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x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the administrative fee calculated as stated in the Proposal on the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
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Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the
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Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all
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marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary,
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Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
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2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Transportation Pollution Liability Insurance. During the term of this Contract, Supplier will maintain transportation pollution liability insurance, with coverage for loading and unloading, and endorsement of form MCS-90.
Minimum Limits:
$1,000,000
5. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
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Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
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19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing
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regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
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D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
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H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
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O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
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Sourcewell Mansfield Oil Company of Gainesville, Inc.
By: __________________________ By: __________________________ Jeremy Schwartz Dan Luther
Title: Chief Procurement Officer Title: Vice President of Government Sales
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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Bid Number: RFP 121522 Vendor Name: Mansfield Oil of Gainesville
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Bid Number: RFP 121522 Vendor Name: Mansfield Oil of Gainesville
Resolution No. 2025-84
Exhibit "B"
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Bid Number: RFP 121522 Vendor Name: Mansfield Oil of Gainesville
Resolution No. 2025-84
Exhibit "B"
339
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Bid Number: RFP 121522 Vendor Name: Mansfield Oil of Gainesville
Resolution No. 2025-84
Exhibit "B"
340
Item8.
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Bid Number: RFP 121522 Vendor Name: Mansfield Oil of Gainesville
Resolution No. 2025-84
Exhibit "B"
341
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Resolution No. 2025-84
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Bid Number: RFP 121522 Vendor Name: Mansfield Oil of Gainesville
Resolution No. 2025-84
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343
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Bid Number: RFP 121522 Vendor Name: Mansfield Oil of Gainesville
Resolution No. 2025-84
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344
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Resolution No. 2025-84
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Resolution No. 2025-84
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Resolution No. 2025-84
Exhibit "B"
349
Item8.
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Bid Number: RFP 121522 Vendor Name: Mansfield Oil of Gainesville
Resolution No. 2025-84
Exhibit "B"
350
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Bid Number: RFP 121522 Vendor Name: Mansfield Oil of Gainesville
Resolution No. 2025-84
Exhibit "B"
351
Item8.
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Bid Number: RFP 121522 Vendor Name: Mansfield Oil of Gainesville
Resolution No. 2025-84
Exhibit "B"
352
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Resolution No. 2025-84
Exhibit "B"
356
Item8.
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Bid Number: RFP 121522 Vendor Name: Mansfield Oil of Gainesville
Resolution No. 2025-84
Exhibit "B"
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Item8.
Booster Fuels Fleet Fuels Mansfield Oil Next Era Mobility Pinnacle Petroleum Saratoga Rack Shell TapUp TACenergy, LLC US Gain Possible Points
Conformance to Terms/
Conditions to Include
Documentation 50 39
36 42 40 41 37 40 38
Pr
icing 400 268 239 325 255 338 238 258 245
Fin
ancial, Industry and
Marketplace Successes 75 51 44 66 56 63 54 57 54
B
idder's Ability to Sell/
Service Contract Nationally 100 67 55 88 69 80 71 82 67 B
idder's Marketing Plan 50 40 32 43 35 39 35 40 41
Valu
e Added Attributes 75 60 52 64 61 61 55 58 58
W
arranty Coverages and
Information 50 41 36 40 39 41 39 40 37
Select
ion and Variety of
Products and Services
Offered 200 155
168 176 155 163 158 171 133
T
otal Points 1,000 721 662 844 710 826 687 746 673
Rank Order 481 52637
GregGrunig,MS,ProcurementLeadAnalyst Carol Jackson,ProcurementAnalyst Craig West,ProcurementAnalyst TomSharbonno,ProcurementAnalyst ProposalEvaluation
FuelDeliveryRFP#121522
Attachment "1"
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STAFF REPORT
July 16, 2025
File Number 1330-85
SUBJECT
CONTINUING THE EMERGENCY REPAIR OF THE ESCONDIDO TRUNK SEWER MAIN
DEPARTMENT
Utilities Department
RECOMMENDATION
Request the City Council adopt Resolution No. 2025-86, declaring that pursuant to the terms of Section 22050 of the California Public Contract Code, the City Council finds there is a need to continue the emergency repair of the Escondido Trunk Sewer Main. The Resolution, which must be passed by four - fifths vote, also declares that public interest and necessity demand the immediate expenditure to safeguard life, health, or property.
Staff Recommendation: Approval (Utilities Department: Kyle Morgan, Interim Director of Utilities) Presenter: Kyle Morgan, Interim Director of Utilities
ESSENTIAL SERVICE – Yes, Keep City Clean for Public Health and Safety; Sewer COUNCIL PRIORITY –Improve Public Safety
FISCAL ANALYSIS
Funding for the Emergency Repair of the Escondido Trunk Sewer Main is available in the Wastewater Capital Improvement Project (“CIP”) budget for Sewer Trunk Main, CIP No. 801913.
PREVIOUS ACTION
On June 26, 2024, the City Council adopted Resolution No. 2024 -86, ratifying Proclamation No. 2024-02, affirming that it was appropriate for City staff to forego competitive bidding procedures and work with contractors for the necessary emergency repair of the failing trunk sewer main.
On July 10, 2024, the City Council adopted Resolution No. 2024 -94, reaffirming that there was a need to continue efforts toward emergency repair of the failing trunk sewer main.
On July 17, 2024, the City Council adopted Resolution No. 2024-103, reaffirming that there was a need to continue efforts toward emergency repair of the failing trunk sewer main. 359
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On July 23, 2024, a Public Improvement Agreement with CCL Contracting, Inc. was executed for the emergency repair of Section 2, from Beech Street to Grape Day Park, on a time and materials basis in an amount not to exceed $10,240,691.
On August 7, 2024, the City Council adopted Resolution No. 2024-106, reaffirming that there was a need to continue efforts toward emergency repair of the failing trunk sewer main. In addition, City Council approved a budget adjustment in the amount of $12,036,225 to fund the emergency repair of the failing trunk sewer main, consisting of $7,036,225 from the unallocated Wastewater Reserves and $5,000,000 from Capital Improvement Project No. 801508, Recycled Easterly Ag MFRO.
On August 21, 20 24, a Public Improvement Agreement with J.R. Filanc Construction Company was executed for the emergency repair of Section 1, Ash Street from the Firestone Complete Auto Care parking lot to the Walmart Neighborhood Market parking lot, on a time and materials basis in an amount not to exceed $1,795,534.
On August 28, 2024, the City Council adopted Resolution No. 2024-117, reaffirming that there was a need to continue efforts toward emergency repair of the failing trunk sewer main.
On September 11, 2024, the City Council adopted Resolution No. 2024-131, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer main.
On October 2, 2024, the City Council adopted Resolution No. 2024-141, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer main.
On October 23, 2024, the City Council adopted Resolution No. 2024 -146, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer main.
On November 20, 2024, the City Council adopted Resolution No. 2024-162, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer main.
On December 4, 2024, the City Council adopted Resolution No. 2024 -178, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer main.
On January 8, 2025, the City Council adopted Resolution No. 2025 -03, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer main.
On January 29, 2025, the City Council adopted Resolution No. 2025-06, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer main.
On February 19, 2025, the City Council adopted Resolution No. 2025-08, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer line. 360
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On March 19, 2025, the City Council adopted Resolution No. 2025 -14, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer line.
On April 2, 2025, the City Council adopted Resolution No. 2025 -19, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.
On April 16, 2025, the City Council adopted Resolution No. 2025-30, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.
On May 7, 2025, the City Council ad opted Resolution No. 2025-38, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.
On May 21, 2025, the City Council adopted Resolution No. 2025-54, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.
On June 4, 2025, the City Council adopted Resolution No. 2025 -58, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.
On June 18, 2025, the City Council adopted Resolution No. 2025-64, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.
BACKGROUND
The City’s trunk sewer mains, constructed in the 1950’s, are a c ritical and integral part of the City’s wastewater system. In June 2024, during routine closed -circuit television inspection, Utilities staff identified multiple failed and severely deteriorated sections of 18 -inch and 21-inch trunk sewer main. In order to act quickly to avoid catastrophic failure, a local emergency was proclaimed on June 20, 2024, by the City Manager, serving as the Director of Emergency Services. The current and continuing scope of work includes two sections of severely deteriorated trunk sewer main that are in critical condition. These sections are shown in Figure 1 below and defined as follows:
Section 1: Ash Street - paralleling the Escondido Creek, from the Firestone Complete Auto Care (“Firestone”) parking lot to the Walmart Neighborhood Market (“Walmart”) parking lot; and Section 2: Beech Street to Grape Day Park - paralleling the Escondido Creek, traversing a short section of North Hickory Street, then continuing in East Pennsylvania Street from North Hickory and extending into Grape Day Park.
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Figure 1
Section 1 emergency repair work began on August 7, 2024. Repair work to Section 1 was completed as of January 30, 2025. The Firestone parking lot sealed and striped on July 3, 2025. See Figure 2 and Figure 3.
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Figure 2
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Figure 3
Section 2 emergency repair work began on July 25, 2024, and is anticipated to be complete by July 31, 2025. The contractor, CCL Contracting, Inc. (“CCL”), has installed approximately 3,720 linear feet of trunk main, from Grape Day Park to Hickory Street, within Pennsylvania Avenue; north within Hickory Street from the intersection of Pennsylvania Avenue and Hickory Street to just south of the intersection of Hickory Street and L ansing Circle ; easterly through the West mont Assisted Living Community ; and continues easterly within the City’s Escondido Creek private property/public utility easement, paralleling the south side of Escondido Creek to Grape Street. Additional work over the last several weeks includes:
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restoration work at Westmont Assisted Living Community, abandonment and slurry fill of 2,000 feet of 21-inch sewer, abandonment and slurry fill of 14 manholes and repair of 40 feet of 21 -inch trunk sewer line within the bike path at Date Street . A construction conflict with a 36” diameter water transmission main was identified. Staff and the contractor are exploring alternatives to overcome the conflict ; which include a bypass of the 36” waterline , reroute the trunk sewer out of the bike path and into East Valle y Parkway, and trenchless construction technology. Staff is evaluating the cost, constructability, and duration of the work for each alternative. The contractor has potholed 21 utility conflicts on East Valley Parkway between Fig and Beech St., to determin e the feasibility of the rerouting the sewer trunk main into East Valley Parkway. Electronic message boards updating the community are in place, where appropriate, throughout the construction project site and will remain through the duration of work.
Utilities Staff continues to communicate and coordinate with affected businesses and local schools within the construction zone of influence , as well as other City Departments regarding current and upcoming construction, including the upcoming road closures, final improvements within Grape Day Park, the Grand Avenue Corridor Project, and the Escondido Creek Trail Project.
RESOLUTIONS
a) Resolution No. 2025-86
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RESOLUTION NO. 2025-86
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ESCONDIDO, CALIFORNIA, FINDING THAT AN
EMERGENCY CONTINUES TO REQUIRE THE IMMEDIATE
REPAIR OF THE ESCONDIDO TRUNK SEWER MAIN
WHEREAS, the City Council recognizes that the City’s trunk sewer main pipeline defined in the two following critical sections are at risk of imminent, catastrophic failure:
Section 1: Ash Street - paralleling the Escondido Creek, from the Firestone Complete Auto C are parking lot to the Walmart Neighborhood Market parking lot Section 2: Beech Street to Grape Day Park - paralleling the Escondido Creek, traversing a short section of North Hickory Street, then continuing in East Pennsylvania Street from North Hickory and extending into Grape Day Park; and
WHEREAS, pursuant to the approval of Resolution No. 2024 -86 on June 26, 2024, ratifying Proclamation No. 2024-02; Resolution No. 2024-94 on July 10, 2024; Resolution No. 2024-103 on July 17, 2024; Resolution No. 2024 -106 on August 7, 2024 ; Resolution No. 2024 -117 on August 28, 2024 ; Resolution No. 2024 -131 on September 11, 2024 ; Resolution No. 2024 -141 on October 2, 2024 ; Resolution No. 2024 -146 on October 23, 2024; Resolution No. 2024 -162 on November 20, 2024; Resolution 2024-178 on December 4, 2024; Resolution No. 2025-03 on January 8, 2025 ; Resolution No. 2025-06 on January 29, 2025; Resolution No. 2025-08 on February 19, 2025; Resolution No. 2025-14 On March 19, 2025 ; Resolution No. 2025-19 on April 2, 2025 ; Resolution No. 2025-30 on April 16, 2025 ; Resolution No. 2025-38 on May 7, 2025; Resolution No. 2025-54 on May 21, 2025; Resolution No. 2025- 58 on June 4, 2025, and Resolution No. 2025-64 on June 18, 2025, the City Council previously found that the failing trunk sewer risk constitutes an emergency and found it appropriate for Utilities staff to proceed 366
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to contract services without adopting plans, specifications, working details, or giving notice of bids to award contracts; and
WHEREAS, on August 7, 2024, City Council approved a budget adjustment in the amount of twelve million, thirty-six thousand, two-hundred twenty-five dollars ($12,036,225) to fund the emergency repair of the failing trunk sewer main, consisting of $7,036,225 from the unallocated Wastewater Reserves and $5,000,000 from Capital Improvement Project No. 801508, Recycled Easterly Ag MFRO; and WHEREAS, Staff entered into a Public Improvement Agreement (“Agreement”) with CCL Contracting, Inc., in an amount not to exceed ten million, two hundred forty thousand, six hundred ninety- one dollars ($10,240,691) on July 23, 2024; and
WHEREAS, Staff entered into a Public Improvement Agreement (“Agreement”) with J.R. Filanc Construction Company in an amount not to exceed one million, seven hundred ninety-five thousand, five hundred thirty-four dollars ($1,795,534) on August 21, 2024; and WHEREAS, pursuant to Section 22050 of the Public Contract Code, the City Council must review the emergency action every 14 days, or at its next regularly scheduled meeting, and determine by a four- fifths vote there is a need to continue the action; and WHEREAS, this City Council desires at this time and deems it to be in the best public interest to continue the emergency action.
NOW, THEREFORE, BE IT RESOLVED by th e City Council of the City of Escondido, California , as follows:
1. That the above recitations are true.
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2. That the City Council finds the failure of the trunk sewer main is a public health and safety emergency; that this emergency will not permit the del ay that would result from a competitive bidding process; and that the proposed action and expenditure is still necessary to respond to the emergency requiring immediate repair of the trunk sewer main.
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STAFF REPORT
July 16, 2025
File Number 0740-30
SUBJECT
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ESCONDIDO AND THE ESCONDIDO CITY EMPLOYEES’ ASSOCIATION – SUPERVISORY (SUP) BARGAINING UNIT
DEPARTMENT
Human Resources Department
RECOMMENDATION
Request the City Council adopt Resolution No. 2025 -93, approving a three -year Memorandum of Understanding (“MOU”) between the City of Escondido (“City”) and the Escondido City Employees’ Association – Supervisory (“SUP”) Bargaining Unit (“Association”), commencing July 1, 2025, through June 30, 2028 and approve a budget adjustment appropriating $370,910 to account for the direct budget impacts in FY2025/26.
Staff Recommendation: Approval (Human Resources: Jessica Perpetua, Director of Human Resources) Presenter: Jessica Perpetua, Director of Human Resources ESSENTIAL SERVICE – Yes, internal requirement in support of Keep City Clean for Public Health and Safety; Land Use/Development; Clean Water; Sewer; Public Works/Infrastructure; Maintenance of Parks facilities/Open Spaces
COUNCIL PRIORITY – Increase Retention and Attraction of People and Businesses to Escondido
FISCAL ANALYSIS
The terms of the three-year labor agreement are detailed in the Background section below.
PREVIOUS ACTION
On April 3, 2024 , th e City Council voted to adopt the MOU between the Escondido City Employees’ Association (“ECEA”) – Supervisory Unit (“SUP”) and the City, for a two-year term that expires on June 30, 2025.
BACKGROUND
The City Council provided policy and negotiating authority to the City Manager in closed session.
Thereafter, both City staff and Association representatives met quickly and efficiently to reach terms of 369
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an agreement. Both parties understand the importance of maintaining good labor relationships to serve the community.
The three-year contract provides: a 6 percent (6%) across-the-board increase for all classifications in year one; 5 percent ( 5%) across-the-board increase for all classifications in year two; and a 5 percent ( 5%) across-the-board increase for all classifications in year t hree; prior to the across -the-board increase, adjustment of classifications that are below market median to the median; an increase to safety shoe allowance to $300; establishing an annual bereavement leave bank of 27 hours; addition of two floating holidays; an increase to standby pay to $375; addition of certification pay for Aquatics Supervisor; addition of $30 overtime meal stipend; addition of 24 hours of supervisory leave; addition of $800 annual uniform allowance for the Property & Evidence Supervisor classification. The contract also includes MOU language changes and re-opener language for healthcare.
Members of the Association voted in support of the terms and conditions of this agreement. Likewise, City staff recommends approval.
RESOLUTIONS
a) Resolution No. 2025-93
b) Resolution No. 2025-93 – Exhibit “A”
ATTACHMENTS
a) Attachment “1”— Budget Adjustment
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RESOLUTION NO. 2025-93
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ESCONDIDO, CALIFORNIA, AUTHORIZING THE MAYOR
TO EXECUTE, ON BEHALF OF THE CITY, A THREE-YEAR
MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITY OF ESCONDIDO AND THE ESCONDIDO CITY
EMPLOYEES’ ASSOCIATION – SUPERVISORY
BARGAINING UNIT
WHEREAS, on April 3, 2024 , the Escondido City Council adopted Resolution No. 2024-36, to complete a Memorandum of Understanding between the Escondido City Employees’ Association (“ECEA”) – Supervisory Unit (“SUP”) and the City of Escondido (“City”) for the period of J uly 1, 2023, and June 30, 2025 (“MOU”); and
WHEREAS, negotiating teams from the City and the ECEA SUP Bargaining Unit have been duly appointed and have met and conferred in good faith to address matters affecting both parties including wages, hours, and other terms and conditions of employment; and WHEREAS, the City and the ECEA agree the MOU promotes the continuation o f the harmonious relationship between the City and the ECEA and, at this time, a three-year MOU is in the best interest of the City and the ECEA; and
WHEREAS, this City Council desires at this time and deems it to be in the best public interest to approve a three-year MOU.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California , as follows:
1. That the above recitations are true.
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2. That to implement the changes as provided in Resolution No. 202 5-93 Exhibit “A”, and is incorporated herein.
3. That the City Council authorizes the City’s negotiating team to execute the three-year MOU with a new term from July 1, 2025, through June 30, 2028.
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Ju ly 1, 2025
1 City of Escondido
2025 Meet-and-Confer Process
ECEA – Supervisory Unit
T
entative Agreement
1. Ter
m (Tentative Agreement)
T
hree-year contract.
July 1, 2025 – June 30, 2028
N
one of the terms are retroactive; all changes take effect upon the agreed upon effective date after the ratification by both parties.
2. Co
mpensation
a. A
cross-the-board Increase
• Year 1 – 6.0% across-the-board increase for all classifications. • Year 2 – 5.0% across-the-board increase for all classifications. • Year 3 – 5.0% across-the-board increase for all classifications. b. M
arket Adjustments
P
rior to the 2025 ATB increase, adjust classifications that are below market median to the median.
3. Safety Shoe Allowance (Tentative Agreement)
The City proposes increasing the safety shoe allowance from $225 to $300 annually.
Add Code Compliance Supervisor as an eligible classification.
Removal of Property & Evidence Supervisor as an eligible classification.
4. Standby Pay (Tentative Agreement)
The City proposes increasing the weekly standby rate from $325 to $375.
5. Aquatics Supervisor Certification Pay (Tentative Agreement) Add certification pay for Aquatics Supervisor and obtaining and maintaining all of the following certifications:
• Title 22 Public Safety-First Aid (21 hours) - 2 Year Cert Resolution No. 2025-93
Exhibit "A"
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Ju ly 1, 2025
2 • Lifeguard Certification (27.5 hours) - 2 Year Cert
• WSI/Curriculum Certification (8 hours) - 2 Year Cert
• Aquatic Facility Operator (16 hours) or Certified Pool Operator (16 hours) - 5 Year Cert
Certification pay cannot be stacked for multiple certifications.
6. Overtime Meal Stipend (Tentative Agreement)
The City proposes adding an overtime meal stipend. (New Section in MOU) a. Eligibility: A bargaining unit member who works a n extended day of two (2) additiona l unscheduled hours or more be yond a scheduled shift of e ight (8) hours or more, is eligible to receive a stipend of thirty dollars ($30.00) and another allowance following every five (5) additional hours thereafter for the duration of the extended day.
A bargaining unit member who reports to work for unscheduled hours that are not part of an extended day or reports to work on a scheduled day off and who works four (4) hours or more shall also receive the same stipend.
1) If the City provides reasonable notice of an overtime ne ed or opportunity, the work will be considered scheduled. Reasonable notice is considered 15 hours. 2) Scheduled overtime does not qualify a bargaining unit member for a meal stipend. b. Concurrent to the right to a meal stipend, an eligible employee may be able to take a meal during the hours worked. Work conditions and operational impact may determine if the employee will take a break subject to department head or designee discretion. c. Meal Payment: The stipend will be paid at the end of the pay period and included in the employee’s regular paycheck.
1) The stipend is reportable to the IRS by the City and the employee. 2) The stipend is not an increase in base pay and will not be included in calculations of salary increases or retirement benefits.
3) The City will not require meal receipts.
d. Meals Provided: If applicable, as declared by the City Manager or designee, the City may provide reasonable balanced meals for employees in lieu of a meal allowance.
7. Holiday
The City proposes adding an additional two float ing holidays per fiscal year on July 1st, equal to nine hours of straight time. Current MOU floating holida y language applies; Resolution No. 2025-93
Exhibit "A"
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July 1, 2025
3 unused floating holiday credit will not carry over to the next fiscal year, has no cash value, and thus cannot be paid out upon separation of employment.
8. Supervisory Leave
The City proposes adding 24 hours of supervisor leave on July 1st of each year. Use it or lose it, hours do not carry over and no cash value.
9. Bereavement Leave (Tentative Agreement)
The City proposes establishing a bereavement leave bank valued at 27 hours annually in July (3 days, valued at 9 hours each day). No cash value; no carryover from year to year.
10. Health Care Re-Opener
The City will direct the Health Insurance Committee to promptly investigate, evaluate and produce a written report assessing potential options to increase the quantity of City funded health plans. The HIC report shall specifically address participation rates and costs associated with each health care option in a written report to be completed by September 1, 2025. Part of this analysis will include a review of the insurance rebate.
Upon completion of the HIC report, the parties agree to re-open all sections of the MOU which relate to healthcare (e.g., medical/dental insurance, insurance premiums, cafeteria plan, alternate health coverage, flexible spending amounts), including Exhibit B to the MOU.
11. Continue proposal discussion and MOU language
12. Uniform Allowance
The City proposes adding uniform allowance of $800 annually (paid bi-weekly and reported to CalPERS in equal amounts each pay period) to the classification of Property & Evidence Supervisor. As part of the uniform allowance, this classification will be required to purchase and maintain safety boots that shall meet ASTM-F2413-6 standards.
Resolution No. 2025-93
Exhibit "A"
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1 ECEA Supervisory Bargaining Unit
City MOU Proposals
Calendar Year 2025
Revised 06/26/25
Current MOU language (ECEA/SUP 2023 – 2025) is provided in Time New Roman Font.
Proposed changes are provided in strike-out format and in Arial Font.
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2 ECEA SUP 2023 –2025, page 18
ARTICLE IX VACATION
Section 1 Annual Vacation Leave
All probationary, permanent part-time, and permanent Maintenance and Operations employees shall be entitled to annual accrual of full or prorated vacation leave with pay.
Section 2 Earned Vacation
City Proposal B: Describing Vacation Accrual in Annual Terms, adding Max Accrual
City Rationale: The use of the metric “26.0893 pay periods” reflects an attempt to translate the per pay period vacation accrual rate into an annual rate. But a fractional pay period does not exist. Instead pay periods straddle the calendar year and fiscal year. The use of this methodology also requires a manual (and hidden) calculation to determine the annual leave accrual.
And the use of the years of service does not clearly address when the transition between accrual rates occurs. For example, the MOU implies a 3.68 hour accrual in years 1-5 and a higher rate in years 6-10, but it leaves the accrual rate between year 5 and 6 unclear. In practice, the 6 year accrual rate applies on the fifth anniversary, not on the sixth anniversary as written in the MOU. Thus, the proposed language more clearly addresses our actual leave accrual practices and have been incorporated into Workday and Benefits Summaries. The proposal also adds the max accrual which has not been previously addressed in the MOU.
Historically the City has provided 4 hours of vacation time in November as a holdover from a former practice of providing Christmas shopping time off. In lieu of maintaining a separate process to add 4 hours of vacation time to some employees each November, the City proposes adding the four hours to the annual accrual, thus employees would experience a slight increase in vacation accrual in every pay period and not have to wait until November to access the additional hours. Thus 3.68 *26.0893 = 96 + 4 =100. Similarly, the maximum leave accrual would be increased accordingly.
Para 3B is deleted. Deferring leave is an obsolete provision. Vacation leave cannot be deferred or lost.
Revised: GM 4/11/25
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3 A. Each eligible employee shall accumulate annual prorated vacation and a maximum accrual from the date of hire at the rate applicable to their employment status as follows:
1-5 years of service = 3.68 hours a pay period for 26.0893 pay periods First five years of service 100 hours/year (3.85 hours per pay period), maximum accrual 200 hours
6-10 years of service = 5.21 hours a pay period for 26.0893 pay periods 5 to 10 years of service 1 40 hours/year (5.38 hours per pay period), maximum accrual 280 hours
11-15 years of service = 6.75 hours a pay period for 26.0893 pay periods 10 to 15 years of service 180 hours/year (6.92 hours per pay period), maximum accrual 360 hours
16 years & over = 8.280 hours a pay period for 26.0893 pay periods More than 15 years of service 220 hours/year (8.46 hours per pay period), maximum accrual 440 hours.
The City agrees to provide four hours of vacation time in lieu of the past practice of granting an informal four hours off during the holiday season. This additional vacation shall be added to the vacation balance of each employee on the first payday in October each year (including maximum accrual of +8 hours).
Section 3 Vacation Periods
Vacation may be taken the first day following the completion of six months and may never be used in units of less than one hour.
A. The times during an accrual year at which an employee may take their vacation shall be determined by the Department Head with due regard for the wishes of the employee and particular regard for the needs of the personnel system. Prior approval is required except in the case of an emergency. In such circumstances, the Department Head or designee must be notified of need for previously unapproved vacation.
B. When an eligible employee intends to defer any portion of their accrued vacation to a succeeding twelve (12) month period, subject to the provisions of this Article, it shall be their obligation to advise their Department Head of that intent and the reasons therefor.
C. No legal holiday that falls during an employee's vacation may be charged against the employee as vacation, and the leave shall be extended accordingly.
D. Employees who terminate shall be paid in a lump sum for all allowable accrued vacation leave earned prior to the effective date of termination.
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4 E. Vacation accrual information will be printed on employee pay statements.
Section 4 Vacation Cash Out
Each July and December, employees may cash out up to 40 hours of vacation leave, for a total of 80 hours per year. Employees must maintain a minimum balance of 80 hours of vacation leave after the requested payoff to ensure a sufficient balance to cover future planned time off requests.
Tentative Agreement Date____________ City _______________ ECEA _______________
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Exhibit "A"
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5 City Rationale: The current language is dated. It requires a pregnant employee to provide a statement from her doctor assessing her ability to perform her job (Para A.).
This is obsolete patriarchal language and likely violates federal and state law. Likewise, women are not “permitted to work” they have a right to work until they and their doctor determine otherwise (Para B.). Frankly, this entire section could be deleted because state and federal law supersede any MOU language. However, the proposal maintains the MOU structure with minimal necessary changes an no loss in any benefit or practice.
ECEA SUP 2023 –2025, page 25
ARTICLE XIV MATERNITY/PATERNITY/FMLA/ CFRA/PPDL LEAVE PDL LEAVE
Employees shall be granted maternity Leave in accordance with federal and state law. with the following provisions:
A. In all cases of pregnancy,If appropriate (e.g., requesting pregnancy-related accommodations or pregnancy disability leave) , the employee shall furnish the City a statement from her physician giving the anticipated date of delivery and the opinion of the physician as to her ability to perform her normal work assignment. Such statement shall be furnished as soon as practicable after a determination of the pregnancy has been made.
When known, the employee shall provide to the Human Resources Benefits Division an expected return to work date, and shall keep Human Resources informed if the expected return to work date changes.
B. A pregnant employee will be permitted to shallhas the right to work as long as she is able to safely perform the duties of her position as recommended by the statement of her physician.
C. An employee will be permitted to return to work when she is able to safely perform the duties of her position as recommended by the statement of her physician. An employee must give notice two weeks prior to the date she wants to return to work. If she does not give two weeks’ notice prior to the date she wants to return to work, the department shall not be required to return her to work until two weeks after she has given such notice.
D. A pregnant employee shall be allowed to be absent for the period during which, in the opinion of her attending physician and where necessary, the City physician, A temporarily disabled employee because of pregnancy, miscarriage, abortion, childbirth, and recovery therefrom, in accordance with state and/or federal regulations.
City Proposal No. C Disability Leave
City Rationale: No Change in Benefits. The current language is dated and contracts both our practice and state/federal law. It requires a pregnant employee to provide a statement from her doctor assessing her ability to perform her job (Para A.).
This is obsolete language likely violates federal and state law. Likewise, women are not “permitted to work” they have a right to work until they and their doctor determine otherwise (Para B.). Frankly, this entire section could be deleted because state and federal law supersede any MOU language. However, the proposal maintains the MOU structure with minimal necessary changes.
Revised: GM 4/11/25
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6 E. The City may, at its option, and at City cost, require an independent medical opinion concerning the employee's ability to safely perform her duties.
F. A pregnant employee shall be entitled to use all accumulated paid leave time (sick leave, vacation) for maternity leave and such additional leave of absence without pay, seniority and accrual of benefits, in accordance with state and/or federal regulations.
G. In the case of adoption and paternity leave, up to a maximum of six months leave time may be approved in accordance with the City of Escondido Personnel Rules and Regulations, Rule 21, Section 6.
Tentative Agreement Date____________ City _______________ ECEA _______________
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Exhibit "A"
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7 ECEA / SUP 2023 –2025, page 23
ARTICLE XI MILITARY LEAVE/FMLA MILITARY LEAVE
Section 1 Military Leave Granted
Military Leave/ FMLA Military Leave shall be granted in accordance with the provisions of State and Federal law.
Upon verification of military orders, employees who are members of the military reserve or National Guard who have been called to active duty during national security, after the standard Military Leave Policy, shall receive the difference between the amount the employee would have City Proposal No. D Military Leave
City Rationale: The current language contains conflicting terms. In Section 2, Compensation, the MOU states that employees will be paid in accordance with state and federal law. As a general rule, state and federal law requires unpaid military leave leave. However, California law requires a public employer, under specific military orders, to pay their civilian pay for the first 30 days ( equals 172 Hours of paid time) for a deployment of 180 days or less (regular drill weekends are not eligible). To be eligible an employee must also have 12 months of City service
But the MOU also contains language that requires the City to make up the difference between military pay and civilian pay if civilian pay is greater. This creates a significant administrative burden for the City to track both military and civilian pay during every pay period. This burden is mitigated by the fact that in the last 3 years, no City employee on military orders has met the differential pay criteria.
This benefit is primarily used by police officers and EPOA accepted this change.
The EFA also accepted the proposed change.
In the last three years, no Teamsters M&O or ACE (including ECEA time) have been eligible and used military leave.
Recommend deleting references to FMLA Military Leave because it is confusing and adequately addressed in Article V, Section 4, FMLA/CFRA Disability Leave and is required by federal and state law. This leave is rarely an option because requires an injured service member in need of care by a “family” member. It is also unpaid. Bottom line: no change in actual benefit to the employee and there is no need for a separate, unique sub-category of FMLA
Rid GM 4/11/25
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8 received from their regular City gross biweekly wage (not including overtime) and the amount the employee receives from the military.
Health benefits will be continued for the employee and family. An employee would continue to pay their respective portion of the benefit programs (including any premiums for family coverage), unless health benefits are waived. If the leave is longer than 12 months, no more than one uniform allowance will be paid upon return.
Section 2 Compensation
Every employee ordered to take military leave who would have been required to work for and be paid by the City at the same time military leave is ordered shall receive their salary or compensation as an employee of the City in accordance with the provisions of State and Federal law.
Tentative Agreement Date____________ City _______________ ECEA _______________
Resolution No. 2025-93
Exhibit "A"
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9 ECEA / SUP 2023 –2025, page 6
Article IV, Compensation Policy
Section 7 Safety Shoe Allowance
a. The City agrees to provide an annual safety shoe allowance of $225 300 to employees in the following classifications:
Building Inspection Supervisor
Code Compliance Supervisor
Control Systems Supervisor
Custodial Supervisor
Environmental Compliance Supervisor
Facilities Maintenance Supervisor
Field Engineering Supervisor
Lakes & Open Space Supervisor
Plant Systems Technician Supervisor
Property and Evidence Supervisor
Public Works Supervisor
Supervising Chemist
Wastewater Collections Supervisor
Wastewater Treatment Plant Operations Supervisor
Water Distribution Supervisor
Water Meter Services Supervisor
City Proposal No. F Safety Shoes
City Rationale: The City presented this proposal to ECEA and Teamsters in 2024 as a Workday issue. Primarily because historically the City (in PeopleSoft) has tracked anniversary dates differently (i.e. PT hire day, FT hire date, sometimes multiple Promotion dates) the annual shoe allowance payment has been a manual, paper intensive process. Today, a paper document, from PeopleSoft, hangs on in employee’s cubicle as a reminder to check for potential shoe allowance payments due in every pay period (26x / year). This manual tracking process is antiquated, cumbersome and prone to human error. HR staff regularly receive employee inquiries about the timing of this and other annual allowances.
The City has adopted a management practice to shift annual allowances to fixed dates. Workday supports this approach. Teamsters agreed to the shift to July 1 year in December 2024. Eligible Management and UCT employees will receive their show allowance on July 1. Adoption of this proposal would mean eligible employee would receive their annual allowance for Fiscal Year 25/26 on July 1.
Revised: GM 4/11/25
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10 Water Treatment Plant Operations Supervisor
Water Treatment Plant Maintenance Supervisor
b. The Safety boots shall meet ASTM-F2413-6 standards.
c. The safety shoe allowance will be paid during the first pay period after hiring or promotion to an eligible classification and continue annually thereafter on July 1. If initially eligible or when footwear is replaced within three months prior to July 1, the employee will not be eligible for their Safety Shoe Annual Allowance until July 1 of the next year. d. As a one-time exception to subsection c, employees who received their Safety Shoe Annual Allowance within three months prior to July 1, 2025, will receive a one-time stipend of $75.00.
e. After transition to Workday, subsequent annual payments will be made on the hiring date anniversary.
ef. This compensation is not included in the MOU rate of pay. fg. The City shall pay for safety shoe toe capping upon request by the employee. hg. The City will pay for the repair or like replacement of safety shoes when damage is caused by work, at the Department Head’s sole discretion.
Tentative Agreement Date____________ City _____________ ECEA ________________
Resolution No. 2025-93
Exhibit "A"
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11 ECEA SUP 2023 –2025, page 16
ARTICLE VIII TUITION REIMBURSEMENT
1. To encourage employees of the City to take college courses, which will better enable them to perform their present duties and prepare them for increased responsibilities, the City will provide a fiscal year budget of $4,000 for Association employees for tuition reimbursement.
2. Within budgetary limitations, and subject to the criteria and limitations listed below, the City will reimburse tuition and related expenses up to 100% of the normal tuition fees of the accredited college or university system in an amount up to two thousand five hundred dollars ($2,500) per employee per fiscal year.
3. Eligibility Criteria
a. Course content is related to the employee's current classification and is designed to improve job performance or would assist the employee in preparing for a promotional opportunity. b. Course is given by a school accredited by the Western Association of Schools and Colleges or equivalent approved by the Council for Private Post -Secondary and Vocational Education, or by an accredited high school.
c. Reimbursement requires a completed with a minimum grade of "C" or its equivalent. If a course does not result in an objective grade, then a school document indicating satisfactory course completion.
City Proposal No. G Tuition Reimbursement
City Rationale: Revised Para E describes the current practices that have been incorporated into Workday.
Revised GM 4/11/25
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12 d. The following are eligible expenses for reimbursement 1) Tuition and/or class fees and/or registration fees charged by an educational institution;
2) Books required for the course;
3) Miscellaneous mandatory charges such as health service and/or identification cards. e. Indirect expenses such as matriculation costs, parking, travel, and food are not eligible for reimbursement.
4. Pre-Approval & Approval Procedures
a. An employee shall complete the first section of the City’s Tuition Reimbursement form and send it to the Human Resources Department for pre -approval based on eligibility and availability of funds.
b. Upon course completion, an employee shall re-submit the Tuition Reimbursement form to Human Resources for payment based on availability of funds, proof of expense payment and a transcript showing satisfactory course completion.
1) An employee shall complete the first section of the City’s Tuition Reimbursement form and send it to the Department Head for approval.
2) Upon the Department Head’s approval, forward signed form to the Human Resources Benefits Manager for further approval based on eligibility.
3) Upon preliminary approval and successful completion of approved courses, availability of funds, proof of expense payment and a transcript showing success course completion, employees may request reimbursement through the Workday platform.
4) Follow the Expense Reporting and Reimbursement Job Aid on the City’s intranet site for submitting proof of payment and reimbursable items.
Tentative Agreement Date____________ City _______________ Teamsters _______________
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Department
Department Contact
City Council Meeting Date
Explanation of Request
Budget Adjustment Information
Description Fund Cost Center Spend Category
Amount of
Increase /
(Decrease)
Personnel Services General Fund Finance Regular Full-Time 12,860$ Personnel Services General Fund Recreation Regular Full-Time 32,840$ Personnel Services General Fund Parks Maintenance Regular Full-Time 14,540$ Personnel Services General Fund Older Adult Services Regular Full-Time 6,080$ Personnel Services General Fund Planning Regular Full-Time 19,590$ Personnel Services General Fund Code Compliance Regular Full-Time 7,600$ Personnel Services General Fund Building Regular Full-Time 8,430$ Personnel Services General Fund Engineering Regular Full-Time 51,580$ Personnel Services General Fund Street Maintenance Regular Full-Time 16,870$ Personnel Services General Fund Police Regular Full-Time 12,050$ Personnel Services Water Fund Water Regular Full-Time 62,040$ Personnel Services Water Fund Lakes Regular Full-Time 15,280$ Personnel Services Wastewater Fund Wastewater Regular Full-Time 80,720$ Personnel Services Wastewater Fund Environmental Programs Regular Full-Time 9,690$ Personnel Services Recycling Fund Recycling & Waste Reduction Regular Full-Time 6,910$ Personnel Services Building Maintenance Building Maintenance Regular Full-Time 13,830$ Budget Adjustment Request
CITY OF ESCONDIDO
Human Resources Department
Jessica Perpetua
July 16, 2025
Memorandum of Understanding between the City of Escondido and Escondido City Employees' Association - Supervisory (SUP) Bargaining Unit
Docusign Envelope ID: 2287792A-7694-4783-880B-97EDE1A11E4D Attachment "1"
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Department
Department Contact
City Council Meeting Date
Explanation of Request
Budget Adjustment Request
CITY OF ESCONDIDO
Human Resources Department
Jessica Perpetua
July 16, 2025
Memorandum of Understanding between the City of Escondido and Escondido City Employees' Association - Supervisory (SUP) Bargaining Unit
DEPARTMENT HEAD
FINANCE
APPROVALS
Docusign Envelope ID: 2287792A-7694-4783-880B-97EDE1A11E4D 7/7/2025
7/7/2025
Attachment "1"
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STAFF REPORT
July 16, 2025
File Number 0480-70
SUBJECT
SAN DIEGO COUNTY CAL-ID GRANT AND BUDGET ADJUSTMENT
DEPARTMENT
Police Department
RECOMMENDATION
Request the City Council adopt Resolution No. 2025-88 to authorize the Police Department to accept a five-year San Diego County Cal -ID Grant from the County of San Diego Remote Access Network (RAN); approve a budget adjustment to spend the funds; and authorize the Chief of Police or his designee to execute grant documents on behalf of the City including future budget adjustments as needed.
Staff Recommendation: Approval (Police Department: Ryan Banks, Interim Chief of Police) Presenter: Ryan Banks, Interim Chief of Police
ESSENTIAL SERVICE – Yes, Police Services
COUNCIL PRIORITY –Improve Public Safety
FISCAL ANALYSIS
This will have no impact on the General Fund Budget.
Grant f unds will be used to pay salary and benefit expenses for two Latent Print Specialist s and procurement of goods and services as authorized by the Remote Access Network (“RAN”) board. Funding for two Latent Print Specialist s for each fiscal year is estimated at $137,516 per position . The five-year total grant award is estimated at $1,375,160.
PREVIOUS ACTION
On June 22, 2022, City Council approved a County of San Diego Cal-ID Grant. Grant funds covered salary and benefit expenses for one full-time Latent Print Specialist. This is the fourth renewal of this project and includes an increase in position availability from one Latent Print Specialist to two Latent Print Specialists.
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BACKGROUND
The San Diego County Cal -ID RAN Board currently provides grant funding to cover salary and benefit expenses for a full-time Latent Print Specialist position for the Escondido Police Department. The current grant will be exhausted on June 30, 2025.
The San Diego County Cal -ID RAN Board has authorized the use of Cal -ID revenue to fund two full-time Latent Print Specialist position s and authorized goods and services for latent print work in the City of Escondido Police Department’s Crime Laboratory. Funding will cover the cost of salary and benefits for two Latent Print Specialists, plus County of San Diego authorized procurement of goods and services, and will renew annually through June 30, 2030. Grant funds are based on actual salary and benefit expenses.
Funding for the Latent Print Specialists for each fiscal year is estimated at $137,516 per position. The five- year total grant award is estimated at $1,375,160.
RESOLUTIONS
a) Resolution No. 2025-88
b) Resolution No. 2025-88— Exhibit “A”—Memorandum of Agreement
ATTACHMENTS
a) Attachment “1”—Budget Adjustment
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RESOLUTION NO. 2025-88
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ESCONDIDO, CALIFORNIA, AUTHORIZING THE CHIEF OF
POLICE OF THE CITY OF ESCONDIDO TO RECEIVE A FIVE-
YEAR GRANT FROM THE COUNTY OF SAN DIEGO CAL -ID
PROGRAM TOTALING $1,375,160 AND THE CHIEF OF
POLICE OR HIS DESIGNEE TO EXECUTE CONTRACT
DOCUMENTS RELATED TO THE GRANT
WHEREAS, the City of Escondido desires to enter into a contract with the County of San Diego;
and
WHEREAS, the Escondido Police Department has agreed that the FY 2025 -2026 is the initial year of contract and will have automatic yearly renewals through June 30, 2030; and WHEREAS, the CAL-ID Grant will be funded by the revenue generated from the California Vehicle Code Section 9250.19 administered by the County of San Diego Cal- ID/Remote Access Network (“RAN”) Board.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California, as
follows:
1. That the above recitations are true.
2. That the City Council authorizes the Chief of Police to execute the Memorandum of Agreement (“MOA”) with the County of San Diego, which is attached hereto as Exhibit “A” and incorporated by this reference, including any extensions or amendments thereof and any subsequent contract with the San Diego County in relation thereto. 392
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1 MEMORANDUM OF AGREEMENT
P
arties
Thi
s Memorandum of Agreement (“MOA”) is made by and among the County of San Diego ("County"), through the San Diego County Sheriff's Office ("Sheriff"), and the City of Escondido ("City"). The parties to this MOA may be referred to herein collectively as the “parties” or individually as a “party.”
R
ecitals
The C
ounty manages the San Diego County California Identification System (Cal - ID)/Remote Access Network (RAN) Board, a regional policy and advisory board, responsible for the management of the Sheriff Fingerprint ID Trust fund and has the authority to approve funding requests for staff positions and the purchase of goods and services from participating agencies to support the participating agencies' ability to provide fingerprint identification. On August 27, 2024, the County Board of Supervisors authorized the Sheriff to provide funding to the City as a participating agency. Thus, the City may request the reimbursement of costs associated with two full-time Latent Print Specialists and any authorized goods or services associated with the positions.
TH
EREFORE, in consideration of the foregoing recitals and the mutual covenants and promises set forth below, and for other good and valuable consideration, receipt of which is hereby acknowledged, the parties hereto agree as follows:
1. A
dministration of MOA : Each party identifies the following individual to serve as the authorized administrative representative for that party. Any party may change its administrative representative by notifying the other party in writing of such change. Any such change will become effective upon the receipt of such notice by the other party to this MOA.
Notice of the authorized representative should be sent to each party as follows:
County of San Diego
J
essica Turner, Cal-ID Administrator
San Diego Sheriff's Office
5590 Overland Avenue
San Diego, CA 92123
(858) 285
-6139
[email protected]
City of Escondido
R
yan Banks, Interim Chief of Police
Escondido Police Department
1163 North Center City Parkway
Escondido, CA 92026
(760
) 839
-4706
[email protected]
2. P
arties’ Responsibilities
• C
ounty Obligations:
(
a) Provide funding from the Sheriff Fingerprint ID Trust Fund to reimburse the actual salary and benefits of two full-time Latent Print Specialists, from July 1, 2025 to June 30, 2026 estimated at $275,032 ($137,516 per position) for Fiscal Year 2025-26. The City will provide known compensation increases annually to the Cal -ID/RAN Board during the term of the MOA.
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2 (b) Provide funding from the Sheriff Fingerprint ID Trust Fund to reimburse the actual costs of procurement of any goods or services and staff training or certification that were authorized by the Sheriff and Cal-ID/RAN Board.
2.2 City Obligations:
(a) Hire two full-time Latent Print Specialists from July 1, 2025 through June 30, 2026.
Work performed by the Latent Print Specialists shall be devoted to enhancing the capacity of the Escondido Police Department to provide automated mobile and fixed location fingerprint identification of individuals who may be involved in driving under the influence of alcohol or drugs in violation of Section 23152 or 23153, or vehicular manslaughter in violation of Section 191.5 of the Penal Code or subdivision (c) of Section 192 of the Penal Code, or any combination of those and other vehicle-related crimes, and other crimes committed while operating a motor vehicle, in cases where there is a nexus to the City of Escondido.
(b) Provide, at its own expense, all necessary training of its new personnel. (c) P rovide known compensation increases annually to the Cal-ID/RAN Board during the term of the MOA.
(d) O btain authorization from the Sheriff and Cal-ID/RAN Board prior to the procurement of any goods or services.
(e) Procure goods, services, and staff training/certification as authorized by the Sheriff and Cal-ID/RAN Board.
(f) Follow the City's procurement process for the procurement of good and services. (g) Procure goods or services only for the amount authorized by the Sheriff and Cal - ID/RAN Board. Any increases in procurement costs equal to or over $10,000 between the time of authorization and the purchase shall require re-authorization by the Sheriff and Cal-ID/RAN Board.
(h) When procuring goods or services authorized pursuant to this MOA, the City agrees to follow the County's fiscal year term, which runs from July 1st to June 30th. (i) P rocure goods or services authorized pursuant to this MOA, within the County’s fiscal year in which the costs of such goods or services were budgeted by the County. (j) In the event the City is unable to procure goods or services authorized pursuant to the MOA, within the County's fiscal year in which the costs of such goods or services were budgeted by the County, the City shall notify the County Cal-ID Administration, in writing, that such procurement of goods or services cannot be accomplished by the conclusion of that fiscal year.
(k) N otify the County Cal- ID Administration, in writing, in advance of the fiscal year in which any International Association for Identification (IAI) certification renewals will be completed.
(l) P rovide, at its own expense, all necessary training of its personnel needed to operate or utilize any procured goods and infrastructure needed to install or implement such goods.
(m) The City shall be responsible for all future maintenance and support costs associated with the procured goods or services.
a. Notwithstanding, section 2.2 (m) of the City's obligations, any maintenance and support costs associated with the procured goods or services that were previously approved by the Sheriff and Cal -ID/RAN Board, as part of the overall approval of the procurement of said goods or services, shall remain reimbursable under this MOA.
(n) Abide by the requirements of California Vehicle Code Section 9250.19 in procurement of any goods or services.
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3 (o) When utilizing Cal-ID/RAN Board funds for training pursuant to this MOA, the training must be approved by the IAI. The current list of the approved trainings can be found on the IAI website.
(p) If Cal-ID/RAN Board funded training requires travel, the City shall use the reimbursable rates found in the County Administrative Ordinance Article XXVIa Section 472, including the use of the Federal General Services Administration (GSA) per diem rates for food and lodging.
a. If expenditures are greater than the GSA allowable rate, the maximum reimbursement amount to the City will be the GSA rate.
(q) Submit a reimbursement request to the Sheriff's Office for the actual costs of procurement of any items authorized by the Sheriff and Cal -ID/RAN Board. The reimbursement request must contain a paid itemized invoice with the City's name. All expenditures incurred each fiscal year for training and the required travel shall be submitted in a single reimbursement request by May 15.
(r) P rovide an annual report that includes data to demonstrate how the Latent Print Specialists and the purchases of good and services have supported the City's use of fingerprint identification.
3. Indemnity and Insurance
• Indemnity: The County shall not be liable for, and the City shall defend and indemnify the County and the employees and agents of County (collectively "County Parties"), against any and all claims, demands, liability, judgments, awards, fines, mechanics' liens or other liens, labor disputes, losses, damages, expenses, charges or costs of any kind or character, including attorneys’ fees and court costs (hereinafter collectively referred to as "Claims"), related to this MOA and arising either directly or indirectly from any act, error, omission or negligence of the City or its contractors, licensees, agents, servants or employees, including, without limitation, Claims caused by the concurrent negligent act, error or omission, whether active or passive, of County Parties. The City shall have no obligation, however, to defend or indemnify County Parties from a Claim if it is determined by a court of competent jurisdiction that such Claim was caused by the sole negligence or willful misconduct of County Parties.
• Insurance: The City shall obtain at its own cost and expense and keep in force and effect during the term of this MOA, including all extensions, policies of insurance or programs of self-insurance with policy limits in sufficient amounts to cover any and all potential liability of the City hereunder. Minimum policy limits maintained by the City shall in no way limit the Party’s indemnification obligations to the County.
4. Conformance With Rules And Regulations : The City shall be in conformity with all applicable federal, State, County, and local laws, rules, and regulations, current and hereinafter enacted, including facility and professional licensing and/or certification laws and keep in effect any and all licenses, permits, notices and certificates as are required. The City shall further comply with all laws applicable to wages and hours of employment, occupational safety, and to fire safety, health and sanitation.
5. Audit and Inspection of Records: At any time during normal business hours and as often as the County may deem necessary, the City shall make available, within 5 County business days of the receipt of a request, to the County for examination all of its records with respect to all matter s covered by this MOA and will permit the County to audit, examine and make excerpts or transcripts from such records, and make audits of all invoices, materials, payrolls, Resolution No. 2025-88
Exhibit "A"
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Item11.
4 records of personnel and other data relating to all matters covered by this MOA . Unless otherwise specified by the County, said records shall be made available for examination within San Diego County, California. The City shall maintain such records in an accessible location and condition (with electronic copies not required but sufficing for such purposes) for a period of not less than five (5) years following receipt of final payment under this MOA, or longer where required by the funding source. The State of California or any federal agency having an interest in the subject of this MOA shall have the same rights conferred upon County by this MOA.
6. Permits and Licenses: The City certifies that it possesses and shall continue to maintain or shall cause to be obtained and maintained, at no cost to the County, all approvals, permissions, permits, licenses, and other forms of documentation required for it and its employees to comply with all existing foreign or domestic statutes, ordinances, and regulations, or other laws, that may be applicable to performance of services hereunder. The County reserves the right to reasonably request and review all such applications, permits, and licenses prior to the commencement of any services hereunder.
7. Governing Law : This MOA shall be governed, interpreted, construed and enforced in accordance with the laws of the State of California. Venue will be in a court of competent jurisdiction in the State of California, County of San Diego.
8. Interpretation: The provisions of this MOA shall be liberally construed to effectuate its purpose. The language of all parts of this MOA shall be construed simply according to its plain meaning and shall not be construed for or against either Party.
9. No Third Party Beneficiaries: This MOA is intended solely for the benefit of the County and City. Any benefit to any third party is incidental and does not confer on any third party to this MOA any rights whatsoever regarding the performance of this MOA. Any attempt to enforce provisions of this MOA by third parties is specifically prohibited.
10. Amendments to MOA: Any party may propose amendments to this MOA by providing written notice of such amendments to the other party. This MOA may only be amended by a written amendment signed by each party’s administrative representative.
11. Severability: If any terms or provisions of this MOA or the application thereof to any person or circumstance shall, to any extent, be held invalid or unenforceable, the remainder of this MOA, or the application of such term and provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby and every other term and provision of this MOA shall be valid and enforced to the maximum extent permitted by law.
12. Entire Agreement: This MOA represents the full and entire agreement between the parties and supersedes any prior written or oral agreements that may have existed.
13. Waiver. The failure of either party to enforce any term, covenant or condition of this MOA shall not be construed as a waiver of that party’s right to subsequently enforce this, or any other term, covenant, or condition of this MOA. No waiver shall be deemed effective unless the waiver is expressly stated in writing and signed by the party waiving the right or benefit.
Resolution No. 2025-88
Exhibit "A"
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5 14. Scope of MOA : This MOA only applies to the program described herein and does not set forth any additional current or future obligations or agreements between the parties, except that the parties may by written amendment amend the scope of this MOA.
15. Term: This MOA shall become effective on July 1, 2025 and be in force until June 30, 2026 with automatic renewals for an additional four years through June 30, 2030.
16. Termination For Convenience: This Agreement will terminate upon the conclusion of the effective date or upon cancellation in accordance with this Agreement. Notwithstanding the above, either Party may, upon written notice to the other Party, cancel or terminate this Agreement in whole or in part upon 30 days’ notice.
17. Publication, Reproduction and Use of Material: No material produced, in whole or in part, under this MOA shall be subject to copyright in the United States or in any other Country. The County shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data or other materials prepared under this MOA.
18. Independent Capacity. In the performance of this MOA, the City and its agents, employees and volunteers shall act in an independent capacity and not as officers, employees, agents, or volunteers of the County. This MOA does not create an employment relationship between the City and the County. Nothing in this MOA shall be deemed or construed as creating a joint venture, partnership, agency relationship, franchise, or business opportunity between the City and County. No party, by virtue of this MOA, shall have any right, power, or authority to create an obligation, express or implied, on behalf of the any other party or to act on behalf of the any other party, except as otherwise expressly provided in this MOA.
19. Counterparts and Electronic Signatures: This MOA may be executed in any number of separate counterparts, each of which shall be deemed an original but all of which when taken together shall constitute one and the same instrument. The parties agree that signatures transmitted electronically shall be binding as if they were original signatures.
20. Payment Provision: The City shall request reimbursement by invoicing the County as follows:
• Quarterly for staff positions. No longer than 30 days after the end of each quarter. • A nnually, one submittal, for staff training and certification. Shall be submitted prior to May 15th.
• U pon the completion of the procurement of good and services. The City must include the paid itemized invoice.
Reimbursement under this MOA shall be made after County Cal -ID Administration has confirmed all obligations were met. Payment to the City will be made with the issuance of a check.
Resolution No. 2025-88
Exhibit "A"
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6 Dated: County of San Diego,
Sheriff
By :
Dated: City of Escondido,
Police Chief
By
:
Resolution No. 2025-88
Exhibit "A"
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BUDGET ADJUSTMENT
REQUEST
Department: Police Department
For Finance Use Only
BA # ____________
Fiscal Year ________
Department Contact: Barbara MarLett x4734
City Council Meeting Date:
(attach staff report) July 16, 2025
EXPLANATION OF REQUEST
A budget adjustment is requested to spend Cal-ID Remote Access Network grant funds.
BUDGET ADJUSTMENT INFORMATION
Project/Account Description Account Number
Amount of
Increase
Amount of
Decrease
Revenue
4127-451-New Grant
Number $1,375,160
Police Grants
451-New Grant
Nu
mber $1,375,160
APPROV
ALS
DEPARTMENT HEAD DATE FINANCE DATE
Attachment "1"
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ORDINANCE NO. 2025-04
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ESCONDIDO, CALIFORNIA, APPROVING A PLANNED
DEVELOPMENT PERMIT (MASTER AND PRECISE PLAN),
FOR CONSTRUCTION OF 35 DWELLING UNITS
CASE NO: PL25-0149/PL25-0150/PL25-0151
APPLICANT: Stephen Dalton Architects (C/O Sebastian Beingola) The City Council of the City of Escondido, California does ordain as follows:
SECTION 1. The City Council makes the following findings:
a) Stephen Dalton Architects, represented by Sebastian Beingola, (“Applicant”), filed land use development applications, Planning Case No(s). PL25 -0149/PL25-0150/PL25-0151 (“Application”) constituting a request for a Planned Development Permit (Master and Precise Plan) and Design Review Permit to allow for construction of a thirty-five-unit (35) multi-family building with ground -floor residential uses; and density bonus request to exceed the allowable maximum density (“Project”) on a 0.23 net acre parcel addressed as 339 S. Escondido Boulevard (A ssessor’s Parcel No.: 233-141-15-00), in the Specific Planning Area 9 (SPA-9: Downtown Specific Plan Area) General Plan Land Use Designation, and within the Specific Plan (S-P) zoning district; and b) The subject Property is all real property described in Exhibit “A,” which is attached hereto, and made a part thereof by this reference; and
c) The Application was submitted to, and processed by, the Planning Division of the Development Services Department. The Application consist s of a Planned Development Permit (Master and Precise Plan) to allow for ground-floor residential uses as required by the Downtown Specific Plan and for construction of the Project; and 400
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STAFF REPORT
July 16, 2025
File Number 1320-90
SUBJECT
2024 REPORT ON DRINKING WATER PUBLIC HEALTH GOALS
DEPARTMENT
Utilities Department, Water Division
RECOMMENDATION
Request the City Council receive and file the Drinking Water Public Health Goals Report for years 2022- 2024, and accept public comment on the report.
Staff Recommendation: Receive and File (Utilities: Kyle Morgan, Interim Director of Utilities) Presenter: Reed Harlan, Assistant Director of Utilities/Water ESSENTIAL SERVICE – Yes, Clean Water
COUNCIL PRIORITY –Improve Public Safety
FISCAL ANALYSIS
There are no costs associated with the City of Escondido’s Public Health Goals Report 2024.
PREVIOUS ACTION
A Public Hearing was held at the regular City Council meeting on June 15, 2022 to receive comments on the Water Division’s Public Health Goals Report for the years 2019-2022.
BACKGROUND
Standards Versus Goals
Public water supplies are strictly regulated for a host of constituents. The most stringent standards are those set by the United States Environmental Protection Agency (“USEPA”) and the California Department of Public Health (“CDPH”) in their primary drinking water standards. These standards are called Maximum Contaminant Levels (“MCL”) and they are enforced by CDPH Division of Drinking Water. Tests for these constituents are conducted at a required frequency using standard method s. Public drinking water systems must ensure compliance with these standards at all times. The City’s water supply has met these stringent standards at all times during the period of this report (2022 through 2024). 401
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In addition to standards, there are also two sets of goals that may apply to various constituents that are possibly found in drinking water supplies. The goals can be either state or federal goals. The goals are not enforceable, but they provide constituent level targets for which water system operators should strive.
Public Health Goals (“PHGs”) are set by the California Office of Environmental Health Hazard Assessment (“OEHHA”), which is part of Cal-EPA. These goals are set at the concentration of a contaminant in drinking water that poses no significant health risk if consumed for a lifetime. The PHGs are not enforceable and are not required to be met by any public water system. They are set as goals based solely on public health risk considerations and they include a margin of safety.
Maximum Contaminant Level Goals (“MCLG”) are the federal equivalent to PHGs. For a particular type of potential contaminant, potential carcinogens, there is a difference in how MCLGs are set. MCLGs for carcinogens are set at zero because the USEPA assumes there is no absolutely safe level of exposure to them. Conversely, PHG’s are set at a level considered to pose no significant risk of cancer. This is usually denoted as a one-in-a-million cancer risk for a lifetime of exposure. Determinations of health risk at these low levels are frequently theoretical and have not been quantified or proven through scientific experimentation.
The remainder of this report summarizes the “Public Health Goals Escondido Water System – 2024.” This document is attached at the end of this staff report and will be submitted to the California State Water Resources Control Board (“SWRCB”), in compliance with the California Health and Safety Code.
Public Health Goals Reporting
California law requires that the City of Escondido (“City”) make a report available to the public that compares the Cit y’s drinking water quality with State Public Health Goals and Federal Maximum Contaminant Level Goals. Given that PHGs and MCLGs are set by two different government agencies – one State and one Federal – and that PHGs and MCLGs have not been set for all s ubstances that may be found in drinking water, these measures can be difficult to interpret. It is important to note that PHGs and MCLGs are not enforceable standards, but they do provide water agencies and water quality laboratories with goals for future improvement as detection and treatment technologies advance. In fact, some PHGs are set below the threshold of existing laboratory detection limits, meaning that the most a water agency can say is that the actual amounts are below the detection limit but not necessarily below the PHG.
The City’s drinking water quality has consistently met the enforceable Maximum Contaminant Level standards required by the USEPA and the CDPH. Drinking water with contaminant concentrations in excess of the MCLs is considered unsafe to drink. If the concentration of a contaminant is above the PHG and/or MCLG for that contaminant, the water is still considered safe to drink as long as the concentration remains below the MCL. The City’s drinking water has met the enforceable MCL standards at all times during the period covered by this report (2022 - 2024). 402
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Provisions of the California Health and Safety Code specify that larger water utilities (>10,000 service connections) prepare a special report if any of their water quality measurements have exceeded any PHG.
The law also requires that where a PHG for a constituent has not been established, the water suppliers are to use the MCLGs adopted by the USEPA. Only constituents which have a California primary drinking water standard and for which either a PHG or an MCLG has been set are to be addressed.
There are a few constituents that are routinely detected in water systems at levels well below the MCL (thus, the water is safe to drink), for which no PHG or MCLG has yet been adopted. These constituents are not included in this report.
If a constituent was detected in the City’s water supply in the years 2022 – 2024 at a level exceeding an applicable PHG or MCLG, this report provides the information required for our customers. Included is:
The numerical public health risk associated with the MCL, the PHG, and the MCLG, whichever are applicable.
The category or type of risk to health that could be associated with each constituent. The best treatment technology available that could be used to reduce the constituent level. An estimate of the cost to install that treatment if it is appropriate and feasible.
Water Quality Data Considered
Water quality data collected from the City of Escondido water system in 2022, 2023, and 2024 was considered in this report. This data has been summarized in the annually published City of Escondido Water Quality Reports. In no case was any substance detected above the MCL, which is the measure for safe drinking water.
The constituents discussed below were detected in Escondido’s drinking water at levels above the PHG, or if no PHG, above the MCLG. These levels do not mean that the water is unsafe to drink, but as described earlier, represent goals for future improvement as detection and treatment technologies advance.
Coliform Bacteria
Each month, approximately 140 to 200 samples are collected from the water distribution system for coliform analysis. Occasionally, a sample was found to be positive for coliform bacteria, but repeat samples were negative and follow up actions were taken. A maximum of 1.80% of these samples were positive in any given month (maximum: 1.27% in 2022, 1.80% in 2023, and 0.62% in 2024).
In the years 20 22 through 2024, there were 10 samples out of 6,004 (0.2%) indicating positive for total coliform (“TC”) (3 out of 1,972 in 2022, 5 out of 1,986 in 2023, and 2 out of 2,046 in 2024), with repeat samples being negative in all cases. The MCL for total coliform is 5% of monthly samples and the MCLG is 0% for monthly samples. The total coliform bacteria percentage levels for water in the distribution system were below the MCL at all times, but at times was over the MCLG. 403
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Monitoring for total coliform bacteria is performed to minimize the possibility of pathogens in the water.
Pathogens are organisms that may cause waterborne disease. Because coliforms are only a surrogate indicator of the potential presence of pathogens, it is not possible to state a specific numerical health risk.
While USEPA normally sets MCLGs “at a level where no known or anticipated adverse effects on persons would occur,” they indicate that they cannot do so with total coliform bacteria.
Total coliform bacteria are used as an indicator organism. They are found everywhere in nature and are not generally considered harmful. They are used because of the ease in monitoring and analysis. If a positive sample is found, it indicates a potential problem that ne eds to be investigated. It is not at all unusual for a system to have an occasional positive total coliform sample. Follow up sampling indicates the presence or absence of further risk.
The City adds chlorine as a disinfectant during the treatment proces s, and also chloramines prior to distribution to assure that the water is free of pathogens. The residual levels of the disinfectant are carefully controlled to provide the best health protection without undesirable taste, odor, or byproducts.
This caref ul balance of treatment processes is essential to supplying Escondido’s customers with safe drinking water.
Other equally important measures that have been implemented include:
An effective cross-connection control program.
Maintenance of a disinfectant residual throughout the system. An effective monitoring and surveillance program.
Maintenance of positive pressure in the distribution system.
Copper and Lead
There is no MCL for copper. Instead, it is required that 90% of the samples taken from household taps and tested for copper cannot exceed an Action Level of 1.3 mg/L. The PHG for copper is 0.30 mg/L.
The Federal and State’s Lead and Copper Rule requires that sampling be conducted once every three years for both lead and copper. The samples are taken b y designated customers from kitchen or bathroom faucets. The sample is taken after the water sits in the plumbing overnight, without running the water to rinse or flush out contaminants.
The copper sampling in year 2024 indicates that the 90% level of copper samples taken from Escondido household taps was 0.55 mg/L, which is less than the Action Level of 1.3 mg/L but exceeds the PHG of
0.30 mg/L. The approximate 34% of the 57 samples collected in year 2024 for copper exceeded the PHG of 0.30 mg/L. The category of health risk for copper is gastrointestinal irritation. Numerical health risk data on copper has not yet been provided by Cal-EPA’s Office of Environmental Health hazard Assessment (“OEHHA”).
The Escondido water system is in full compliance with the Federal and State Copper and Lead Rule. Based on extensive sampling, it was determined according to State regulatory requirements that the City’s water 404
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system has lead and copper levels that fall below the Action Levels or Notification Levels. Therefore, the Escondido water system is deemed by the California Department of Health Services to have “optimized corrosion control” for the system. It is not prudent to initiate additional corrosion control treatment until such time as changing conditions wa rrant further action. The cost to reduce the copper level to zero is not known as the majority of copper and lead contamination comes from piping in individual residences.
Chlorite
Chlorite is a disinfection byproduct produced in the treatment of drinking water with chlorine dioxide.
Chlorine dioxide has been used for control of taste and odor associated with algae and decaying vegetation in the raw water supply , as well as lower disinfectant -by-products levels such as Total Trihalomethanes (TTHMs) and Hal oacetic Acid (five) (HAA5) in drinking water. Chlorine dioxide was applied seasonally at the Escondido-Vista Water Treatment Plant to reduce an odor when the raw water sources had observed a detectable odor. The current chlorite MCL is 1.0 mg/L and the PHG is 0.05 mg/L.
The chlorite levels measured at Escondido distribution system when chlorine dioxide was being used during 2022 to 2024, ranged from 0.08 mg/L to 0.59 mg/L chlorite, thus exceeding the PHG of 0.05 mg/L. (Range: 0.08 – 0.48 mg/L in 2022, 0.11 – 0.59 mg/L in 2023, and 0.34 – 0.59 mg/L in 2024).
Several studies reveal that oral exposure to chlorite can result in significant hematological, endocrine, reproductive, and gastrointestinal effects , as well as changes in neurobehavioral development a t levels higher than the MCL.
Based on our sampling, it was determined that the Escondido Water System meets the MCL for Chlorite, but exceeds the PHG.
Perchlorate
Perchlorate is an oxidizing chemical used in a variety of industrial processes. Perchlorate can occur in the environment either through industrial contamination or from natural sources. It is apparently formed by sunlight or lightning interacting with oxygen and chlorine in the atmosphere, and falls to the earth in rain.
Plants can accumulate per chlorate from the water they take up. Perchlorate is also released to the environment from its use in highway flares, fireworks and other explosives, and rocket fuel. People are primarily exposed to perchlorate through consumption of food and water.
The PHG for perchlorate is 1 ug/L, and the MCL is 6 ug/L. The DLR is 1 ug/L.
The perchlorate levels measured during 2022 to 2024, ranged from ND (not detected) to 1.1 ug/L; with the average value of ND. (Range: ND – 1.1 ug/L in 2022, ND – ND in 2023, and ND – ND in 2024).
The BAT for the removal of perchlorate is ion exchange and biological fluidized bed reactor.
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Gross Alpha Particle Activity
Gross alpha particle activity is a measure of the total amount of radioactivity in a water sample attributable to the radioactive decay of alpha-emitting elements. Alpha particles are highly ionizing, but the particles travel short distances in air (less than 2 inches) before being absorbed. Alpha particles have little ability to penetrate objects; thus, they can be stopped by a sheet of paper or the outer layer of skin.
The external hazard from alpha particles is minimal, but the internal hazard when the y are inhaled or ingested may be significant.
The U.S. EPA's MCLG for gross alpha particle is zero, and the state of California MCL is 15 pCi/L.
Gross Alpha particle was detected, and ranged from ND to 4.8 pCi/L in year 2024.
The detection limit for reporting (DLR) of gross beta particle is 3 pCi/L.
These detections do not constitute a violation of drinking water regulations and do not indicate the water was unsafe to drink. The results could be considered typical for a California water agency.
Gross Beta Particle Activity
Gross beta particle activity is a measure of the total amount of radioactivity in a water sample attributable to the radioactive decay of beta -emitting elements. Beta particles usually travel greater distances in air than alpha particles (about 6 feet) before being absorbed.
A low level of gross beta activity is relatively prevalent in the State’s water supply, probably due to the ubiquitous nature of naturally occurring beta particle-emitting radionuclides.
The U.S. EPA's MCLG for gross beta particle is zero, and the state of California MCL is 50 pCi/L and Federal MCL is 4 mrem/yr (milliroentgen equivalent man).
Gross beta particle was detected, and ranged from 7.1 to 22.1 pCi/L on year 2024. The detection limit for reporting (DLR) of gross beta particle is 4 pCi/L.
These detections do not constitute a violation of drinking water regulations and do not indicate the water was unsafe to drink.
Summary of Findings
Overall, total coliform, copper, chlorite, perchlorate, gross alpha particle, and gross beta particle constituents were detected in our City’s water system at concentrations above the PHGs or MCLGs. Also, there are several inorganic and organic compounds which are reported as ND (not detected) due to their being below the MDL (method detection limit), and due to the PHG level being much lower than the MDL.
At no time did the Escondido water system ever serve water containing contaminants above recognized 406
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and enforceable MCLs. The drinking water quality of the Escondido water system meets all drinking water standards to protect public health.
Recommendations for Further Action
The City of Escondido drinking water system meets all State of California and USEPA drinking water standards set to protect pu blic health, but it does exceed some of the public health goals. Costly treatment processes would be required to further reduce the levels of the constituents identified in this report to meet PHG or MCLG that are significantly below the health-based MCL that have been established to provide “safe drinking water.” The effectiveness of additional treatment processes to provide significant reductions in constituent levels at these already low values is uncertain. In addition, the health protection benefits of further reductions are not clear and may not be quantifiable. Therefore, no action is proposed
ATTACHMENTS
a) Attachment “1”—Public Health Goals Report 2024
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Public Health Goals
Escondido Water System
2024
Attachment "1"
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CITY OF ESCONDIDO
REPORT ON CITY’S WATER QUALITY
RELATIVE TO PUBLIC HEALTH GOALS
2022 – 2024
California Health and Safety Code Section 116470(b)
Intro
Good evening Mayor, Deputy Mayor and Council Members. My name is Reed Harlan and I’m the Assistant Director of Utilities/Water Operations. Today I’m here to talk to you about Drinking Water Standards and Public Health Goals.
Background
Provisions of the California Health and Safety Code specify that larger water utilities (>10,000 service connections) prepare a special report if any of their water quality measurements have exceeded any Public Health Goal (see definition below)). The law also requires that where a PHG for a constituent has not been established, the water suppliers are to use the Maximum Contaminant Level Goals (MCLG) adopted by the United States Environmental Protection Agency (USEPA). Only constituents which have a California primary drinking water standard and for which either a PHG or an MCLG has been set are to be addressed.
There are a few constituents that are routinely detected in water systems at levels usually well below the drinking water standards for which no PHG or MCLG has yet been adopted. These will be addressed in the future as they are adopted in either the California or the Federal standards.
If a constituent was detected in the Escondido water supply in the years of 2022 through 2024 at a level exceeding an applicable PHG or MCLG, this report provides the information required for our customers. Included is:
• The numerical public health risk associated with the Maximum Contaminant Level (MCL) and the PHG or MCLG. (MCLs are set by the USEPA or the California Department of Public Health in their enforceable drinking water standards).
Attachment "1"
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• The category or type of risk to health that could be associated with each constituent. • The best treatment technology available that could be used to reduce the constituent level. • An estimate of the cost to install that treatment if it is appropriate and feasible.
Goals vs Standards
Public water supplies are strictly regulated for a host of contaminants. The most stringent standards are those set by the USEPA and the California Department of Public Health in their primary drinking water standards. These standards are called Maximum Contaminant Levels (MCL) and they are enforced by the California Department of Public Health. Tests for these contaminants are run on a required frequency using standard methodologies. Public drinking water systems must ensure compliance with these standards at all times.
Contrary to standards, there are also two sets of goals that may apply to various contaminants that may be found in drinking water supplies. The goals can be either state or federal goals.
The goals are not enforceable, but they provide contaminant levels for which the water system operators should strive to meet.
Public Health Goals (PHGs) are set by the California Office of Environmental Health Hazard Assessment (OEHHA) which is part of Cal-EPA. The PHG’s are not enforceable and are not required to be met by any public water system. They are set as goals based solely on public health risk considerations and they include a margin of safety Maximum Contaminant Level Goals (MCLG) are the federal equivalent to PHGs, However, there is a difference in how levels for carcinogens are set at the Federal level. The Maximum Contaminant Level Goals for carcinogens are set at zero because the USEPA assumes there is no absolutely safe level of exposure to them. Conversely, PHG’s are set at a level considered to pose no significant risk of cancer. This is usually denoted as a one-in-a-million cancer risk for a lifetime of exposure. Determinations of health risk at these low levels are frequently theoretical and have not been quantified or proven through scientific experimentation. .
Best Available Treatment Technology
Both the USEPA and the California Department of Public Health adopt what are known as Best Available Technologies (BAT). These technologies take into account practical risk-management factors such as analytical detection capability, available treatment technology, benefits and costs. These are the best-known methods for reducing contaminant levels to the MCL.
However, since many PHG’s and all MCLG’s are set much lower than the MCL, it is not always possible to determine what treatment is needed to further reduce contaminant concentrations to the low levels set in the PHG or MCLG. Unfortunately, the analytical tests to determine these very low levels are not always available or they do not provide reliable test results. In some cases, treatment processes that reduce one contaminant to a very low level may have adverse effects on other aspects of water quality.
Attachment "1"
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Water Quality Data Considered
Water quality data collected from the City of Escondido water system years of 2022, 2023 and 2024 for purposes of determining compliance with drinking water standards was considered in this report. This data was summarized in the annual Water Quality Reports for the same years and was mailed to our customers. The Water Quality Report for year 2024 report post card notification will be mailed to all of our customers on June 30 2025. The constituents discussed below were detected in Escondido’s drinking water at levels above the PHG, or if no PHG, above the MCLG.
Coliform Bacteria
Each month approximate 140 – 200 samples are collected from the distribution system for coliform analysis. Occasionally, a sample was found to be positive for coliform bacteria, but repeat samples were negative and follow up actions were taken. A maximum of 1.80% of these samples were positive in any month (Maximum: 1.27% in 2022, 1.80% in 2023, and 0.62% in 2024)
In years of 2022 through 2024, there were 10 samples out of 6,004 (0.2%), indicating positive for total coliform (TC) with repeat samples were negative in all cases (positive TC numbers: 3 out of 1,972 in 2022, 5 out of 1986 in 2,023 and 2 out of 2,046 in 2024). The MCL for total coliform is 5% of monthly samples and the MCLG is 0% for monthly samples. The total coliform bacteria percentage levels for water in the distribution system were below the MCL at all times, but at times was over the MCLG.
Monitoring for total coliform bacteria is performed to minimize the possibility of pathogens in the water. Pathogens are organisms that may cause waterborne disease. Because coliforms are only a surrogate indicator of the potential presence of pathogens, it is not possible to state a specific numerical health risk. While USEPA normally sets MCLGs “at a level where no known or anticipated adverse effects on persons would occur”, they indicate that they cannot do so with total coliform bacteria.
Total coliform bacteria are used as an indicator organism. They are found everywhere in nature and are not generally considered harmful. They are used because of the ease in monitoring and analysis. If a positive sample is found, it indicates a potential problem that needs to be investigated. It is not at all unusual for a system to have an occasional positive total coliform sample. Follow up sampling indicates the presence or absence of further risk.
The City adds chlorine as a disinfectant during the treatment process, and also chloramines prior to distribution to assure that the water is free of pathogens. The residual levels of the disinfectant are carefully controlled to provide the best health protection without undesirable taste, odor or byproducts. This careful balance of treatment processes is essential to supplying Escondido’s customers with safe drinking water.
Other equally important measures that have been implemented include:
• An effective cross-connection control program.
• Maintenance of a disinfectant residual throughout the system.
Attachment "1"
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• An effective monitoring and surveillance program.
• Maintenance of positive pressure in the distribution system.
Copper
There is no MCL for copper. Instead, it is required that 90% of the samples taken from household taps and tested for copper cannot exceed an Action Level of 1.3 mg/L. The PHG for copper is 0.30 mg/L.
The Federal and State’s Lead and Copper Rule require that sampling be conducted once every three years for both lead and copper. The samples are taken by designated customers from kitchen or lavatory faucets. The sample is taken after the water sits in the plumbing at least 6 hours, without running the water to rinse or flush out contaminants.
The copper sampling in year 2024 indicates that the 90% level of copper samples taken from Escondido household taps was 0.55 mg/L, which is less than the Action Level of 1.3 mg/L but exceeds the PHG of 0.30 mg/L. The approximate 34% of the 57 samples collected in year 2024 for copper exceeded the PHG of 0.30 mg/L.
The category of health risk for copper is gastrointestinal irritation. Numerical health risk data on copper has not yet been provided by California EPA’s Office of Environmental Health hazard Assessment.
The Escondido water system is in full compliance with the Federal and State Copper and Lead Rule. Based on extensive sampling, it was determined according to State regulatory requirements that the City does meet the Action Levels or Notification Levels for copper and lead. Therefore, the Escondido water system is deemed by the California Department of Health Services to have “optimized corrosion control” for the system. It is not prudent to initiate additional corrosion control treatment until such time as changing conditions warrant further action. The cost to reduce the copper level to zero is not known as the majority of copper and lead contamination comes from piping in individual residences.
Chlorite
Chlorite is a disinfection byproduct produced in the treatment of drinking water with chlorine dioxide. Chlorine dioxide has been used for control of taste and odor associated with algae and decaying vegetation in the raw water supply as well as lower disinfectant-by-products levels in drinking water. Chlorine dioxide was applied seasonally at the Escondido Water Treatment Plant to reduce an odor when the raw water sources had observed a detectable odor.
The current chlorite MCL is 1.0 mg/L and the PHG is 0.05 mg/L.
The chlorite levels measured at Escondido distribution system when chlorine dioxide was being used during 2022 to 2024, ranged from 0.08 mg/L to 0.59 mg/L chlorite, but exceeded the PHG of 0.05 mg/L. (Range: 0.08 – 0.48 mg/L in 2022, 0.11 – 0.59 mg/L in 2023, and 0.34 – 0.59 mg/L in 2024)
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Several studies reveal that oral exposure to chlorite can result in significant hematological, endocrine, reproductive, and gastrointestinal effects as well as changes in neurobehavioral development at levels higher than the MCL.
Based on our sampling, it was determined that the Escondido Water System meets the MCL for Chlorite, but exceeds the PHG.
Perchlorate
Perchlorate is an oxidizing chemical used in a variety of industrial processes. Perchlorate can occur in the environment either through industrial contamination or from natural sources. It is apparently formed by sunlight or lightning interacting with oxygen and chlorine in the atmosphere, and falls to the earth in rain (Dasgupta et al., 2005; Mohan, 2010). Plants can accumulate perchlorate from the water they take up. Perchlorate is also released to the environment from its use in highway flares, fireworks and other explosives, and rocket fuel.
People are primarily exposed to perchlorate through consumption of food and water.
The PHG for perchlorate is 1 ug/L, and the MCL is 6 ug/L. The DLR is 1 ug/L.
The perchlorate levels measured during 2022 to 2024, ranged from ND (not detected) to 1.1 ug/L, and the average value is ND. (Range: ND – 1.1 ug/L in 2022, ND – ND in 2023, and ND – ND in 2024)
The BAT for the removal of perchlorate is ion exchange and biological fluidized bed reactor.
Gross Alpha Particle Activity
Gross alpha particle activity is a measure of the total amount of radioactivity in a water sample attributable to the radioactive decay of alpha-emitting elements. Alpha particles are highly ionizing, but the particles travel short distances in air (less than 2 inches) before being absorbed. Alpha particles have little ability to penetrate objects; thus, they can be stopped by a sheet of paper or the outer layer of skin. The external hazard from alpha particles is minimal, but the internal hazard when they are inhaled or ingested may be significant.
The U.S. EPA's MCLG for gross alpha particle is zero, and the state of California MCL is 15 pCi/L. pCi, meaning picocuries are a measure of radon levels.
Gross Alpha particle was detected, and ranged from ND to 4.8 pCi/L and the average value is
3.1 pCi/L in year 2024.
The detection limit for reporting (DLR) of gross beta particle is 3 pCi/L.
These detections do not constitute a violation of drinking water regulations or indicate the water was unsafe to drink. The results could be considered typical for a California water agency.
Gross Beta Particle Activity
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Gross beta particle activity is a measure of the total amount of radioactivity in a water sample attributable to the radioactive decay of beta-emitting elements. Beta particles usually travel greater distances in air than alpha particles (about 6 feet) before being absorbed.
A low level of gross beta activity is relatively prevalent in the State’s water supply, probably due to the ubiquitous nature of naturally occurring beta particle-emitting radionuclides.
The U.S. EPA's MCLG for gross beta particle is zero, and the state of California MCL is 50 pCi/L and Federal MCL is 4 mrem/yr (milliroentgen equivalent man).
Gross beta particle was detected, and ranged from 7.1 to 22.1 pCi/L in year 2024.
The detection limit for reporting (DLR) of gross beta particle is 4 pCi/L.
These detections do not constitute a violation of drinking water regulations or indicate the water was unsafe to drink.
Recommendations for Further Action:
The City of Escondido drinking water system meets all State of California and USEPA drinking water standards set to protect public health, but it does exceed some of the public health goals.
Costly treatment processes would be required to further reduce the levels of the constituents identified in this report to meet PHG or MCLG that are significantly below the health-based MCL that have been established to provide “safe drinking water”. The effectiveness of additional treatment processes to provide significant reductions in constituent levels at these already low values is uncertain. In addition, the health protection benefits of further reductions are not clear and may not be quantifiable. Therefore, no action is proposed.
Summary of Findings:
Overall, total coliform, copper, chlorite, perchlorate, gross alpha particle, and gross beta particle constituents were detected in our City’s water system at concentrations above the PHGs or MCLGs. Also, there are several inorganic and organic compounds, which are reported as ND (not detected) due to below the MDL (method detection limit) but the PHG level is much lower than MDL. At no time did the Escondido water system ever serve water containing contaminants above recognized and enforceable MCLs. The drinking water quality of the Escondido water system meets all drinking water standards to protect public health.
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STAFF REPORT
July 16, 2025
File Number 0660-35
SUBJECT
CONSIDERATION OF MOBILEHOME PARK ADMINISTRATIVE FEE WAIVER
DEPARTMENT
Development Services; Housing and Neighborhood Services Division
RECOMMENDATION
Request the City Council conduct a Public Hearing and adopt Resolution No. RRB 2025-83 waiving the Mobilehome Park Administrative Fees for late or missing surveys between 2020-2023.
Staff Recommendation: Approval (Development Services; Housing and Neighborhood Services Division:
Christopher McKinney, Interim Development Services Director and Danielle Lopez, Housing and Neighborhood Services Manager)
Presenter: Carlos Cervantes, Management Analyst
ESSENTIAL SERVICE – No
COUNCIL PRIORITY –
FISCAL ANALYSIS
Staff time and resources were expended to review the annual survey reports. Staff reviewed the reports, evaluated the mobilehome park submissions and prepared the documents to be posted to the City’s website.
Included in the City’s Fee Schedule is a Mobilehome Park Administrative Fee. The current fee is $40 per space for all rent -controlled, long -term lease, and vacant spaces . This fee is charged to the park management company in the event that they neglect to turn in an annual survey or if they omit information from the annual survey. For the 2023-2024 reporting period, potential penalties for missing or incomplete surveys total $34,680. For 2022 -2023, the total was $10,840, and for 2020 -2021, $9,920.
Staff recommends a one-time waiver for all outstanding survey fees from 2020-2021 through 2023-2024 totaling $55,440.
PREVIOUS ACTION
On February 19, 2025, the City Council held a public hearing to receive an annual update on mobilehome park rent control reporting.
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BACKGROUND
On June 8, 1988, Escondido residents approved Mobilehome Rent Control, known as Proposition K. This ordinance requires mobilehome park owners to submit an application to the City when requesting a rent increase for rent-controlled spaces, and owners may file either a short or long -form application for an increase request . The Annual Survey Report (Survey”), required under the Board’s Mobilehome Rent Review Board Guide lines, supports this process by verifying informat ion submitted in the short -form applications and monitoring compliance with rent control regulations. The Survey is essential for confirming rent control adherence after in -place transfers and during years when no rent increase application is filed.
THE ANNUAL SURVEY REPORT
The Survey is a core component of the City’s oversight of mobilehome park compliance in regards to rent control regulations. Each park must submit a detailed Survey by October 15 annually, listing all spaces , whether occupied, vacant, rent-controlled, or under long-term lease. The Survey includes tenant names, current rents, lease types, and important dates such as the last rent control hearing and most recent rent increase. Survey templates and instructions are provided on the City’s Housing & Neighborhood Services website and are emailed to park managers two months in advance of the deadline. To ensure timely compliance and assistance, staff sends three reminder notices to the parks prior to the October 15 due date. Extensions may be granted if requested before the deadline.
Included in the City’s Fee Schedule, is a Mobilehome Park Administrative Fee. This fee applies to all rent- controlled, long-term lease, and vacant spaces in the park and is intended to cover administrative costs related to monitoring and enforcement. The fee is imposed on parks that either fail to submit a Survey or submit an incomplete Survey, charging $40 per space for missing or omitted information. This fee is not a late fee, but rather a noncompliance penalty and the Rent Review Board (“Board”) may consider revising this fee structure to include a late fee if desired.
Historically, compliance with the annual Survey requirement has been inconsistent. The City’s administrative fee of $40 per space for noncompliance, has not been consistently enforced or collected.
As a result, several parks accrued significant potential penalties f or missing Surveys in recent years.
Because staff cannot be certain about the level of communication between the parks and the City and recognizing the past lack of clarity and enforcement, staff recommends a one -time waiver of all outstanding past due annual Survey fees for the following parks and reporting periods, respectfully:
Imperial Mobile Estates (2020 -2021, 2023 -2024), Lake Bernardo Mobilehome Park (2022 -2023, 2023 - 2024), Ponderosa Mobilehome Park (2022-2023), Casa de Amigos Mobilehome Estates (2023-2024), and Mobilepark West (2023-2024). This action will provide a clear policy reset, allowing all involved to move forward with a shared understanding of compliance expectations and consequences for noncompliance. 416
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For the current 2023-2024 reporting period, Casa de Amigos faces a potential penalty of $5,520 for 138 spaces; Imperial Mobile Estates, $9,920 for 248 spaces; Lake Bernardo Mobile Estates, $6,680 for 167 spaces; and Mobilepark West, $12,560 for 314 spaces. These penalties total $34,680. Although these fees were initially calculated and would have been billed in January 2025, all Surveys, although late, were submitted. Therefore, staff is requesting approval to waive these fees as well.
Moving forward, staff will enforce the existing fee schedule for late or missing Surveys as outlined in the City’s rent control guidelines. All park managers will be notified that fees for late or incomplete Survey submissions will be assessed and collected star ting with the 2024-2025 Survey cycle. For the 2023 -2024 reporting period, all 21 mobilehome parks Surveys have been received.
RESOLUTIONS
a) Resolution No. RRB 2025-83
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RESOLUTION NO. RRB 2025-83
A RESOLUTION OF THE CITY COUNCIL/ MOBILEHOME
RENT REVIEW BOARD OF THE CTIY OF ESCONDIDO,
CALIFORNIA REVIEWING MOBILEHOME PARKS ANNUAL
SURVEY REPORTS AND WAIVING CERTAIN PAST -DUE
FEES
(File Number: 0697-20-10351)
WHEREAS, Article V of Chapter 29 of the Escondido Municipal C ode is a codification of the Escondido Mobilehome Rent Protection Ordinance ("Ordinance") and provides for mobilehome space rent regulation; and
WHEREAS, the City of Escondido Mobilehome Rent Review Board ("Board") is charged with the responsibility of hearing and approving or disapproving all rent increase applications and is otherwise responsible for the implementation of the Ordinance , Mobilehom e Rent Review Board Guidelines (“Guidelines”), and related local laws; and
WHEREAS, on February 19, 2025, the Board held a public hearing and received an update on the annual mobilehome park rent survey required under Section 11.L.7 the Guidelines (“Survey”); and WHEREAS, the Survey is a core component of the City’s oversight of mobilehome park compliance with rent control regulations; and
WHEREAS, mobilehome park owners are required to submit detailed annual Surveys by October 15 each year, and failure to submit or submitting incomplete surveys results in an administrative fee of $40 per space; and
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WHEREAS, due to lack of consistent communications and enforcement by staff , several mobilehome parks have accrued significant potential penalties to date for failing to submit completed Surveys from 2020-2021 through 2023-2024; and
WHEREAS, staff recommends a one -time waiver of all outstanding past-due annual Survey fees for the following reporting mobilehome parks and reporting periods, respectively: Imperial Mobile Estates (2020-2021, 2023 -2024), Lake Bernardo Mobilehome Park (2022 -2023, 2023 -2024), Ponderosa Mobilehome Park (2022-2023), Casa de Amigos Mobilehome Estates (2023-2024), and Mobilepark West (2023-2024) (“Subject Parks”) totaling $55,440; and
WHEREAS, the action of waiving the subject fees herein is not intended to, nor shall it constitute, a waiver of any other existing fees, penalties or remedies available to the Board under the Ordinance, Guidelines or state law for any time period, nor shall it operate to establish any precedent for the waiver of any future fees or other remedies available to the Board in its enforcement of the Ordinance, Guidelines or state law.
NOW, THEREFORE, BE IT RESOLVED by the City of Escondido Mobilehome Park Rent Review Board, as follows:
1. That the above recitations are true and are incorporated herein.
2. That the City of Escondido Mobilehome Park Rent Review Board adopts staff’s recommendation and approves the one -time waiver of all outs tanding past-due annual Survey fees for the Subject Parks for the referenced reporting periods. 419
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3. That the Board directs City staff to clarify that moving forward, the existing fee schedule for late or missing surveys will be enforced as outlined in the C ity’s rent control guidelines, with fees assessed and collected beginning with the 2024-2025 survey cycle.
4. That this Resolution is adopted for the purpose of promoting fair and consistent administration of the City’s mobilehome rent control laws and ensuring clear expectations for compliance with annual survey requirements.
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KEY-
CONSENT CALENDAR CURRENT BUSINESS
PUBLIC HEARING WORKSHOP PROCLAMATION
7/23/2025
PRESENTATION: SiFi FiberCity Project Update
CONSENT CALENDAR - (C. HOLMES) - ESTABLISHING THE PROPERTY TAX RATE AND FIXED CHARGE ASSESSMENTS FOR GENERAL OBLIGATION BONDED CONSENT CALENDAR - (C. HOLMES) - COMMUNITY FACILITIES DISTRICT (CFD) 2000-01 (HIDDEN TRAILS) ANNUAL SPECIAL TAX LEVY CONSENT CALENDAR - (C. HOLMES) - COMMUNITY FACILITIES DISTRICT (CFD) 2006-01 (EUREKA RANCH) ANNUAL SPECIAL TAX LEVY CONSENT CALENDAR - (C. HOLMES) - COMMUNITY FACILITIES DISTRICT (CFD) 2020-02 (THE VILLAGES) ANNUAL SPECIAL TAX LEVY CONSENT CALENDAR - (C. HOLMES) - COMMUNITY FACILITIES DISTRICT (CFD) 2022-1 (ECLIPSE/ MTN HOUSE) ANNUAL SPECIAL TAX LEVY CONSENT CALENDAR - (J. SCHOENECK) - REAL PROPERTY ITEM
CONSENT CALENDAR - (C. MCKINNEY) - LANDSCAPE MAINTENANCE DISTRICT (LMD) LANDSCAPE CONTRACT ONE YEAR EXTENSION 2ND AMENDMENT FOR FY 25/26
CURRENT BUSINESS - (J. GOULART) - AWARD CONSTRUCTION CONTRACT FOR THE SPLASH PAD AT GROVE PARK PROJECT CURRENT BUSINESS - (J. SCHOENECK) - ENTERING INTO A LEASE BETWEEN THE CITY OF ESCONDIDO AND THE VINE INSTITUTE, A NON-PROFIT AT 455 NORTH QUINCE STREET, ESCONDIDO, CA, 92025-2521 FOR THE CREATION AND OPERATION OF THE ESCONDIDO AGX REGIONAL INNOVATION HUB TO SUPPPORT CURRENT AND FUTURE AGRICULTURE AND FOOD SYSTEMS IN THE CITY OF ESCONDIDO AND SOUTHERN CALIFORNIA - Request the City Council Adopt Resolution No. 2025-43 authorizing the Mayor to execute a lease between the City of Escondido and The Vine Institute, a non-profit benefit corporation at 455 N. Quince Street, Escondido, CA.
7/30/2025 - NO MEETING (SUMMER BREAK)
8/6/2025 - NO MEETING (SUMMER BREAK)
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