmanship shall prevail without additional cost to the City.
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E. Materials or Work described in words, which so applied, have a well known technical or trade meaning shall be deemed to refer to such recognized standards.
F. It is not the intention of the Agreement to go into detailed descriptions of any materials and/or methods commonly known to the trade under "trade name" or "trade term." The mere mention or notation of such "trade nam e" or "trade term" shall be considered a sufficient not ice to CONTRACTOR that it will be required to comple te the Work so named with all its incidental and accessory items according to the best practices of the trade.
G. The naming of any m aterial and/or equipment shall me an furnishing and installing, including all incidental and accessory items thereto and/or labor necessary to achieve full and complete functioning of the material and/or equipment according to the best practices of the trade(s) involved, unless specifically noted otherwise.
3.2 AGREEMENT TO THOROUGHLY REVIEW DETAIL DRAWINGS AND INSTRUCTIONS
A. All parts of the described and shown construction drawings shall be of the best quality of their respective kinds and in executing the Agreement, the CONTRACTOR agrees to use all diligence to become fu lly informed as to the required construction and finish, and in no case to proceed with the different parts of the Work without obtaining first from the City such directions and/or drawings as may be necessary for the proper performance of the Work.
B. In case of ambiguity, conflict, or lack of informat ion, the City shall furnish additional instructions by means of drawings or otherwise, as necessary for proper execution of the Work. All such drawings and instructions shall be consistent with Project Documents, true developments thereof, and reasonably inferable therefrom. Such additional instructions shall be furnished with reasonable promptness, provided that CONTRACTOR informs the City of the relationship of the request to the critical path of construction. Refer to the term, use and protocol of an RFI defined in Article 1 entitled "Definitions" under "Construction Administration Documents."
C. Work shall be executed in conformity therewith and CONTRACTOR shall do no Work without proper drawings and instructions.
D. The City may furnish necessary additional details to more fully explain the Work, which details shall be considered as part of the Project Documents.
E. Should any details be more elaborate, in the opinion of the CONTRACTOR, than scale drawings and specifications warrant, CONTRACTOR shall give written notice thereof to the Engineer within 21 days of receipt. In case no notice is given to the Engineer within 21 days, it will be assumed the details are reasonable development of the scale drawings.
In case proper notice is given, then it will be considered, and if found justified, the Engineer will either modify the drawings or shall recommend a change order for any extra Work that may be involved.
F. If it is found at any time, before or after completion of the Work, that the CONTRACTOR has varied from the drawings and/or specifications, in materials, quality, form, finish, or in the amount or value of the materials and labor used, the City shall take the issue under advisement and consider the following options:
1. That all such improper Work should be removed, remade, replaced, and all Work disturbed by these changes be made good at the CONTRACTOR's expense; or Resolution 2024-57
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2. That the City deduct from any amount due CONTRACTOR, the sum of money equivalent to the difference in value between the Work performed and that called for by the dr awings and specifications. The City shall determine such difference in value. The City, at its option, m ay pursue a recommendation made by th e Engineer.
3.3 REFERENCED STANDARD. No pr ovision of any referenced standard specification, manual o r code shall be effective to change the duties and responsibilities of the City, the CONTRACTOR, the Engineer, or any of their consultants, agents, or employees, from those set forth in the Contract Documents, nor shall it be effective to assign to the City, Engineer, or any of Engineer's consultants, agents, or employees any duty or authority to direct the performance of the Work or any duty or authority to undertake responsibility inconsistent with the provisions of the Contract Documents.
3.4 AM ENDING CONTRACT DOCUMENTS. The Contract Documents m ay be amended only i n writing to provide for additions, deletions, and revisions in the Work or to modify the terms and conditions thereof by a Change Order (pursuant to Article 10-CHANGES IN THE WORK).
3.5 NO ASSIGNMENT. The CONTRACTOR shall not assign, transfer, convey, sublet or otherwise dispose of this Agreement or of its rights, title or interest in or to the same or any part thereof. If the CONTRACTOR shall assign, transfer, convey, sublet or otherwise dispose of the Agreement or its right, title or interest therein, or any pa rt thereof, such attempted or purported assignment, transfer, conveyance, sublease or other disposition shall be null, void and of no legal effect whatsoever; and the Agreement may, at the option of the City, be terminated, revoked and annulled, and the City shall thereupon be relieved and discharged from any and all liability and obligations growing out of the sa me to the CONTRACTOR, and to its purported assignee or transferee.
3.6 REUSE OF DOCUMENTS. Neither the CONTRACTOR, nor any Subcontra ctor or Supplier, nor any other person or organization performing any of the Work under a contract with the City shall have or acquire any title to or ownership rights in any of the Drawings, Technical Specifications, or other documents used on the Work, and they shall not reuse any of them on the extensions of the Project or any other project without written consent of City.
ARTICLE 4 – SITE OF THE WORK
4.1 AVAILABILITY OF LANDS. The City will furnish, as indicated in the Contract Documents, the lands upon which the Work is to be performed, rights-of-way and easements for access thereto, and such other lands which are designated for the use of the CONTRACTOR. Easements for permanent structures or permanent changes in existing facilities will be obtaine d and paid for by the City, unless otherwise provided in the Contract Documents. Nothing contained in the Contract Documents shall be interpreted as giving the CONTRACTOR exclusive occupancy of the lands or rights-of-way provided. The CONTRACTOR shall provide for all additional lands and access th ereto that may be required for temporary construction facilities or storage of materials and equipment; provided, that the CONTRACTOR shall not enter upon nor use any property not under the control of the City until a written temporary construction easement agreement has been executed by the CONTRACTOR and the property owner, and a copy of said easement furnished to the Engineer prior to said use; and, neither the City nor the Engineer will be li able for any claims or damages resulting from the CONTRACTOR's trespass on or use of any such properties. The CONTRACTOR shall provide the City with a signed release from the property owner confirming that the lands ha ve been satisfactorily restored upon completion of the Work.
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4.2 SOILS INVESTIGATION REPORT & CLAIMS FOR CONCEALED OR UNKNOWN
CONDITIONS
A. SUBSURFACE EXPLORATIONS: Reference is made to the Supplementary General Conditions for identification of those reports of explorations and tests, if any, of subsurface conditions at the Site that have been utilized by the City or its Engineer in the preparation of the Contract Documents.
B. SOILS INVESTIGATION REPORT. When a soils investigation report has been prepared or referenced by the City or its Engineer to assist with the design of the facility, such report is available for the CONTRACTOR's use in preparing its bid and Work under this Agreement. All soil and test-hole data, w ater table elevations, and soil analyses shown on the drawings or included in the Specifications apply only at the location of the test holes and to the depths indicated. Geotechnical reports for the test holes, if any, which have been drilled are available from the Cit y. Any additional subsurface exploration shall be done by the CONTRACTOR or Bidder at their own expense. The indicated elevation of a water table is that which existed on the date when test holes were made and the level of the groundwater was determined. It is the CONTRACTOR's responsibility to determine the level of ground water or water table at the time of project construction. A difference in elevation between the level of ground water or water table indicated on the soil boring logs and groundwater actually encountered duri ng construction is a risk of the CONTRACTOR's bid amount, and will not be considered as a basis for extra Work or additional compensation.
C. CONTRACTOR SHALL NOTIFY T HE CITY O F UNK NOWN CONDITIONS. If, during the course of Work under this Agreement, CONTRACTOR encounters subsurface or otherwise concealed physical conditions that differ materially from those indicated in the Contract Documents, or unknown physical conditions of an unusual nature, which differ materially from those ordinarily found to exist and generally recognized as inherent in contract a ctivities of the character provided for in the Contract Docu ments, then CONTRACTOR shall notify the City of the discovery of the condition before the condition is materially changed, disturbed and/or covered, and before any additional Work is performed. The CONTRACTOR must notify the City, in writing of unforeseen conditions, or differing Site conditions, promptly upon their discovery and before they are disturbed.
Reference Article 11.5 "CONTRACTOR SHALL PROVIDE NOTICE".
D. WARNING: THE CITY DOES NOT WARRANT THE SOILS AT THE PROJECT SITE. SOILS INVESTIGATION REPORTS ARE PROVIDED FOR CONTRACTOR'S INFORMATION ONLY. THE CITY OF ESCONDIDO DOES NOT WARRANT THE
SOILS CO NDITIONS OF THE SITE AND CONTRACTOR IS FULLY
RESPONSIBLE TO ASCERTAIN SITE CONDITIONS FOR THE PURPOSES OF
DETERMINING CONSTRUCTION MEANS AND M ETHODS PRIOR T O
COMMENCING CONSTRUCTION. IF ANY CONTRACTOR WISHES TO PERFORM
A PRE-BID SITE INSPECTION, WHICH INCLUDES SOILS TESTING, A METHOD TO DO SO IS AVAILABLE AND IS DESCRIBED IN PARAGRAPHS 4.7 and 4.8 OF THE "INSTRUCTIONS TO BIDDERS".
4.3 PHYSICAL CONDITIONS - UNDERGROUND UTILITIES
A. The information and data indicated in the Contract Documents with respect to existing underground Utilities at or contiguous to the Site are based on information and data furnished to the City or the Engineer by the owners of such underground Utilities. The Contract plans depict the various utilities as they are believed to exist, however, the Resolution 2024-57
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CONTRACTOR shall not rely on the locations and depths indicated. The CONTRACTOR shall compl y with California Government Code Section 4216 ("Section 4216") . The CONTRACTOR shall determine the location and depth of all utilities that are indicated and those that are not indicated as follows:
1. As provi ded in Section 4216, at least 2 working days prior to comme ncing any excavation, but not more than 14 calendar days, the CONTRACTOR shall contact the regional notification center (Underground Service Alert of Southern California) and obtain an inquiry identification number. Refer to Article 6.28.
2. Where underground main distribution conduits such as water, gas, sewer, electric power, telephone, or cable television are shown on the Plans, the CONTRACTOR shall assume that every property parcel will be served by a service connection of each type of utility.
3. Section 4216 does not require the Local Agency to mark out non-pressurized sewer lines, non-pressurized storm drains or other non-pressurized drain lines.
4. The California Department of Transportation, CALTRANS, is not required by Section 4216 to become a member of the regional notification center. The CONTRACTOR shall call CA LTRANS directly for location of its subsurface installations.
5. The CONTRACTOR shall determine the location and depth of all utilities (the top and the bottom), including joint trenches and service connections, which have been marked by the respec tive owners and which may affect or be affected by its operations. The CONTRACTOR shall determine the location and depth of all utilities not required to be marked out by the Local Agency.
6. The CONTRACTOR shall further determine the location and depths of all utilities that were not known or indicated on the project plans, but, after CONTRACTOR compliance with Section 4216, were marked out by the utility owners.
7. The CONTRACTOR shall not assume that existing utilities are buried at de pths and locations specified in the pe rtinent standard drawings. In Es condido, existing utilities are frequently found at de pths and locations that are not in conformance with the existing standard drawings.
8. The CONTRACTOR shall have the responsibility for coordinating as many call- backs of utility owners and CONTRACTOR mobilizations as may be required to determine the exact location, or identity, of all utilities. Utilities that are indicated on the Contract plans in a certain location, and are marked out in a different location by the utility owner, are considered by this Contract to be the same utility. The City is not responsible for errors in mark-outs made by the Utility owners.
9. The CONTRACTOR shall have full responsibility for the safety and protection of all existing utilities, to the extent allowed by California Government Code Section 4215, and repairing any damage ther eto resulting from the Work . The CONTRACTOR shall use hand tools and/or vacuum equipment and use reasonable care to protect existing utilities.
10. Unknown Utility on the Contract plans, but marked out in the field by the utility owner: The Work of potholing, protecting in place, trenching over or under, repairing the road surface, backfilling with the utility owner's preference of material, plotting on the record drawings, and de scribing a previously unknown utility is fully contemplated by the City as being a regular occurrence on trenching projects.
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11. Unknown utilities not marked out by the utility owner: Should the CONTRACTOR come across utilities that are not known nor marked out by th e utility owner, the CONTRACTOR shal l immediately call Underground Service Alert and the City. The City is not responsible for the consequences of the failure of a Utility owner to mark out its facilities.
12. Abandoned Utilities. Abandoned utilities are considered as unknown utilities for the purpose of CONTRACTOR payment, unless they are indicated on the project plans.
13. The CONTRACTOR shall call for a "standby inspector" when requested to do so by a utility owner, and follow their direction.
B. Locating Subsurface Installations (excerpted from Cali fornia Government Code sec tion 4216):
1. The excav ator shal l det ermine the e xact l ocation of subsurface installations i n conflict with the excavation by excavating with hand tools within the area of th e approximate location of subsurface installations as determined by the field marking provided in accordance with (California Government Code) section 4216.3 before using any power-operated or power-driven excavating or boring equipment within the approximate location of the subsurface installation, except that power-operated or power-driven excavating or boring equipment may be used for the removal of any existing pavement if there are no subsurface inst allations contained in th e pavement. If mutu ally agreeable with the operator (the operator is the owner of the Utility in this case) and the excavator (the excavator is the CONTRACTOR in this case), the excav ator may utilize power -operated or power-driven excavating or boring equipment within the approximate location of a subsurface installation and to any depth. (Clarification added)
2. If the exac t location of the subsurface installation cannot be determined by hand excavating in accordance with subdivision B1, the excavator (the CONTRACTOR) shall request the operator (the owner of the Utility) to provide additional information to the ex cavator, to the extent that in formation is available to the operator, to enable the excavator to determine the exact location of the installation. (Clarification added)
4.4 HAZARDOUS MATERIALS
A. The provisions of Articles 4.2, 4.3, and 4.4 are not intended to apply to Asbestos, PCBs, Petroleum, Hazardous Waste, or Radioactive Material uncovered or revealed at the Site.
B. Reference is made to the Supplementary General Conditions for identification of those reports and drawings relating to Asbestos, H azardous Waste, PCBs, Pe troleum and/or Radioactive Material identified at the Site that have been utilized by the Engineer in the preparation of the Contract Documents, if any.
C. Copi
es of thes e reports and drawings may be examine d at the office of the City during regular business hours. Please make an appointment. The CONTRACTOR may rely upon the accuracy of the technical data contained in such reports and drawings, except for such physical dimensions that can be field verified; however, the interpretation of such technical data, including any interpolation or extrapolation thereof, and opinions contained in such reports and drawings are not to be relied on by the CONTRACTOR.
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D. The City shall be responsible for any Asbestos, Hazardous Waste, PCBs, Petroleum, or Radioactive Material uncovered or revealed at the Site which was not shown or indicated in Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work and which may present a substantial danger to pe rsons or propert y exposed thereto in connection with the Work at the Site. The City will not be responsible for any such material brought to the Site by CONTRACTOR, Subcontractors, Suppliers, or anyone else for whom CONTRACTOR is responsible.
4.5 REFERENCE POINTS
A. The City will provide access to the bench-mark book maintained by the City Surveyor, and provide any survey reference material that may be on file. The CONTRACTOR shall furnish all other lines, grades, and bench-marks required for proper execution of the Work.
B. The CONTRACTOR shall preserve all bench marks, stakes, and other survey marks and in case of their removal or destruction by any party, the CONTRACTOR shall be responsible for the accurate replacement of such reference points by personnel qualified under th e applicable state codes governing land surveyors. The recording of any replacement corners, or other points, shall be the responsibility of the CONTRACTOR.
ARTICLE 5 – BONDS AND INSURANCE
5.1 BONDS
A. CONTRACTOR shall furnish a surety bond in an amount equal to one hundred percent (100%) of the contract price as security for faithful performance of this Agreement and shall furnish a separate bond in an amount equal to one hundred percent (100%) of the contract price as se curity for payment to pe rsons performing labor and furnishing materials in connection with this Project. Bonds shall be in the form set forth in these Project Documents.
B. All Bonds shall be in the form prescribed by the Contract Documents except as provided otherwise by Laws or Regulations, and shall be executed by such sureties as are named in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal bonds and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff, Bureau of Government Financial Operations, U.S. Treasury Department. All Bonds signed by an agent must be accompa nied by a certified copy of such agent's authority to act.
C. If the suret y on any Bond furnished by the CONTRACTOR is de clared a ban krupt or becomes insolvent or its right to do business is terminated in any state where any part of the Work is located, the CONTRACTOR shall, within seven (7) days thereafter, substitute another Bond and surety, which must be acceptable to the City. No Work shall be performed without Bonds, in a form and issued by a surety acceptable to the City, required by the Contract Documents to be in full force and effect. If one or m ore of such Bonds shall, at any ti me, not be in full force and effect, CONTRACTOR shall i mmediately cea se perfor
mance until it is in full compliance with the bonding requirements of the Contract Documents and California law. All delays and costs incurred and/or resulting from such occurrence shall be to the excl usive ac count of CONTRACTOR. Failure of the CONTRACTOR to promptly cure any failure to have the necessary Bonds in full force and effect shall be grounds for termination for default.
D. All Bonds required by the Contract Documents to b e purchased and maintained by CONTRACTOR shal l be obtained from surety companies that are duly licensed or Resolution 2024-57
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authorized in the State in which the Project is locate d to issue Bonds for the limits so required. Such surety compan ies shall also m eet such additional requirements and qualifications as may be provided in the Supplementary General Conditions.
5.2 LIABILITY, PROPERTY, FIRE, BUILDER'S RISK AND OTHER INSURANCE
REQUIREMENTS
A. LIABILIT Y AND PROPERTY DA MAGE. Before the comm encement of the Work and for the minimum amount of limits set forth herein the CONTRACTOR shall purchase from and maintain such commercial general liability insurance per occurrence for bodily injury, personal injury and property damage as set forth in the Agreement and automobile liability insurance per accident for bodily injury and property damage combined single limit as set forth in the A greement as w ill protect the CONTRACTOR, and those re quired to be endorsed as additional insured from claims set forth below, which may arise out of or result from
the CONT RACTOR's operations under the Contract and for which the CONTRACTOR may be legally liable, whether such operations are by the CONTRACTOR, by a Subcontractor, by Sub-subcontractor, by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable:
1. Claims for damages because of bodily injury (including emotional distress), sickness, disease, or death of any person other than the CONTRACTOR's employees.
This coverage shall be provided in a form at le ast as broad as Insurance Services Office (ISO) Form CG 0001 11188;
2. Claims for damages arising from personal or advertising injury in a form at least as broad as ISO Form CG 0001 11188;
3. Claims for damages because of injury or destruction of tangible property, including loss of use resulting there from, arising from operations under the Project Documents; and
4. Claims for damages because of bodily injury, death of a person, or property damage arising out of the ownership, maintenance, or use of a motor vehicle, all mobile equipment, and vehicles moving under their own power and engaged in the Work; and
5. Claims involving blanket contractual liability applicable to the CONTRACTOR's obligations under the Project Documents, including liability assumed by and the indemnity and defense obligations of the CONTRACTOR and the Subcontractors; and
6. Claims involving Operations/Premises and Completed Operations/Products, Independent CONTRACTOR's coverage, and Broad Form property damage, without any exclusions for collapse, explosion, demolition, underg round coverage, and excavating. Coverage for completed operations must be at least as broad as CG 2010 11/85.
B. If commercial general liability insurance or another insurance form with a general aggregate limit is used, the general aggregate limit shall apply separately to the project location (with the ISO CG 2503 or in surer's equivalent endorsement provided to the City).
C. Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self- Resolution 2024-57
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insured retentions as respects the City, its Board of Trustees, members of its Board of Trustees, officers, employees, agents and volunteers; or the CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, cla im administration and defense expenses.
D.
CONSENT OF INSURER. Partial oc cupancy or use in ac cordance with the Contract Documents shall not commence until the City's insurance company provi ding propert y insurance has consented to such partial occupancy or use by endors ement or otherwise.
The City and the CO NTRACTOR shall take re asonable steps to obtain consent of the insurance company and shall, without mutual consent, take no action with respect to partial occupancy or use that would cause cancellation, lapse, or reduction of the insurance.
E.
FIRE INSURANCE. Before the co mmencement of the Work, the CONTRACTOR shall procure, maintain, and cause to be maintained at the CONTRACTOR's exp ense, fire insurance on all Work subject to loss or damage by fire and the entire structure on which the Work of this Contract is to be done to the insurable value thereof. The amount of fire insurance shall be subject to approval by the City and shall be sufficient to protect the Project against loss or damage in full until the Work is accepted by the City. Should the Work being constructed be damaged by fire or other causes during construction, it shall be replaced in accordance with the requirements of the drawings and specifications without additional expense to the City.
F.
OTHER INSURANCE. The CONTRACTOR shall provide all other insurance required to be maintained under applicable laws, ordinances, rules, and regulations.
G.
COMPLIANCE. In the event of the failure of any CONTRACTOR to furnish and maintain any insurance required by this Article, the CONTRACTOR shall be in default under the Contract. Co mpliance by CONTRACTOR with the requirement to carry insurance an d furnish certificates, polic ies, Additional Insured Endorsement and Declar ations Page evidencing the same shall not relieve the CONT RACTOR from liability assumed under any provision of the Cont ract Documents, including, without limitation, the obligation to defend and indemnify the City and the Engineer.
H.
BUILDER'S RISK/ "ALL RISK" INSURANCE. The Contractor, during the progress of the Work and until final acceptance of the Work by City upon completion of the entire Contract, shall maintain Builder's Risk/"All Risk," course-of- construction insurance satisfactory to City issued on a completed value basis on all outstanding projects and on all insurable Work included under the Contract Documents. Coverage is to provide extended coverage and insurance against vandalism, theft, malicious mischief, perils of fire, sprinkler leakage, civil authority, sonic boom, earthquake, collapse, flood, wind, lightning, smoke, riot, debris removal (including demolition), and reasonable compensation for the Engineer's s ervices and expenses required as a result of such insured loss upon th e entire Work which is the su bject of the Contract Documents, including completed Work and Work in progress to the full insurable value thereof. Such insurance shall include the City and the Engineer as an additional named insured and any other person with an insurable interest designated.
5.3 PRO
F OF CARRIAGE INSURANCE
A.
CONTRACTOR shall not commence Work nor shall it allow any Subcontr actor to commence Work under this Agreement until all required insurance certificates and endorsements have been obtained and delivered in duplicate to and approved by the City.
O
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Such insurance shall be with an insurance company with a minimum rating of "A/VII", as rated by the current edition of Best's Key Rating Guide, published by A.M. Best Co., Oldwick, New Jersey 08858 and admitted or qualified to do business in California.
B. Certificates and insurance policies shall include the following:
1. A clause stating:
"This policy shall not be canceled or reduced in required limits of liability or amount of insurance until notice has been mailed to City stating date of cancellation or reduction. Date of cancellation or reduction may not be less than 30 days after date of mailing notice."
2. Language stating in particular those insured, extent of insurance, location and operation to which insurance applies, expiration date, to whom cancellation and reduction notice will be sent, and length of notice period.
3. Separate additional insured endorsement specifically naming the City as a named additional insured under the policy described and that such insurance policy shall be primary to any insurance or self-insurance maintained by the City.
C. In case of C ONTRACTOR's failure to provide insurance as required by the Ag reement, the City ma y, at the City's option, take out and m aintain at the expense of the CONTRACTOR, such insurance in the name of CONTRACTOR, or Subcontr actor, as the City may deem proper and may deduct the cost of taking out and m aintaining such insurance from any sums which are due or to become due to the CONTRACTOR under this Agreement.
D. The CONTRACTOR shall purchase and maintain the insurance required under this Article.
Such insurance shall include the specific coverages set out herein and be written for not less than the limits of liability and coverages provided in this Article, or required by Laws or Regulations, whichever are greater. All insurance shall be maintained continuously during the life of the Agreement up to the date of Project Completion when all punch-list items have been completed. The CONTRACTOR's liabilities under this Agreement shall not be deemed limited in any way to the insurance coverage required.
1. CONTRACTOR shall have insurance in the following amounts:
a. Co mmercial general liability insurance with at least three m illion dollars ($3,000,000) combined single limit coverage per occurrence for bodily injury and property dam age; or, if a general a ggregate limit is applicable, either:
(i) the general aggregate limit shall specifically apply to the project identified in the bid specifications or to the location of such project which is the subject of these bid specifications with coverage to be no less than three million dollars ($3,000,000), or (ii) the general aggregate shall be at least three million dollars ($3,000,000) combined single limit coverage per occurrence for bodily injury and property damage; and
b. Automobile liability insurance of three million dollars ($3,000,000) combined single lim it per accident for bodily in jury and property damage; and
c. Workers' compensation and employer's liability insurance as required by the California Labor Code, as amended.
2. Each insu rance policy required above, except for w orkers' compen sation, shall name the City specifically and separately as an additional insured under the policy on a separate ISO CG 2010 endorsement or equivalent, to the satisfaction of the Resolution 2024-57
Exhibit "A"
63 Item5.
City Attorney. The company providing insurance must provide at least 30 days written notice of cancellation or termination, if such cancellation or termination of the policy is to oc cur prior to the indicated expiration date on the face of the certificate. General and a uto li ability i nsurance coverage must be provided by a Best's 'A' rated, Class VII carrier, admi tted in California, and shall be in form satisfactory to the City Attorney. Insurance companies that are not admitted in California must be on the list of approved Non-Admitted Insurers able to write in the state of California and must additionally provide a servi ce of suit endorsement.
All insurance requirements must be in a form satisfactory to the City Attorney.
Failure to compl y with insurance requirements under this Agreement or failure to have completed insurance document s on file within 15 w orking days after CONTRACTOR executes this Agreement shal l be a material breach of thi s Agreement.
3. Workers' Compensation and Employer's Liability In accordance with the provisions of Section 3700 of the California Labor Code , the CONTRACTOR and ever y Subcontractor shal l be required to se cure the payment of compen sation to it s employees. The CONTRACTOR shall provide, during the life of the Agreement, workers' compensation insurance for all of its em ployees engaged in Work under this Agreement, on or at the site of the Project, and, in case any of its Work is sublet, the CONTRACTOR shall require the Subcontractor si milarly to p rovide workers' compen sation insurance for all the latt er's em ployees. Any class of employee or employees not cov ered by a Subcontractor's insu rance shall be covered by the CONTRACTOR's insurance. In c ase any c lass of em ployees engaged in Work under this Agreement, on or at the site of the Project, is not protected under the workers' compensation statute, the CONTRACTOR shall provide or shall cause a Subcontractor to provide, adequate insurance coverage for the protection of such employees not otherwise protected before the Subcontractor commences Work.
The CONTRACTOR shall file with the City certificates of its insurance protecting workers and a 30 day notice shall be provided to the City before the cancellation or reduction of any policy of CON TRACTOR or Subcontractor. The CONTRACTOR and each Subcontractor shall provide a waiver of subrogation in favor of the City and Engineer.
ARTICLE 6 – CONTRACTOR'S RESPONSIBILITIES
None of the following responsibilities, as between City and CONTRACTOR, shall be delegated by CONTRACTOR to another individual or entity.
6.1 COMMUNIC ATIONS.
A. Written communications shall be directly to the City, however, the City reserves the right to direct the CONTRACTOR to communicate directly with a construction manager or other consultant, and to copy the City with correspondence.
B. Notice to Surrounding Properties. CONTRACTOR must provide Notice of Construction to all property owners and businesses at least 3 days before commencement of such work. A sample form notice is found in the Proposed Contract Documents, at page A-00670-1.
6.2 INDEPENDENT CONTRACTOR. CONTRACTOR is and shall at all times be dee med to be an independent CONTRACTOR and shall be wholly responsible for the manner in which it performs the services required of it by the terms of the Project Documents. Nothing herein contained shall be construed as creating the relationship of employer and employee, or principal and agent, between the City and CONTRACTOR or any of CONTRACTOR's subcontractors (of Resolution 2024-57
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every tier), suppliers, agents or employees. CONTRACTOR assumes exclusively the responsibility for the acts of its subcontractors (of every tier), suppliers, agents, and employees as they relate to the services to be provided during the course and scope of their employment. CONTRACTOR, its subcontractors (of every tier), suppliers, agents and employees shall not be entitled to any rights or privileges of City employees and shall not be considered in any manner to be City employees.
The City shall be perm itted to monitor all the activities of th e CONTRACTOR to determine compliance with the terms of the Project Documents.
6.3 CONTRACTOR LICENSE. CONTRACTORS are required by law to be licensed and regulated by the Contractors' State License Board. Any CONTRACTOR not so licensed is subject to penalties under the law, and the contract will be considered void pursuant to Section 7028.7 of the Business and Professions Code. Any questions concerning a CONTRACTOR may be referred to the Registrar, Contractors' State License Board, 3132 Bradshaw Road, P.O. Box 2600, Sacramento, CA 95826. CONTRACTOR shall be duly licensed at all times during performance. Substantial compliance shall not be sufficient.
6.4 C
ONTRACTOR REGISTRATION: CONTRACTOR, as well as any subcontractors, shall be registered pursuant to Cal. Lab. Code § 1725.5 to be qualified to bid on, be listed in a bid proposal, (subject to the requirements of Section 4104 of the Public Contract Code) or engage in the performance of any public work contract that is subject to the requirements of Chapter 1, Part 7, Division 2 of the California Labor Code.
6.5 C HANGE IN NAME AND NAT URE OF CONTRACTOR'S L EGAL ENTITY. Before CONTRACTOR makes any change in the name or l egal nature of the CONTRACTOR's entity, CONTRACTOR shall first notify the City in writing and cooperate with the City in making such changes as the City may request in the Project Documents.
6.6 CONTRACTOR SUPERINT
ENDENT. During progress of the Work, CONTRACTOR shall
keep on the Work site a competent, English-speaking Superintendent satisfactory to the City.
Before commencing the Work herein, CONTRACTOR shall give written notice to the City of the name, qualifications and experience of such Superintendent. If, at any time, the Superintendent is found unsatisfactory by the City, CONTRACTOR shall replace the Superintendent with one acceptable to the City. Superintendent shall not be changed or removed from the project except with written consent of the City, unless a Superintendent proves to be unsatisfactory to CONTRACTOR and ceases to be in its employ, in which case, CONTRACTOR shall notify the City in writing and replace said Superintendent with one acceptable to the City. Superintendent shall represent CONTRACTOR and all directions given to Superintendent shall be as binding as if given to CONTRACTOR. During planned absences longer than one Workday (e.g. vacation), CONTRACTOR shall, at least ten (10) days prior, provide written notice to the City the name of the individual proposed to assume the responsibilities of Superintendent d uring his/her absence.
6.7 CONTRACTOR SUPERVISION. Without a ri ght to claim additional reimbursement, CONTRACTOR shall staff the project with a sufficient number of experienced, skilled and knowledgeable personnel to me et the needs (both administrative and supervisory) of the Project, and shall supervise and direct the Work competently and efficiently, devoting such attention thereto and applying such skills as may be necessary to perform the Work in accordance with the Project Documents. CONTRACTOR shall carefully study and compare all plans, drawings, specifications, and other instructions and shall at once report to the City any er ror, inconsistency or omi ssion which CONTRACTOR or its employees may discover. The CO NTRACTOR represents itself to the City as a skilled, knowledgeable, and experienced CONTRACTOR. The CONTRACTOR shall carefully study and compare the Project Documents with each other, and shall at once report to the City any errors, inconsistencies, or omissions discovered. The CONTRACTOR shall be l iable to the City for da mage resulting from errors, inconsistencies, or o missions in the Project Documents that the CONTRACTOR recognized and which CONTRACTOR knowingly failed to Resolution 2024-57
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report and which a similarly skilled, knowledgeable, and experienced CONTRACTOR would have discovered.
6.8 FIELD MEASUREMENTS, LAYOUT, RECORD DRAWINGS AND FIELD ENGINEERING.
The CONTRACTOR shall verify all indicated dimensions at its expense before ordering materials or equi pment, or before performing Work. The CONTRACTOR shall take field measurements, verify field conditions, and shall carefully compare such field measurements and conditions and other information known to the CONTRACTOR with the Project Documents before commencing Work. Errors, inconsistencies or om issions discovered shall be reported to the City at once. Upon co mmencement of any item of Work, the CONTRACTOR shall be responsible for dimensions related to such item of Work and shall make any corrections necessary to make Work properly fit at no additional cost to the City. This responsibility for verification of dimensions is a non-delegable duty and may not be delegated to Subcontractors or agents. The CONTRACTOR shall keep up-to-date record drawings of this project through the course of the project. The City shall approve these record dr awings periodically, and the release of progress payments may be delayed if the record drawings are not kept up to date. After the project punch- list has been completed, the CONTRACTOR shall supply a single clean set of accurate blue-line (as-built) plans to the City. Failure to submit these as- builts will delay the Final Notice of Completion and final payment.
6.9 DET
AILS OF THE WORK. Omissions from the plans, drawings or specifications, or the mis- description of customary and usual details of Work which are manifestly necessary to carry out the intent of the plans, drawings and specifications, or which are customarily performed, shall not relieve the C ONTRACTOR from performing such omitted or mis-described Work, but they shall be performed as if fully and correctly set forth and described in the plans, drawings and specifications.
6.10 MEANS AND METHODS. The CONTRACTOR shall be solely responsible for the means, methods, techniques, sequences, and procedures of construction. The CONTRACTOR shall be responsible to see that the finished Work complies accurately with the Project Documents. The CONTRACTOR shall be solely re sponsible for all safety precautions and programs inci dental thereto.
6.11 SUBCONTRACTORS
A. CONTRACTOR agrees to bind every Subcontractor by terms of the Project Documents as far as such terms are applicable to Subcontractor's Work. If CONTRACTOR shall subcontract any part of the Work, CONTRACTOR shall be as fully responsible to the City for acts and omissions of any Subcontractor and of persons either directly or indirectly employed by any Subcontrac tor, as it is for acts and omissions of persons directly employed by CONTRACTOR. Nothing contained in Project Documents shall create any contractual relation between any Subcontractor and the City, nor shall the Contract Documents be construed to be for the benefit of any Subcontractor.
B. The City's consent to any Subcontractor shall not in any way relieve CONTRACTOR of any obligat ions under the Project Documents and no such consent shall be d eemed to waive any provision of any Project Document.
C. CONTRACTOR must submit with its bid a Designation of Subcontractors pursuant to the Subletting and Subcontracting Fair Practices Act. If CONTRACTOR specifies more than one Subcontractor for the same portion of Work or fails to specify a Subcontr actor, and such portion of the Work exceeds one-hal f of one perc ent of the total bid, CONTRACTOR agrees that it is fully qualified to perform and shall perform such Work itself, unless CONTRACTOR provides for substitution or addition of Subcontractors.
Substitution or addition of Subcontractors shall be permitted only as authorized under the Resolution 2024-57
Exhibit "A"
66 Item5.
Subletting and Subcontracting Fair Practices Act, California Public Contract Code Section 4100, et seq.
D. In accordance with California Business and Professions Code Section 7059, if CONTRACTOR is designated as a "specialty CONTRACTOR" (as defined in Section 7058 of the Business and Professions Code), all of the Work to be performed outside of the CONTRACTOR's license specialty shall be performed by a licensed Subcontractor in compliance with the Subletting and Subcontracting Fair Practices Act, California Public Contract Code Section 4100, et seq.
E. INELIGIBLE SUBCONTRACTOR. Pursuant to Public Contract Code Section 6109, no CONTRACTOR may perform Work on a public works project with a subcontractor who is ineligible to perform Work on the project pursuant to sections 1777.1 or 1777.7 of the Labor Code.
F. A copy of ea ch subcontract, if in writing, or, if not in writing, then a written statement signed by the CONTRACTOR giving the name of the Subcontractor and the terms and conditions of such subcontract, shall be filed with the City before the Subcontractor begins Work. Each subcontract shall contain an express reference to and incorporate the Agreement between the C ity and the CONTRACTOR and the terms of that Agreement and all parts of the Project Documents shall be made a part of such subcontract insofar as applicable to the Work covered thereby. Each subcontract will provide for termination in accordance with the Article entitled City's RIGHT TO TERMINATE AGREEMENT of these General Conditi ons. Each subcontract shall provide for its annulment by the CONTRACTOR at the order of the City if in the City's opinion the Subcontractor fails to comply with the requirements of the Project Documents insofar as the sa me may be applicable to this Work. Nothing herein contained shall relieve the CONTRACTOR of any liability or obligation hereunder.
6.12 DUTY TO PROVIDE FIT WORKERS
A. CONTRACTOR and Subcontractors shall at all times enforce strict discipline and good order among their employees and shall not employ on the Work any unfit person or anyone not skilled in the Work assigned to such person. It shall be the responsibilit y of CONTRACTOR to ensure compliance with this Article.
B. Any person in the employ of the CONTRACTOR or Subcontractors whom the City or Engineer may deem incomp etent, unfit, troublesome or ot herwise undesirable shall be excluded from the Work site and shall not again be employed on it except with the written consent of the City.
6.13 OVERTIME.
A. Except as otherwise provided in this Article, the CONTRACTOR shall receive no additional compensation for overtime Work, i.e. , W ork in excess of 8 h ours in any 1 calendar day or 40 hours in any 1 calendar week, even though such overtime Work may be required under emergency conditions and may be ordered by the City in writing.
Additional compensation will be paid to the CONTRACTOR for overtime Work only in the event extra Work is ordered b y the City and the Change Orde r specifically authorizes the use of over time Work and then only to such extent as overtime wages are regularly being paid by the CONTRACTOR for ov ertime Work of a sim ilar nature in the same locality.
B. All increased or additional costs of insp ection and/or testing, performed by or on behalf of the City, during ov ertime Work by the CO NTRACTOR which is allowed solely for the convenience of the CONTRACTOR shall be borne by the CONTRACTOR. The City Resolution 2024-57
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has the authority to deduct the costs of all such inspection and testing from any partia l payments otherwise due to the CONTRACTOR. Payment for inspection overtime beyond a normal Wo rkday (9 hours), Saturdays, Sundays or Union observed holidays will be deducted from the CONTRACTOR's payment at the rate of One Hundred Twelve Dollars and Fifty Cents ($112.50) per hour (one hour m inimum) pursuant to City of Escondido Resolution No. 2007-115(RR).
6.14 MATERIALS AND WORK
A. Except as otherwise specifically stated in this Agreement, CONTRACTOR shall provide and pay for all materials, supplies, tools, equipment, labor, transportation, administration, management, superintende nce, te mporary cons tructions of every nature, and all other services and facilities of every nature whatsoever necessary to execute and complete the Project within the specified time.
B. Unless otherwise specified, all mat erials shall be new and the best of their respective kinds and grades as noted or specified free from def ects, and workmanship shall be of excellent quality.
C. Materials sh all be furnished in ampl e quantities and at such times as to insure uninterrupted progress of Work and shall be stored properly and protected as required.
D. CONTRACTOR shall, after issuance of the Notice to Proceed by the City, place orders for materials and/or equipment as specified so that delivery may be made without delays to the Work. CONTRACTOR shall, upon demand by the City, furnish to the City documentary evidence showing that orders have been placed.
E. The City reserves the right, due to any neglect in not complying with the above instructions, to place orders for such materials and/or equipment as it may deem advisable in order that the Work may be completed by the date specified in the Agreement, and all expenses incidental to the procuring of these materials and/or equipment shall be paid for by the CONTRACTOR.
F. No materials, supplies, or equipment for Work under this Agreement shall be purchased subject to any chattel mortgage or under a condition al sale or other agreement by which an interest therein or in any part thereof is retained by the seller or supplier.
CONTRACTOR warrants good title to all material, supplies, and equipment in stalled or incorporated in the Work and agrees upon completion of all Work to deliver the premises, together with all improvements and appurtenances constructed or placed thereon by it, to the City free from any claims, liens, or charges. CONTRACTOR further agrees that n either it nor any person, firm, or corporation furnishing any m aterials or labor for any Work covered by this Agreement shall have any right to any lien upon the premises or any improvement or appurtenance thereon, except that CONTRACTOR may install metering devices or other equipment of utility companies or of political subdivisions, title to which is commonly retained by the utility company or political subdivision. In the event of installation of a ny such m etering device or e quipment, CONT RACTOR shall advise the City as to the owner thereof.
G. Nothing contained in this Article, however, shall defeat or impair the rights of persons furnishing material or labor under any bond given by CONTRACTOR for their protection or any rights under any law perm itting such persons to look to funds due CONTRACTOR in the hand of the City, and this provision shall be inserted in all subcontracts and m aterial contracts and noti ce of i ts provisions shall be given to all Resolution 2024-57
Exhibit "A"
68 Item5.
persons furnishing materials or labor when no formal contract is entered into for such materials or labor.
H. Materials and/or equipment and the attendant liability for its prot ection and safety shall remain with the CONTRACTOR until incorporated in the Work and accepted by the City, no part of the materials and/or equipment shall be removed from its place of storage except for immediate installation in the Work; and CONTRACTOR shal l keep an accurate inventory of all materials and/or equipment in a manner satisfactory to the City or its authorized representative.
6.15 ACCESS TO CONTRACTOR'S RECORDS. The CONTRACTOR agrees that the City (including the City's designees) have the right to access, review, obtain and copy upon reasonable written notice (which shall be no greater than 3 working days), all Records pertaining to the Agreement and/or the Project, including the bid. The CONTRACTOR agrees to provide the City with any relevant information requested and shall permit the State or the City access to its premises upon reasonable notice for purposes of interviewing employees and inspecting Records. The CONTRACTOR agrees to maintain such Records for a period of 3 years after final payment under the contract. Should the project be funded by the State Revolving Fund, the CONTRACTOR shall maintain records for 20 years.
6.16 CON TRACTOR SUBSTITUTION OF "OR EQUAL" ITEMS
A. CONTRACTOR shall follow all instructions and requirements set forth in the "INSTRUCTIONS TO BIDDERS", for compliance with this Article.
B. Whenever in specifications any m aterials, process, service or equipment is indicated or specified by brand name, trade name, proprietary name or by name of manufacturer, such specification shall be deemed to be used for the purpose of facilitating description of material, process, service or equipment desired and shall be deemed to be followed by the words "or equal", CONTRACTOR ma y, unless otherwise stated, offer any m aterial, process, service, or equipment which shall be substantially equal or better in every respect to that so indicated or specified subject to the City's approval.
C. If material, process, service, or equipment offered by CONTRACTOR is not, in the City's sole discretion determined to be, equal or be tter in ev ery respect to that specified, then CONTRACTOR shall furnish the m aterial, process, service, or equipment specified. The burden of proof as to equality of any material, process, service, or equipment shall rest with CONTRACTOR. This provision authorizing submission of "or equal" substantiating data shall not in any way authorize an extension of time for performance of this Agreement.
D. "Or equal" and substitution requests with substantiating data shall be submitted for consideration no later than 14 calendar days prior to bid opening.
E. The City may choose to allow an "or equal" substitution, if the City determines, in its sole discretion, that the requested substitution is an equal product, and that there is a cost savings resulting in a deductive change order, an increase in the performance with the substituted product, or any other reason deemed by the City to be in the City's best interest to allow the substitution.
F. If a CONTRACTOR initiated material substitution occurs after the Award of Contract , CONTRACTOR must establish that the specified material is no longer being manufactured or available, that the su bstituted material is the best possible mat erial Resolution 2024-57
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substitution for that which is no longer available, or that there is some other benefit to the City in approving said substitution.
G. If the Ci ty allows the substitution anytim e after the Award of Con tract, the CONTRACTOR will be responsible for reasonable fees incurred by the Engineer or Engineer's consultants in reviewing the proposed substitution which fees may be deducted from progress payments to CONTRACTOR.
H. In the event CONTRACTOR furnishes m aterial, process, s ervice, or equipment more expensive than that specified, any difference in cost of such material, process, service, or equipment so furnished shall be borne by CONTRACTOR. Any engineering, design fees, or approval agencies' fees required to make adjustments in material or Work of all trades directly or indirectly affected by the approved substituted items shall be borne entirely by CONTRACTOR. Any difference in cost between an approved substitution that is lower in cost than the originally specified item shall be refunded by CONTRACTOR to the City.
I. All costs associated with and caused by a CONTRACTOR's "or equal" submittal, including any consequential design changes needed to accommodate the "or equal", and any delay ca used to the project schedule r esulting from the r eview of the requested "or equal" submittal shall be borne by the CONTRACTOR.
6.17 PERM
ITS
A. Unless otherwise provided in th e Supplementary General Conditions, the CONTRACTOR shall obtain and pay for all construction perm its and licenses from the agencies having jurisdiction, including the furnishing of insurance and bonds if required by such agencies.
The enforcement of such requirements shall not be made the basis for claims for additional compensation by CONTRACTOR. When n ecessary, the City will assist the CONTRACTOR, in obtaining such permits and licenses. The CONTRACTOR shall pay all governmental charges and inspection fees necessary for the prosecution of the Work, which are applicable at the time of openi ng of Bids. The CONTRACTOR shall pay all charges of utility owners for inspection or conne ctions to the Work. Compensation for all permit fees is included in the Lump Sum payment for Mobilization.
B. The CONTRACTOR shall indemnify, defend and hold harmless the City and its officers, employees and agents from any and all liability arising out of any violation, or claim of violation of the San Diego Municipal S torm Water Permit (Order No. 2001-01), and updates, of the California Regional Water Quality Control Board Region 9, San Diego, which the City might suffer, incur, or become subject by reason of or occurring as a result of or allegedly caused by performance of the Work.
C. Prior to beginning Work, the CONTRACTOR shall obtain a no-fee Encroachment Permit from the office of the City of Escondido Field E ngineer, 201 N. Broadway, unless otherwise specified in the Supplemental General Conditions. CONTRACTOR shall adhere to all requirements and provisions of said Encroachment Permit as though fully set forth herein.
D. The CONTRACTOR shall be responsible for complying with the requirements of all permits acquired by the City.
Resolution 2024-57
Exhibit "A"
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Except for the permits specifically set forth in 'A' above, the CONTRACTOR shall acquire all pe rmits required by Laws or Regulations, including, without limitation, the following specific permits (if applicable):
1. State permits to construct and/or operate sources of air pollution.
2. Certificates and permits are required for sources such as, but not limited to:
a. Fuel burning equipment
b. Gasoline and petroleum distillate storage containers c. Land disturbing activities
d. Processing equipment (sand, gravel, concrete batch plant, etc.) e. Odors
3. Stormwater Permit.
4. Permit-Required Confined Space
The workplace in which the Work is to be performed may contain permit-required confined spaces (permit spaces) as defined in 29 CFR 1910.146 and, if so, permit space entry is allowed only through compliance with a confined space entry program meeting the requirements of 29 CFR 1910.146.
5. Others as required in the Supplementary General Conditions.
6.18 PATENT FEES AND ROYALTIES. The CONTRACTOR shall pay all license fees and royalties and assume all costs incident to the use in the performance of the Work or the incorporation in the Work of any invention, design, process, product, or device which is the subject of patent rights or copyrights held by others. If a pa rticular invention, design, process, product, or device is specified in the Contract Documents for use in the performance of the Work and if to the actual knowledge of the City or the Engineer its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to othe rs, the existence of such rights will be disclosed by the City in the Contract Documents. The CON TRACTOR's indemnification obligation under this Article, for all claims and liabilities arising out of any infringement of patent rights or copyrights incident to the use in the performance of the Work or resulting from the incorporation in the Work of any invention, design, process, product, or device not specified in the Contract Documents shall be in accordance with Article 6.16 of these General Conditions.
6.19 LAWS AND REGULATIONS. The CONTRACTOR shall observe and comply with all Laws and Regulations which in any manner affect those engaged or employed on the Work, the materials used in the Work, or the conduct of the Work. If any discrepancy or inco nsistency should be discovered between the Contract Documents and any such Laws or Regulations, the CONTRACTOR shall report the same in writing to the Engineer. Any particular Law or Regulation specified or referred to elsewhere in the Contract Documents shall not in any way limit the obliga tion of the CONTRACTOR to comply with all other provisions of federal, state, and local laws an d regulations.
The CONTRACTOR's indemnification obligations for all claims or liability arising from violation of any such law, ordinance, code, order, or regulation, whether by CONTRACTOR or by its employees, Subcontractors or Suppliers shall be in accordance with Article 6.16 of these General Conditions.
6.20 TAXES. The CONTRACTOR shall pay all sales, consumer, use, and other similar taxes required to be paid by the CONTRACTOR in accordance with the laws and regulations of the place of the Project which are applicable during the performance of the Work.
6.21 USE OF PREMISES. The CONTRACTOR shall co nfine construction equipment, the storage of materials and equipment, and the operations of workers to the Site, the land and areas identified in and permitted by the Contract Documents, and the other land and areas permitted by Laws and Resolution 2024-57
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Regulations, rights-of-way, permits, and easements. The CONTRACTOR shall assume full liability and responsibility for any damage to any such land or area, or to the owner or occupant thereof or of any land or areas contiguous thereto, resulting from the performance of the Work. Should any claim be made against the City or the Engineer by any such owner or occupant because of the performance of the Work, the CON TRACTOR shall promptly attempt to settle with such other party by agreement or otherwise resolve the cl aim through litigation at the CONTRACTOR's sole liability any expense. The CONTRACTOR's indemnification obligations for all claims and liability, arising dire
ctly, indirectly, or consequentially out of any action, legal or equitable, brought by any such owner or occupant against the City, the Engineer, their consultants, subconsultants, and the officers, directors, employees and agents of each and any of them to the extent caused by or based upon the CONTRACTOR's performance of the Work sh all be in accordance with Article 6.25 of these General Conditions.
6.22 SAFETY AND PROTECTION
A. The CONTRACTOR shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the Wo rk. The CONTRACTOR shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to:
1. All persons at the Site and other persons and organizations who may be affected thereby;
2. All the Work materials and equipment to be incorporated the rein, whet her in storage on or off the Site; and
3. Other property at the Site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, mailboxes, and utilities not designated for removal, relocation, or replacement in the course of the performance of the Work.
B. The CONTR ACTOR shall comply with all applicable Laws and Regulations relating to the safety of persons or p roperty or to the protection of persons or property from damage, injury, or loss and s hall erect and ma intain all necessary safeguards for such safety and protection. The CONTRACTOR shall notify owners of adjacent property and utilities when prosecution of the Work may affect them, and shall cooperate with them in the protection, removal, relocation, and replacement of their property. CONTRACTOR's duties and responsibilities for safety and for protection of the Work shall continue until such time as all the Work is completed and in accordance with Article 14.11. t hat the Work is acceptable.
C. During the entire construction period, it shal l be the responsibility of the contractor to maintain conditions at the project location so as to meet in all aspects the requirements of the California Code of Regulations, Title 8, Industrial Relations, Chapter 4, Division o f Industrial Safety Orders CAL/OSHA. This provision shal l cover the CONTRACTOR's employees and all other persons working upon or visiting the project location. To this end, the Contractor shall inform himself and his representatives of CAL/OSHA standards.
D. The CONTRACTOR shall de signate a qualified and experienced safety representative at the Site whose dut ies and res ponsibilities shall be the prev ention of accidents and the maintaining and supervising of safety precautions and programs.
E. MSDS. Materials that contain hazardous substances or mixtures may be required on th e Work. A Material Sa fety Data Sheet (MSDS.) shall be made available at the Site by the CONTRACTOR for every hazardous product used. Material usage shall strictly conform to OSHA safety requirements and all m anufacturer's warnings and application instructions Resolution 2024-57
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listed on the MSDS and on the prod uct container label. The CONT RACTOR shall be responsible for the exchange of every MSDS or other hazard communication information required to be made available to or exchanged between or among employers at the Site in accordance with Laws or Regulations.
F. The CONTRACTOR shall notify the City if it considers a specified product or its intended use to be unsafe . This notification must be given to the City prior to the product being ordered, or if provided by some other party, prior to the product being incorporated in the Work.
G. CONFINED SPACES. The CONTRACTOR will not en ter any confined spac e without using a Confined Space Entry Permit. The CONTRACTOR shall be responsible fo r implementing, administering and maintaining a confined space entry program (CSEP) in accordance with Sections 5156, 5157 and 5158, Title 8, CCR.
H. The CONTRACTOR shall provide a COMPETENT PE RSON for all excavation operations.
6.23 EMERGENCIES. In em ergencies affecting the safety or protection of pe rsons or the Work or property at the Site or adjacent thereto, CONTRACTOR, without special instruction or authorization from the City or Engineer, is obligated to immediately act to prevent threatened damage, injury, or loss. CONTRACTOR shall give City prompt written notice if CO NTRACTOR believes that any significant changes in the Work or va riations from the Contract Documents have been caused thereby. If City determines that a change in the Contract Documents is required because of the action taken by CONTRACTOR in response to such an emer gency, a Chang e Order will be issued to document the action.
6.24 SUBMITTALS. The City requires submittals for all materials, equipment, parts and systems.
A. SHOP DRAWINGS
1. The City may designate a consultant to receive and review submittals and may require the CONTRACTOR to transmit the submittals to that consultant .
Commensurate with the requirements of the project schedule, the CONTRACTOR shall check and verify all field measurements and shall submit to the City six (6) copies, checked, coordinated and approved by CONTRACTOR, of all shop or setting list drawings, schedules, and materials list required for the Work of various trades: If this project consists of any remodel / modernization Work, field dimensions require verification prior to the preparation of the Shop Drawings. The City shall review such drawings, schedules and mat erials l ist only for conform ance with the design concept of Project and compliance with information given in Project Documents, and return with notations and with guidance as to required corrections within 30 days.
CONTRACTOR shall make any corrections required by the Cit y, file thre e (3) corrected copies with the City, and furnish such other copies as may be needed for construction within 30 days. The City's approval of such drawings, schedules, or materials li st shall not r elieve CONTRACTOR from responsibili ty for deviations unless CONTRACTOR has in writing called the City's attention to such deviations at time of submi ssion by clearly writing the phrase "DEVIATION REQUEST" in bold type at the head of the subm ittal, an d secured the City's written approval, nor shall it relieve CONTRACTOR fr om responsibility for errors in shop drawings or schedules.
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2. The City is entitled to additional review time. The additional review time may be required to review complex and difficult submittals, including but not limited to structural steel shop drawings, mechanical equipment, electrical equipment, and special system components and parts. The CONTRACTOR shall breakout critical submittals into separate pa ckages so as to expedite the review process o f an individual item. The coordination of the overall submittal packages shall b e the responsibility of the CONTRACTOR.
3. Shop Drawings requiring " Deferred Approval" require a substantial amount of time for City review and approval. The Project Documents will identify t hose shop drawings requiring Deferred Approval, if any. The Contractor shall apply its skill and knowledge to expedite the Deferred Approval(s) from preparation to approval. The Contractor shall schedule the project activities to avoid critical path delays as a result of the Deferred Approval process. Notwithstanding anything to the contrary herein, the CONTRACTOR shall make submittals of all Deferred Approvals to the City within 120 days of the Award of Co ntract. The City shall review such Deferred Approval submittal, an d shall return as approved or disapproved with guidance as to the required corrections within 60 days. If resubmittals are required, the City shall endeavor to review and return the resubmittal within 60 days. CONT RACTOR shall allow sufficient time in its scheduling for corrections and resubm ittals of Deferred Approv al ite ms in conformance with these requirements.
4. All submittals of shop drawings, catalog cuts, data sheets, schedules and material lists shall be complete and shall conform to contract drawings and specifications.
The CONTRACTOR shall prepare layout and coordination drawings to demonstrate the accuracy and fit of the materials and Work.
5. The term "shop drawing" as used herein shall be understood to include, but no t be limited to, coordinat ion efforts by CONTRACTOR involv ing detail design calculations for the development of the Shop Drawing, fabrication and installation drawings, lists, graphs and operating instructions.
6. Shop drawings shall be submitted at a time sufficiently early to accommodate the rate of co nstruction progress required under the Project Documents.
CONTRACTOR will be required to pay the City or its consultant's reasonable and customary fees in order to expedite review of Shop Drawings which are not submitted in a timely fashion.
7. All submittals shall be accompanied by an accurately completed transmittal form using the format bound h erein, or as approved by the City. Any shop drawing submittal not accompanied by such a form, or where all applicable items on the form are not completed, will be returned for resubmittal. The CONTRACTOR may authorize a material or equipment supplier to deal directly with the City with regard to Shop Drawings. However, ultimate responsibilit y for the accuracy and completeness of the information contained in the subm ittal shall remain with the CONTRACTOR.
8. Normally, a separate transmittal form shall be used for each specific ite m, scheduled activity task, or class of material or equipment for which a submittal is required. However, due to the critical nature of a submittal, a subm ittal can be broken into separate sub-submittals in or der to obtain the review of a more Resolution 2024-57
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critical portion(s) of a submittal prior to the review of other sub-submittals. The transmittal form shall include the CPM Activity / Submittal Task Number, Early Start (ES), E arly Finish (EF), Late Fi nish (LF) and the float for the activity.
Transmittal of shop drawings on various items using a single transmittal for m will be permitted only when the items taken together constitute a manufacturer's "package" or are so functionally related that expediency indicates review of the group or package as a whole.
9. CONTRACTOR's review and approval of Shop Drawings and subm ittals shall include the following stamp:
"The CONTRACTOR has reviewed and approved not only the field dimensions but the construction criteria and has also made written notation regarding any information in the Shop Drawings or submittal that does not conform to the Project Documents. This Shop Drawing or submittal has been coordinated with all other shop drawings and submittals received to date by CONTRACTOR and this duty of coordination has not been delegated to Subcontractors, material suppliers, the Engineer, or the architects on this project. The Contractor also indicates that it has not relied upon the dimensions shown on the drawings, specifications and schedules, and that the Contractor has double-checked all dimensions for accuracy and fit.
Signature of CONTRACTOR"
10. Within 30 days after receipt of Shop Drawings, the City will endeavor to return one or more prints of each drawing to CONTRACTOR with City's comments noted thereon. The CONTRACTOR shall make a complete and acceptable submittal to the City by the second submission of drawings. The City shall withhold funds due the CONTRACTOR to cover additional costs of the City's review beyond the second submission and any other costs incurred by the City.
11. If prints of the shop drawing are returned to the CONTRACTOR marked "NO EXCEPTIONS TAKEN," formal revision of said drawing will not be required.
If prints of the drawing are returned to the CONTRACTOR marked " MAKE CORRECTIONS NOT ED," formal resubmittal of said drawings will not be required. If p rints of the drawing are returned to the CONTRACTOR marked "REVISE A ND RESUBMIT," the C ONTRACTOR shall revise said drawing and shall resubmit six (6) copies of the revised drawing to the City. If prints of the drawing are returned to the CONTRACTOR marked " REJECTED RESUBMIT," the CONTRACTOR shall resubmit six (6) new copies of the drawing to the ARCHITECT. Submit tals being resubmitted for revisions or submitted due to previous rejection, the CONTRACTOR shall provide a written response indicating the nature of the correction(s) and/or cloud the revised item(s).
12. Fabrication of an item shall not be commenced before the City has reviewed the pertinent Shop Drawings and returned copies to the CONTRACTOR marked with "NO EXCEPTIONS TAKEN," or "MAKE CORRECTIONS NOT ED." Revisions indicated on shop drawings shall be considered as changes necessary to meet the requirements of the Project Documents and shall not be taken as the Resolution 2024-57
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basis of claims for extra Work. The review of such drawings by the City will be limited to checking for general agreement with the Project Documents, and shall in no way relieve the CONTRACTOR of responsibility for errors or omissions contained therein, nor shall such review operate to waive or modify any provision contained in the Project Documents. Fabricating dimensions, quantities of mat erial, applicable code requirements, and ot her contract requirements shall be the CONTRACTOR's responsibility.
13. No Work represented by required Shop Drawings shall be purchased or commenced until the applicable submittal has been approved. The Work shall conform to the approved Shop Drawings and all other requirements of the Project Documents. The CONTRACTOR shall not proceed with any related Work which may be affected by the Work covered under Shop Drawings until the applicable Shop Drawings have been approved, p articularly where piping, machinery, and equipment and the required arrangements and clearances are involved.
14. Except where the preparation of a Shop Drawing is dependent upon the approva l of a prior shop drawing, all shop drawings pertaining to the same class or portion of the Work shall be submitted simultaneously.
15. THE
CONT RACTOR S HALL HAVE NO CLAIM FOR DAMAGES OR
EXTENSION OF TIME DUE TO ANY DELAY RESULTING FROM T HE
CONTRACTOR HAVING TO MAKE THE REQUIRED REVISIONS TO SHOP
DRAWINGS UNLESS REVIEW BY THE CITY IS DELAYED BEYOND THE
TIME P ROVIDED H EREIN A ND THE CONT RACTOR C AN ESTABLISH
THAT IT BEARS NO RESPONSIBILITY FOR CAUSING AND/ OR
CONTRIBUTING TO THE DELAY AND TH AT THE CITY'S DELAY IN
REVIEW ACTUALLY RESULTED IN A DELAY TO THE CRITICAL PATH IN THE CONTRACTOR CONSTRUCTION SCHEDULE.
B. PAYROLL SUBMITTALS
1. Copies of all payrolls shall be submitted weekly to the City. Payrolls shall contain the full name, address and social security number of ea ch employee, the employee's correct classification, rate of pay, daily and weekly number of hours worked, itemized deductions made and actual wages paid. They shall also indicate apprentices and ratio of apprentices to journeymen. The employee's address and social security number need only appear on the first payroll on which that name appears. The payroll shall be accompanied by a "Statement of Compliance" signed by the employer or the employer's agent indicating that the pa yrolls are correct and complete and that the wage rates contained therein are not less than those required by the Contract. The CONTRACTOR shall b e responsible for the submission of copies of payrolls of all subcontractors. The CONTRACTOR shall ensure that the payr olls match the Daily Work Report s. The CONTRACTOR shall certify that no Work was done on the job if no Work was done on the job.
2. If by
the 15th of the month, the CONTRACTOR has not subm itted satisfactory payrolls for all Work performed during the monthly period ending on or before the 1st of that month, the City will retain an amount equal to ten percent (10%) of the estimated value of the Work performed (exclusive of Mo bilization) during the month from the next monthly estimate, except that this retention shall not exceed $10,000 nor be less than $1,000. Retentions for failure to submit Resolution 2024-57
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satisfactory payrolls shall be additional to all other retentions provided for in the Contract. The retention for failure to submit payrolls for any monthly period will be released for payment on the monthly estimate for partial payments next following the date that all the satisfactory payrolls for which the retention was made are submitted.
3. The CONTRACTOR shall also submit a second copy of all certified payr olls with all personal information fully redacted. The CONTRACTOR and each subcontractor shall preserve their payroll records for a period of 3 years from the date of completion of the Contract. The form of the certification shall be as follows:
I,
am
for and on behalf of
(print nam e), the undersigned,
(position in business) with the authority to act
(Name of business and/or CONTRACTOR), certify under penalty of perjury that the records or copies thereof subm itted and consis ting of (description,
number of pages) are the originals or true, full and correct copies of the originals which depict the payr oll record(s) of the actual disbursements by way of cash, check, or whatever form to the individual or individuals named.
Dated:
Signature:
C. SUBMITTAL OF HOME OFFICE OVERHEAD. CONTRACTOR shall furnish within 7 days after the Notice to Proc eed, a certified statement and detailed calculation from its accountant establishing the job site and pro rata home office overhead rates for CONTRACTOR and major Subcontractors, as de termined by the City. Such shall be updated quarterly and filed with the City.
D. SUBMITTAL OF HOURLY RATES. CONTRACTOR shall furnish within 7 days after the Notice to Proceed, a complete listing of CONTRACTORS and Subcontractors hourly labor rates, indicating the direct hourly wage rate, payroll taxes and insurance costs.
E. ESCROW BID DOCUMENTS. The Escrow Bid Docume nts shall be submitted by the CONTRACTOR in a sealed container(s) within 10 da ys after the da y of award of the contract. The container shall be clearly marked on the outside with the CONTRACTOR's name, date of submittal, project name and the words "Escrow Bid Documents."
F.
SWPPP/BMP. CONTRACTOR shall submit the required S torm Water Pollution Prevention Plan or Best Management Practices, before commencement of any Work.
6.25 CON TRACTOR'S GENERAL WARRANTY AND GUARANTEE
A. CON TRACTOR warr ants that the Work (which i ncludes all equipment furnished by CONTRACTOR as part of the materials) shall:
1. Be free from defects in workmanship, integration and material; be free from defects in any design performed by CONTRACTOR;
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2. Be new, and conform and perform to the requirements stated in the specifications and where detail requirements are not so stated, shall conform to applicable industry standards; and
3. Be suitable for the use stated in the specifications.
B. The warranty period for discovery of defective Work shall commence on the date stamped on the Notice of Completion verifying County recordation and continue for the period set forth in the specifications or for 1 year if not so sp ecified. If, during the warranty period, the Work is not available for use due to defective Work, such time of unavailability shall not be counted as part of the warranty period. The warranty period for corrected defective Work shall continue for a duration equivalent to the original warranty period.
C. The City shall give CONTRACTOR prompt written notice after discovery of any defective or incomplete Work. CONTRACTOR shall correct any such defective or incomplete Work, as well as any damage to any other part of the Work res ulting from such defective or incomplete Work, and shall provide repair, re placement, or reim bursement, at its s ole expense, in a manner approved by the City and with due diligence and dispatch as required to make the Work ready for use by the City, ordinary wear and tear, unusual abuse or neglect excepted. Such corrections shall include , but not be limited to, any necessary adjustments, modifications, ch an ges of design (unless of City's design), removal, repair, replacement or reinstallation, and shall include all necessary parts, materials, tools, equipment, transportation charges and labor as may be necessary, and cost of removal and replacement of Work shall be performed at a time and in such a manner so as to minimize the disruption to the City's use of the Work.
D. In the event of failure of CONTRACTOR o r Surety to commen ce and pursue with diligence any such repairs or replacements within 10 days after being notified in writing, the City is hereby authorized to proceed to have defects repaired or replaced and made good at the expense of the CONTRACTOR and the Surety who hereby agree to pay any costs and charges therefore immediately on demand.
E. If, in the opinion of the City, defective Work creates a da ngerous condition or requires immediate correction or attention to prevent further loss to the City or to prevent interruption of operations of the City, the City will attempt to g ive the written notice required by this Article. If the CONTRACTOR or Surety cannot be contacted or neither complies with the City's requirements for correction within a reasonable time as determined by the City, the City may, notwithstanding the provisions of this Article, proceed to make such correction or provide such attention and the costs of such correction or attention shall be charged agains t the CONTRACTOR and Surety. Such action by the City will not relieve the CONTRACTOR and Surety of the guarantees provided in this Article or elsewhere in the Project Documents.
F. This Article does not in any way limit the guar antees on any i tems for wh ich a longer guarantee is specified or on any items for which a manufacturer gives a guarantee for a longer period. CONTRACTOR shall furnish to City all appropriate guarantee or warranty certificates upon completion of the Project or upon request by the City.
G. All guarantees required under this Article shall be in writing on a Guarantee form approved by the City.
H. CONTRACTOR shall provide to the City instruction manuals for all items which require same.
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I. Nothing herein shall limit any other rights or remedies available to the City, and any and all written/express guarantees are in addition to rights provided under California law, including the rights granted under Code of Civil Procedure sections 337.1 and 337.15.
J. CON TRACTOR warrants and guar antees that all Work will be in accordance with the Project Documents and will not be defective. The CONTRACTOR shall guarantee all parts of the Work against defective materials or workmanship furnished by the CONTRACTOR for a period of 1 year from the date of final acceptance by the City.
6.26 IN
DEMNIFICATION
A. To the fullest extent permitted b y Laws and Regulations, the CONTRACTOR shall indemnify, defend, and hold harmless the City, the Engineer, thei r co nsultants, subconsultants, and the officers, directors, employees, and agents of each and any of them, against and from all claims and liability arising under, by reason of, related, or incidental to the Project Documents or any performance of the Work, but not from the sole negligence or willful misconduct of the City and/ or the Engineer. Such indemnificatio n by the CONTRACTOR shall include, but not be limited to, the following:
1. CONTRACTOR shall indemnify, defend, and hold harml ess the City and its officers, employees and agents, from all liability or claim of liability arising by reason of injury or damage to persons (including death) and/or property (both tangible and intangible) occurring as a result of Work done pursuant to the terms of this Agreement, and name same as coinsured in any policy in the Contract Documents;
2. CONTRACTOR shall further indemnify, defend and hold harmless the City and its officers, employees and agents from and against any and all liabilities, claims, actions, causes of action, proceedings, suits, administrative proceedings, damages, fines, penalties, judgments, orders, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements, arising out of any violation, or cl aim of violation of the San Diego Municipal Storm Water Permit, and updates, of the California Regional Water Quality Control Board Region 9, San Diego, which the City m ight suffer, incur, or become subject by reason of or occurring as a result of or allegedly caused by work performed by CONTRACTOR.
3. Liability or claims resulting directly or indirectly from the negligence or carelessness of the CONTRACTOR, its employees, or agents in the performance of the Work, or in guarding or maintaining the same, or from any improper materials, implements, or appliances used in its construction, or by or on account of any act or omission of the CONTRACTOR, its employees, or agents;
4. Lia
bility or c laims arising directly or in directly from bodily injury, occupational sickness or disease, or death of the CONTRACTOR's, Subcontractor's, o r Supplier's own employees, or agents enga ged in the Work resulting in actions brought by or on behalf of such employees against the City and/ or the Engineer;
5. Liability or claims arising directly or indirectly from or based on the violation of any Laws or Regulations, whether by the CONTRACTOR, i ts employees, or agents;
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6. Liability or claims arising directly or indirectly from the use or manufacture by the CONTRACTOR, i ts employees, or agents in the performance of this Agreement of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, article, or appliance, unless otherwise specifically stipulated in this Agreement;
7. Liability or claims arising directly or indirectly from the breach of any warranties, whether express or implied, made to the City and/or Engineer or any other parties by the CONTRACTOR, its employees, or agents;
8. Liability or c laims arising directly or indirectly from the willful misconduct of the CONTRACTOR, its employees, or agents;
9. Liability or claims arising directly or indirectly from any breach of the obligations assumed in this Agreement by the CONTRACTOR;
10. Liability or claims arising directly or indirectly from, relating to, or resulting from a hazardous condition created by the CONTRACTOR, Subcontractors, Suppliers, or any of their employees or agents, and;
11. Liability or claims arising directly, or i ndirectly, or consequentially out of any action, legal or equitable, brought against the City, the Engineer, their consultants, subconsultants, and the officers, directors, employees and agents of each or any of them, to the extent caused by the CONTRACTOR's use of any premises acquired by permits, rights of way, or easements, the Site, or any la nd or areas contiguous thereto or its performance of the Work thereon.
B. The indemnification obligation under this Article shall not be limited in any way by any limitation on the amount or type of insurance carried by CONTRACTOR or by the amount or type of damages, compensation, or bene fits payable by or for the CONTRACTOR or any Subcontractor or other person or organization under workers' compe nsation acts, disability benefit acts, or other employee benefit acts.
6.27 CONTRACTOR'S DAILY REPORTS. At the cl ose of each working day, the CONTRACTOR shall submit a daily report to the Inspector, on forms approved by the City, together with applicable delivery tickets, listing all labor, m aterials, and equipment involved for that day, and for other services and expenditures when authorized concerning extra Work items. Extra or disputed work shall be specifically described and separated from Contract Work on the report. An attempt shall be made to reconcile the report daily, and the Inspector and the CONTRACTOR shall sign it. In the event of disagreement, pe rtinent notes shall be entered by each party to explain points that cannot be resolved immediately. Each party shall retain a signed copy of the report. Reports by Subcontractors or others shall be submitted through the CONTRACTOR.
6.28 CONTRACTOR PAYMENTS. To each of its subcontractors, not later than the 5th day following each payment to CONTRACTOR by the City the respective amounts allowed CONTRACTOR on account of Work performed by the respective subcontractor's to the extent of such subcontractor's interest therein. If CONTRACTOR does not pay one or mor e SUBCONTRACTORS the amount (less retention) applied for and received in a payme nt application, CONTRACTOR shall return said amount back to the City within 5 days.
6.29 D
IAL BEFORE YOU DIG. The CONTRACTOR shall make notification to the regional notification center for utility markouts and keep a record of the inquiry ident ification number.
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The CONTRACTOR shall follow the requirements of California Government Code Section 4216-4216.9. Refer to Article 4.3.
6.30 DOCUMENTS ON WORK. CONTRACTOR shall keep on the job site at all times one legible copy of all Project Documents, including addenda and change orders, and Title 19 of the California Code of Regulations, and all approved dra wings, plans, schedules and specifications. Said documents shall be k ept in good order and available to the City, Engineer, architect, and all authorities having jurisdic tion. CONTRACTOR shall be acquainted with and comply with the provisions of said regulations as they relate to th is Project. CONTRACTOR shall also be acquainted with and comply with all California Code of Regulations p rovisions relating to conditions on this Project, particularly Titles 8 and 17.
6.31 TEMPORARY UTILITIES
A. All utilities, including but not limited to electricity, water, gas, and telephone used on th e Work shall be fu rnished and paid for by CONTRACTOR. CONTRACTOR shall furnish and install necessary temporary distribution systems, including meters, if nec essary, from distribution points to all points on the site where the utility is necessary to carry on the Work.
Upon completion of the Work , CONTRACTOR shall re move all te mporary distribution systems.
B. If this Contract is for a modernization, re construction and o r an addition to existing building(s),
1. CONTRACTOR may, with written permission of the City, use the City's existing utilities by making prearranged p ayments to the City for ut ilities used by CONTRACTOR for construction.
2. CONTRACTOR shall arrange, schedule and pay for all temporary utilities to the entire facility and/or porti on(s) of the facility, including but limited to electrical power, water and gas. The entire facility and/or por tion of the facility shall be any area that is affected by a utility disruption and/or affects the function and use of the facility.
6.32 SANITARY FACILITIES. The CONTRACTOR shall provide sanitary temporary toilet and hand washing facilities in no fewer numbers than required by law and such additional facilities as may be directed by the Inspector for the use of all workers. The toilet facilities shall be maintained in a sanitary condition at all times and sh all be left at the site unt il removal is directed by the Inspector. Use of toilet facilities in the Work under construction shall not be permitted.
6.33 CLEANING UP
A. For Projects located in the Right-of-Way the CONTRACTOR shall, on a continuous basis, keep Work site free from CON TRACTOR generated debris such as waste, rubbish, and excess materials, dirt, mud, dust, and non-functioning equipment caused by this Work and shall follow the Technical Spec ifications "T EMPORARY ENVIRONMENTAL CONTROLS & CO NSTRAINTS" and "TEMPORARY ENCROACHMENT,
MAINTENANCE, AND RESTORATION OF THE CITY RIGHT-OF-WAY".
B. For Building Projects, or projects that are off the street, CONTRACTOR shall at all times keep Work site free from CON TRACTOR generated debris such as waste, rubbish, and excess materials and equipment caused by this W ork, at the le ast on a daily basis.
CONTRACTOR shall not leave debris under, in, or about the Work site. Upon completion of CONTRACTOR Work, CONTRACTOR shall clean all interior and exterior materials Resolution 2024-57
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installed by CONTRACTOR, and in addition to, all buildings, including fixtures, equipment, walls, floors, ceilings, roofs, window sills and ledges, horizontal projections, and any areas where debris has collected as a direct or indirect result of the CONTRACTOR Work. Such cleaning s hall cons ist of polishing all glass, plumbing fixtures, and finish hardware and similar finish surfaces and equipment. If the project consists of any s treet improvements (paving / gutter and/o r sidewalk surfaces), drain inlets an d any pipeline facilities, such Work shall also be free of any debris and sediments.
6.34 WAGE RIGHTS [Job Site Notices]
A. Pursuant to the provisions of the Labor Code, the governing board of the City has obtained the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime Work in the locality in which this public Work is to be performed for each craft, classification or type of worker needed for this Project from the Director of the Department of Industrial Relations ("Director.") These rates are on file with the Clerk of the City's governing board and copies will be made available to any interested party on request.
CONTRACTOR shall post a copy of such wage rates at the Work site.
B. Holida
y and overtime Work, when permitted by law, shall be paid for at a rate of at le ast one and one-half times the above specified rate of per diem wages, unless otherwise specified. Holidays shall be defined in the Collective Bargaining Agreement applicable to each particular craft, classification or type of worker employed.
C. CONTRACTOR shall pay and shall cause to be paid each worker engaged in Work on the Project not less than the general prevailing rate of per diem wages de termined by the Director, regardless of any contractual relationship which may be alleged to exist between the CONTRACTOR or any Subcontractor and such workers.
D. If durin
g the period this bid is required to remain open, the Director of Industrial Relations determines that there has b een a change in any prevailing rate of per diem wages in the locality in which this public Work is to be performed, such change shall not alter the wage rates in the Notice Calling for Bids or the contract subsequently awarded.
E. Pursuan t to Labor Code section 1775, CONTRACTOR and any subcontractor shall as a penalty to the City, forfeit fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rate of per diem wages, determined by the Director, for such craft or classification in which such worker is employed for any public Work done under the Agreement by CONTRACTOR or by any Subcontractor under it. The amount of the penalty shall be determined by the Labor Commission and shall be based on consideration of the CONTRACTOR's or subcontractor's mistake, inadvertence or neglect in failing to pay the correct p reva iling rate of per diem wage, or the previous record of the CONTRACTOR in meeting his or her prevailing rate of per diem wage obligations, or the CONTRACTOR's or subcontractor's willful failure to pay the correct prevailing rate of pe r diem wages. A mistake, inadvertence or neglect in failing to pay the correct prevailing rate of per diem wage is not excusable if the CONTRACTOR or subcontractor had knowledge of his or her obligations under this part. The difference between such prevailing rate of per diem wage and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than t he prevailing rate of per diem wage shall be paid to each worker Resolution 2024-57
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by the CONTRACTOR or subcontractor.
F. Any workers employed to perform Work on the Project, which Work is not covered by any craft or classification listed in the general prevailing rate of per diem wages determined by the Director shall be paid not less than the minimum rate of wages specified therein for the craft or classification which most nearly corresponds to Work to be performed by them, and such minimum wage rate shall be retroactive to time of initial employment of such persons in such craft or classification.
G. Pursuant to Labor Code section 1773.1, per diem wages are deemed to include employer payments for health and welfare, pension, and vacation pay.
H. CONTRA CTOR shall post at appropriate conspicuous points on the site of the Project, a schedule showing all determined minimum wage rates and all authorized deductions, if any, from unpaid wages actually earned.
6.35 HOURS OF WORK
A. As provided in Article 3 (commencing at section 1810), Chapter 1, Part 7, Division 2 of the Labor Code, 8 hours of labor shall constitute a legal day's Work. The time of service of any worker em ployed at any time by the CONTRACTOR or by any Subcontractor on any subcontract under this Agreement upon the Work or upon any part of the Work contemplated by this Agreement shall be limited and restricted by the Agreement to 8 hours per day, and 40 hours during any one week, excep t as hereinafter provided. Notwithstandin g the provisions hereinabove set forth, Work perf ormed by employees of CONTRACTOR in excess of 8 hours p er day and 40 hours during any one week, shall be permitted upon this public Work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half times the basic rate of pay.
B. The CONTRACTOR shall keep and shall cause each Subcontractor to keep an accurate record showing the name of and actual hours worked each calendar day and each calendar week by each worker employed by CONTRACTOR in connection with the Work or any part of the Work contemplated by this Agreement. The record shall be kept open at all reasonable hours to the inspection of the C ity and to the Division of Labor Standards Enforcement, Department of Industrial Relations.
C. Pursuant to Labor Code section 1813, the CONTRACTOR or subcontractor shall pay to the City a penalty of twenty-five Dollars ($25) for each worker employed in the execution of this Contract by the CONTRACTOR or by any Subcontractor for each calendar day during which such worker is required or permitted to Work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Article 3 (commencing at section 1810), Chapter 1, Part 7, Division 2 of the Labor Code.
D. Any Work necessary to be performed at the Contractor’s request or due to the Contractor’s actions after the normal working hours of 7:00 a.m. to 4:30 p.m., Monday through Friday, or on weekends or City Holidays, shall be performed without any additional expense to the City. If Contractor seeks to Work after regular working hours, or weekends or holidays, written notice shall be given and costs for inspect ion, if incurred by the City, shall be reimbursed within 3 days of presentation or the City may issue, unilaterally, a deductive Change Order crediting the same.
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6.36 APPRENTICES
A. The CONTRACTOR acknowledges and agrees that, if this Ag reement involves a dollar amount greater than or a number of working days greater than that specified in Labor Code section1777.5, this Agreement is governed by the provisions of Labor Code section 1777.5. It shall be the responsibility of the CONTRACTOR to ensure compliance with this Article and with Labor Code section 1777.5 for all apprenticing occupations.
B. Apprentices of any crafts or trades may be employed and, when required by Labor Code section 1777.5, shall be employed provided they are properly registered in full compliance with the provisions of the Labor Code.
C. Every such a pprentice shall be paid the st andard wage paid to apprentices u nder the regulations of the craft or trade at which he or she is employed, and shall be employed only at the Work of the craft or trade to which he or she is registered.
D. Only apprentices, as de fined in section 3077, who are in training under apprenticeship standards and written appren tice agr eements under Chapter 4 (comme ncing at section 3070), Division 3 of the Labor Code, are eligible to be employed on public works. The employment and training of each apprenticeship shall be in accordance with the provisions of the apprenticeship standards and apprentice ag reements under wh ich h e or she is training.
E. Pur
suant t o Labor Code section 1777.5, the CONTRACTOR and any Subcontractors employing workers in any apprenticeship craft or trade in performing any Work under this Agreement shall apply to the applicable joint apprenticeship committee for a certificate approving the CONTRACTOR or Subcontractor under the applicabl e apprenticeship standards for the employment and training of apprentices.
F. Every CONTRACTOR and Subcontractor shall submit contract award information to the applicable joint apprenticeship committee which sh all include an estimate of journe yman hours to be performed under the Agreement, the number of apprentices to be employed and the approximate dates the apprentices will be employed.
G. If the CONTRACTOR or Subcontractor willfully fails to comply with Labor Code Section 1777.5, then, upo n a de termination of noncompliance by the Admi nistrator of Apprenticeship, it shall:
1. Be denied the right to bid on any subsequent project for one year from the date of such determination; and
2. Forfeit as a penalty to the City fifty dollars ($50) per day for each calendar day of noncompliance, which shall be withheld from any payment due or to become due under the terms of this Agreement. Interpretation and enforcement of these provisions shall be in accordance with the rules and procedures of the California Apprenticeship Council.
H. The CONTRACTOR and all Subcontractors shall comply with Labor Code section 1777.6, which section forbids certain discriminatory practices in the employment of apprentices.
I. CONTRACTOR shall become fully acquainted with the law regarding apprentices prior to commencement of the Work. Special attention is directed to sections 1777.5, 1777.6, and 1777.7 of the Labor Code, and Title 8, California Code of Regulations, section 200 et seq.
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Questions may be directed to the State Division of Apprenticeship Standards, 455 Golden Gate Avenue, San Francisco, California.
6.37 FIRST AID. The CO NTRACTOR shall maintain emergency first aid treatment for CONTRACTOR's workers on the Project which complies with the Federal Occupational Safety and Health Act of 1970 (29 U.S.C.A., Sec. 651 et seq.).
6.38 PROTECTION OF PERSONS AND PROPERTY
A. The CONTRACTOR, (on behalf of itself, all Subcontractors and Suppliers (of every tier), shall be responsible for all damages to persons or property (whether furnished or installed, owned or not owned) that occur as a result of its fault or negligence in connection with the prosecution of this Agreement and shall take all necessary measures and be responsible for the prop er care and pro tection of all materials de livered and Work pe rformed unti l completion and final acceptance by the City. The CONTRACTOR shall remove all mud, water, or other elements as may be required for the proper protection and prosecution of its work, including the placement of gravel beds and gravel roads for access to and around the Work. CONTRACTOR shall provide such heat, covering, and enclosures as are necessary to protect all Work, materials, equipment, appliances, and tools against damage by weather conditions. All Work shall be solely at the CONTRACTOR's risk with the ex ception of damage to the Work caused by "acts of God" as defined in Public Contract Code Section 7105.
B. CONTRA CTOR shall ta ke, and re quire Subcontractors to take, all necessary precautions for the safety of workers and shall comply with all applicable federal, state, local and other safety laws, standards, orders, rules, regulations, and building codes to prevent accidents or injury to persons on, about, or adjacent to the Work site and to provide a safe and healthful place of employment. CONTRACTOR shall furnish, erect and prop erly maintain at al l times, as directed by the City or Engineer or as required by the conditions and progress of Work, all necessary safety devices, safeguards, construction canopies, signs, audible devices for protection of the blind, safety rails, belts and nets, barriers, li ghts, and watchmen for protection of workers and the public and shal l post danger signs warning against hazards c reated by such features in the course of construction. CONTRACTOR shall designate a responsible employee, whose duty shall be to post information regarding protection and obligations of workers and other notices required under occupational safety and health laws, to comply with reporting and other occupational safety requirements, and to protect the life, safety and health of workers. The name and position of the person so designated shall be reported in writing to the City by CONTRACTOR. CONTRACTOR shall correct any violations of safety laws, st andards, orders, rules, or regulations. Upon the issuance of a citation or n otice of violation by the Division of Occupational Safety and Health, such violation s hall be corrected i mmediately by the C ONTRACTOR at CONTRACTOR's expense.
C. In an emerge ncy affecting safety of person or of Work or of adjoining property, CONTRACTOR, without special instruction or authoriza tion from the City, architect or Engineer, is hereby permitted to act, at its di scretion, to prev ent s uch threatened loss o r injury; and CONTRACTOR shall so act if so authorized or instructed by the City, architect or Engineer. Any compensation claimed by CONTRACTOR on account of emergency Work shall be determined by written agreement with the City.
D. CONTRACTOR shall take adequate precautions to protect existing roads, sidewalks, curbs, pavements, utilities, adjoining property, mailboxes (including temporary re-location) and structures (including, without limitation, protection from settlement o r loss of lateral Resolution 2024-57
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support), and to avoid damage thereto, and repair any damage thereto caused by construction operations.
6.39 ACCESSIBILITY REQUIREMENTS: Construction shall be in conformance with all applicable codes per the Department of the State Architect, Title 24 Guidelines for Accessibility by Disabled Persons.
ARTICLE 7 – OTHER WORK
7.1 OTHER CONTRACTS
A. CONTRACTOR is aware that this Project site may be split into several phases, and or separate contracts. The City reserves the right to let other contracts in connection with this Work, and it shall be the duty of the CONTRACTOR to actively schedule and coordinate its Work with the City's forces, City's Contractor(s) and or other multiple prime contracts.
No extra costs or delays shall be considered as a result of any such scheduling, coordination and cooperation. CONTRACTOR shall afford other contractors reasonable opportunity for introduction and storage of their materials and execution of their Work and shall properly connect and coordinate its Work with such other contractors.
B. If any part of CONTRACTOR's Work depends for proper execution or results upon Work of any other Contractor, the CONTRACTOR shall inspect and promptly report to the City in writing any defects in such Work that render it unsuitable for such proper execution and results. CONTRACTOR will be held accountable for damages to the City for that Work which it failed to inspect or should have inspected. CONTRACTOR's failure to inspect and report shall constitute its acceptance of other CONTRACTOR's Work as fit and proper for reception of its Work, except as to de fects which may develop in other CONTRACTOR’s Work after execution of CONTRACTOR's Work.
C. To ensur e proper execution of its subsequent Work, CONTRACTOR shall me asure and inspect Work already in place and shall at once report to the City in writing any discrepancy between executed Work and Project Documents.
D. It is the obligation of CONTRACTOR to ascertain to its own satisfaction the scope of the Project and nature of any other contracts that have been or may be awarded by City in prosecution of the Project to the end that CONTRACTOR may perform this Agreement in the light of such other contracts, if any.
E. Nothing herein contained shall be interpr eted as granting to CONTRACTOR exclusive occupancy at the site of the Project. CONTRACTOR shall not cause any unnecessary hindrance or delay to any other contractor working on the Project. If simultaneous execution of any contract for the Project is likely to cause interference with performance of some other contract or contracts, the City shall decide which contractor shall cease Work temporarily and which contractor shall continue or whether Work can be coordinated so that contractors may proceed simultaneously.
F. If the Project is split into phases then CONTRACTOR has made allowances for any delays or damages which may arise from coordination with contractors for other phases. If any delays should arise from a contractor working on a different phase, CONTRACTOR's sole remedy for damages, including delay damages, shall be ag ainst the contractor who caused such damage and not the City. CONTRACTOR shall p rovide access to contractors for other phases as necessary to prevent delays and damages to contractors working on other phases of construction.
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7.2 INTEGRATION OF WORK
A. CONTRACTOR shall perform all cutting, fitting, patching, and preparation of Work as required to make its several parts come together properly, and fit it to receive or be received by Work of other contractors; including both the CONTRACTOR's and City's forces. In the event of cl arifications, the CONTRACTOR shall follow all Supplemental Instructions (SI's) given by the City.
B. All costs caused by defective or ill-timed Work shall be borne by CONTRACTOR.
C. CONTRACTOR shall not endanger any Work by cutting, excavating, or otherwise altering Work and shal l not cut or alter Work of any other CONTRACTOR without the written consent of the City. CONTRACTOR shall be solely responsible for protecting existing Work on adjacent properties and shall obtain all required permits for shoring and excavations near property lines.
D. When modifying existing Work or installing new Work adjacent to existing Work, CONTRACTOR shall match, as closely as conditions of the site and materials will allow, the finishes, textures, and colors of the original Work, refinishing existing Work as required, at no additional cost to the City.
ARTICLE 8 – THE CITY'S RESPONSIBILITIES
8.1 COMMUNICATIONS. Except as may be otherwise provided in t hese General Conditions or the Supplementary General Conditions, the City will communicate directly with the CONTRACTOR.
8.2 OBSERVATIONS ON THE SITE. The City will make observations on the Site during construction to monito r the progress and quality of the Work and to dete rmine, in general, if the Work is proceeding in a ccordance with the Project Documents. Neither, the City, the Engineer, nor their representatives will be required to make exhaustive or continuous inspections to check the quality or quantity of the Work.
8.3 PRO
JECT REPRESENTATION. The City may furnish a third party or a City employee to act as Resident Project Representative to assist in observing the performance of the Work.
8.4 CL ARIFICATIONS, RE QUESTS FOR INFORMATION. The City will issue with reasonable promptness such answers to requests for information (RFI) which shal l be consistent with o r reasonably inferable from the overall intent of the Project Documents.
8.5 A UTHORIZED VARIATIONS IN WORK. The City may authorize the execution of variations in the Work from the requirements of the Project Documents complying with Articles 10, 11, and 12 of these General Conditions that cover changes in the Work, Contract Price, and Contract Times.
8.6 REJE CTING WORK. The City has the authority to reject Work not in accordance with the Contract Documents and will also have authority to require special inspection or testing of the W ork as provided in Article 13.
8.7 CON TRACTOR SUBMITTALS, CHANGE ORDERS, AND PAYMENTS A. The City will review all CONTRACTOR submittals.
B. The City's responsibilities for Change Orders are set forth in Articles 10, 11, and 12.
C. The City's responsibilities for Applications for Payment are set forth in Article 14.
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8.8 DE CISIONS ON DISPUTES. The City will be the in terpreter of the requirements of the Contract Documents and of the acceptability of the Work thereunder. Disputes, and other matters relating to the acceptability of the W ork and interpretation of the requirements of the Co ntract Documents pertaining to the performance of the Work shall be determined by the City. Any requests from the CONTRACTOR with respect to changes in the Contract Price or Contract Times shall be resolved in accordance with the requirements set forth in Articles 10, 11, 12 and 17.
8.9 LIMITATION OF CITY'S RESPONSIBILITIES
A. Neither the City's authority to act under this Article or other provisions of the Contract Documents nor any decision made by the City in good faith either to exercise or not exercise such authority shall give rise to any duty or responsibility of the City to the CONTRACTOR, any Subcontractor, any Supplier, any surety for any of them, or any other person or organization performing any of the Work.
B. Whenever in the Project Documents the terms "as ordered," "as directed," "as required," "as allowed," "as reviewed," "as approved," or terms of like effect or import are used, or the adjectives "reasonable," "suitable," "acceptable," "proper," or "satisfactory," or adjectives of like effect or import are used to describe a requirement, direction, review, or judgment of the City as to the Work, it is intended that such requirement, direction, review, or judgment will be solely to ev aluate the Work for compl iance with the requirements of the P roject Documents, and conformance with the de sign conc ept of the comp leted Project as a functioning whole as indicated by the Project Documents, unless there is a specific statement indicating otherwise. The use of any such term or adjective shall not be effective to assign to the City any duty or authority to supervise or direct the performance of the Work.
C. The City shall not supervise, direct or have control or authority over, nor be responsible for CONTRACTOR's means, methods, techniques, sequences, or procedures of construction or the safety precautions and programs incident thereto, or for any failure of CONTRACTOR to comply with Laws and Regulations applicable to the furnishing or pe rformance of the Work. The City will not be responsible for CONTRACTOR's failure to perform or furnish the Work in accordance with the Project Documents.
8.10 LANDS, EASEMENTS, AND SURVEYS. The City's duties in respect of providin g lands and easements and providing engineering survey data to establish reference points are set forth in Article 4
8.11 REPORTS AND DRAWINGS. The City will identify to the CONTRACTOR copies of reports of physical conditions at the Site and drawings of ex isting structures which have been utilized in preparing the Contract Documents, in the Supplementary General Conditions.
8.12 SUSPENSION OF Work. The City's right to stop Work or suspend Work is set forth in Article 15.
8.13 TERMINATION OF AGREEMENT. The City's right to terminate services of the Contractor is set fort h in Article 15.
8.14 UNDISCLOSED HAZARDOUS ENVIRONMENTAL CONDITIONS. The City's responsibility with respect to an undisclosed hazardous environmental condition is set forth in Article 4.4.
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ARTICLE 9 – ENGINEER'S STATUS DURING CONSTRUCTION
9.1 THE ENGINEER OF WORK
A. The City may retain the Engineer of Work to assist the City with post-design services. The Engineer of Work's status during construction is addressed in the Supplemental General Conditions.
B. The Engineer will make observations on the Site during construction to monito r th e progress and quality of the Work and to determine, in general, if the Work is proceeding in accordance with the Contract Documents. The Engineer will not be required to make exhaustive or continuous inspections to check the quality or quantity of the Work.
ARTICLE 10 – CHANGES IN THE WORK
10.1 GENE
RAL
A. CO, FO, CCD. Without invalidating the Ag reement and without notice to any surety, the City may at any time or from time to ti me, order additions, deletions, or revisions in the Work. Such additions, deletions or revisions will be authorized by a Chan ge Order (CO), Field Order (FO) or Construction Change Directive (CCD) as defined in Article 1. Upon receipt of any such docume nt, notwithstanding the issuance, execution, and approval of a Change Order, CONTRACTOR shall promptly proceed to i mplement the additions, deletions, or revisions in the Work in accordance with the applicable conditions of th e Contract Documents. A CO, FO and CCD may be i ssued to the CONTRACTOR at any t
ime.
B. UN ILATERAL CHANGE ORDER If the City and CONTRACTOR fail to agree to the quantification of costs and/or time to be placed into a Bilateral Change Order, the City, at its own discretion, may issue a Unilateral Change Order for those costs and/or time impacts that is deemed appropriate for the changed Work conditions. Notwithstanding the issuance, execution, and approval of a Change Order, the CONTRACTOR sh all proceed immediately with the changed Work upon receipt of a Construction Change Directive (CCD), or Field Order (F O). Should the CONTRACTOR disagree with any terms and conditions set forth in an approved Unilateral Contract Change Order, the CONTRACTOR shall submit a written protest to the City within fifteen (15) days after the receipt of the approved Unilatera l Contract Chang e Order. The protest sh all state the points o f disag
reement, and, if possible, the Contract Specification references, quantities and cos ts involved. If a written protest is not submitted to the City, payment will be made as set forth in the approved Unilateral Contract Change Order, and that payment shall constitute full compensation for all Work included therein or required thereby. U nprotested, approved Unilateral Contract Change Orders will be considered as executed Contract Change Orders as that term is used in Articles 10, 11, and 12.
C. The CONTRA
CTOR shall not be entitled to an i ncrease in the Contract Price nor an extension of the Contract Times with respect to any Work performed that is not required by the Contract Documents as amended, modified, or supplemented by Change Order, except in the case of an emergency.
D. If notice of any change in the Work is required to be given to a suret y, the giving of any such notice shall be the CONTRACTOR's responsibility. If the change in the Work affects the Contract Price, the City may require an ad justment to the amount of any applicable Bond and the amount of each applicable Bond shall be adjusted accordingly.
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E. If the C ity and the C ONTRACTOR are unable to agree as to the extent, if any, of an increase in the Contract Price or an extension or shortening of the Contract Times that may be allowed as a result of a Field Order, the City may direct the CONTRACTOR to proceed as outlined in Article 11.2. in order to minimize the impact on and delays to the Work, and the CONTRACTOR may make a claim as provided in Articles 11, 12 and 17.
F. The City of Escondido has the sole authority to approve or disapprove or to de legate the approval or disapproval of Contract Change Orders.
10.2 ALLOWAB
LE QUANTITY VARIATIONS
A. In the ev ent of an inc rease or decrease in the quan tity of any bid item under a unit price contract, the total amount of Work actually done or materials or equipment furnished will be paid for according to the unit price established for such Work under the Contract Documents, wherever such unit price has been established; provided, that an adjustment in the Contract Price may be made for chang es which re sult in an i ncrease or decre ase in excess of twenty-five pe rcent (25%) of the estimated quantity of any unit price bid item of the Work.
B. In the event a part of the Work is to be entirely eliminated and no lump sum or unit price is named in the Contract Documents to cover such eliminated Work, the price of the eliminated Work shall be agreed upon by the City and the CONTRACTOR by Change Order. The schedule of values submitted by CONTRACTOR shall be referred to in evaluating the price to be reduced, but shall not be determinative unless both parties agree.
ARTICLE 11 – CHANGE OF CONTRACT PRICE
11.1 GENERAL
A. The Contract Price constitutes the total compensation payable to the CONTRACTOR for performing the Work. All duties, responsibilities, and obligations whether implied, inferred or express, assigned to or undertaken by the CONTRACTOR to complete the Work shall be at its expense without change in the Contract Price.
B. The Contract Price may onl y be chan ged by a Change Order. The value of any Work covered by a Change Order or of any claim for an increase or decrease in the Contract Price shall be determined in one of the following three ways:
1. UNIT PRICES. Where the Work involved is covered by unit prices contained in the Contract Documents, by application of unit prices to the quantities of the items involved;
2. AGREE D UPON LUMP SUM. By mutual acceptance of a lump sum, which may include an a llowance for overhead and profit not necessarily in ac cordance with Article 11.4; or
3. COST OF WORK. On the basis of the cost of the Work, force account payment (determined as provided in Article 11.2) plus the CONTRACTOR's overhead and profit (determined as provided in Article 11.3).
C. AGREED ENTITLEMENT. When the City is in agreement regarding entitlement due the CONTRACTOR on a particular issue that the CONTRACTOR has brought to the attention of the City with a noti ce, and finds that ther e is a cl ear entitlement for additional compensation, the CONTRACTOR and the City will choose a method to be used for Resolution 2024-57
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calculating the va lue of the extra Work from the three me thods d escribed in Article
11.1.B.1, 2, or 3 above.
1. CHANGE USING UNIT PRICES METHOD. When a cha nge in Contract Price using unit prices is applied, described in Article 11.1.B.1 (UNIT PRICES), a Field Order, signed by the City, will be g iven to the CONTRACTOR. The increase in line item quantities shall be tracked and documented in the daily extra Work report (Article 11.4) which must identify the quantities used/consumed/handled and shall be presented to the City's on-site representative on a daily basis for review, for pertinent comments, and counter-signature. The CONTRACTOR will invoice the City for the line item quantity used for the extra Work following the conditions of Article 14, "PAYMENTS TO CON TRACTOR, RETE NTION AND
COMPLE
TION". A reconciliation Contract Change Order will be execu ted when the final quantities used are known. The Contract Change Order will account for the over or under amount of line item quantities.
2. CHANG
E USING AGREED UPON LUMP SUM METHOD. When the payment
method described in Article 11.1.B.2 (LUMP SUM) is used, a Field Order or a Contract Change Order, signed by the City, will be given to the CONTRACTOR.
The CONTRACTOR will invoice the City for the extra Work following the conditions of Article 14.
3. CHANG E USING FORCE ACCOUNT "COST OF Work" METHOD. When no agreement can be reached on the method of payment for the extra Work, the method described in Article 11.1.B.3 (C OST OF WORK), force account payment (determined as provided in Article 11.2) shall be used. A Field Order will be given to the CONTRACTOR, signed by the City, describing the Work. The City reserves the right to place a "not to exceed" amount on the Field Order based on a City cost estimate. If the approximate value of the cost of extra Work approaches the "not to exceed" value, the CONTRACTOR shall notify the City in orde r that a further d
ecision may be made as to how to proceed. When the extra Work is completed a Contract Change Order for the accumulated total value of the extr a Work shall be executed, should the value of the Work exceed the Field Order a llowance. The extra Work shall be documented in the Daily Extra Work Report (Article 11.4).
D. DISAGREEMENT REGARDING ENTITLEMENT. When there is no agreement between the CONTRACTOR and the City on an issue of Work that has not yet been started that the CONTRACTOR ha s brought to the City pursuant to Article 11.5 "CONTRACTOR SHALL PROVIDE NOTICE", and the City does not find that there is any entitlement for additional compensation due the CONTRACTOR, the Work in question may be designated "DISPUTED WORK". During the pe rformance of any such " DISPUTED WORK" th e CONTRACTOR shall:
1. Although not to b e construed as proceeding under agreed-upon extra Work provisions, the CONTRACTOR shall keep and furnish records breaking down the Work as described in the following Article 11.2. Daily records shall be furnished according to Article 11.4.
2. The CONTRACTOR shall continue with the disputed Work according to Article
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11.2 COST OF WORK - FORCE ACCOUNT (BASED ON TIME AND MATERIALS)
A. GENERAL : The term "cost of Work" means the sum of all costs necessarily incurred and paid by the CONTRACTOR for labor, materials, and equipment in the proper performance of extra Work. Except as otherwise may be agreed to in writing by the City, such costs shall be in amounts no higher than those prevailing in the locality of the Project, shall include only the following items and shall include the cost s itemized in Article 11.3.D.1. to be compensated for as a part of the stipulated overhead and profit allowance.
B. LABOR : The costs of labor will be the actual cost for wages prevailing for each craft or type of workers performing the extra Work at the time the extra Work is done, plus employer payments of payroll taxes, workers compensation insurance, liability insurance, health and welfare, pension, vacation, apprenticeship funds, and other direct costs resulting from federal, state or loca l la ws, as well as assessments or benefits required by lawful collective bargaining agreements. Labor costs for equipment operators and helpers will be paid only when such costs are not in cluded in the invoice for equipment rental. The labor costs for fore
men shall be proportioned to all of their assigned Work and only that applicable to extra Work shall be paid. Non-direct labor costs including superintendence shall be considered part of the markup set out in Article 11.3. Payment for the cost of labor and subsistence or travel allowance will be made at the rates paid by the CONTRACTOR to other workers operating similar equipment already on the Site, or in the absence of such labor, established by collective barg aining agr eements for the type of workmen and location of the extra Work, whether or not the operator is actually covered by such an agreement.
C. MATERIALS: The cost of materials reported shall be at invoice or lowest current price at which materials are locally available and delivered to the Site in the quantities involved, plus the cost of freight, delivery and storage, subject to the following:
1. All trade discounts and rebates shall accrue to the City, and the CONTRACTOR shall make provisions so that they may be obtained;
2. For materials secured by other than a di rect purchase and direct billing to th e purchaser, the cost shal l be deemed to be the price paid to the actual supplier as determined by the City. Except for actual costs incurred in the handling of su ch materials, markup will not be allowed;
3. Payment for materials from sources owned wholly or in part by the purchaser shall not exceed the price paid by the purchaser for similar materials from said sources on extra Work items or the current wholesale price for such materials delivered to the Site, whichever price is lower; and
4. I f in the opinio n o f th e City the cost o f material i s ex cessive, o r th e CONTRACTOR does not furnish satisfactory evidence of the cost of such material, then the cost shall be deemed to be the lowest current wholesale price for the quantity concerned delivered to the Site less trade discount. The City reserves the right to f urnish materials for the extra Work and no claim will be allowed by the CONTRACTOR for costs and profit on such materials.
D. EQ
UIPMENT: The CONTRACTOR will be paid for the use of equipment at the rental rate listed for such equipment specified in the current edition of the "L abor Surcharge and Equipment Rental Rates" published by the State of California Business, Transportation & Housing Agency (CALTRANS). Such rental rate will be used to comput e payments for Resolution 2024-57
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equipment whether the eq uipment is under the CONTRACTOR's control through direct ownership, leasing, renting, or another method of acquisition. The rental rate to be applied for use of each item of equipment will be the rate resulting in the least total cost to the City for the total period of use. If it is deemed ne cessary by the CONTRACTOR to us e equipment not listed in the publication specified, an equitable rental rate for the equipment will be established by the City. The CONTRACTOR may furnish cost data which might assist the City in the establishment of the rental rate. Payment for equipment shall be subject to the following:
1. All equipment shall, in the opinion of the City, be in good working condition and suitable for the purpose for which the equipment is to be used;
2. Before construction equipment is used on the extra Work, the CONT RACTOR shall pl ainly st encil or st amp an identifying nu mber thereon at a conspicuous location, and shall furnish to the City a description of the equipment with it s identifying number;
3. Unles s otherwise specif ied, manufacturer's ratings and manufacturer approved modifications shall be used to classify equipment for the determination of applicable rental rates. Equipment which has no direct power unit shall be powered by a unit of at least the minimum rating recommended by the manufacturer;
4. Individual pieces of equipment or tools having a replacement value of $250 or less, whether or not consumed by use, will be considered to be small tools and n o payment will be made therefore.
E. EQUIPMENT RENTAL TIME: The rental time to be paid for equipment on the Site will be the time the equipment is in p roductive operation on the extra Work being performed and, in addition, will include the time required to move the equipment to the location of the extra Work and return it to the original location or to another location requiring no more time than that required to return it to its original location; except, that moving time will not be paid if the equipment is used on other than the extra Work, even though located at th e Site of the extra Work. Loading and transporting costs will be allowed, in lieu of moving time, when the equipment is moved by means other than its own power, except that no payment will be made for loading and transporting costs when the equipment is used at the Site of the extra Work on other than the extra Work. Rental time will not be allowed while equipment is inoperative due to breakdowns. The rental time of equipment on the Work site will be computed subject to the following:
1. When hourly rates are listed, any part of an hour less than thirty (30) minutes of operation will be considered to be half-hour (1/2 – hour) of operation, and any part of an hour in excess of 30 minutes will be considered 1 hour of operation;
2. When da ily rates are l isted, any part of a day less than 4 hours operation will be considered to be 1/2 – day of operation. When owner-operated equipment is used t o perform extra Work to be paid for on a time and materials basis, the CONTRACTOR will be paid for the equipment and operator, as set fort h in this Article.
3. Payment for the equipment will be made in accordance with the provisions in Article 11.
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F. SURETIES: All Work performed hereunder shall be subject to all of the provisions of the Contract Documents and the CONTRACTOR's sureties shall be bound with reference thereto as unde r the original Agreement. Copies of all amendments to Bonds o r supplemental Bonds shall be submitted to the City for review prior to the performance of any Work hereunder.
11.3 OVERHEAD & PROFIT (O&P) PERCENTAGE SCHEDULE. The allowance for overhead and profit must not exceed the values in the Overhead & Profit Schedule table below.
A. For Change Orders, whether additive or deductive and work classified as Extra Work, the allowance for overhead and profit must include full compensation for superintendence, insurance premiums, bond premiums, taxes, field office expense, extended overhead, home office overhead, and any other items of expense e.g., Change Order estim ating and preparation cost, claims preparation cost, schedule analysis, project management, and field engineering.
B. Extended overhead must be any and all costs incurred either in the field or at your office resulting from Extra Work excluding direct costs related to direct hourly labor, equipment, or materials necessary to complete the Extra Work.
C. Overhead & Profit Schedule table
O & P Schedule
Component Overhead Profit
Labor 10% 10%
Material 10% 5%
Equipment 10% 5%
Subcontractor Extra Work 3.5% 1.5%
D. Work paid under Allowance Bid items for permits, governmental fees, or direct payments specified in the Contract Documents will not be subject to any markups.
E. When all or any part of the Extra Work is performed by a Subcontractor, the allowance specified herein will be applied to the labor, materials, and equipment costs of the Subcontractor, to which you may add 5% of the Subcontractor's total cost for the Extra Work.
F. Regardless of the number of hierarchical tiers of Subcontractors, the 5% whic h is your allowance 3.5% (for overhead) and 1.5% (for profit) may be applied one time only to the performing Subcontractor’s total cost.
G. You will only be reimbursed, with 6% markup, for the warranty extensions beyond the time required by the Contract Documents if requested by the City.
H. The O&P Schedule shall be used for "Negotiated Sum" (described in Article 11.1.B.2) and/or "Time and Materials" (described in Article 11.1.B.3) Work. Unit Price Work shall not have the overhead and profit markup applied to the Work, on the basis that the Unit Price includes overhead and profit margins.
CONTRACTOR shall set up separate cost codes for each extra Work item and account for all labor, materials and equipment for each cost code. This includes using said cost codes for all labor expended on extra Work, and coding delivery tickets and P.O.'s as well. The same cost code shall appear on the daily report to account for labor, materials and Resolution 2024-57
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equipment devoted/used that day for each extra Work item. Failure to comply with this requirement shall be a waiver of the right to collect the same.
E. IT IS EXPRESSLY UNDERSTOOD THAT THE VALUE OF SUCH EXTRA WORK OR
CHANGES, AS DETERMINED BY ANY OF THE AFOREMENTIONED METHODS,
EXPRESSLY INCLUDES ANY AND ALL OF CONTRACTOR'S COSTS AND
EXPENSES, BOTH DIRECT AND INDIRECT, RESULTING FROM EFFORTS TO
IDENTIFY, QUOTE AND/OR NEGOTIATE THE CHANGE(S) AS WELL AS
ADDITIONAL TIME REQUIRED ON THE PROJECT, OR RESULTING FR OM
DELAYS TO THE PROJECT, INCLUDING BUT NOT LIMITED TO
ACCELERATION, CUMULATIVE AFFECT OF THE CHANGE(S), EXPEDITING THE WORK, FRAGNETS, ETC.
NO RESERVATION OF RIGHTS, EXPRESS OR IMPLIED, WILL BE PERMITTED OR ALLOWED.
11.4 CONTRACTOR'S DAILY EXTRA WORK REPORT
A. General. At the close of e ach working day, the CONTRACTOR shall submit a daily report to the Inspector, on forms approved by the City, together with applicable delivery tickets, listing all labor, materials, and equipment involved for that day, and for other services and expenditures when authorized concerning extra Work items. An attempt shall be made to reconcile the report daily, and the Inspector and the CONTRACTOR shall sign it. The report shall clearly differentiate between extra or disputed Work and Contract Work. In the event of disagreement, pertinent notes shall be entered by each party to explain points that cannot be resolved immediately. E ach party sh all retain a signed copy of the report. Reports by Subcontractors or others shall be subm itted through the CONTRACTOR. T he CO NTRACTOR shall organize and forward copies of the CONTRACTOR's and Inspector's reports to the City upon the completion of each "Time and Material" activity.
B. CONTRACTOR s
hall maintain its records in such a manner a s to provide a clear distinction between the direct costs of any extra Work and/or deductive Work and th e original Contract Work. This requirement pertains to the costs for wholly or partially approved Change Order Requests (COR's), Construction Cha nge Directives (CCD's), Change Orders (CO's), Field Orders (FO's), and Wo rk CONTRACTOR considers to be potential Change Orders.
11.5 CON TRACTOR SHALL PROVIDE NOTICE. If t he CONTRACTOR should claim that any instruction, request, drawing, specification, action, condition, omission, default, or other situation obligates the City to pay additional compensation to CONTRACTOR or to grant an extension of time, or constitutes a waiver of any provision in the Agreement, the CONTRACTOR shall provide written "Notice" to the City within 5 days after sustaining of such dam age, or being notified of an adverse decision, and provide within 14 days of the event the factual basis supporting the claim (u nless otherw ise specified). For requests for additional compensation for alleged changed conditions, such as finding rock, notice shall be made before the condition instigating the notice is disturbed. The written "Notice" shall state the summary points for which the factual bases will support the claim and cite in detail the Project Documents (including plans and specifications) upon which the claim is to be based. CONTRACTOR's failure to notify the City within such a period shall be deemed a waiver and relinquishm ent of such a claim. If such
notice is given within the specified time, the procedure for its consideration shall be as stated above in these General Conditions. In addition, on or before the end of the month for which the claim has been f iled, the CONTRACTOR shall also file with the City the WAIVER A ND RELEASE FORMS, for which the claim and the amount of the claim is identified. If the claim is Resolution 2024-57
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not indicated on the WAIVER AND RE LEASE FORMS, CONTRAC TOR's c laim shall be forfeited and invalidated and it shall not be entitled to consideration for time or payment on account of any such claim.
11.6 COSTS RELATING TO WEATHER/ FORCE MA JEURE. The CONTRACTOR shall have no claims against the City for damages for any injury to Work, materials, or equipment, resulting from the ac tion of the e lements whether caused by weather, ea rthquakes, or other natural events. If, however, in the opinion of the City, the CONTRACTOR has made all reasonable efforts to protect the materials, equipment, and Work, the CONTRACTOR may be granted a reasonable extension of Contract Times to make prope r repa irs, renewals, and re placements of the Work, materials, or equipment. All costs incurred as a result of any fo rce majeure, including abnormally or unusually severe weather, earthquakes or other natural perils shall not be compensable from the City and the risks a ssociated therewith shal l be e xclusively borne by CONTRACTOR. To the e xtent CONTRACTOR elects to protect itself from any/all of said risks, it shall insure against the same.
ARTICLE 12 – CHA
NGE OF CONTRACT TIMES
12.1 GENERAL
A. Contract times are stated in the Notice Inviting Sealed Bids, Section 00030, The Public Improvement Agreement, and the Supplemental General Conditions, Section 00800, of these Contract Documents.
B. The Contract Times may only be changed by a Change Order. Any claim for an extension of the Contract Times shall be based on written notice delivered by the CONTRACTOR to the City promptly (but in no event later than 24 hours) after the start of the event giving rise to the claim and sta ting the general nature of the cl aim. Referenc e Article 11.5 "CONTRACTOR SHALL PROVIDE NOTICE". Notice of the extent of the claim wit h supporting data shall be delivered within 5 days after the start of such event (unless the City allows an additional period of time for the submission of additional or more accurate data in support of the claim) and shall be accompanied by the CONTRACTOR's written statement that the adjustment claimed is the entire adjustment to which the CONTRACTOR is entitled as a result of said event. All claims for adjustment in the Contract Times will be determined by the City. No claim for an adjustment in the Contract Times will be va lid if not submitted in accordance with the requirements of t his Article 12.1.B. An increase in Contract Times does not mean that the CONTRACTOR is due an increase in Contract Price.
Only compensable time e xtensions will result in an increase in Contract Price.
C. Extra Wor k execu ted b y the CONTRACTO R i n conjunction, simultaneously or concurrently with the Work does not create a compensable time extension.
D. Extra Work executed by the CONTRACTOR during Contract Schedule Float does not create a compensable time extension.
E. The value of time expended on extra Work is fully compensated by the markups for overhead and profit found on the table in Article 11.3.
F. All time limits stated in the Contract Documents are of the essence of the Agreement.
G. When CONTRACTOR is prevented from comp leting any part of the Work within the Contract Times (or Milestones) due to delay beyond the control of CONTRACTOR, the Contract Times (or Milestones) will be extended in an amount equal to the time lost on the critical path of the Work due to such delay, if a claim is made therefore as provided in Article
12.1.B. Delays beyond the control of CONTRACTOR shall inclu de, but not b e limited Resolution 2024-57
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to, acts or ne glect by the City; acts or ne glect of those pe rforming ot her Work as contemplated by Article 7; and fires, floods, epidemics, abnormal weather conditions, or acts of God. Delays attributable to and within the control of any Subcontractor or Supplier (of any tier) shall be deemed to be delays within the control of the CONTRACTOR.
H. In no ev ent will the City be l iable to CONTRACTOR, any Subcontractor, any Supplier, any other person or organization, or to any surety for or employee or agent of any of them, for any increase in the Contract Price or other damages arising out or resulting from the following:
1. Delays caused by or within the control of CONTRACTOR;
2. Delay s beyond the control of both the City and CONTRACTOR including but not limited to fires, floods, epidemics, abnormal weather conditions, acts of God, or acts or neglect by those performing other Work as contemplated by Article 7; or
3. City-caused/responsible delays, concurrent with items 1 and/or 2 above.
12.2 EXTENSIONS OF CONTRACT T IMES FOR DELAY DUE TO WEATHER. The CONTRACTOR's construction schedule shall anticipate delay due to seasonal weather.
12.3 OWNERS HIP OF PROJECT SCHEDULE FLOAT/EARLY COMPLETION SCHEDULE
A. Total Float is the number of days by which a part of the Work in the Construction Schedule may be delayed from its early dates without necessarily exte nding the Contract Time.
Contract Float is the number of days between the CONT RACTOR's anticipated date for early completion of the Work, or specified part, and the corresponding Contract Time.
Total float and Contract Float belong to the Project and are not for the exclusive benefit of any party. They shall be available to the City, the construction manager, their consultants, or the CONTRACTOR, to accommodate changes in the Work, or to mitigate the effects of events which may delay performance or completion. The City will monitor and optimize the use of float for the benefit of the Project.
B. IF CONTRACTOR SUBMITS A REVISED SCHEDULE SH OWING AN EARLIER
COMPLETION DATE F OR THE PROJECT, THE CITY'S ACCEPTANCE OF THIS
REVISED S CHEDULE SHALL NOT ENTITLE CONTRACTOR TO A NY DELAY CLAIM OR DAMAGES DUE TO ANY SUCH REVISED SCHEDULE.
CONTRACTOR AND A LL SUBCONTRACTORS SHALL IN CLUDE, AS DEEMED
APPROPRIATE, SUFFICIENT AMOUNTS TO C OVER T HE HOME OFFICE AN D
FIELD OVERHEAD COSTS COMMENSURATE WITH THE PUBLISHED CONTRACT DURATION. FAILURE TO INCLUDE OVERHEAD COSTS IN THEIR
BIDS THROUGH THE CONTRACT DURATION SHALL BE AT THE RISK OF CONTRACTOR AND ITS SUBCONTRACTORS.
12.4 EXTENSION OF TIME - LIQUIDATED DAMAGES
A. The CONTRACTOR and the City hereby agree that the exact amount of damages for failure to complete the Work within the time specified is extremely difficult or impossible to determine. CONTRACTOR sh all be assessed the sum s et forth in the Agreement, as liquidated damages for each and every day the Work required under the Project Documents remains unfinished past the time for completion, as set forth in the Agreement, and any extensions of time granted by the City to the CONTRACTOR under the terms of the Project Documents. The CONTRACTOR will pay to the City or the City may retain from amounts otherwise payable to the CONTRACTOR, said amount for each day after failure to meet the requirements of the contract completion as scheduled in the Agreement. For purposes of this article, the Work shall be considered "complete" in accordance with these General Conditions, exce pt that the Work m ay be considered Resolution 2024-57
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complete without formal acceptance by the City Council so long as the City Council, at its next regularly scheduled meeting, accepts the Work.
B. CONTRACTOR shall not be charged for liquidated damages, as set forth above, because of any delays in completion of Work which are not the fault or negligence of CONTRACTOR, including but not restricted to acts of God, as long as CONTRACTOR informs City of such events. As soon as CONTRACTOR become aware of any delay and no later than 14 days from the commencement of the delay, CONTRACTOR shall notify the City in writing of causes of del ay in accordance with the contract scheduling specifications. CONTRACTOR shall provide documentation and justification to substantiate the delay and its relation to the Project's critical path. Extension of time shall apply only to that portion of Work affected by the delay, and shall not apply to other portions of Work not so affected.
ARTICLE 13 – INSPECTIONS AND TESTS; CO RRECTION, REMOVAL, OR AC CEPTANCE
OF DEFECTIVE WORK
13.1 AUTHORI
TY OF INSPECTOR. Any Work per formed by the CONTRACTOR upon the instructions or comments by the Inspector m ay be confirmed by the CONTRACTOR, at the CONTRACTOR's option, in writing by the City. Any extra Work performed without the written instruction of the City shall be at CONTRACTOR's sole cost and expense and there will be no delay damages incurred by City for such Work.
13.2 INSPECTION. No Work shall be carried on except with the knowledge of the Inspector(s). The Inspector shall have free access to any or all parts of Work at any time. CONTRACTOR shall furnish Inspector reasonable opportunities for obtaining such information as may be necessary to keep Inspector fully informed respecting progress and manne r of Work and character of materials. Inspection of Work shall not relieve CONTRACTOR from any obligation to fulfill the Project Documents. Inspector shall have authority to stop Work whenever provisions of Project Documents are not being complied with and such noncompliance is discovered. CONTRACTOR shall instruct its employees accordingly.
13.3 NOTICE OF DEFECTIVE Work. Prompt notice of Defective Work known to the City will be given to the CONTRACTOR. Defective Work disc overed or un covered will be noticed to th e CONTRACTOR as soon as practicable. All Defective Work , whet her or not in place, may be rejected, corrected, or accepted as provided in this Article 13. Defective Work may be rejected even if approved by prior inspection.
13.4 ACCESS TO WORK. The City, Engineer, their consultants, subconsultants, other representatives and pe rsonnel of the City, independent testing laboratories, and governmental agencies with jurisdictional interests shall have access to the W ork at reasonable times for t heir ob servation, inspecting, and testing. CONTRACTOR shall provide them proper and safe conditions for such access, including sheeting and shoring as may be necessary, and advise them of CONTRACTOR's Site safety procedures, and programs so that they may comply therewith as applicable.
13.5 INSPECTIONS AND TESTS
A. The CONTRACTOR shall give the City not less than 2 working days notice of readiness of the Work for all re quired general inspections, tests, or approvals, and shall cooperate with inspection and testing personnel to facilitate required inspections or tests. Specialty inspections shall be scheduled 7 days in advance.
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B. The City shall employ and pay for the services of an independent testing laboratory to perform all inspections, tests, or approvals required by the Contract Documents except:
1. For inspection, tests, or approvals covered by Articles 13.5.C. and 13.5.D. below;
2. That costs incurred in connection with tests or inspections conducted pursuant to Article 13.5.G. shall be paid for by the CONTRACTOR.
C. If Laws and Regulations of any public body having jurisdiction require any Work (or any part thereof) to be inspected, tested, or approved by an employee or other representative of such public body, CONTRACTOR shall assume full responsibility for arranging and obtaining such inspections, tests or approvals; pay all costs in connection therewith; and furnish the City the required certificates of inspection or approval.
D. The C
ONTRACTOR shall be responsible for arranging and obtaining and sh all pay all costs in connection with any inspections, t ests, or approvals required for the City's acceptance of materials or e quipment to be incorp orated in the Work or acceptance of materials, mix designs, or equipment submitted for approval prior to the CONTRACTOR's purchase thereof for incorporation in the Work. Such inspections, tests, or approvals shall be performed by organizations acceptable to the City.
E. The C ity will make, or have made, such inspections and tests as the City deems necessary to see that the Work is being accomplished in accordance with the requirements of the Contract Documents. Unless otherwise specified in the Supplementary General Conditions, the cost of such inspection and testing will be borne by the City. In the event such inspections or tests reveal non-compliance with the requirements of the Contract Documents, the CONTRACTOR shall bear the cost of cor rective measures deemed necessary by the City, as well as the cost of s ubsequent reinspection and retesting. Neither observations by the Engineer nor inspections, tests, or a pprov als by others shall relieve the CONTRACTOR from the CON TRACTOR's obligation to perform the Work in ac cordance with the Contract Documents.
F. I f any W
ork that is to be inspected, tested, or approved i s covered without written concurrence of the City, it must , if requested by the City, be uncovered for observation.
Such uncovering shall be at the CONTRACTOR's expense.
G. If any Work is covered contrary to the written request of the City, it must, if requested by the City, be uncovered for the City's observation and recovered at the CONTRACTOR's expense.
H. If the Ci ty considers it necessary or advisable that covered Work be observed by the City or inspected or tested by others, the CONTRACTOR, at the City's request, shall uncover, expose, or otherwise make available for observation, inspection, or testing as the City may require, that portion of the Work in question, furnishing all necessary labor, material, and equipment. If it is found that such Work is Defective Work, the CONTRACTOR shall bear all direct, indirect, and co nsequential costs and damages of such uncovering, exposure, observation, inspection, and testing and of sa tisfactory reconstruction, including but not limited to, fees and char ges of engineers, a rchitects, attorneys, and other professionals.
However, if such Work is no t found to be Defective Work, the CONTRACTOR will be allowed an increase in the Contract Price, directly attributable to such uncovering, exposure, observation, inspection, testing, and reconstruction; and, if the parties are unable to agree as to the amount or extent thereof, the CONTRACTOR may make a request for additional compensation therefore as provided in Articles 10, 11 and 12.
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I. All initial tests shall be performed under the direction of the City. All re-testing due to failure shall be performed under the direction of the City, and the cost of all re-testing shall be borne by the CONTRACTOR. The costs and potential loss of p roductivity to accommodate re-testing shall be borne by the CONTRACTOR.
J. A City Inspector, or designee, may be required on the job site at all times Work is in progress as determined by the City. Inspection will be required by the appropriate agency for the following type of Work: trenching, special or sand bedding, laying pipe, any welding, backfill, compaction and pavement replacement. Special Work hours required by the Contract are considered normal hours.
13.6 THE CIT
Y MAY STOP THE WORK. If Defective Work is identif ied, the City may order th e CONTRACTOR to stop performance of the Work, or any portion thereof, until the cause for such order has been eliminated; however, this right of the City to stop the Work shall not give rise to any duty on the part of the City to exercise this right for the benefit of the CONTRACTOR or any other party.
13.7 CORRECTION O R RE MOVAL O F DEFE CTIVE WO RK. I f required b y the City, the CONTRACTOR shall prom ptly either correct all Defe ctive Work, whether or not fa bricated, installed, or completed, or, if the Work has been rejected by the Engineer, remove it from the Site and replace it with non-defective Work. The CONTRACTOR shall bear all direct, indirect, and consequential costs and damages of such correction or removal, including but not limited to fees and charges of engineers, architects, attorneys, and other professionals made necessary thereby.
13.8 ACCEPTANCE OF DEFECTIVE WORK. If, instead of requiring correction or removal an d replacement of Defective Work, the City prefers to accept the Defective Work, the City may do so.
The CONTRACTOR shall bear all direct, indirect, and consequential costs attributable to the City's evaluation of and determination to accept such Defective Work. If any such acceptance occurs prior to final payment, a Change Order will be issued incorporating the necessary revisions in the Contract Documents with respect to the Work, and the City shal l be entitled to an appropriate decrease in the Contract Price.
13.9 THE CITY MAY CORRECT DEFECTIVE WORK
A. If the CONTRACTOR fails within a reasonable time after written notice from the City to correct Defective Work, or to remove and replace Defective Work as required by the City in a ccordance with Article 13.7, or if the CONTRACTOR fails to perform the Work in accordance with the Contract Documents, or if the CONTRACTOR fails to co mply with any other provision of the Contract Documents, the City may, after 7 days written notice to the CONTRACTOR, correct and remedy any such deficiency.
B. In exercising the rights and remedies under this paragraph, the City shall proceed with corrective and remedial action. In connection with such corrective and remedial action, the City may exclude the CONTRACTOR from all or part of the Site, take possession of all or part of the Work, and s uspend the CON TRACTOR's services re lated t hereto and incorporate in the Work all m aterials and equipment for which the City has paid the CONTRACTOR whether stored at the Site or e lsewhere. The CONTR ACTOR shall provide the City, City's representatives, Engineer, and Engineer's consultants access to the Site to enable the City to exercise the rights and remedies under this Article.
B. All direct, indirect, and consequential costs and damages incurred by the City in exercising the rights and remedies under this paragraph will be charged against the CONTRACTOR and a Change Order will be issued incorporating the necessary revisions in the Contract Documents with respect to the Work; and the City shall be entitled to an appropriate Resolution 2024-57
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decrease in the Contract Price. If the pa rties are unable to agree as to the amount of the adjustment, the City may make a claim therefore as provided in Article 11. Such claim will include, but not be limited to, all costs of repair or replacem ent of Work of others, destroyed or damaged by correction, removal, or re placement of CONTRACTOR's Defective Work and all direct, indirect, and consequential damages associated therewith.
D. The CONTRACTOR shall not be allowed an extension of Contract Times (or Milestones) because of any delay in the performance of the Work attributable to the exercise by the City of the City's rights and remedies under this paragraph.
13.10 CORRE
CTION PERIOD
A. The correction period for Defective Work shall be the longer of:
1. One y ear after the date of final acceptance;
2. Such time as may be prescribed by Laws and Regulations;
3. Such time as specified by the terms of any applicable special guarantee required by the Contract Documents; or
4. Such time as specified by any specific provision of the Contract Documents.
B. If, during the correction period as defined in Article 13.10A above, any Work is found to be Defective Work, the City shall have the same remedies as set forth in Articles 13.7, 13.8, and 13.9 above.
C. Where Defective Work (and damage to other Work resulting therefrom) has been corrected, removed, or replaced under this paragraph, the correction period hereunder with respect to such Work will be extended for an additional period of 1 year after such correction or removal and replacement has been satisfactorily completed.
ARTICLE 14 – PAYMENTS TO CONTRACTOR, RETENTION AND COMPLETION
14.1 APPLICATION FOR PROGRESS PAYMENT
A. On the 25th of each month, the CONTRACTOR shall submit to the City for review, the Application for Payment filled out and signed by the CONTRACTOR covering the Work completed as of the date of the Application for Payment and accompanied by the appropriate waiver(s) and release upon "Progress Payment" and such supporting documentation as is required by the Project Documents.
B. The Application for Paym ent shall id entify, as a su btotal, the estimated amount of the CONTRACTOR total earnings to date; plus t he va lue of materials stored at the Site, pursuant to Article 14.1.K, which have not yet been incorporated in the Work; and less a deductive adjustment for materials installed which were not previously incorporated in the Work, but for which payment was allowed under the provisions for payment for materials stored at the Site, but not yet incorporated in the Work.
C. The net paym ent due the CONTRACTOR shall be the above-mentioned subtotal from which shall be deducted five percent (5%) retention and the total amount of all previous payments made to the CONTRACTOR. The City shall have the right to issue joint checks to CONTRACTOR and SUBCONTRACTOR and/or Suppliers.
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D. Work completed as estimated shall be an estimate only and no inaccuracy or error in sa id estimate shall operate to release CONTRACTOR or Surety from any damages arising from such Work or from enforcing each and every provision of this Agreement, and the City shall have the right subsequently to correct any error made in any estimate for payment.
E. CON TRACTOR SHALL NOT B E EN TITLED TO HAVE ANY PAYMENT
ESTIMATES PROCESSED O R BE ENTITLED T O HAVE ANY PA YMENT FOR
WORK PERFORMED SO LONG AS ANY LAWFUL OR PROPER DIRECTION
CONCERNING WORK, OR ANY PORTION THEREOF, GIVEN BY THE CITY O R ENGINEER SHALL REMAIN UNCOMPLIED WITH BY THE CONTRACTOR.
F. The City has d
iscretion to require from the CONTRACTOR any of the following information with the application for payment:
1. Certified payroll covering the period of the prior application for payment;
2. Unconditional waivers and releases from all Subcontractors/suppliers for which payment was requested under the prior application(s) for payment;
3. Receipts or bills of sale for any items.
4. Signature of the Inspector, confirm ing that the maintenance of the Record Drawings is being kept up-to-date, and that the Re cord Drawings are not be ing used as a construction set.
G. NO PAYMENT BY THE CITY HEREUNDER SHALL BE INTERPRETED TO IMPLY
THAT THE CITY HAS INSPECTED, APPROVED, OR ACCEPTED ANY PART OF THE WO RK. The final payment of 5% of the value of the Work done under this Agreement, if unencumbered, shall be made within 55 days after the City records the Notice of Completion . AC CEPTANCE WILL BE MADE ONLY B Y ACTION OF THE ESCONDIDO CITY COUNCIL.
H. Payments for Change Order items can be included into the m onthly progress payments, only after the Change Order has been fully executed and approved by the CITY and the CONTRACTOR, and only to the extent that Change Order Work has been performed.
I. The value of materials stored at the Site shall be an amount based upon the value of all acceptable materials and equipment not incorporated in the Work but delivered and suitably stored at the Site or at another location agreed to in writing; provided, each such individual item has a value of more than $5,000 and will become a permanent part of the Work. The Application for Payment s hall also be accompanie d by a bill of sale, invoice, or other documentation warranting that the CONTRACTOR has r eceived the m aterials and equipment free and clear of all Li ens and evidence that the materials and e quipment are covered by appropriate property insurance and other arrangements to protect the City's interest therein, all of which will be satisfactory to the City.
J. Unless otherwise provided, on o r before making request for final payment of the undisputed amount due under the Agreement, CONTRACTOR shall submit to the City, in writing a summary of all claims for compen sation under or arising out of this Agreement which were timely submitted. The acceptance by CONTRACTOR of the payment of the final amount shall constitute a waiver of all claims against the City under or arising out of this Agreement, except thos e previously made, in a ti mely manner and in writing, and identified by CON TRACTOR as unse ttled at the time of CONTRACTOR's final request for payment.
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K. Materials included in the progress payments sh all be stored properly and protected as required to prevent damage, including but not limited to, rust, dents, scratches, and decay.
Materials stored on-site and subject to payment, shall be gated and secured to prevent theft and/or vandalism. When the CONTRACTOR requests payment for materials not incorporated in the Work, the following terms and conditions shall apply:
1. For perm anent materials delivered to the project site, or stored in an approved location off-site, an allowance of one-hundred percent (100%) of the m aterial costs plus freight charges as invoiced may be m ade. The allowance will be base upon validated invoices or bills for such materials, including freight charges, and a copy thereof shall be made a part of the documented records for the project. All permanent materials approved for payment will have been tested by the City for compliance with the requirements of the Project Documents. Payment will only be made for permanent materials that conform to the requirements of the Project Documents.
2. No allowance shall be made for fuels, form lumber, falsework, temporary structures or other mat erials of any kind that will not become an integral part of the finished contraction.
3. All permanent materials, for which an allowance is requested, shall be stored in an approved manner where damage is not likely to occur. If any of the stored materials are lost or become damaged in any manner, CONTRACTOR shall be responsible for repairing or replacement of such damaged materials. The value of the lost or dam aged materials shall be deducted from the CONTRACTOR's subsequent progress payments until replacement has been accomplished.
4. Permanent materials, for which payment has been made, either wholly or partially, shall not be removed from the approved location until such time that i t is incorporated into the Work, unless approved by the City and/or the Engineer.
5. The following must accompany the written request for payment of stored materials:
a. Consent of the Surety specifying the material type and the bid items in which the material is to be used.
b. Validating invoices showing that payment for the material has been made.
c. A written st atement from CONTRACTOR attesting that the invoices, as submitted do not include charges and/or fees for placing, handling, erecting or any ot her charges and/or markups other than the actual m aterial cost, sales tax if applicable, and freight charges.
d. Bill of lading showing delivery of the material.
e. Inspection test reports, and certifications if required by the Contract Documents.
f. CONTRACTOR shall obtain a negotiable warehouse receipt, endorsed over to the City for mat erials and/or equipm ent stored in an off-site warehouse.
g. Certificate of insurance clearly indicating that the materials or equipment is fully insured against theft, fire, vandalism, malicious mischief, as well as other coverage required under the Project Documents.
6. Nothing in these General Conditions shall be interpreted as requiring the City to pay for stored materials. The City shall decide on a ca se-by-case basis whether stored mat erials can be paid for. Some factors the City will consider are:
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CONTRACTOR's ability to m eet the Project Schedule and milestones, the effectiveness of CONTRACTOR's quality control plan, how record drawings are being maintained and kept up, the status of the material submittals, and the on- going cleanliness of the Project and the Project Site. No payment will be mad e for stored materials that have not been submitted and accepted.
7. If the permanent m aterials are stored off-site, CONTRACTOR must pay the City's representative's transportation and lodging to see the permanent materials.
8. Full title to the materials and/or equipment shall vest with the City at the time of delivery to the site, warehouse or other storage location.
14.2 UNIT PRICE BID SCHEDULE. Progress payments on account of unit price Work will be based on the number of units completed as determined by the City and/or its representative.
14.3 SCHEDU
LE OF VALUES (LUMP SUM PRICE BREAKDOWN)
A. CONTRACTOR shall furnish on a form approved by the City:
1. Within 10 days of aw ard of the contract and co mmensurate with the specification section entitled CONSTRUCTION SCHE DULES, provide a detailed preliminary estimate giving a complete breakdown of contract price for each area of the project and/or site, which shall include all Subcontractor/supplier agreements showing the dollar amounts of these agreements to justify the schedule of values, and showing separate line items for the mater ial cost(s) and installation cost(s).
2. A periodical itemized estimate of Wo rk done for purpose of making partial payments thereon, that is until the cost loaded CPM construction schedule has been developed (if required by the Contract).
3. Within 10 days of a request by City, a schedule of estimated monthly payments which shall be due CONTRACTOR under the Agreement.
B. Values employed in making up any of these schedules are subject to the City's written approval and will be used only for determining the basis of partial payments and will not be considered as fixing a basis for additions to or deductions from contract price.
1. Unless otherwise agreed in writing, payment for CONTRACTOR's mobilization costs shall be cost loaded as follows:
Mobilization Payment Schedule
Upon Mobilization 50% of Mobilization item may be billed for bonding, insurance and yard set-up costs
25% 10% of Mobilization item may be billed
50% 10% of Mobilization item may be billed
75% 10% of Mobilization item may be billed
100% (clean up completed) 20% remaining to pay for de mobilization
14.4 ALLOWANCES
A. The following costs shall be included in all allowances;
1. Cost of the product to CONTRACTOR or Subcontr actor, less applicable trade discounts.
2. Delivery to the site.
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