Agenda — Etna City Council, July 10, 2023

of Etna
AGENDA for the REGULAR MEETING of the ETNA CITY COUNCIL DATE OF THE MEETING: July 10, 2023
TIME OF THE MEETING: 6:30pm
PLACE OF THE MEETING: 442 Main Street Etna, CA or TELECONFERANCE

1. Call to Order
a. Pledge of Allegiance
b. Roll Call

2. Public Comment - Non-Agenda Items - The City Council cannot take action or comment on non-agenda items.

3. CONSENT CALENDAR
a. Invoice Check Register
b. Minutes of the Regular Meetings June 12, 2023
c. Minutes of the Regular Meeting June 26, 2023
d. Resolution 2023-008-A Resolution of the City Council of the City of Etna Establishing Firefighter Pay for Strike Team Response

DEPARTMENT REPORTS
♦PoliceDept *

4. CURRENT BUSINESS
PublicWorks *FireDept ^Ambulance *Clerk *Mayor *Council/Committe e Discuss/Approve Friends of the Library Designating Two Parking Spots for Library Staff, and Painting Section In Front of Library for Library Parking
Discuss/Approve Creating a City of Etna Utility Position for Multiple Departments Discuss/Approve City Credit Card Purchase Policy and Return Them to Department Heads Discuss/Approve City of Etna Employee Contract for Outside Assignments Discuss/Approve Changing Ambulance Shift Coverage From a Stipend Pay to an Hourly Pay Discuss/Approve Classifying The Ambulance Director as a 40 Hour Per Week Salaried Employee Discuss/Approve Required/Preferred Qualifications for Assistant Ambulance Director Position Discuss/Approve Changing Ambulance Supervisor Position to Assistant Ambulance Director at a $24 Per Hour Pay Rate
Discuss/Approve Pay Rate for Ambulance Driver, Ambulance Standby, & Ambulance Training to $1.00 Above Minimum Wage
Discuss/Approve Update and/or Proposed Changes to the City Salary Schedule Review TOT Ordinance and TOT Form
a.
b.
c.
d.
e.
f.
h.

Jk.

5. CORRESPONDENCE

6. CITY COUNCIL STATEMENTS AND REQUESTS

7. CLOSED SESSION:
a. Pursuant to Government Code §54956.9 - Pending Litigation - 056-261-060-000 Foreclosure b. Pursuant to Government Code §54957(e) - Employee Discipline/Dismissal Release

8. ADJOURNMENT
Zoom Teleconference Information:

Phone: 1-669-444-9171 US Meeting ID: 843 6284 2166
https://us06web.zoom. us/i/84362842166
442 Main Street * P.O. Box 460 ♦ Etna, CA 96027
P; 530-467-5256 ♦ F: 530-467-3217
INVOICE APPROVAL LIST REPORT ■ DETAIL WITH GL DIST
Date: 06/29/2023
Time: 10:44 am
Page: 1 City of Etna
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Ret No, Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
CURTIS TOOLS FOR HEROES Annual Flow Testing 26207 06/15/2023 06/29/2023
06/15/2023
0 00/00/0000
DEPT, 34921 CURTIS TOO 0.00

SAN FRANCISCO
CA 94139
GL Number
GF 0,00
INV715410 1,574.00
Description Distribution Line Description Invoice Amount Amount Relieved 10-50-850.00 EQUIPMENT MAINTENANCE 1,574.00 0.00
Check No. 0 Total: 1,574,00
Total for CURTIS TOOLS FOR HEROES 1,574,00

DEPARTMENT OF JUSTICE

ACCOUNTING OFFICE
PO BOX 944255

SACRAMENTO
CA 94244-2550
GL Number
Fingerprints 26193 06/05/2023
06/21/2023
06/05/2023
0 00/00/0000
DEPTJUST 0.00
GF 0,00
660619 32,00
Description Distribution Line Description Invoice Amount Amount Relieved 1040-760.00 PROFESSIONAL & CONTRACT SERVCS 32.00 0.00
Check No. 0 Total: 32.00
Total for DEPARTMENT OF JUSTICE 32.00
ETNA HARDWARE & SPORTING GOODS Mult. Dept Supplies 26185 05/31/2023 06/21/2023
05/31/2023
0 00/00/0000
PO BOX328 EHSG
ETNA
CA 96027
GL Number

0.00 GF 0,00
465.91
Description Distribution Line Description Invoice Amount Amount Relieved 10-50-880.00
10-55-880.00
10-70-880.00
23-70-880.00
40-30-880.00
5340-875.00

MAINTENANCE & SUPPLIES

MAINTENANCES SUPPLIES

SPECIAL DEPT SUPPLIES S EQUIP

27.84 0.00

9.64 0.00

20.43 0.00
130.16
269.50

0.00 0.00

8.34 0.00
Check No, 0 Total: 465.91
Total for ETNA HARDWARE S SPORTING G 465.91
GARLAND TECH. INC IT Services March-June 26200 06/25/2023 06/29/2023
06/25/2023
0 00/00/0000
15303 GLENWOOD PLACE GARLAND
WEED
CA 96094
GL Number
10-25-760^01
1040-760,01
40-30-760.01
45-33-760.01

0.00 GF 0.00
005040 4,200.00
Description Distribution Line Description Invoice Amount Amount Relieved I.T. 700.00
700.00
700,00
700,00

0.00 I.T. 0.00
I.T, 0.00
I.T. 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date; 06/29/2023
Time: 10:44 am
2 City of Etna Page:

Ref No. Discount Date
PO No, Pay Date
Due Date
Check No. Check Date
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
700.00
700.00
5045-760.01 t.T. 0.00
5340-760.01

GARLAND TECH, INC
I.T. 0,00
26201 06/25/2023
06/29/2023
06/25/2023
0 00/00/0000
Remaining Equip Charges
15303 GLENWOOD PLACE GARLAND 0.00
WEED
CA 96094
GL Number
GF 0.00
005039 3,859.85
Distribution Line Description Invoice Amount Amount Relieved Description 643.30
643.30
643.30
643,30
643.30
643,35
10-25-760.01 I.T. 0.00
1040-760.01
40-30-760.01
45-33-760.01
5045-760.01
5340-760.01
I.T. 0.00
I.T. 0.00
I.T.

I.T. 0,00
I.T. 0.00
Check No. 0 Total: 8,059.85
Total for GARLAND TECH, INC 8,059,85
HENRY SCHEIN MEDICAL Medical Supplies 26202 06/05/2023
06/29/2023
06/05/2023
0 00/00/0000
PO BOX 7156 HENRYSH

PASADENA
CA 91109-7156
GL Number
0,00
GF 0,00
41196962 262.48
Description Distribution Line Description Invoice Amount Amount Relieved 5045-872.00

HENRY SCHEIN MEDICAL

MEDICAL SUPPLIES
Medical Supplies
262,48 0.00
26203 06/06/2023
06/29/2023
06/06/2023
0 00/00/0000
PO BOX 7156 HENRYSH 0.00

PASADENA
CA 91109-7156
GL Number
GF 0.00
41575025 73.39
Description Distribution Line Description Invoice Amount Amount Relieved

MEDICAL SUPPLIES
Medical Supplies
5045-872.00

HENRY SCHEIN MEDICAL

73.39 0.00
26204 06/07/2023
06/29/2023
06/07/2023
0 00/00/0000
PO BOX 7156 HENRYSH 0.00

PASADENA
CA 91109-7156
GL Number
GF
41690703 615.02
Description Distribution Line Description Invoice Amount Amount Relieved 5045-872.00 MEDICAL SUPPLIES 615.02 0.00
Check No. 0 Total: 950.89
Total for HENRY SCHEIN MEDICAL 950,89
JOANNEASTLICK Audit Services 21/22 26199 06/29/2023
06/29/2023
06/29/2023
0 00/00/0000
PO BOX 252 JO ANN EAS 0.00

GREENVIEW
CA 96037
GL Number
GF 0.00
1,155.00
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-760,02 PRE-AUDIT FEES 1,155.00 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 06/29/2023
Time: 10:44 am
Page: 3 City of Etna
Invoice Description!
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No, Check Date
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
Check No, 0 Total: 1,155,00
Total for JOANN EASTLICK 1,155,00
KIEP-ER KLEEN Cleaning Services 26187 06/07/2023
06/21/2023
06/07/2023
0 00/00/0000
PO BOX 404 KK 0.00

ETNA GF
CA 96027404
GL Number
241.39
Description Distribution Line Description Invoice Amount Amount Relieved

PROFESSIONAL & CONTRACT SERVCS

PROFESSIONAL & CONTRACT SERVCS
10-25-760.00
1040-760.00
10-70-760.00

81.00 0,00
36,00 0.00
124.39 0.00
Check No. 0 Total: 241.39
Total for KIEP-ER KLEEN 241.39
LAURA DYSERT REIM-Rescue Tubes 26184 06/21/2023
06/21/2023
06/21/2023
00/00/0000
14124 TYLER GULCH RD

FORT JONES
CA 96032
GL Number
LDYSERT 0,00
GF 0 0.00
243.58
Description Distribution Line Description Invoice Amount Amount Relieved 23-70-875.00 SPECIAL DEPT SUPPLIES & EQUIP 243.58 0.00
Check No. 0 Total: 243.58
Total for LAURA DYSERT 243,58
MEAN GENE'S GAS Bulk Fuel Diesel 26209 05/31/2023
06/29/2023
05/31/2023
00/00/0000
PO BOX 534

FT JONES
CA 96032
GL Number
MGM 0.00
GF 0 0.00
509.65
Description Distribution Line Description Invoice Amount Amount Relieved 10-50-865.00
10-60-865.00
40-30-865.00
45-33-865.00
5045-865.00

MEAN GENE'S GAS

VEHICLE FUEL & OIL

VEHICLE FUELS OIL

VEHICLE FUEL SOIL

31.89 0.00

5.47 0.00

5.45 0.00
461.37 0.00
Bulk Fuel Unleaded 26210 05/31/2023
06/29/2023
05/31/2023
00/00/0000
PO BOX534
RJONES
CA 96032
GL Number
MGM 0.00
GF 0 0,00
949,15
Description Distribution Line Description Invoice Amount Amount Relieved 1040665.00
1041-865.00
1042-865.00
10-50-865.00

VEHICLE FUEL SOIL

VEHICLE FUEL SOIL
152,97
152.97
152.97

0.00 0.00

0.00 97.89 0.00
INVOICE APPROVAL LIST REPORT ■ DETAIL WITH GL DIST
Dale: 06/29/2023
Time: 10:44 am

Page 4 ends

City of Etna
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
VEHICLE FUEL & OIL 70.10 0.00

VEHICLE FUEL & OIL

VEHICLE FUEL & OIL
10-60-865.00
40-30-865.00
45-33-865.00
5045-865.00
5340-865.00

70.10 0.00

70.09 0.00

29.09 0.00
152.97 0.00
Check No. 0 Total: 1,458.80
Total for MEAN GENE'S GAS 1,458.80
MT. SHASTA AMBULANCE SERVICE Ambulance Service 26190 06/05/2023 06/21/2023
06/05/2023
0 00/00/0000
MT. SHASTA 0.00
MT. SHASTA
CA 96067
GL Number
GF 0.00
26872 800.00
Description Distribution Line Description Invoice Amount Amount Relieved 5045-760.00 PROFESSIONAL & CONTRACT SERVCS 800.00 0.00
Check No. 0 Total: 800.00
Total for MT. SHASTA AMBULANCE SERVIC 800.00
PAMELA EASTLICK Reim: Score Meeting 26211 06/29/2023
06/29/2023
06/29/2023
0 00/00/0000
PO BOX 131 PEAST

GREENVIEW
CA 96037
GL Number

0.00 GF 0.00
150.65
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-735.00 TRAVEL STRAINING 150.65 0.00
Check No. 0 Total: 150.65
Total for PAMELA EASTLICK 150.65
PEACE OFFICERS RESEARCH ASSOC. Etna POA 26191 06/06/2023 06/21/2023
06/06/2023
0 00/00/0000
2940 ADVANTAGE WAY PORAC

SACRAMENTO
CA 95834-9666
GL Number

0.00 GF 0.00
403731 192.00
Description Distribution Line Description Invoice Amount Amount Relieved 99-00-217.00
PEACE OFFICERS RESEARCH ASSOC.

PD DUES 192.00 0.00
Reserves 26192 06/06/2023
06/21/2023
06/06/2023
0 00/00/0000
2940 ADVANTAGE WAY

SACRAMENTO
CA 95834-9666
GL Number
PORAC 0.00
GF 0.00
403732 24.00
Description Distribution Line Description Invoice Amount Amount Relieved 99-00-217.00 PD DUES 24.00 0.00
Check No. 0 Total: 216.00
Total for PEACE OFFICERS RESEARCH AS 216.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
06/29/2023
10;44 am
Date
Time

Page 5 ends

Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Invoice Description!
Invoice Descriptlon2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
Qtrly Lease 26188 05/30/2023
06/21/2023
05/30/2023

PITNEY BOWES GLOBAL FINANCIAL
SERVICES LLC.

PO BOX 981022
BOSTON
MA 02298-1022
GL Number
PiTNEYBOWE
GF
175.38
Description invoice Amount Amount Relieved Distribution Line Description 10-25-750.00 DUES AND SUBSCRIPTIONS 175.38 0.00
Check No. 0 Total: 175.38
Total for PITNEY BOWES GLOBAL FINANCI 175.38
RENTAL GUYS Pool Maintance 26189 05/15/2023
06/21/2023
05/15/2023
0 00/00/0000
1720 NORD AVENUE RENTALGUYS
CHICO
CA 95926
GL Number
GF 0.00
935425-8 90.28
Description Distribution Line Description Invoice Amount Amount Relieved 23-70-880.00 MAINTENANCES SUPPLIES 90.28 0,00
Check No. 0 Total: 90.28
Total for RENTALGUYS 90.28
RICHARD TINSMAN July-Aug 2022 26181 06/21/2023
06/21/2023
06/21/2023
00/00/0000
4019 TIMBER DRIVE RICHARD Tl

DUNSMUIR
CA 96027
GL Number
0,00
GF 0 0,00
2023-01 3,396.25
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-783.00
15-76-783,00

RICHARD TINSMAN

PLANNING SERVICES

PLANNING SERVICES
Sept-Oct 2022
2,850.0)
546,25

0.00 0,00
26182 06/21/2023
06/21/2023
4019 TIMBER DRIVE RICHARD Tl 06/21/2023

DUNSMUIR
CA 96027
GL Number
0,00
GF 0.00
2023-02 1,520.00
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-783.00
15-76-783.00

RICHARD TINSMAN

PUNNING SERVICES

PLANNING SERVICES
Nov-Dec 2022
712.50
807.50

0.00 0.00
26183 06/21/2023
06/21/2023
06/21/2023
0 00/00/0000
4019 TIMBER DRIVE RICHARD Tl

DUNSMUIR
CA 96027
GL Number
0,00
GF 0.00
2023-03 1,401,25
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-783.00
15-76-783.00

PLANNING SERVICES

PLANNING SERVICES
926,25
475.00

0.00 0,00
Check No. 0 Total: 6,317.50

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 06/29/2023
Time: 10:44 am

Page 6 ends

Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
Total for RICHARD TINSMAN 6,317.50
26198 06/26/2023
06/29/2023
06/26/2023
0 00/00/0000
SHASTA VALLEY PEST CONTROL Pest Control Ambulance
467 SOUTH 7TH ST. SHASTA 0.00

MONTAGUE
CA 96064
GL Number
GF 0.00
06/26/23-6 80.00
Description Distribution Line Description Invoice Amount Amount Relieved 5045-760,00 PROFESSIONAL & CONTRACT SERVCS 80,00 0.00
Check No, 0 Total: 80.00
Total for SHASTA VALLEY PEST CONTROL 80.00
SISKIYOU DAILY NEWS Ord 225 & Pool Solar Project 26196 05/31/2023 06/21/2023
05/31/2023
0 00/00/0000
PO BOX 129 SDN
YREKA
OH 96097
GL Number

0.00 GF 0,00
0005603009 766.00
Description Invoice Amount Amount Relieved Distribution Line Description 10-25-810.00
23-70-881.00

PUBLIC NOTICES
PROP 68-POOL GRANT
311,00
455,00

0.00 0.00
Check No, 0 Total: 766,00
Total for SISKIYOU DAILY NEWS 766.00
TERESA ARRWOOD Reim: Ambulance Supplies 26186 06/10/2023 06/21/2023
06/10/2023
0 00/00/0000
TERIARR 0.00
GF 0,00

51.02 GL Number Description Distribution Line Description Invoice Amount Amount Relieved 5045-880.00

TERESA ARRWOOD

MAINTENANCE & SUPPLIES
Reim: Laundry Soap

51.02 0.00
26197 06/21/2023
06/21/2023
06/21/2023
0 00/00/0000
TERIARR 0.00
GF 0.00

24.72 GL Number Description Distribution Line Description Invoice Amount Amount Relieved 1040-880.00 MAINTENANCES SUPPLIES 24.72 0.00
Check No. 0 Total: 75.74
Total for TERESA ARRWOOD 75,74
TNT AUTO BODY Balance PD Vehicle Repairs 26194 05/15/2023 06/21/2023
05/15/2023
0 00/00/0000
3237 FAIRL4NERD
YREKA
CA 96097
TNT AUTO 0.00
GF 0,00
1,445.64

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 06/29/2023
Time: 10:44 am

Page 7 ends

Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 1040-860.00 VEHICLE MAINTENANCE 1,445.64 0.00
Check No. 0 Total: 1,445.64
Total for TNT AUTO BODY 1,445.64
XEROX CORPORATION Print Charges 26195 06/06/2023
06/21/2023
06/06/2023
00/00/0000
PO BOX 7405 XEROX

PASADENA
CA 91109-7405
GL Number

0.00 GF 0 0.00
019090922 46.75
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-870.00 OFFICE SUPPLIES 46.75 0.00
Check No, 0 Total: 46.75
Total for XEROX CORPORATION 46,75
Grand Total
Less Credit Memos
Net Total
Less Hand Check Total
Outstanding Invoice Total
24,345,36
Total Invoices: 28 0.00
24,345,36
0,00
24,345.36
Recap by Department
Department# Department Name
General
Amount To Pay Amount To Relieve
00 216.00 0.00
25 City Clerk 7,751.83 0.00
30 Water 1,688.37 0.00
33 Sewer 1,418.84
4,539.29
152.97

0.00 40 Law Enforcement 0.00
41 Police - FJ Station 0.00
42 DOJ GRANT 152.97 0.00
45 Ambulance Services 3,715,67 0.00
50 Fire Prevention 1,731.62 0.00
Governmental Buildings
Highways & Streets
Parks & Recreation
55 9.64 0.00
60 75.57 0.00
70 1,063.84
1,828.75

0.00 76 SB Grant 0.00
Grand Total: 24,345.36 0.00

MINUTES

REGULAR MEETING OF THE ETNA CITY COUNCIL
Monday June 12, 2023
Members of the Etna City Council met on this 12*'’ day of June, via TELECONFERENCE.

Mayor Cliff Munson called the meeting to order and lead in the flag salute to the United States of America.

Roll Call
Councilmembers Brandon Fawaz, Mayor Cliff Munson, Charnna Gilmore, and John Stacher were present. Councilmember Jason Deppen was absent.

Oral Comments from the Public on Non-Agenda Item
None.

Mayor Munson moved the Closed Session item up after Discuss CDBG Program Income Money.

Consent Calendar
● Minutes of the Regular Meeting May 22, 2023
● Accounts Payable Check Register
Councilmember Stacher moved to approve the Consent Calendar, Councilmember Fawaz seconded, and the motion passed.

Ayes: Fawaz, Munson, Gilmore, Stacher
Council/Departmcnt Reports:

Police Chief Josh Short provided a written report in the packet. Chief Short gave the Council a handout created by Detective Mendes that describes the internal investigation process.

Public Works Director Dan Burbank reported that the pool is doing well, and he has received several compliments. FIc is working on the big leak that is on Collier in front of the elementary school. City Engineer Morgan Eastlick will be involved with the repair.

Ambulance Director Teri Arrwood provided a written report in the packet.

Fire Chief Alan Kramer thanked Dan and Jed for repairing Engine 1414 in time for the pump testing. All the SCBAs have been serviced. Chief Kramer also mentioned that they had three fire calls.

City Clerk Pam Eastlick reported that she has been busy working on the budget and thanked everyone for meeting with her. Eastlick also mentioned that the City has % 185,000 in “work credits” from Pacific Power which is specifically for undergrounding electric. Eastlick is researching undergrounding Main Street. City Engineer Morgan Eastlick has been working with Pacific Power. Councilmember Stacher added that the streetlights will be on the City Flail side of the street and will be decorative. More discussion.

CITY COUNCIL MEETING RECORDINGS ARE AVAILABLE ONLINE www.etnaca.com * * Audience member Rick Kramer commented about leaving the polls on Main Street for its historic look. Stacker replied that the polls eventually will need to be replaced due to age.

Councilmcmber Gilmore mentioned the LOLA meetings and the influence that resulted in the pool grant, and the Avery Theatre receiving a grant as well.

Mayor Munson mentioned that the Blue Grass Festival will be coming back in 2024.

This will be a PAL fundraiser event.

Current Business:

Discuss/Approve Denny Bar Event Application. Lance Banks from Denny Bar provided a map for review and requested Council approval for the Trails End Music Festival for the first weekend of August. This will be like the Far North Music Festival. Councilmcmber Fawaz moved to approve the Denny Bar Event Application, Stacker seconded, and the motion Ayes: Stacher, Gilmore, Munson, Fawaz
Discuss Update on Museum Project. Brandy Caporaso from Great Northern explained what the bid process would look like for the Museum Project. Since this is federal funding, it will need to be a prevailing wage project. Councilmcmber Fawaz disagrees with the prevailing wage since the initial quote for the project was $40,000. Fawaz is not in favor of using $120,000 in CDBG PI money to go towards the Museum. Further discussion. Councilmcmber Stacher wants the Museum electrical fixed asap. The City Council gave directions for Caporaso to start the bid application and bring the scope of work back to the Council to review. More discussion about windows and other upgrades that should be included in the project. Caporaso explained that it will probably take about two months to complete the application and hopefully submitted by August. The project can probably start by next summer.

Discuss CDBG Program Income Money. No action taken.

Discuss/Approve 2023-2025 Museum Lease Agreement. The City Council unanimously approved the Museum Lease Agreement.

Closed Session:
● Pursuant to Government Code Section §54956.9 - Existing Litigation Hughes v.

City of Etna
Mayor Munson reported out of closed session and explained that the Council unanimously agreed to accept the settlement.

Discuss/Approve Council Commissions and Assignments. The council reviewed the commissions and assignments and made recommendations and changes. Mayor Munson moved to approve the updates. Councilmember Deppen is the Fire Commissioner, Councilinember Stacker is public works and parks. Councilmcmber Fawaz seconded and the motion passed unanimously.

Discuss/Approve Fort Jones Police Contract. Chief Short and Eastlick recently met to review and update the PD contract for Fort Jones. The new contract number is $225,000 and will be for another three years with language added to reflect any changes or increases with ** CITY COUNCIL MEETING RECORDINGS ARE AVAILABLE ONLINE www.etnaco.com** insurance numbers. Councilmcmber Stachcr moved to approve accepting the new contract number. Stachcr amended his motion to accept the current contract with the new financial numbers for the 2024 budget. Councilmcmber Fawaz seconded, and the motion passed.

Ayes: Fawaz, Munson, Gilmore, Stacher
Discuss/Approve COPS Money Purchases. Chief Short presented the Council at the last regular meeting with a list of purchases for approval. Chief Short provided a per year cost for specific items for review along with some items being able split with restricted water/sewer funds for shared department use. More discussion on Concx boxes and the need for them.

Councilmember Gilmore made a motion to approve COPS money purchases per Chief Short’s recommendation. Councilmcmber Fawaz seconded and the motion passed unanimously. Items two through nine were approved. Chief Short will provide purchase orders to City Hall within two weeks.

Discuss/Approve Current Purchase Policy. Mayor Munson moved to approve going back to the purchase policy that was approved in June of 2021. Discussion on credit card usage.

Comments from the audience and staff {unable to hear.) Councilmember Stacher seconded and the motion passed unanimously.

Discuss/Approve Etna Ambulance 2023 DHC Public Provider Intergovernmental Transfer Program for Ground Emergency Medical Transportation Services Contribution.

Ambulance Director Teri Arrwood gave a background on this item. Eastlick explained that 1/3 of the cost to participate in this program for reimbursements will cost the city $20,000. When there is Medicaid transport, they will only pay a specific amount regardless of what the cost of the transport was. Councilmcmber Gilmore recommended tabling this item. Councilmember Fawaz expressed interest in the program but would like more feedback from the program. Item tabled until more information is received.

Discuss/Approvc Opening a Business Account at Dollar General. Councilmember Fawaz moved to approve, Councilmember Stacher seconded, and the motion passed unanimously.

Discuss/Approve City of Etna Salary Schedule. Mayor Munson directed Eastlick to make the salary schedule reflect that department head’s salaries will increase when minimum wage increases. The increase will be double the minimum wage for that year. Discussion on creating an extra position that could fulfill tasks in multiple departments. It would be a shared position among multiple departments. The Council would like to bump the Public Works Director up. Councilmember Gilmore moved to approve the 2023/2024 Salary Schedule with the change of Public Works Director being bumped to C at $32.89/hour. Councilmember Stacher seconded, and the motion passed. Mayor Munson requested to see an updated salary schedule with the changes.

Confirm Pay Rates for the Pool. Eastlick presented the Council with a written document that shows the pay rate policy so there is no confusion each year. Mayor Munson made a motion to accept the clarification of the lifeguard pay. Councilmcmber Stachcr seconded and the motion passed.

Ayes: Fawaz, Munson, Gilmore, Stacher
CITY COUNCIL MEETING RECORDINGS ARE AVAILABLE ONLINE www.etnaca.com** Discuss/Approvc Fee for Street Closure Events. Mayor Munson proposed that a fee schedule be established for all city uses and a fee should be charged for street closure events.

Councilmember Gilmore requested to see the current city fee schedule. Discussion regarding future events and community enrichment. Chief Short commented that parades require more from city staff than music events that require a street closure. Item tabled.

Discuss Update on City Manager Position. Mayor Munson explained that there is a possible candidate that is interested in the city manager position. Munson recommended setting up a committee with two council members and start the interview people. Munson is hoping that he can start July DV Council members Gilmore, Fawaz, and Stachcr will coordinate together.

No further action taken.

Ayes: Fawaz, Munson, Gilmore, Stacher
CORRESPONDENCE:

CITY COUNCIL STATEMENTS AND REQUESTS:

Councilmember Gilmore requested increasing the hourly rate for ambulance volunteer drivers. Gilmore also requested the employee contract for outside assignments be reviewed at the next meeting.

Eastlick updated the Council on the LOLA Dinner scheduled for July 12"’. Denny Bar will be catering for the event and will coordinate with them to figure out a cost per plate.

Eastlick explained what the LOLA Dinner is about.

Councilmember Fawaz requested the ambulance fees be on the agenda for the next meeting or the one after. Amvood will provide the agenda request for the meeting in July.

Eastlick will have the budget on the agenda for the next regular meeting. Gilmore prefers to see the whole budget other than in sections.

Adjournment
There being no further business Mayor Munson adjourned the open meeting at 9:52 pm.

Respectfully submitted,
Jenny Bennett
Asst. City Clerk
* *
CITY COUNCIL MEETING RECORDINGS ARE AVAILABLE ONLINE www.etnaco.com ** 5-', ^
\ / ●

MINUTES

REGULAR MEETING OF THE ETNA CITY COUNCIL
Monday June 26, 2023
Members of the Etna City Council met on this 26^'' day of June, via TELECONFERENCE.

Mayor Cliff Munson called the meeting to order and lead in the flag salute to the United States of America.

Roll Call:

Councilmembcrs Jason Deppen, Mayor Cliff Munson, Chamna Gilmore, and John Stacher were present. Councilmember Brandon Fawaz arrived late.

Oral Comments from the Public on Non-Agenda Item:

None.

Consent Calendar:

None.

Council/Department Reports:

None.

Current Business:

Discuss/Approve 2023/2024 Budget. City Clerk Pam Eastlick presented the budget for the Council review and approval. Eastlick explained the personnel spread and employee payroll splits and the workers compensation expense for the city.

Councilmember Fawaz arrived at 6:40 pm.

Eastlick and the Council went through each line item starting with General Fund revenue.

To correct the deficit for the General Fund revenue the Council approved moving 60% of Chief Short’s salary to the COPS Fund. Discussion regarding the Fort Jones PD contract.

Budget ehanges/edits;
● $4,000 Fire Department Stipend
● $3,500 Fire Department Equipment Maintenance
● $ 1,000 Ambulance Department Heating
Ambulance Director Tcri Arrwood would like the Council to consider hiring a “utility” employee that can work for multiple departments. Discussion regarding strike team assignments and the ambulance. Mayor Munson recommended department heads get together to discuss the funding for the utility employee.

Director Tcri also requested the Council to increase the standby pay for the volunteers to $ 1.00/hr above minimum wage. Councilmember Gilmore recommended bringing these items back to the next meeting.

The Council moved through the rest of the funds with no changes. * *
CITY COUNCIL MEETING RECORDINGS ARE AVAILABLE ONLINE www.etnaca.com ** Councilmember Dcppen moved to approve the budget, Councilmcmbcr Stacher seconded, and the motion passed. Eastlick explained that she will be providing income statements in the future.

Ayes: Fawaz, Dcppen, Munson, Gilmore, Stacher
CORRESPONDENCE:

CITY COUNCIL STATEMENTS AND REQUESTS:

Adjournment
There being no further business Mayor Munson adjourned the open meeting at 8:10 pm.

Respectfully submitted,
Jenny Bennett
Asst. City Clerk
CITY COUNCIL MEETING RECORDINGS ARE AVAILABLE ONLINE www.etnaca.com ** of Etna
RESOLUTION NO. 2023-008

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ETNA ESTABLISHING

FIREFIGHTER PAY FOR STRIKE TEAM RESPONSE
WHEREAS the City of Etna participates in the State-wide Mutual Aid System and; WHEREAS, the City of Etna Volunteer Firefighters respond, as assigned by the Office of Emergency Services, to fire emergencies and;
WHEREAS the City of Etna Volunteer Firefighters are paid for responses assigned by the Office of Emergency Services;
WHEREAS the City of Etna Volunteer Firefighters are paid for more than actual hours worked on the incident (portal to portal).

NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Etna that Resolution 878-16 shall be rescinded and;
BE IT FURTHER RESOLVED that the base pay shall be based on the current California Office of Emergency Service (OES) Salary Survey in place at the time of service.

The Present base pay schedule is as follows:
● Firefighter
● Engineer
● Company Officer
● Chief Officer
Straight Time
Straight Time
Straight Time
Straight Time
$27.77
$30.13
$34.13
$39.13
Over Time
Over Time
Over Time
Over Time
$41.65
$45.21
$51.20
$58.69
BE IT FURTHER RESOLVEDthat said increase is in line with the Siskiyou County Fire Chiefs Association’s recommendation.

IT IS HEREBY CERTIFIED that the foregoing Resolution 2023-008 was duly introduced and adopted by the City Council of the City of Etna at a regular meeting held on the 10"^ day of July 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

CITY OF ETNA CITY COUNCIL
Cliff Munson, Mayor
WITNESS, my hand and seal this 10^^ day of July 2023
Pamela Eastlick, City Clerk
Nancy Ward
Director
Gavin Newsom
Governor E5*' Cal OES

OOVERNOR'S OFFICE
OF EMER6ENCY SERVICES
MAY 8, 2023
TO: CALIFORNIA FIRE AND RESCUE MUTUAL AID SYSTEM AGENCIES New Cooperative Agreement, the Agreement for Local Government Fire and Emergency Assistance to the State of Calrfornia and Federal Fire Agencies (California Fire Assistance Agreement (CFAA))
SUBJECT:

Dear Chief:

The following reimbursement rotes apply to responses under the terms and conditions of the CFAA for the period beginning May 8, 2023.

Personnel Base Rates: These rates ONLY apply if your agency does NOT have rates on file. ● Overhead at or above Strike Team/Task Force Leader: $34.59 (ST) $51.89 (OT) per hour ● Engine Company and Overhead at or below
Strike Team/Task Force Leader (Trainee): $27.77 (ST) $41.66 (OT) per hour NOTE: Base Rates are required to be shown at straight time (ST) on the annual salary survey; however, agencies will be reimbursed at an overtime rate (OT) of time and one half at invoicing for base rates. Both straight and overtime rates are reflected above.

The following apparatus rates will apply to responses effective at the time of initial dispatch:

There is a 16-hour maximum allowable charge per 24-hour period from the time of initialdlspatch:

Emergency Apporofus Rates
Typing Hourly
Type I $141.96
Type II $133.85
Type III $128.27
Type IV-VII $123.14
Water Tender Tactical I $121.17
Water Tender Tactical II $104.11
Reimbursement shall be calculated on a daily basis for local jurisdiction support equipment:

Support Equipment Rates
Government Owned Vehicles Daily
Sedan $120.00
Pickup $127.00
Van $194.00
SUV $197.00
Other (3/4 ton & above) $201.00
Fire and Rescue Division
3650 SCHRiEVER Avenue. Mather, CA 95655
(91 /.I 84.5-R711 Tfi fphonf f9141 R4.S-RR94 Fax
CFAA 2023 Rate Letter
May 8, 2023

Page 2 of 3 ends

Privately Owned Vehicle rate will be reimbursed on a per mile basis:

Privately Owned Vehicle Rate
$0.655
Rental Vehicle rates will be reimbursed using the state rates below based on incident position:

Rental Vehicle Rates
Class Type Daily Weekly
Compact $37.75 $158.55
Mid-Size/Intermediate $37.75 $158.55
Standard $39.00 $163.80
Full Size $39.00 $163.80
Hybrid Electric Vehicle $47.00 $235.00
Plug-ln Hybrid/Zero Emission Vehicles $54.00 $270.00
Compact SUV $61.19 $244.77
Medium SUV $75.00 $375.00
Pick Up Truck $65.00 $300.00
Va Ton / 1 Ton Pick Up Truck $85.00 $510.00
Mini Van $55.00 $275.00
Large Van $125.00 $625.00
Mini-Cargo Van $72.12 $360.60
15' Cutaway Box Van w/ ramp $76.49 $382.45
16' Box Truck $92.88 $464.41
24’ Box Truck $109.27 $546.36
26' Box Truck $109.27 $546.36
14’ Stake Bed $92.88 $464.41
24’ Stake Bed $109.27 $546.36
Lodging, Meals, and Incidentals will be reimbursed at the rates below:

Lodging Rate
$174.00
*Reimbursed up to o ceiling of 150%
Meal and Incidental Rates
Breakfast $16.00
Lunch $18.00
Dinner $34.00
Incidentals $5.00
The de minimis administrative rate will be added to the total of approved reimbursements unless an agency specific rate is submitted:

De minimis Administrative Rate

10.00%
Fire and Rescue Division
3650 ScHRiEVER Avenue, Mather, CA 95655
(9161 84.5-8711 Tfifphonf (9161 84.5-8.396 Fax
CFAA 2023 Rate Letter
May 8, 2023

Page 3 of 3 ends

REQUIRED SIGNATURE:

Fire agency's authorized representative MUST sign all required rates and forms in MARS, to the best of their knowledge and belieband UNDER PENALTY OF PERJURY, the annual salary survey agreeing to comply with the termsand conditions of the Agreement, as well as the cooperator agency's internal accounting and expense reimbursement standards. Fire agencies will be required to accept either the base rate(s), and/or the fire agency's salary rates through the required signature process.

If the California Governor’s Office of Emergency Services (Cal OES) does not receive a signed 2023 Salary Survey from your agency's authorized representative indicating your agency’s rates.

Cal OES will have no basis to process an invoice bock to your agency for payment for any responses ordered and requested through the CFAA.

REVIEW:

Fire agencies will be required upon request to provide Cal OES supporting documentation used to establish rates and method of pay. Cal OES will request yearly samples from selected agencies for review by Cal OES and fhe Committee. Upon request, the fire agency will have thirty (30) calendar days to provide Cal OES with required information. The process doesnot supersede the Examination and Audit process as outlined in this Agreement.

For any questions regarding the annual Rate Letter or the Instructions for Comoletina the Cal OES 5o/orv Survey in MARS, please contact the Fire and Rescue Division support staff at (916) 845-8711 or bv email at [email protected] or [email protected].

If you have quesfions regarding the management and oversight of the CFAA, please contact Deputy Chief Lori Lopez at [email protected].

Sincerely,
i
Lori Lopez
Deputy Chief of Administration
California Governor's Office of Emergency Services
Fire and Rescue Division
Fire and Rescue Division
3650 SCHRiEVER Avenue, Mather, CA 95655
(916) 845-8711 Telephone (916) 845-8396 Fax
California Governor's Office of Emergency Services (Cal OES) - Fire and Rescue Division 2022 SALARY SURVEY / ADMINISTRATIVE RATE Print for Save
agreement FOR LOCAL GOVERNMENT FIRE AND EMERGENCY ASSISTANCE TO the state of CALIFORNIA AND FEDERAL FIRE AGENCIES
(CaUfornifl Fire Assistance Agreement)
this form that pertain to your agency are required, or may be returned due to lack of Reset
Please complete the salary survey information sheet. All fields on information. Return your completed survey as soon as possible to:

Cal OES - Fire and Rescue Division
3650 Schriever Avenue, Mather, California 95655
●or[email protected]
(Cal OES will verify receipt ofyour emailed salary survey by replying ETN Agency 3-Lettec MACS I.D.:

Agency / Department Name: Etna Fire Department
Chiefs Name: Alan Kramer
abkramer@sisqtel»net
[email protected]

—
Etna, California, 96027
PO
5305982354
B,96027ox 460, Etna, California
— -
Federal Fire Dept.? Yes:DNo:0 1 Dcpi.ofDcf«.^Yes:n N(K0 Volunieer/Combo FireDept.7 Yes:pNo.B Chiefs Email Address*:

Department Email Address:

Physical Address. City, Slate. Zip:

Mailing Address, City, State, Zip:

Telephone Number:

Federally Recognized Tribe? Yes: QNo: Q
^Tmainsfor the i^dividuafresponsible for reviewing and processing Ihe salary survey, atlminisirative rale, and invoices. ralifomia Fire liistructiony ^Cnmulelinv the Cal OES Salary Survej^/l^^^tmciion s for Completine Admimstrative^ate Calaflation.s ^ ^ ^ MOU/MOA/GB^ for Portal-to*Portal.

B
A
Above B/C with an
MOU/MOA for
overtime.

Salary Rate or the Base Rate (ST) as of:

WC and/or Ul?
If yes, add to the
rates listed in B
and enter new
rates in D.

Base Rates (Sp as of 06^1/2021 Are you utilizing these rates? If no, continue to D to enter you
agency's Salary Rates. If yes, continue to C.
$32.29 / hour Yes: □ No: PI $32.29 / hour Yes: □No.g $32.29/hour YcsiDNoTO $32.29/hour Yes:PNo:Q $32.29/hour Yes: □ No:0 Yes: D
$26.63 / hour YesTETl^n
YesTETNoitJ
Classification Title
(If using Base Rate enier the rates from B or B C)
Yes: □No.g
Yes: □ No: □
Yes: □ No:~D~
Yes: O N^m
Yes: □ No: □
Yes: 0 No:C]
"Yes: g No: IT Yes: El No:0
Yes:p No:D
Yes: □ No:[3 Yes:P No:Q
Yes:D No:tX
Yes: □ No:P S /hour Chief Yes: □ No:D
YesTD NoHD
Yes: □ No:[U
Yes: O No:D
$ /hour Deputy Chief
Division Chief
Assistant Chief
s / hour
$ /hour
$ /hour Battalion Chief
Co. Officer/Capt./U. | $26.63/hour Yes: El No-.O^ S
Yes:g No:P^ S
Yes: El No:U 5

37.25 /hour

32.88 /hour App. Officer/Eng.
pTrefighter/FF-PMedic | $26.63 / hour 29.06 /hour
Enter as Decimal 0.10 Administrative Rate** (due by July 1st):

Agency Federal Taxpayer l.D. Number or Federal Employee l.D. Number Unique Fl$Cal Supplier
Entity Identifier
l.D. Number:
(UEI) Number

94*6000327
KN3MV3SD8RW5
|0000076599
NOTE: These rates are not effective until the date they are received by Cal OES. administrative rate calculation sheet (Page 2) by July file, you are required to update and complete an If your agency has an administrative rate _ 1,2022. After that date, the rate will default to the de minimis of 10 A. ●« on
What is reported on this form constitutes direct salary costs for employees. knowledge and belief, and under penalty of perjury that this mfomiatjon Sy/dcpl., as a tjjoperator, to comply with the authorities, terms and al accoiinting.^d expense reimbursement standards. authorized representative of my agcncy/dept., 1 certify to the best of m . Furthermore, my signature below represents acceptance bymy; agree to comply with all cooperator ago)cy \\ As an
is correct
conditions of the CFAA. 1
z
Svlhoritti Hoy /. V>22
Cal OES Fire and Rescue Divisiott - 2022 Salary Survey/Adminisln liee Rale CITY COUNCIL MEETING 07/10/2023 AMBULANCE DIRECTORS MONTHLY UPDATE Ambulances:

M56 is getting its snow tires off and a new set placed 07/10/23. The old tires were 10 years old so this is routine service.

Building:

Dan and I spoke about the sun hitting the back of the ambulance building and the effect it has on the siding and paint. It was painted 2 years ago and took extra paint due to the direct sun and the wood is warping. At his recommendation, we ordered shade cloth in an effort to extend the life of the paint and building and also to help reduce the electrical cost and wearof our cooling units.

PP-GEMTIGT
Due to the unknown nature of amount that we would be reimbursed or when, sent an email stating that we would be unable to fulfill our letter of intent to participate in the program. When I figured how many transports we had last year for this insurance, the estimated reimbursement would have been $11,000. That is JF every transport was reimbursed. While that is a large amount, it is not guaranteed as some claims get denied.

Medicare
GADCS collection period ended 6/30/23.1 now will be submitting required data entry to CMS (Medicare). This is a process they created to see what the cost is to run the ambulance vs their reimbursement rates.

June Numbers
Cancel AMA/ALS AMA/BLS AMA/non
billable
Etna 8 CCP
FJ 11
SV 21

ALS BLS MSAS
Rendez
Mil Missed BLSD
19 6 11 0 0 0 Rendez 5 0
1 0 0
Total: 40
Total: 40 Billable: 25
June 2022: 39 total/23 Billable
See separate sheet for fiscal year information. (Wittman and Excel document) Misc.

Josh is working on getting confirmation from the DA for us to do DUI blood draws for them instead of having to go to the hospital. If this is accepted, it may be a service that we would be able to provide to other law enforcement agencies for a fee.

UPCOMING TRAINING/CLASSES/EVENTS:

Rodeo has been advertised for July 29‘^ however no one has contacted us to request an ambulance. They usually do this last minute so I will be checking with team members to see if anyone is interested in working this event.

I am in contact with COS to host an EMT course here again. I was looking into getting an independent course approved through our regional EMS authority, however, don't believe that it would be cost effective at this time. Perhaps in the future.
2022-2023
July August Sept Oct Nov Dec Totals
Total calls 53 41 36 39 35 35 239
ALS 23 12 15 19 16 14 99
BLSE
787535 35
BLSD
021001
AMA
4 846133 25
CXL 10 11
7 136 11 58
CCP
110
0204 Totals 470
Missed
Etna
220161 12 ALS 202
4 65865 34 BLSE 70
FJ 15 12
9 12 159 72 BLSD
AMA
6 SV 31 23 20 18 13 18 123 48
MSAS rendezvous
AMA Billable
Transfer/IFT
Mil rendezvous
Days w/o calls
1101
3 1
7 CXL 100
102011
5 CCP
Missed
MSAS rend
Mil rend
AMA Billab
10 20000
02 29
10 6 10
7 989 49
1 17
Etna 89
FJ 120
Jan Feb Mar Apr May Jun Totals SV 250
Total calls 32 46 36 28 49 40 231
ALS 11 20 17 12 24 19 103 Days w/o
c 105
BLSE
6266
96 35
BLSD
0000
AMA
11 2
385421 23
CXL
9 85
27 11 42
CCP0211206
Missed
Etna
152
3 1
5 17
7 12 106 128 55
FJ
4 107
3 13 11 48
SV 20 24 19 19 24 21 127
MSAS rendezvous
AMA Billable
Transfer/IFT
Mil rendezvous
Days w/o calls
100020
3 162120 12
0000000
1000001
126 10 1477 56
Main - Dashboard Preferences Reporting Transports "OtBftftd Company: Etna A/ntHdanco Log Off Instructions
The Chart Choices below have been
provided to you to see a live
snapshot of your data.

Instructions
Drag Chart Choice from the left to the panel below. Drag it back to replace it. 1 Primary Payor Categories ■ By Date Range Ticket Status - By Date Range Chart Type & Size Single Panel Quad Panels Total # of Billable Calls (295) Total # of Billable Calls (295) Ci^artSize; Small
..19fed,cag.j2
Billed iS
Closed 55
Complete B 3
Verified | 3
110 Insurani
Meal
22 (/} O
63 =3 Search Criteria >. 179 fD 156 Mec|i^ar (D
D. 28 CO Veterans Administr^on '● workers Compensation X start Date: 07/01/2022
T )
End Date; 06/30/2023 0 20 4060 8010020406080 0 20 40 60 80 100120140160180 200 Display Options Calls Calls
Update Reset
Level of Service - By Date Range Current Payor Categories ● By Date Range
Aging - Total Outstanding Dollars As Of Last Saturday
Total # of Billable Calls (295)
ALS1
ALS2
ALSM Med Aid at Scene
BLSD Deceased Patient 1i 6
BLSE fmm BLSM Med Aid at Scene 1m 12 Gurney Van ] 2
Total Aging Dollars ($153,502.77) Drop Off Facilities ● By Date Range > 7
sa 179 w .$1 (/>
iJi CtJ Mail Returns - Grouped By Month 0) $
> Q
508.33 0) Curren 80
Documents ● Grouped By Type
}
^ '^o '^o
T T T
Payment Average - From First Bill to
First Payment By Date Range For Ail
Payors
0 204060801002040608200
Calls Doilars
I City of Etna
Agenda Request

7.10.23 Date of Meeting:

Spokespersonfs):

Is this for Discussion S or are
Library
you

requesting an Action S
Subject/Request* Upgrades and Requests
Please provide a description of the request and attach supporting documentation:

Approve two parking spots in the back public parking lot for library staff, and paint section on Collier to show two parking spots for library parking.

Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

NOTE: Agenda requests must be received no less than four vi^orkina days before the date of meeting. Return this form and supporting documentation to address below. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217
'"flSA IIRAWCH >
i
,^llllilfi|^^\!^5‘j ■■r
Xffft ■ r: *.Ti' 6'
FRIENDS OF THE ETNA PUBLiC LIBRARY
P.O. BOX 623
ETNA, CA 96027
To the CITY OF ETNA:

The Friends of the Etna Public Library have two requests:

1. We would like the two parking spots in the back of the public parking lot closest to the library to be designated "For Library Staff Only".

2. We would like to have the parking spots on Collier Way in front of the library painted to show there are two parking spots.

Thank you for your consideration,
Carol Williams, President
Friends of the Etna Public Library
City of Etna
Agenda Request

7.10.23 Date of Meeting:

Spokespersonfsl:

Is this for Discussion S or are
^
you

requesting an Action S
Subject/Request: ^ Employee
Please provide a description of the request and attach supporting documentation:

Approve creating a position to hire an employee to work in multiple departments.

Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

NOTE: Agenda requests must be received no less than four working days before the date of meeting. Return this form and supporting documentation to address be/ow. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217
City of Etna
Agenda Request
06262023 Date of Meeting:

Spokesperson[s]:

Is this for Discussion H or are you requesting an Action H . Teresa Arrwood
Subject/Request’ Cards for Department Heads
Please provide a description of the request and attach supporting documentation:

Discuss the department heads having a credit card for purchases in accordance with their budget and the City Purchase Policy.

This was brought up at the meeting 06122023, however it was not an agenda item and was requested to be put on the agenda for discussion and approval.

The Credit Cards have a $5,000 limit, which is the limit of purchase for a department head without commissioner approval. The credit cards are already at city hall, we are requesting permission to have them back with the department heads.

Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

7.10.23 Date of Meeting:

Spokesperson[s]:

Is this for Discussion
Council
S or are
& staff
you

requesting an Action S
Subject/Request' Agreement for Outside Assignments
Please provide a description of the request and attach supporting documentation:

Review employee agreement for outside assignments and make any changes if necessary.

Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

EMPLOYEE CONTRACT AGREEMENT FOR OUTSIDE ASSIGNMENTS

1. Parties to the EMPLOYEE CONTRACT AGREEMENT: This AGREEMENT is made and effective the 31st day of March 2023, by and betw^een the City of Etna and employees assigned to OUTSIDE ASSIGNMENTS, hereinafter "City" and "Employee(s]" respectively. Upon adoption by the City Council this agreement will become binding between the City of Etna and Employees.

2. Recognition: Outside Assignment is classified in the following employee positions:
● Fire Captain
● Fire Engineer
● Firefighter
● Paramedic
● EMT
● Police Officer

3. Effective Date and Term: This Employee Contract Agreement for Outside Assignments shall take effect as of March 31, 2023, and shall remain in full force and effect through March 31, 2024.

This Employee Contract Agreement for Outside Assignments shall only become effective with the approval of the City Council of the City of Etna. Any financial consideration payable under this Agreement shall commence on the dates stated.

4. Effect of Agreement: During the term of this Agreement, the provisions hereof shall govern the wages, hours, benefits, and working conditions of the Employee.

5. Employee Rights: The City retains the exclusive right, subject to and in accordance with applicable laws, regulations, and the provisions of this Agreement, To direct Employees in the performance of their duties.

To hire, promote, transfer, and assign Employees.

To classify Employees in accordance with applicable ordinance and resolution provisions.

To discipline Employees in accordance with applicable rules.

To dismiss Employees because of lack ofwork, funds, or for other reasonable cause.

To determine the mission of its departments, its budgets, its organization, the number of employees, and the number, types, classifications, and grades of positions of employees assigned to a Strike Team incident.

To take whatever action that may be necessary and appropriate to carry out its mission in situations of emergency.

6. Dual Employment: The City of Etna allows regular full-time and part-time benefited employees to work as OCNB [On Call Non-Benefited) employees if approved by their Department Head and does not interfere with their normal schedule. Hours on Outside Assignments are not in lieu of regular hours. Employees must sign the OCNB Employment Contract before 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217
going out on an Outside Assignment. Hours on Outside Assignments are non-benefited and will be paid separately and independent of regular position hours.

7. Salary: Hourly ranges for the period of this Agreement for each classification are as specified below:
$27.77
$30.13
$34.13
$39.13
$41.65
$45.21
$51.20
$58.69
Straight Time
Straight Time
Straight Time
Straight Time
Follows current payrate listed for OCNB with the ambulance.

Dependent on Contract Reimbursement
Over Time
Over Time
Over Time
Over Time
Firefighter
Engineer
Company Officer
Chief Officer
EMT/Paramedic
Police Officer

8. Payment: Payroll is paid monthly. 25% of hours worked will be paid for by the city monthly by the of each month. The remaining hours will be paid within 10 days of contractor payment (CalOES, County, USES, etc.}.

9. Benefits: This is a NON-BENEFITED position. OCNB employees are restricted to working no more than 900 hours per calendar year and do not qualify for vacation, sick, or holiday pay.

10. Lodging, Meals & Fuel: The city does not cover expenses for food or lodging on fire assignments unless prior approval from Department Head. Vehicles should be fueled at the city and refueled at the incident site whenever possible. If vehicles need to be fueled at a commercial gas station, receipts are required to be turned in to the City Clerk for reimbursement.

11. Personnel Rules: All employees should have access to and adhere to the City of Etna Employee Handbook.

WHEREOF, the parties have executed this Employee Agreement for Outside Assignments in Etna, California, as of the day and year first above written and upon approval by the City Council, to be effective March 31, 2023, through March 31, 2024.

Cliff Munson, Mayor
Employee Signature Department Head Signature
442 Main Street ♦ P.O. Box 460 * Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217
City of Etna
Agenda Request
10 July 2023 Date of Meeting:

Spokesperson[s}:

Is this for Discussion S or are you requesting an Action S . Teresa Arrwood
Subject/Request* of Ambulance department pay rates
Please provide a description of the request and attach supporting documentation:

See attached pay rate schedule.

1. Ambulance Director & Assistant: changed to current salary schedule.

2. Driver: Special Event or Training Standby pay: changed to above minimum wage

3. Dedicated Shift Coverage: changed from $100/24 hrs to $5/hr. Two reasons: 1st, to be consistent with another departments on call pay rate; 2nd, to allow for team members that only want to commit to cover certain time frames (such as when 1 am teaching a class, etc) instead of a full or half shift.

Will there be a financial impact to the City? B Yes □ No IfYes, $, Please describe:

Minimal impact.

1. Has already been approved.

2. During special events, we are invoicing for our services. Mandatory training is minimal (driving course every other year-1 hour, etc).

3. Would go from $100/24 hrs to $120/24 hrs.

NOTE: Agenda requests must be received no less than four working days before the date of meeting. Return this form and supporting documentation to address below. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217
ETNA E
Etna Ambulance
Pay Rates
Created 05/01/2022
Due for review every June with new budget
1 Ambulance Director
Full time
Salary
40 hours a week with benefits per City Salary Schedule
Assistant Director
Full time $24/hr per City Salary Schedule
Paramedic
Non benefited volunteer
911: Per hour/per call @ $40/hr
Special event standby or training pay: $25/hr
Dedicated coverage shift: $100/24 hrs + per hour/per call rate for 911: Per hour/per call @ $30/hr
Special event standby or training pay: $20/hr
24 hr covorogG shift: $100/2^ hrs per hour/per call rate for 9H's EMT
Non benefited volunteer
911: Per hour/per call @ $20/hr
Special event standby or training pay: $16.50/hr
Driver
Non benefited volunteer
Dedicated shift coverage if available: $5/hr plus per hour/per call rate of certification for any 911 calls while on dedicated shift coverage.

Mandatory Training Paid per hour at the team members certification level rate for training
Training, not mandatory Unpaid
Ambulance standby at fire
assignments
Paid per hour at the team members certification level rate for 911 without overtime or as stated in current MOU.
**The hour will be broken down into quarters if needed. Example: A call for service takes 1 hour and 40 minutes, the time paid would be 1.75 hrs.

Approved By:

Ambulance Director: Date:
442 Main Street ♦ P.O. Box 460 * Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3331
ETNA of Etna
Etna Ambulance
Ambulance Commissioner: Date:

City Clerk: Date:
442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3331
City of Etna
Agenda Request
06262023 Date of Meeting:

Spokesperson[s]:

Is this for Discussion S or are you requesting an Action S .Teresa Arrwood
Subject/Request' Administrative Ambulance Positions/Job Description Please provide a description of the request and attach supporting documentation:

Add required qualification, preferred qualifications.

Change Supervisor to Assistant to be consistent with approved City Salary Schedule.

Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

NOTE: Agenda requests must be received no less than four v/orking days before the date of meeting. Return this form and supporting documentation to address below. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217
Etna ETNA AMSUkAftfC*
Etna Ambulance
Administrative Ambulance Positions Job Description
Created 03/12/2022
Listed in: Operations Manual Section 1 and Team Member Manual Appendix Due for review every June with new budget
1 The City of Etna has defined the administrative positions as:

Ambulance Director
Ambulance Supervisor
Assistant Director
The roles and responsibilities will be determined by the Ambulance Director to meet the needs of the department at the time. The responsibilities assigned may change due to the provider level or current needs as the Director deems relevant.

Director Requirements:

Paramedic, current and in good standing with NREMT, CA and S-SV Level 1 or lA Instructor
ICS 300
Additionally Preferred:

Level IB or 2 depending on who the certification is through ICS 400, 700, 800
Roles and Responsibilities Include:

Full Time patient care provider on the ambulance
Paramedic
Training Coordinator
Safety Officer
Privacy Officer
Ql Coordinator
Logistics
Explorer Program Coordinator
Special Events Coordinator
Full Time Patient care provider: Stay up to date and proficient with protocols and procedures, infrequent skills, and changes in treatments. Maintain current SSV certification. Responds to 911 calls, Community Care Program calls, and any other calls for service as requested and appropriate during their on-duty hours. May respond to calls after hours as a "volunteer'Vpaid call team member.
442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3331
ETNA of Etna
Etna Ambulance
Paramedic: Stay up to date and proficient with protocols and procedures, infrequent skills, and changes in treatments. Maintain current SSV certification. If there is only one full time paramedic, they will be responsible for controlled substance upkeep, security, ordering, training in compliance with SSV, FMCand DEA.

Training coordinator; Follows SSV requirements. Responsible for new hire orientation and training.

Responsible for ensuring mandatory training is being done, annual skills check offs that are required by S-SV are done, optional scope skills are trained on and reviewed. Assists our NREMT certified team members with recertification. Maintains training records. Disseminates appropriate information to the City Clerk (CPR cards, providers certification cards, new hire paperwork, etc.).

Address any Ql concerns and follow up with training. Ensure our team members are maintaining their certifications and assist with obtaining their continuing education hours. Communicates with the Medical Director. Stays up to date with legal changes, changes in form needs, protocol changes. etc.

Safety and Privacy Officer: Ensures that FIIPAA training and compliance is being performed. Any safety concerns are brought to attention and resolved. Ensures any updates are being disseminated.

Ql Coordinator: Responsible for communication with SSV and ensuring SSV Ql audits and reports being completed on time as required. Serves as the liaison with Fairchild Medical Center for Ql communication, concerns, and/or audits. Responsible for coordination or delegation of inhouse Ql program (see Operations Manual for specific in-house information). Completes annual EMSQIP report to SSV, CQI 5-year plan to SSV/EMSAAC and other Ql audits as needed.

Logistics: Responsible for ordering of all medical supplies including controlled substances, maintaining correct inventory as required by SSV, ensuring any backorders or hard to find items or shortages are relayed to all team members with the appropriate information on substitutions.

Orders office supplies.

Explorer Program Coordinator: Ensure all proper forms and applications are filled out by new explorers. Manage explorer workdays. Coordinate within community events that the explorers participate in. Point of contact for all explorers. Maintains communication with Etna P.A.L. that sponsors the program.

Special Event Coordinator: Handles requests for ambulance services during special events (Rodeo, High School sports events, fire assignments). Coordinates appropriate resources for the event, creating a schedule and needs. If applicable, create charges, contract and/or invoice for payment.

Communicates with City Hall to ensure invoices are sent and received. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3331
ETNA of Etna
Etna Ambulance
Other Responsibilities assigned by the Ambulance Director:
● Communication with SSV and EMSA
● Confirms permits are up to date and files applications for SSV. ● Communication with City of Etna City Clerk and City Council ● Attends City Council meetings
● Helps create annual budget with assigned commissioner and City Clerk. ● Ensure budget is being followed.
● Serves as the liaison with our dispatch center, CalFire, volunteer fire departments, medical director at FMC, OES, MSAS, any committees at FMC ● Ensure proper maintenance is performed on equipment and building. ● Ensure all records are received with our billing department and being billed correctly.
● Ensures City Clerk is informed of all Mount Shasta Ambulance rendezvous for billing purposes.
● Supervises performance of all team members.
● Ensuring the overall effectiveness and safe performance of the ambulance service. ● Maintains and updates manuals as necessary.
● Assists with timesheet accuracy and submission to City Clerk ● Maintains radio, computer, and communications equipment inventory ● Assists with vehicle maintenanceand readiness of all ambulances. Helps coordinate oil changes or other mechanical or operational needs.
● Assists with station duties and upkeep.
● Coordinates with the city clerk and our IT company for any problems with the computer or phone system.
● Assists Etna Fire Department or Police Department as needed. ● Other duties as assigned
Approved By:

Ambulance Director: Date:

Ambulance Commissioner: Date:

City Clerk: Date:
442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3331
City of Etna
Agenda Request

7.10.23 Date of Meeting:

Spokespersonfs]:

Is this for Discussion
Council
S or are
& staff
you

requesting an Action H
Subject/Request: Schedule
Please provide a description of the request and attach supporting documentation:

Review updated changes to salary schedule and make additional changes if necessary.

Will there be a financial impact to the City? □ Yes □ No IfYes, $, Please describe:

NOTE: Agenda requests must be received no less than four working days before the dote of meeting. Return this form and supporting documentation to address below. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 * F: 530-467-3217

CITY OF ETNA
Salary Schedule 2023-2024
Schedule A B C D E
Police Non-sworn Unit Prior
Community Service PD 16.00 Officer I 25.00 25.75 26.52 27.32 28.14 Police Sworn Unit
Police Officer PD 20.19 25.50 26.27 27.05 27.86 28.70
Police Sargent PD 21.00 28.00 28.84 29.71 30.60 31.51
Police Chief PD 31.26 37.10 38.21 39.36 40.54 41.76
Detective PD 21.00 28.00 28.84 29.71 30.60 31.51
On Call PD $5.00/hr Max, per year 5000 hr per year
Fire
Fire Chief VF 500/mo 1,000.00 1,200.00 1,400.00 1,600.00 1,800.00 Assistant Fire Chief VF 500.00 600.00 700.00 800.00 900.00 Ambulance
Director AM 21.00 31.00 31.93 32.89 33.87 34.89
Assist. Director AM 24.00 24.72 25.46 26.23 27.01
Public Works
Maintenance Worker I PW 21.00 21.00 21.63 22.28 22.95 23.64 Maintenance Worker II PW 26.00 26.78 27.58 28.41 29.26
Department Head PW 31.00 31.00 31.93 32.89 33.87 34.89
City Hall
City Clerk CH 31.00 31.00 31.93 32.89 33.87 34.89
Asst Clerk CH 24.00 24.00 24.72 25.46 26.23 27.01
Longevity Pay to be added to the above steps if approved by Council for the 24/25 Budget 5 percent (5%) after completing 10 years of full-time service An additional five percent (5%) 10 percent (10%) total after completing 15 years of full-time service An additional five percent (5%) 15 percent (15%) total after completing 20 years of full-time sen/ice Work Assignment Incentives approved by Council
Upon assuming significant additional responsibilities either after 2 weeks if temporary or immediately if permantly an additional 5% of salary may be awarded.

City of Etna
Agenda Request

7.10.23 Date of Meeting:

Spokespersonfs):

Is this for Discussion
Council
H or are
& Staff
you

requesting an Action S
.TOT/TBID Subject/Request:

Please provide a description of the request and attach supporting documentation:

Review TOT ordinance, records, and updated form.

Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

TRANSIENT OCCUPANCY TAX
Sections;
Short title.

Definitions.

Tax imposed.

Operator’s duties.

Registration.

Reporting and remitting.

Penalties and interest.

Failure to collect and report tax -■ Determination of tax by city clerk.

Appeal.

Records.

Refunds.

Actions to collect.

Penalty for violations.

3.16.010

3.16.020

3.16.030

3.16.040

3.16.050

3.16.060

3.16.070

3.16.080

3.16.090

3.16.100

3.16.110

3.16.120

3.16.130

3.16.010 Short title.

This chapter shall be known as the “transient occupancy tax ordinance" of the city of Etna. (Ord. 93, 1983)

3.16.020 Definitions.

Except where the context otherwise requires, the definitions given in this section govern the construction of this chapter:

A. “Hotel” means any structure, or any portion of any structure, which is occupied or intended or designed for occupancy by transients for dwelling, lodging or sleeping purposes, and includes any hotel, inn, tourist home or house, motel, studio hotel, bachelor hotel, lodginghouse, roominghouse, apartment house, dormitory, public or private club, mobile home or house trailer at a fixed location, or other similar structure or portion thereof.

B. “Occupancy” means the use or possession, or the right to the use or possession, of any room or rooms or portions thereof, in any hotel for dwelling, lodging or sleeping purposes.

C. “Operator" means the person who is proprietor of the hotel, whether in the capacity of owner, lessee sublessee, mortgagee in possession, licensee or any other capacity. Where the operator performs his functions through a managing agent of any type or character other than an employee, the managing agent shall also be deemed an operator for the purposes of this chapter and shall have the same duties and liabilities as his principal. Compliance with the provisions of this chapter by either the principal or the managing agent shall, however, be considered to be compliance by both.

D. “Person" means any individual, firm, partnership, joint venture, association, social club, fraternal organization, joint stock company, corporation, estate, trust, business trust, receiver, trustee, syndicate or any other group or combination acting as a unit.

E, “Rent” means the consideration charged, whether or not received, for the occupancy of space in a hotel valued in money, whether to be received in money, goods, labor or otherwise, including all receipts cash, credits and property and services of any kind or nature, without any deduction therefrom whatsoever.

F. “Transient” means any person who exercises occupancy or is entitled to occupancy by reason of concession, permit, right of access, license or other agreement for a period of 30 consecutive calendar days or less, counting portions of calendar days as full days. Any such person so occupying space in a hotel shall be deemed to be a transient until the period of 30 days has expired unless there is an agreement in writing between the operator and the occupant providing for a longer period of occupancy.

In determining whether a person is a transient, uninterrupted periods of time extending both prior and subsequent to the effective date of the ordinance codified in this chapter may be considered. (Ord. 93, 1983)

3.16.030 Tax imposed.

For the privileges of occupancy in any hotel, each transient is subject to and shall pay a tax in the amount of six percent of the rent charged by the operator. The tax constitutes a debt owed by the transient to the city, which is extinguished only by payment to the operator or to the city. The transient shall pay the tax to the operator of the hotel at the time the rent is paid. If the rent is paid in installments, a proportionate share of the tax shall be paid with each installment. The unpaid tax shall be due upon the transient ceasing to occupy space in the hotel. If for any reason the tax due is not paid to the operator of the hotel, the city clerk shall require that such tax be paid directly to the city clerk. (Ord. 93, 1983)

3.16.040 Operator’s duties.

Each operator shall collect the tax imposed by this chapter to the same extent and at the same time as the rent is collected from every transient. The amount of tax shall be separately stated from the amount of the rent charged, and each transient shall receive a receipt for payment from the operator. No operator of a hotel shall advertise or state in any manner, whether directly or indirectly, that the tax or any part thereof will be assumed or absorbed by the operator, or that it will not be added to the rent, or that, if added, any part will be refunded except in the manner hereinafter provided. (Ord. 93, 1983)

3.16.050 Registration.

Within 30 days after the effective date of the ordinance codified in this chapter, or within 30 days after commencing business, whichever is later, each operator of any hotel renting occupancy to transients shall register the hotel with the city clerk and obtain from him a transient occupancy registration certificate to be at all times posted in a conspicuousplace on the premises. The certificate shall, among other things, state the following:

A. The name of the operator;
B. The address of the hotel:

C. The date upon which the certificate was issued;
D. “This Transient Occupancy Registration Certificate signifies that the person named on the face hereof has fulfilled the requirements of the Uniform Transient Occupancy Tax Ordinance by registering with the City Clerk for the purpose of collecting from transients the Transient Occupancy Tax and remitting said tax to the City Clerk, This certificate does not authorize any person to conduct any unlawful business or to conduct any lawful business in an unlawful manner, nor to operate a hotel without strictly complying with all local applicable laws, including but not limited to those requiring a permit from any board, commission, department or office of this city. This certificate does not constitute a permit." (Ord. 93. 1983)

3.16.060 Reporting and remitting.

Each operator shall, on or before the last day of the month following the close of each calendar quarter, or at the close of any shorter reporting period which may be established by the city clerk, make a return to the city clerk, on forms provided by the city clerk, of the total rents charged and received and the amount of tax collected for transient occupancies. At the time the return is filed, the full amount of the tax collected shall be remitted to the city clerk. The city clerk may establish shorter reporting periods for any certificate holder if the city clerk deems it necessary in order to ensure collection of the tax and the city clerk may require further informationin the return. Returns and payments are due immediately upon cessation of business for any reason. Ail taxes collected by operators pursuant to this chapter shall be held in trust for the account of the city until payment thereof is made to the city clerk. (Ord. 93, 1983)

3.16.070 Penalties and interest.

A. Original Delinquency. Any operator who fails to remit any tax imposed by this chapter within the time required shall pay a penalty of 10 percent of the amount of the tax in addition to the amount of the tax.

B. Continued Delinquency. Any operator who fails to remit any delinquent remittance on or before a period of 30 days following the date on which the remittance first became delinquent shall pay a second delinquency penalty of 10 percent of the amount of the tax in addition to the amount of the tax and the 10 percent penalty first imposed.

C. Fraud, If the city clerk determines that the nonpayment of any remittance due under this chapter is due to fraud, a penalty of 25 percent of the amount of the tax shall be added thereto In addition to the penalties stated in subsections (A) and (B) of this section.

D. Interest. In addition to the penalties imposed, any operator who fails to remit any tax imposed by this chapter shall pay interest at the rate of one-half of one percent per month or fraction thereof on the amount of the tax, exclusive of penalties, from the date on which the remittance first became delinquent until paid.

E. Penalties Merged with Tax. Every penalty imposed and such interest as accrues under the provisions of this section shall become a part of the tax herein required to be paid. (Ord. 93. 1983)

3.16.080 Failure to collect and report tax - Determination of tax by city clerk.

If any operator shall fail or refuse to collect the tax and to make, within the time provided in this chapter, any report and remittance of the tax or any portion thereof required by this chapter, the city clerk shall proceed in such manner as the city clerk may deem best to obtain facts and information on which to base the city clerk’s estimate of the tax due. As soon as the city clerk shall procure such facts and information as the city clerk is able to obtain upon which to base the assessment of any tax imposed by this chapter and payable by any operator who has failed or refused to collect the same and to make such report and remittance, the city clerk shall proceed to determine and assess against such operator the tax, interest and penalties provided for by this chapter. In case such determination is made, the city clerk shall give a notice of the amount so assessed by serving it personally or by depositing it in the United States mail, postage prepaid, addressed to the operator so assessed at his last known place of address. Such operator may, within 10 days after the serving of mailing of such notice, make application in writing to the city clerk for a hearing on the amount assessed. If application by the operator for a hearing is not made within the time prescribed, the tax, interest and penalties, if any, determined by the city clerk shall become final and conclusive and immediately due and payable. If such application is made, the city clerk shall give not less than five days’ written notice in the manner prescribed herein to the operator to show cause at a time and place fixed in the notice why the amount specified therein should not be fixed for such tax, interest and penalties. At such hearing, the operator may appear and offer evidence why such specified tax, interest and penalties should not be so fixed. After such hearing the city clerk shall determine the proper tax to be remitted and shall thereafter give written notice to the person in the manner prescribed herein of such determination and the amount of such tax, interest and penalties. The amount determined to be due shall be payable after 15 days unless an appeal is taken as provided in EMC 3.16.090. {Ord. 93, 1983)

3.16.090 Appeal.

Any operator aggrieved by any decision of the city clerk with respect to the amounts of such tax, interest and penalties, if any, may appeal to the city council by filing a notice of appeal with the city clerk within 15 days of the serving or mailing of the determination of tax due. The city council shall fix a time and place for hearing such appeal, and the city clerk shall give notice in writing to such operator at his last known place of address. The findings of the council shall be final and conclusive and shall be served upon the appellant in the manner prescribed above for the service of notice of hearing. Any amount found to be due shall be immediatelydue and payableupon the service of notice. (Ord. 93, 1983)

3.16.100 Records.

It shall be the duty of every operator liable for the collection and payment to the city of any tax imposed by this chapter to keep and preserve, for a period of three years, all records as may be necessary to determine the amount of such tax as he may have been liable for the collection of and payment to the city, which records the city clerk shall have the right to inspect at all reasonable times. (Ord. 93,1983)

3.16.110 Refunds.

A. Whenever the amount of any tax, interest or penalty has been overpaid or paid more than once or has been erroneously or illegally collected or received by the city under this chapter it may be refunded as provided in subsections (B) and (C) of this section, provided a claim in writing therefor, stating under penalty of perjury the specific grounds upon which the claim is founded, is filed with the city clerk within three years of the date of payment. The claim shall be on forms furnished by the city clerk.

B. An operator may claim a refund or take as credit against taxes collected and remitted the amount overpaid, paid more than once or erroneously or illegally collected or received when it is established in a manner prescribed by the city clerk that the person from whom the tax has been collected was not a transient; provided, however, that neither a refund nor a credit shall be allowed unless the amount of the tax so collected has either been refunded to the transient or credited to rent subsequently payable by the transient to the operator.

C. A transient may obtain a refund of taxes overpaid or paid more than once or erroneously or illegally collected or received by the city by filing a claim in the manner provided in subsection (A) of this section, but only when the tax was paid by the transient directly to the city clerk, or when the transient having paid the tax to the operator establishes to the satisfaction of the city clerk that the transient has been unable to obtain a refund from the operator who collected the tax.

D. No refund shall be paid under the provisions of this section unless the claimant establishes his right thereto by written records showing entitlement thereto. {Ord. 93, 1983)

3.16.120 Actions to collect.

Any tax required to be paid by any transient under the provisions of this chapter shall be deemed a debt owed by the transient to the city. Any such tax collected by an operator which has not been paid to the city shall be deemed a debt owed by the operator to the city. Any person owing money to the city under the provisions of this chapter shall be liable to an action brought in the name of the city for the recovery of such amount. {Ord. 93, 1983)

3.16.130 Penalty for violations.

A, Any person violating any of the provisions of this chapter is guilty of a misdemeanor and shall be punishable therefor by a fine of not more than S500.00 or by imprisonment in the city jail or county of Siskiyou jail for a period of not more than six months or by both such fine and imprisonment.

B. Any operatoror other person who fails or refuses to register as required herein, or to furnish any return required to be made, or who fails or refuses to furnish a supplemental return or other data required by the city clerk, or who renders a false or fraudulentreturn or claim, is guilty of a misdemeanor, and is punishable as aforesaid. Any person required to make, render, sign or verify any report or claim, who makes any false or fraudulent report or claim with intent to defeat or evade the determination of any amount due required by this chapter to be made, is guilty of a misdemeanor and is punishable as aforesaid. (Ord. 93, 1983)

CITY OF ETNA
TRANSiElNT OCCUPANCY TAX
RETURN (Chapter 3.16 of the City Code)
To Report Period From:

Business Name:

INSTRUCTIONS
I. COMPLETE this entire form (if no tax is due, fill in spaces with zeros.)

RETURN SIGNED ORIGINAL

2. Make CHECK or MONEY ORDER payable to, and mail to: City of Etna P.O. Box 460 Etna,
CA 96027 3. SIGN AND DATE THIS FORM
1, TOTAL GROSS RECEIPTS from room rentals
(The total amount received during the reporting period from the occupancy of all rooms for stays less than 30 consecutive days, including all required fees, cleaning fees, and Airbnb receipts)

2. TOTAL EXEMPTIONS
(Rent covered by Govcmmenl/rederal Employees on business)

3. SUB-TOTAL OF TAXABLE RENTS (Line 1 minus Line 2 & 3)

4. TOT TRANSIENT OCCUPANCY TAX (6% of Line 3)

5. TBID(2%ofLine3)
**REQUIRED**

6. TOTAL ASSESSMENTS DUE (Add lines 4 & 5) TOT/TBID

PENALTIES & INTEREST
8 1 St Month Delinquent Only (10% of Line 7)
9 Each Month thereafter (.5% of Line 7)
# months X penalty =
GRAND TOTAL - Including Penalty (Line 7 plus Line 8 & 9)

CERTIFICATE
I certify that the foregoing statement is true and
correct; NAME
DATE
Oct. - Dec. 2022 Jan-Mar 2023
(ii DSS l(«-a'i[ils 6% Total Paid Owr/llndtT Gross IU‘ceii>t-s Ml ■i% Total Paid Over/lindcr 205 House lamin'/.ywiciei 205 Scott Street H41.16 50.47 16.82 67.29 58.S8 $ 8.41 BunRalow by Patricia Cole & Patricia l.austalot 426 Woodland 6,237.10 374.23 124.74 498.97 $ 623.71 $ (124.74) 3,137,95 $313.80 $ 1313.80^ DlRRlesUiRgs Kin & Shelley Whipple 318l)iRRles 666,75 $ 53.33 $ (53.33^ Mountain VillaRc RV Park Mountain VillaRC RV Park 10 liidiustrinl Park 7,748.00 464.88 154.96 619.84 $ 542.36 $ 77.46 4,148,16 i $318.86 $ (318.86) Sara Gifford Alrbnb Sara Gifford 236 ColleRC
Hntire House by [eiinifcr leiinlfcr Gomes 149 Main Street $ Home with a View Andrew Iliirliman& lennifer Gomes 310 Main Street $ Etna Motel Brandon l-'awaz 317 Collier 25,260.00 1,407.60 469.20 1,876.80 $1.676.80 S $ Collier Hotel Cassandra llottendorf 143 Collier 8,160.62 489.65 81.60 571.25 $ 571.24 $ 0.01 6,939.45 $ 485.75 $ (485.75) Etna Relaxation l)e.stination Lee & Satuira Smith 907 Howell 3,259,40 195,56 65.19 260-75 $ 195.56 65.19 $ TOTAL 51,506.48 2,982.39 912.51 3,894.90 3,868.55 26.35 14,892-31 1,171.74 (1,171,74)

Etna City CouncilJuly 10, 2023

Etna City Council
July 10, 2023