Agenda, regular meeting — Etna City Council, August 14, 2023

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AGENDA for the REGULAR MEETING of the ETNA CITY COUNCIL DATE OF THE MEETING: August 14, 2023
TIME OF THE MEETING: 6:30pm
PLACE OF THE MEETING: 442 Main Street Etna, CA, and TELECONFERENCE (Zoom)

1. Call to Order
a. Pledge of Allegiance
b. Roll Call

2. Public Comment - Non-Agenda Items - The City Council cannot take action or comment on non-agenda items.

3. CONSENT CALENDAR
a. Invoice Check Register
b. Minutes of the Regular Meetings July 24, 2023

4. CURRENT BUSINESS
a. Discuss/Approve Garland Tech IT Contract
b. Discuss/Approve Cleveland Street Water Main Replacement c. Discuss/Approve Pool Grant Update
d. Discuss CDBG PI Grant Update
e. Discuss City of Etna & Friends of the Pool Update on Collaboration f. Discuss/Approve Main Street Restrooms
g. Discuss/Approve Letter of Authorization for Siskiyou County Sanitation Used Oil Payment Program

5. CORRESPONDENCE

6. CITY COUNCIL STATEMENTS AND REQUESTS

7. ADJOURNMENT
Zoom Teleconference Information:

Phone; 1-669-444-9171 US Meeting ID: 843 6284 2166
https://us06web.zoom.us/i/84362842166
442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 07/26/2023
Time: 11:37 am

Page 1 ends

GREENVIEW
CA 96037
GL Number
GF 0,00

55.00 Description Distribution Line Description Invoice Amount Amount Relieved 10-20-735.00 TRAVEL & TRAINING 55.00 0.00
Check No, 0 Total: 55,00
Total for ELIZABETH EDMONDS 55,00
ETNA BREWERY LLC. LOLA Dinner 26270 07/12/2023
07/26/2023
07/12/2023
0 00/00/0000
11219 N, HWY3 ETNA BREWE

FORT JONES
CA 96032
GL Number
0,00
GF 0,00
1-2156 2,960,00
Description Distribution Line Description Invoice Amount Amount Relieved 10-00-261.00 DEPOSITS-OTHER 2,960.00 0.00
Check No. 0 Total: 2,960.00
Total for ETNA BREWERY LLC. 2,960.00
HENRY SCHEIN MEDICAL Medical Supplies 26267 07/03/2023
07/26/2023
07/03/2023
0 00/00/0000
PO BOX 7156

PASADENA
CA 91109-7156
GL Number
HENRYSH 0,00
GF 0.00
45016913 920.56
Description Distribution Line Description Invoice Amount Amount Relieved 50-45-672.00 MEDICAL SUPPUES 920.56 0.00
Check No. 0 Total: 920.56
Total for HENRY SCHEIN MEDICAL 920.56
ISBELL PARTY RENTALS LOLA Dinner 26269 07/12/2023
07/26/2023
07/12/2023
0 00/00/0000
14302 INDIAN CREEK RD

FORT JONES
CA 96032
GL Number
ISBELL 0.00
GF 0.00
1145 228.79
Description Distribution Line Description Invoice Amount Amount Relieved 10-00-261.00 DEPOSITS-OTHER 228.79 0.00
Check No. 0 Total: 228.79
Total for ISBELL PARTY RENTALS 228.79
INVOICE APPROVAL LIST REPORT ■ DETAIL WITH GL DIST
Date: 07/26/2023
Time: 11:37 am
Page: 2 City of Etna
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
Bulk Fuel Diesel 26259 06/30/2023
07/26/2023
06/30/2023
0 00/00/0000

MEAN GENE'S GAS
P 0 BOX 534 MGM

FT JONES
CA 96032
GL Number
GF 0.00
1,935.78
Description Distribution Line Description Invoice Amount Amount Relieved 10-50-865.00
10-60-865.00
40-30-865.00
45-33-865.00
50-45-865.00

MEAN GENE'S GAS

VEHICLE FUEL & OIL

VEHICLE FUEL SOIL

VEHICLE FUEL SOIL
580.22 0.00

81.52 0.00

81.51 1.111.01 0.00
Bulk Fuel Unleaded 26260 06/30/2023
07/26/2023
06/30/2023
00/00/0000
P 0 BOX 534

FT JONES
CA 96032
GL Number

0.00 GF 0 0.00
3,109.01
Description Distribution Line Description Invoice Amount Amount Relieved 10-40-865.00
1041-865.00
1042-865.00
10-50-865.00
10-60-865.00
40-30-865.00
45-33-865.00
5045-865.00
5340-865.00

MEAN GENE'S GAS

VEHICLE FUEL & OIL

VEHICLE FUEL SOIL

VEHICLE FUEL & OIL

VEHICLE FUELS OIL

VEHICLE FUEL SOIL

VEHICLE FUEL & OIL

VEHICLE FUEL SOIL
Finance Charge
543.47
543.47
543.47
313.89
154.09
154.09
154.11
158.95
543.47

0.00 0.00

0.00 26261 06/30/2023
07/26/2023
06/30/2023
00/00/0000
PO BOX 534

FT JONES
CA 96032
GL Number

0.00 GF 0 0.00
129.49
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-826.00
MEAN GENE’S GAS
PENALTIES/! NTEREST
Pool Heating
129,49 0.00
26262 06/30/2023
07/26/2023
P 0 BOX 534 06/30/2023

FT JONES
CA 96032
GL Number
MGM 0.00
GF
1,417.00
Description Distribution Line Description Invoice Amount Amount Relieved 23-70-840.20 HEATING 1,417.00 0.00
Check No. 0 Total: 6,591.28
Total for MEAN GENES GAS 6,591.28
PRENTICE, LONG, & EPPERSON Attorney Fees 26271 06/30/2023 07/26/2023
06/30/2023
0 00/00/0000
2240 COURT STREET

REDDING
CA 96001
GL Number
10-25-780^00
PRENTICE 0.00
GF 0.00
5796 363.00
Description Distribution Line Description Invoice Amount Amount Relieved ATTORNEY FEES 264.00 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
07/26/2023
11:37 am
Date
Time

Page 3 ends

City of Etna
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Invoice Descriptionl
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
ATTORNEY FEES 49.50 0.00

ATTORNEY FEES
10-40-780.00
70-35-780.00

PRENTICE, LONG, & EPPERSON

49.50 0.00
Hughes v. City of Etna 26268 07/26/2023
07/26/2023
07/26/2023
0 00/00/0000
2240 COURT STREET PRENTICE 0.00

REDDING
CA 96001
GL Number
GF 0.00
148.50
Description Invoice Amount Amount Relieved Distribution Line Description 5045-780.00 ATTORNEY FEES 148.50 0.00
Check No. 0 Total: 511.50
Total for PRENTICE. LONG, & EPPERSON 511.50
SHERYL TOWNE Pool Solar 26263 07/26/2023
07/26/2023
07/26/2023
0 00/00/0000
PO BOX 103 SHTO

GREENVIEW
CA 96037
GL Number

0.00 GF 0.00
752,50
Description Distribution Line Description Invoice Amount Amount Relieved 23-70-881.00 PROP 68-POOL GRANT 752.50 0,00
Check No. 0 Total: 752.50
Total for SHERYL TOWNE 752.50
WITTMAN ENTERPRISES, LLC Ambulance Billing June 26265 06/30/2023 07/26/2023
06/30/2023
0 00/00/0000
11093 SUN CENTER

RANCHO CORDOVA
CA 95670-6110
GL Number
WE 0,00
GF 0.00
21060467 1,855.87
Description Distribution Line Description Invoice Amount Amount Relieved 5045-760.00 PROFESSIONAL & CONTRACT SERVCS 1.855.87 0.00 Check No. 0 Total: 1,855,87
Total for WITTMAN ENTERPRISES. LLC 1,855.87
Grand Total:

Less Credit Memos:

Net Total:

Less Hand Check Total:

Outstanding Invoice Total:
13,875.50
Total Invoices: 12 0.00
13,875.50

0.00 13,875.50

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 07/26/2023
Time: 11:37 am
4 City of Etna Page:

Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
Recap by Department
Department # Department Name
General
Amount To Pay Amount To Relieve
00 3,188.79 0.00
City Council
City Clerk
Water
20 55.00 0.00
25 393.49 0.00
30 235.61 0.00
33 Sewer 235.62 0.00
Community Development
Law Enforcement
35 49.50 0.00
40 1,136.44 0.00
41 Police - FJ Station 543.47 0.00
42 DOJ GRANT 543.47 0.00
45 Ambulance Services 4,194.89 0.00
50 Fire Prevention 894.11 0,00
60 Highways & Streets
Parks & Recreation
235.61 0.00
70 2,169.50 0.00
Grand Total: 13,875.50 0.00
Check Register Report
08/11/2023
10:04 am
Date
Time
Page City of Etna BANK: EFT 1
Gross
Discount
Reconcile Date Vendor# Amount
Status
Vendor Name
Check Description
Check Check Date
Number Void/Stop Date
ALLIANT INSURANCE SERVICES 5,042.00
AMVP Renewal Premium
08/09/2023 ALLINS 5.042.00
Printed
175

0.00 Ref# GL Number
Line Distribution Description
Gross Discount Amount
26266 50-45-743.00 496.03 0.00 496.03
26266 10-50-743.00 1,767.40 0.00 1,767.40
26266 53-40-743.00 332.43 0.00 332.43
26266 10-42-743.00 332.43 0.00 332.43
26266 10-41-743.00 332.43 0.00 332.43
26266 10-40-743.00 332.43 0.00 332.43
26266 45-33-743.00 482.95 0.00 482.95
26266 40-30-743.00 482.95 0.00 482.95
26266 10-60-743.00 482.95 0.00 482.95
Check Amount 5,042.00
176 08/09/2023 SNIDER
Printed

SNIDER ENERGY
EFT: Mendes Gas Card
121.48 121.48

0.00 Ref# GL Number
Line Distribution Description
Gross Discount Amount
26272 53-40-865.00 60.74 0.00 60.74
26272 10-40-865.00 60.74 0.00 60.74
Check Amount 121.48
177 08/09/2023 USBANK
Printed

US BANK CREDIT CARD
June Charges

11.759.24 11,759.24

0.00 Ref# GL Number
Line Distribution Description
Gross Discount Amount
26273 10-40-870.00
PD Adobe
50-45-760.00
Les Schwab
50-45-735.00
NAEMT
50-45-872.00
CPR Savers & First Aid
40-30-820.00
USPS
40-30-875.00
Mower
45-33-875.00
Mower
23-70-875.00
Mower
25-60-875.00
Mower
10-70-875.00
Mower
40-30-880.00
Lowe's
45-33-880.00
Lowe's
239.88 0.00 239.88
26273 785.00 0.00 785.00
26273 14.00 0.00 14.00
26273 60.18 0.00 60.18
26273 13.77 0.00 13.77
26273 951.80 0.00 951.80
26273 2,379.52 0.00 2,379.52
26273 1,427.71 0.00 1,427.71
26273 2,379.52 0.00 2,379.52
26273 2,379.52 0.00 2,379.52
26273 282.08 0.00 282.08
26273 282.08 0.00 282.08
Check Register Report
08/11/2023
10:04 am
Date:

Time:

Page: Citv of Etna BANK; EFT 2
Gross Amount
Discount
Check Date Reconcile Date Vendor#
Void/Stop Date
Vendor Name
Check Description
Check
Number Status
10-60-880.00 112.83
Lowe’s
10-55-880.00
Lowe’s
50-45-880.00
Lowe’s
10-40-880.00
Lowe’s
10-70-880.00
Lowe’s
26273 112.83 0.00
26273 112.83 0.00 112.83
26273 112.83 0.00 112.83
26273 112.83 0.00 112.83
26273 112.86 0.00 112.86
Check Amount 11.759.24
ZOOM.US 40.00
Zoom Subscription
08/09/2023 ZOOM 40.00
Printed
178

0.00 Ref# GL Number
Line Distribution Description
Gross Discount Amount
26274 10-25-750.00 40.00 0.00 40.00
Check Amount 40.00
Total Checks: 4 Bank Total(excluding void checks): 16,962.72 Check Register Report
Date:

Time:

Page:
08/11/2023
10:04 am
Citv of Etna BANK: MECHANICS BANK 3
Gross
Discount
Check Date
Void/Stop Dale
Reconcile Date Vendor#
Status
Vendor Name
Check Description
Check Amount
Number
08/09/2023 BOUND 62.47
Printed
BOUND TREE MEDICAL. LLC
Medical Supplies
21491 62.47

0.00 Ref# GL Number
Line Distribution Description
Gross Discount Amount
26275 50-45-872.00 29.21 0.00 29.21
26281 50-45-872.00 33.26 0.00 33.26
Check Amount 62.47
21492 08/09/2023 CAMPO
Printed

CAMPORA
Tank Rental 625 Howell

4.00 4.00

0.00 Rem GL Number
Line Distribution Description
Gross Discount Amount
26315 10-40-840.20 1.00 0.00 1.00
26316 10-60-840.20 1.00 0.00 1.00
26317 40-30-840.20 1.00 0.00 1.00
26318 10-55-840.20 1.00 0.00 1.00
Check Amount 4.00
21493 08/09/2023 DUERR
Printed

DUERR ENTERPRISES
PD Container
4,997.85 4,997.85

0.00 Rem GL Number
Line Distribution Description
Gross Discount Amount
26310 53-40-875.00 4,997.85 0.00 4.997.85
Check Amount 4.997.85
21494 08/09/2023 BRAY 16.477.50
Printed

E&S ENGINEERS
STP Cleveland Rehab
16,477.50

0.00 Ref# GL Number
Line Distribution Description
Gross Discount Amount
26298 20-30-881.20 13.480.50 0.00 13.480.50
26299 10-25-782.00 500.00 0.00 500.00
26301 24-60-881.35 2.497,00 0.00 2,497.00
Check Amount 16.477.50
21495 08/09/2023 EHSG
Printed

ETNA HARDWARE & SPORTING GOODS
Maint & Supplies
195.50 195.50

0.00 Ref# GL Number
Line Distribution Description
Gross Discount Amount
26329 10-25-870.00 8.03 0.00 8.03
26329 10-70-880.00 23.58 0.00 23.58
26329 50-45-880.00 39.56 0.00 39.56
26329 10-60-880.00 42.88 0.00 42.88
26329 10-50-860.00 27.85 0.00 27.85
Check Register Report
Date;
Time:

Page;
08/11/2023
10:04 am
City of Etna BANK: MECHANICS BANK 4
Check Check Date Reconcile Date Vendor#
Void/Stop Date
Vendor Name
Check Description
Gross
Discount
Amount
Number Status
26329 10-60-880.00 53.60 0.00 53.60
Check Amount 195.50
21496 08/09/2023 FJACE FORT JONES ACE HARDWARE
FJ Kennel
125.38 125.38
Printed 0.00
Ref# GL Number
Line Distribution Description
Gross Discount Amount
26302 10-41-880.00 27.87 0.00 27.87
26303 10-41-880.00 5.35 0.00 5.35
26304 10-41-880.00 92.16 0.00 92.16
Check Amount 125.38
GNP
Printed

GOLD NUGGET PRINTING CO
Meter Book Pages
21497 08/09/2023 567.94 567.94

0.00 Ref# GL Number
Line Distribution Description
Gross Discount Amount
26284 10-40-870.00 136.30 0.00 136.30
26285 10-41-870.00 90.63 0.00 90.63
26285 53-40-870.00 90.61 0.00 90.61
26285 10-40-870.00 90.61 0.00 90.61
26312 45-33-870.00 79.90 0.00 79.90
26312 40-30-870.00 79.89 0.00 79.89
Check Amount 567.94
21498 08/09/2023 HENRYSH
Printed

HENRY SCHEIN MEDICAL
Medical Supplies
731.01 731.01

0.00 Ref# GL Number
Line Distribution Description
Gross Discount Amount
26276 50-45-872.00 201.19 0.00 201.19
26277 50-45-872.00 5.90 0.00 5.90
26278 50-45-872.00 117.05 0.00 117.05
26307 50-45-872.00 232.95 0.00 232.95
26308 50-45-872.00 61.11 0.00 61.11
26309 50-45-872.00 112.81 0.00 112.81
Check Amount 731.01
21499 08/09/2023 JENBEN
Printed

JENNY BENNETT
REIM; Water Bill Postage
145.92 145.92

0.00 Ref# GL Number
Line Distribution Description
Gross Discount Amount
26300 45-33-820.00 72.96 0.00 72.96
26300 40-30-820.00 72.96 0.00 72.96
Check Register Report
08/11/2023
10:04 am
Date;
Time:

Page: Citv of Etna BANK: MECHANICS BANK 5
Gross
Discount
Reconcile Date Vendor# Amount
Status
Vendor Name
Check Description
Check
Number
Check Date
Void/Stop Date
L
Check Amount 145.92
KIEP-ERKLEEN 564.02
Cleaning Services July
21500 08/09/2023 KK 564.02
Printed 0.00
GL Number Amount
Line Distribution Description
Rem Gross Discount
26311 10-70-760.00 460.52 0.00 460.52
26311 10-40-760.00 18.00 0.00 18.00
26311 10-25-760.00 85.50 0.00 85.50
Check Amount 564.02
PP PACIFIC POWER 4,486.69
Streetlights
21502 08/09/2023 4,486.69
Printed 0.00
Rem GL Number
Line Distribution Description
Gross Discount Amount
26287 45-33-840.10 438.76 0.00 438.76
26288 23-70-840.10 1.624.97 0.00 1,624.97
26289 45-33-840.10 29.39 0.00 29.39
26289 40-30-840.10 29.37 0.00 29.37
26289 10-60-840.10 29.37 0.00 29.37
26289 50-45-840.10 176.22 0.00 176.22
26290 10-50-840.10 48.92 0.00 48.92
26291 10-70-840.10 248.56 0.00 248.56
26292 10-55-840.10 245.77 0.00 245.77
26293 23-70-840.10 57.21 0.00 57.21
26294 40-30-840.10 65.66 0.00 65.66
26295 10-55-840.10 146.52 0.00 146.52
26296 10-55-840.10 33.51 0.00 33.51
26297 53-40-840.10 84.05 0.00 84.05
26297 10-40-840.10 84.04 0.00 84.04
26319 29-60-867.00 119.46 0.00 119.46
26320 29-60-867.00 1,024.91 0.00 1,024.91
Check Amount 4,486.69

PORAC LDF PEACE OFFICERS LEGAL DEFENSE
Printed
21503 08/09/2023 48.00 48.00
Etna Reserves 0.00
Rem GL Number
Line Distribution Description
Gross Discount Amount
26280 99-00-217.00 48.00 0.00 48.00
Check Amount 48.00
Check Register Report
08/11/2023
10:04 am
Date
Time
Page City of Etna BANK: MECHANICS BANK 6
Gross
Discount
Check Date Reconcile Date Vendor# Amount
Void/Stop Date
Vendor Name
Check Description
Check
Number Status
PITNEY BOW PITNEY BOWES 201.00
Postage
21504 08/09/2023 201.00
Printed 0.00
Rem GL Number Gross Discount Amount
Line Distribution Description
26306 10-25-820.00 201.00 0.00 201.00
Check Amount 201.00
PLAN PLANWEST PARTNERS, INC. 2,520.00
Housing Element
21505 08/09/2023 2,520.00
Printed 0.00
Rem GL Number
Line Distribution Description
Gross Discount Amount
26313 15-76-760.00 2,520.00 0.00 2,520.00
Check Amount 2,520.00
08/09/2023 PRENTICE 1,792.50
Printed
PRENTICE, LONG. & EPPERSON
Attorney Fees
21506 1,792.50

0.00 Rem GL Number
Line Distribution Description
Gross Discount Amount
26282 70-35-780.00 946.50 0.00 946.50
26282 10-25-780.00 264.00 0.00 264.00
26282 10-40-780.00 582.00 0.00 582.00
Check Amount 1,792.50
SVAP 118.82
Printed
21507 08/09/2023 SCOTT VALLEY AUTO PARTS
Vehicle Maint.
118.82

0.00 Ref# GL Number
Line Distribution Description
Gross Discount Amount
26314 40-30-860.00 118.82 0.00 118.82
Check Amount 118.82
SVD
Printed
21508 08/09/2023 SCOTT VALLEY DISPOSAL
Monthly Trash
625.00 625.00

0.00 Ref# GL Number
Line Distribution Description
Gross Discount Amount
26305 10-60-840.30 125.00 0.00 125.00
26305 10-55-840.30 125.00 0.00 125.00
26305 23-70-840.30 125.00 0.00 125.00
26305 10-70-840.30 250.00 0.00 250.00
Check Amount 625.00

SIERRASAC SIERRA-SACRAMENTO VALLEY
PCR Dues
21509 08/09/2023 433.00 433.00
Printed 0.00
Ref# GL Number
Line Distribution Description
Gross Discount Amount
26283 50-45-760.00 433.00 0.00 433.00
Check Register Report
08/11/2023
10:04 am
Date:

Time:

Page: Citv of Etna BANK: MECHANICS BANK 7
Check
Number
Check Date Reconcile Date Vendor#
Void/Stop Date
Vendor Name
Check Description
Gross
Discount
Amount
Status
L
Check Amount 433.00

SISKIYOU TELEPHONE
5638 PD Fax
21510 08/09/2023 ST 1.109.57 1,109.57
Printed 0.00
Re^ GL Number
Line Distribution Description
Gross Discount Amount
26321 10-60-830.00 31.72 0.00 31.72
26321 45-33-830.00 31.71 0.00 31,71
26321 40-30-830.00 31.71 0.00 31,71
26321 10-70-830.00 79.95 0.00 79.95
26322 53-40-830,00 140.83 0.00 140.83
26322 10-40-830,00 140.83 0.00 140.83
26323 50-45-830.00 107.39 0.00 107.39
26324 10-50-830.00 80.00 0.00 80.00
26325 10-25-830.00 50.87 0.00 50,87
26326 10-25-830,00 217.20 0.00 217.20
26327 23-70-830.00 131.89 0.00 131.89
26328 10-40-830.00 32.74 0.00 32.74
26328 53-40-830.00 32.73 0.00 32.73
Check Amount 1,109.57
08/09/2023 POSTAL 279.79
Printed
U.S. POSTAL SERVICE ETNA
Permit Renewal 51 Bulk Mail
21511 279.79

0.00 Ref# GL Number
Line Distribution Description
Gross Discount Amount
26330 45-33-790.00 139.90 0.00 139.90
26330 40-30-790.00 139,89 0.00 139.89
Check Amount 279.79
21512 08/09/2023 VW VERIZON WIRELESS
Monthly Cellular
663.73 663.73
Printed 0.00
GL Number
Line Distribution Description
Ref# Gross Discount Amount
26286 50-45-830.30 174.82 0.00 174.82
26286 10-42-830.30 46.40 0.00 46.40
26286 10-60-830.30 49.85 0.00 49.85
26286 45-33-830.30 49.85 0.00 49.85
26286 40-30-830.30 49.85 0.00 49.85
26286 10-41-830.30 87.80 0.00 87.80
26286 53-40-830.30 102.58 0.00 102.58
Check Register Report
08/11/2023
10:04 am
Date:

Time:

Page: Citv of Etna BANK; MECHANICS BANK
Check Check Date Reconcile Date Vendor#
Void/Stop Date
Vendor Name
Check Description
Gross
Discount
Amount
Number Status
26286 10-40-830.30 102.58 0.00 102.58
Check Amount 663.73
21513 08/09/2023 XEROX
Printed

XEROX CORPORATION
Print Charges

46.75 46.75

0.00 Ref# GL Number
Line Distribution Description
Gross Discount Amount
26279 10-25-870.00 46.75 0.00 46.75
Check Amount 46.75
Total Checks: 22 Bank Totalfexcluding void checks): 36,196.44 Total Checks: 26 Grand Totalfexciuding void checks): 53,159.16 Recap by Fund
Department # Department Name
General
City Clerk
Water
Sewer
Community Development
Law Enforcement
Police - FJ Station

DOJ GRANT
Ambulance Services
Fire Prevention
Governmental Buildings
Highways & Streets
Parks & Recreation
SB Grant
Dist. Amount
00 48.00
1,413.35
15,800.25
3,987.02
946.50
7,775.80
636.24
378.83
3,192.51
1,924.17
664.63
6,950.09
6,921.77
2,520.00
25 30
33 35
40 41
42 45
50 55
60 70
76 Grand Total: 53,159.16

MINUTES

REGULAR MEETING OF THE ETNA CITY COUNCIL
Monday July 24, 2023
Members of the Etna City Council met on this 24“’ day of July, via TELECONFERENCE.

Mayor Cliff Munson called the meeting to order and lead in the flag salute to the United States of America.

Roll Call:

Council members Jason Deppen, Mayor Cliff Munson, Chamna Gilmore, and John Stacher were present. Councilmember Brandon Fawaz was absent.

Oral Comments from the Public on Non-Agenda Item:

None.

Consent Calendar:
● Invoice Check Register
● Minutes of the Regular Meeting July 10, 2023
Council member Gilmore asked about the SCORE payment and having the budget on the agenda for future meetings. Council member Deppen moved to approve the Consent Calendar, Gilmore seconded, and the motion passed.

Ayes: Deppen, Munson, Gilmore, Stacher
Council/Department Reports:

Police Chief Josh Short provided statistical data and a written report in the packet. Chief Short added that they have been busy solving cases and commented how proud he is of his department and their progress. They have posted code enforcement notices on some properties throughout town. Chief Short spoke about the upcoming music festival and he will have a reserve officer staffed for the event. Council member Deppen asked how up to date the City’s ordinances are.

Public Works Director Dan Burbank said the new lawnmower is great. Gilmore asked about Ozone grants. Council member Stacher complimented Dan on how great the downtown area looks.

Ambulance Director Teri Amvood provided a written report in the packet and informed the Council that she will be taking some days off in August.

City Clerk Pam Eastlick provided the updated budget with approved amendments.

Eastlick explained that the DWR project will go out to bid sometime in October and she has been working with Mechanics Bank to open a line of credit. Eastlick received the IT contract, and it was a higher than what the City was initially quoted for, and it has to do with how many Microsoft licenses the City has. The contract will be on the next agenda for review and approval. Eastlick also gave a background on the Prop 68 project.

Arrwood asked about the ambulance replacement fund.

Current Business:

Discuss/Approvc Code Enforcement Issues Involving Sidewalks. Burbank gave an update on clearing around street signs and stop signs around town. Burbank recommends sending letters to a few property owners regarding limbs and tall grass. More discussion regarding enforcement. No action taken.

Discuss/Approve Code Enforcement Issues Relating to People Living in RVs in City Limits. Chief Short commented that this topic was covered in his written report. No action taken.

Discuss/Approve Scheduling Issues Involving Water Aerobics at the Pool. The aerobics group requested three nights next season for their class. Monday, Wednesday, and Fridays from 5:00 pm to 6:00 pm. No action taken.

Discussion Regarding Friends of the Pool Annual Contribution to the Pool. Mayor Munson made a motion to start charging $3.00 per kid tomorrow. Motion died for a lack of second. Council member Gilmore requested permission to meet with Friends of the Pool prior to the next meeting. Discussion regarding appointing a new commissioner and concerns about the fundraising money coming to the City. No action taken.

Discuss/Approve Budget Amendment for Fund 23 Pool Department. Eastlick explained that she made a calculation error for the workers comp. Gilmore asked for more clarification. Council member Stacher moved to approve the budget amendment, Deppen seconded, and the motion passed.

Ayes: Deppen, Munson, Gilmore, Stacher
Discuss/Approve Draft Letter to be Sent to Non-Compliant Short-Term Rental Operators. Council member Gilmore moved to approve the letter, Deppen seconded, and the motion passed.

Ayes: Deppen, Munson, Gilmore, Stacher
CORRESPONDENCE:

CITY COUNCIL STATEMENTS AND REQUESTS:

Council member Gilmore requested an update from Brandy who is working on the CDBG grant.

Council member Stacher requested a list of properties that have been taken off the property tax roll.

Closed Session:
● Pursuant to Government Code §54956.9(d)(4) - Conference With Legal Counsel Anticipated Litigation,
o Number of Cases: two (2)
■ 056-261-060-000 Foreclosure Update
■ Payroll Audit
● Pursuant to Government Code §54957(b) - Personnel Matters o Public Employee Performance Evaluation
■ City Attorney
The City Council began the Closed Session at 7:41 pm.

The City Council approved hiring a foreclosure specialist and gave the Clerk direction.

Adjournment
There being no further business Mayor Munson adjourned the meeting at 8:25 pm.

Respectfully submitted,
Jenny Bennett
Asst. City Clerk
City of Etna
Agenda Request

8.14.23 Date of Meeting:

Spokespersonfs):

Is this for Discussion
Council
B or are
& Garland
you requesting
Tech
an Action S
. Garland Tech IT Contract Subject/Request:

Please provide a description of the request and attach supporting documentation:

Discuss/approve IT contract with Garland Tech.

Will there be a financial impact to the City? S Yes □ No IfYes, $.

Please describe:

Master Services Agreement
Created by: Prepared for:

Sean Garland Garland Tech Inc. Pamela Eastlick City of Etna This Master Services Agreement ("Agreement") is made between Garland Tech, Inc., a Caiifornia corporation (“GTl") and City of Etna("Client") effective 07-01-2023
GTi and Ciient agree as follows:

1. DEFINITIONS.

1.1 Affiliate. For purposes of this Agreement, Affiliate means the affiliates, agents, suppliers licensees, licensors, partners, vendors, joint venturers, and/or contract counterparties to whom GTi may delegate or subcontract responsibilities under this Agreement or with whom GTI may work or contract to offer Services.

2. THE SERVICES.

2.1 Services. GTI, itself and through one or more Affiliates as determined by GTI, will use commercially reasonable and diligent efforts to provide Client the services described in Exhibit A ("Services").

3. MODIFICATIONS.

3.1 Modification Procedures. Additional Services may be obtained pursuant and subject to the terms of this Agreement through the issuance by GTI of additional exhibits (numbered consecutively as in Exhibit A-2, A-3, etc.) and execution of such exhibits by Ciient. Such exhibits may replace or modify previously issued exhibits. All such exhibits as are from time to time operative are herein collectively referred to as “Exhibit A”. If there is a conflict between the terms of the exhibits constituting Exhibit A, the terms of the most recently issued will apply.

Changes to Exhibit A may be made only in accordance with the following procedure:
(a) The party requesting a change to Exhibit A or to the pricing, terms of payment, or acceptance criteria must submit a written Change Request (“CR”) to the other party in accordance with the provisions of this Section.
(b) If the requesting party is Client, then GTI will respond by written notice to Client within 10 business days of receipt of the CR, outlining all impacts of the requested change on the Services, schedule, pricing, and any other conditions. If the requesting party is GTI, then the CR will identify such impacts and conditions as proposed by GTI. (c) Client must accept, reject, or propose modifications to each such CR given by GTl within 10 business days of receipt by Client. Additional modifications proposed by Client as part of such response will be handled in accordance with the provisions of subsections 3.1 (a)-(b) above.
(d) An authorized representative of each party must sign each replacement or new exhibit before becoming effective as a supplement or modification to Exhibit A or any other part of this Agreement.

4. CLIENT'S DUTIES AND RESPONSIBILITIES

4.1 Data and Information. Client must, in a timely manner and at no charge to GTl, give GTl access to all technical data, computer facilities, programs, files, documentation, test data, sample output, or other information and resources that are, in TransformITive’s reasonable opinion, required by GTl for the performance of the Services. Client will be responsible for, and assumes the risk of, any problems, delays, losses, claims, or expenses resulting from the content, accuracy, completeness, and consistency of all such data, materials and information supplied by Client.

4.2 Equipment. When Services are performed on site at Client's facility. Client must provide at no charge to GTl, such office space, services, and equipment (such as copiers, fax machines, computers and modems) as GTl determines are required to complete the Services.

4.3 Onsite Visits. Client agrees to work with GTl for up to thirty minutes of remote troubleshooting assistance before GTl sends someone to work with Client onsite. If Client does not agree to first work with GTl remotely. Client agrees to be billed for the onsite visit.

GTl reserves the right to limit the number of onsite monthly visits or raise the rates of the Services to accommodate the additional labor of excessive onsite visits.

4.4 Other. Other responsibilities of Client, if any, are set forth in Exhibit A.

5. ACCEPTANCE OF SERVICES
If Exhibit A provides for acceptance criteria for a Service, then upon delivery of such Service to Client, Client will have 10 business days to accept or reject the Service by delivering written notice to GTl. Should Client neither accept nor reject the Service within such 10 business days, the Service will be deemed accepted upon the expiration of such period. To reject the Services, Client must deliver to GTl within that 10-business day period a written statement setting forth in specific detail the defects in the Service found by Client. Upon receipt of such written notice of the reasons why the Service was rejected, GTI will have 10 business days to correct the defects or request additional time to correct such defects, depending on the severity of the defects, which request may not be unreasonably denied. GTI will redeliver the corrected Service to Client, and Client will have an additional 10 business days to accept or reject the work. The acceptance cycle will continue until all Services have been accepted.

Client agrees not to unreasonably withhold or delay acceptance.

6. RELATIONSHIP OF THE PARTIES

6.1 Independent Contractors. Each party will be and act as an independent contractor and not as an agent or partner of the other party for any purpose related to this Agreement or the transactions contemplated by this Agreement. Neither party by virtue of this Agreement will have any right, power, or authority to act or create any obligation, expressed or implied, on behalf of the other party.

6.2 Contact Person. The person designated by each Party on the signature page of this Agreement as the “Contact Person” for that Party will act as the primary contact person for all communication between the parties related to the Services. The Contact Persons will be responsible for monitoring the status of the Services and will schedule regular meetings with both technical and management personnel of each party to review the same. Either party may change its Contact Person upon written notice to the other.

6.3 No Solicitation. Client may not solicit or attempt to solicit, either directly or indirectly, any consultants doing work on behalf of GTI during the term of this Agreement and for a period of 12 months thereafter without the prior written consent of GTI.

7. FEES AND PAYMENTS

7.1 Fees. Client must pay GTI for the Services as detailed in Exhibit A. Such compensation is payable on the schedule set forth therein, or if no such schedule is provided, then such payment must be received within 30 days following the date of GTI's invoice. Client must pay for all third-party products, if any, in full upon the ordering thereof by GTI, or, if such products are already in GTI’s possession, upon the delivery of such products to Client. GTI will invoice Client and Client will pay the costs incurred by GTi in the acquisition of such third-party product.

7.2 Late Payment. If any amounts due remain unpaid beyond due date, Client agrees to pay a late charge of 1.5% per month on the past due amount plus a late fee equal to 5% of the past due payment amount if the payment is 10 days or more late. Client agrees that it may neither make nor assert any right of deduction or set-off against any amounts payable under this Agreement. Without limiting GTI's other rights or remedies, in the event Client is more than 60 days delinquent in their scheduled payments, GTI may, at its choosing, suspend or limit services or terminate the relationship. In the event Client’s account becomes seriously delinquent, GTI will have no choice but to resort to collection proceedings and Client agrees to be responsible for GTI's attorney fees and costs incurred in those proceedings.

7.3 Expenses.
(a) Hardware And Software Expenses.

Client agrees to reimburse GTI for all hardware or software purchases made by GTI which have been approved by the Client.
(b) Travel Expenses.

The base rates include unlimited travel time and expenses to Client sites within 50 miles of Mount Shasta, CA. If Client requires travel more than 50 miles outside of Mount Shasta, CA, Client agrees to reimburse GTI for reasonable travel expenses, such as meals, lodging, and transportation.
(c) Other Expenses.

All other ordinary expenses incurred by GTI in the performance of this agreement will be GTI's sole responsibility unless otherwise agreed to by the Client.

7.4 Insurance. GTI carries at least $1,000,000 of professional liability coverage. If Client requires that GTI carry any specific level of insurance beyond this stated value, then Client will be required to compensate GTI for the cost of increasing GTI's coverage to meet Client’s requirements.

7.5 Taxes. In addition to the fees for products and Services payable hereunder. Client must pay all taxes {including, without limitation, sales, use, privilege, ad valorem or excise taxes) paid or now or hereafter payable, however designated, levied or based on amounts payable to GTI hereunder but exclusive of federal, state and local taxes based on GTI net income.

Client may not deduct from payments to GT! any amounts paid or payable to third parties for customs duties or taxes, however designated.

7.6 Invoices. Services will commence as soon as practicable following GTI's receipt and acceptance of this Agreement and Exhibit A executed by Client authorizing the Services. If the parties nonetheless choose to proceed with providing and accepting Services on the basis of a purchase order or other written authorization of Services, then this Agreement will replace any such written authorization in its entirety and no terms, provisions or conditions of any purchase order or other written authorization used by Client will have any effect on the rights, duties or obligations of the parties under, or otherwise modify, this Agreement.

7.7 Out of Scope Service. Any services requested by Client that are not otherwise included in the Services contracted for, will, if provided by GTI in its sole discretion, be billed and paid for at the GTI's then-prevailing rate for professional services based on time spent, plus costs incurred.

8. PROPERTY RIGHTS AND CONFIDENTIALITY

8.1 Software. Client acknowledges that it does not have right or title to any of the software, documentation, manuals, guidelines, procedures or related materials that may be used or provided hereunder owned or licensed by GTI (collectively, "Software"), except to use Software in connection with Services. Client must protect the confidentiality of Software and may not disclose Software to any third party without GTI's prior written consent. Upon the termination of this Agreement, Client must promptly return all Software to GTI or its designated Affiliate. GTI hereby grants Client a non-exclusive, non-transferable license to use the Software solely for receipt and utilization of Services hereunder. Client agrees not to alter, decompile, disassemble, reverse engineer, or otherwise modify the Software and/or merge the Software with another software product or program. This Section will survive the term or termination of this Agreement. In the event that this agreement is terminated, GTI agrees to provide any and all information, notes, documentation and/or manuals related to the direct administration and support of the Client’s IT infrastructure.

8.2 Confidential Information.
(a) Definition. The term "Confidential Information" means any information disclosed by one party to the other in connection with this Agreement which is in written, graphic, machine readable or other tangible form and is marked "Confidential", "Proprietary" or in some other manner to indicate its confidential nature, or any information that is unmarked but that a reasonable person would understand should be deemed confidential. (b) Obligation. Each party must treat as confidential all Confidential Information received from the other party, may not use such Confidential Information except as expressly permitted under this Agreement, and may not disclose such Confidential Information to any third party without the other party's prior written consent. Without limiting the foregoing, each party must use at least the same degree of care which it uses to prevent the disclosure of its own Confidential Information of like importance, but in no event with less than reasonable care, to prevent the disclosure of Confidential Information disclosed to it by the other party under this Agreement.
(c) Exceptions. Notwithstanding the above, the restrictions of this Section do not apply to information that: (1) was independently developed by employees, contractors or other agents of the receiving party without any use of the Confidential Information of the other party; (2) becomes known to the receiving party, without restriction, from a source other than the other party hereto without breach of this Agreement and otherwise not in violation of the other party's rights: (3) was in the public domain at the time it was disclosed or has come into the public domain through no act or omission of the receiving party, its employees, contractors, agents or representatives: or (4) was known to the receiving party, without restriction, at the time of disclosure. Further, it will not be a violation of the obligations of confidentiality set forth in this Section 8.2 to make a disclosure of Confidential Information pursuant to the order or requirement of a court, administrative agency, or other governmental body: provided, however, that the receiving party must provide prompt notice thereof to the other party and must use its reasonable efforts to obtain confidential treatment or limit the scope of the disclosure of such Confidential Information.
(d) Notification. Each party agrees to notify the other promptly in the event of any breach of its security pursuant to which disclosure or misappropriation of the other party’s Confidential Information might occur. Each party must, upon request of the other, take all other reasonable steps necessary to recover and prevent the misuse or further disclosure of any misappropriated or disclosed Confidential Information disclosed to or placed in the possession of each party by virtue of this Agreement.
(e) Remedies. Unauthorized use by a party of the other party's Confidential Information will diminish the value of such information. Therefore, if a party breaches any of its obligations with respect to confidentiality or unauthorized use of Confidential Information hereunder, the other party will be entitled to equitable relief to protect its interest therein, including but not limited to injunctive relief, as well as money damages.

9. SUBCONTRACTING
GTI may delegate or assign its duties hereunder to a third party. Such third parties shall be responsible for the services they provide to Client. All Third Parties must agree to the terms of this Agreement or sign a separate agreement with Client TransformITive will notify the key IT contact designated in this document prior to dispatching a contractor to address CLIENT issues or of intent on TransformITive’s part to utilize a contractor in execution of any project.

10. LIMITED WARRANTY AND LIMITATION OF LIABILITY

10.1 GTI Limited Warranty. GTI represents and warrants that it owns or has the right to furnish to Client all software and intellectual property comprising the Services, if within 30 days following the completion of any Service, Client notifies GTI (and GTI subsequently confirms) that such Service does not conform to the standards set forth in Exhibit A, then as GTI’s sole and exclusive obligation and Client’s sole and exclusive remedy, GTI will, at its option, either re-perform the Service in a conforming manner or refund the fees paid by Client for the nonconforming Service.

10.2 The warranties stated above are limited warranties and are the only warranties made by GTI and its affiliates. Neither GTI nor any of its affiliates makes, and client hereby expressly waives, all other warranties, including warranties of merchantability and fitness for a particular purpose. The stated express warranties are in lieu of all other warranties.

10.3 No Modification of Warranties. No employee, agent, representative, or affiliate of GTI has authority to bind GTI to any oral representations or warranty concerning the Services. Any written representation or warranty not expressly contained in this Agreement will not be enforceable.

10.4 No Warranty for Third Party Products. The foregoing warranties do not apply to products purchased by GTI from third parties. The third-party warranties will, to the extent permissible, be passed through to Client. The foregoing warranties do apply to Services provided by subcontractors of GTI.

11. LIMITATION OF LIABILITY

11.1 In no event will GTI be liable for any loss of profits, loss of use, business interruption, loss of data, or indirect, special, incidental, or consequential damages of any kind in connection with or arising out of the furnishing, performance, or use of any products, services, software, related documentation, or other materials furnished or provided to the client, whether alleged as a breach of contract, or tortious conduct, including negligence, or otherwise, even if GTI has been advised of the possibility of such damages provided, however, that this clause shall not limit liability in case of gross negligence or intentional tort.

In addition, GTI will not be liable for any damages caused by delay in delivery or furnishing any of the foregoing. GTI’s and its affiliates’ aggregate liability for all causes of action arising out of or related to this agreement will not, in any event, exceed the fees paid by client to GTI during the 6-month period prior to the incident giving rise to liability. The provisions of this agreement allocate risks under this agreement between GTI and the client. GTI’s pricing reflects this allocation of risk and limitation of liabilities.

11.2 This Agreement is made solely between GTI and Client and, except as expressly set forth herein, is not intended for the benefit of any third party or class of third parties, whether or not identified herein. In no event will GTI or any of its Affiliates be liable to Client’s customers or any third party under this Agreement, regardless of the form of claim or action, whether in contract, tort or othenwise. Such liability to third parties hereby is expressly disclaimed and limited to the maximum extent permitted by applicable law for damages, whether direct, indirect, incidental, consequential, special or punitive, arising from the use of the Services.

12. TERM AND TERMINATION

12.1 The initial term of this Agreement will be for ninety days commencing on [contract date (the “Initial Term’’). After the Initial Term as long as neither party has provided written notice of non-renewal, the term of this Agreement shall be for one (1) year (the 'Term’’). This Agreement shall automatically renew for successive one (1) year terms unless written notice of non-renewal is provided by either party at least 30 days prior to expiration of a Term or this Agreement is earlier terminated as set forth in Section 12.2. All rights and obligations of the parties under this Agreement that, by their nature, do not terminate with the expiration or termination of this Agreement will survive the expiration or termination of this Agreement, including specifically the following Sections; 7.1, 8, 10, 11, 12.1 and 13.

12.2 Termination of this Agreement by either party shall not relieve Client of its obligation to pay any fees accrued for Services until the end of the thirty-day termination period.

13. GENERAL PROVISIONS

13.1 Non-Assiqnabilitv. Client may not assign or transfer this Agreement, directly or indirectly, by operation of law or otherwise, without the prior written consent of GTI. Any such attempted assignment will be null and void.

13.2 Governing Law. This Agreement will be interpreted and construed in accordance with the laws of the State of California, without regard to conflict of laws principles. Any dispute arising under this Agreement will be adjudicated exclusively by the state and federal courts located in San Francisco County, and each party agrees that such courts will have exclusive jurisdiction over such disputes.

13.3 Entire Agreement. This Agreement, including any exhibits, attachments, and/or addenda hereto, which are hereby incorporated herein by reference, is the entire agreement of the parties and supersedes any prior agreements between them with respect to the Services. No modification of or amendment to this Agreement, nor any waiver of any rights under this Agreement, will be effective unless in writing signed by an authorized representative of each party.

13.4 Notices. All notices required or permitted under this Agreement will be in writing and will be deemed given (a) when delivered personally: (b) 5 business days after having been sent by registered or certified mail, return receipt requested, postage prepaid; (c) 1 business day after deposit with a commercial overnight carrier specifying next day delivery, with written verification of receipt or (d) via electronic mail. All communications will be sent to the address set forth in the signature block of this Agreement (with respect to Client) or the address set forth below (with respect to GTI) or to such other address as may be designated by a party giving written notice to the other party pursuant to this Section 13.4:

Garland Tech, Inc.
510 N. Mount Shasta Blvd.

Suite A-1
Mount Shasta, CA 96067
Email for notifications: [email protected]

13.5 Partial Invalidity. In the event that any provision of this Agreement is held to be unenforceable, such provision must in good faith be renegotiated to be enforceable and to reflect as closely as possible the intent of the original provision of this Agreement. Such negotiations will not affect the enforceability of the remainder of the Terms.

13.6 Force Maieure. Nonperformance of either party, except for the making of payments, will be excused to the extent that performance is rendered impossible by strike, fire, flood, earthquake, governmental acts or orders or restrictions, failure of supplies, or any other reason when failure to perform is beyond the control and not caused by the negligence of the nonperforming party.

13.7 Attorney's Fees. If either party commences any action or proceeding against the other party to enforce this Agreement, the prevailing party in such action or proceeding may recover from the other party reasonable attorney's fees and all other costs and expenses incurred by such party in connection with such action or proceeding and in connection with enforcing any judgment or order thereby obtained.
13-8 Disputes. GTI greatly appreciates the opportunity to work with Client and anticipates a productive and harmonious working relationship. We encourage you to let us know of any concerns you may have with the Services. Most problems can be resolved by candid, good faith communication and discussion. However, if a dispute arises which cannot be resolved in such a manner and is $10,000 or less it shall be resolved in small claims court and if above $10,000 through binding arbitration in Yreka, California, rather than litigation.

By their signatures below, Client and GTI (each, a “Party” and together the "Parties”) signify their acceptance of the terms and conditions of this Agreement, including all Exhibits hereto and the attached Terms and Conditions, all of which constitute part of this Agreement.

Name of “Client”:

PO Box460, Etna, CA 96027
Fax 530-467-3217
Client’s address, fax number and email for receipt
of notices:

Pamela Eastlick Client’s “Contact Person”; if Different from Signer This is our Primary IT Contact
Pamela Eastlick Name of authorized signer for Client:

Title of authorized signer for Client; City Clerk
Authorized signature for Client:

GTI's “Contact Person”: Sean Garland
Sean Garland Name of authorized signer for GTI:

Owner Title of authorized signer for GTI:

Authorized signature for GTI:
● Upon confirmation of functionality, coordinate the effort to join client workstations to Azure AD ● Begin profile migration from the end-user’s existing profile into the newly added Azure AD Profile ● Additional set-up Fees will be incurred for Apple Configuration - see your Customer Success Manager for a proposal.

Note for any new Apple M1 Silicon-based Devices or machines running OSX 10.15 and higher:

An Apple Business Manager account must be set-up and all new devices are to be purchased through the customer’s private retail store in order to ensure security is fully enabled, mobile device management can be fully engaged, and modern authentication methods are supported. This is a small project that is billable outside of this deliverable.

Assumptions
This proposal is based on the following assumptions
● Performance of Azure AD, DIP and rights management security policies, & Office 365 Platform is fit for purpose and has been reviewed as satisfactory during the first 30 Days of the EMS - Foundations Implementation prior to migration commencement.
● The client end-users will provide adequate time to engage directly with each workstation to ensure success for the GTI's migration team.
● The client end-user will provide a reasonable maintenance window during the hours of 3am to 5;30pm PST during which our team can address the needed changes.
● The client end-users will be responsible for backing up any critical data to a cloud service. Box Personal Drive, or 0365 OneDrive in advance of the migration process to ensure continuity in the event of any unexpected failure.
● The client will ensure that team members understand the importance of training and participation for a successful project outcome.

Exclusions
This proposal is based on the following assumptions
● Personalized customization or non-client authorized software installation, configuration, or troubleshooting is beyond the scope of work in this deliverable.
● Work on client end-users’ systems not specified to be Azure AD joined (see worksheet in appendix). ● Windows 10 Home upgrades are not currently considered or included in this scope. ● No integration of personal or home workstations into the corporate environment. ● Anything that is not explicitly confirmed in the scope of work. ● Excluded items which the client deems necessary to this deliverable will be scoped and covered as a change order, billable outside the Modern Workplace contract.

Exhibit M.6 - Endpoint Migration to Azure AD
Overview
As part of your ONESolution engagement, GTl will join the client’s existing workstations to Azure AD to facilitate the implementation of centralized security and deployment policies in advance of pending data migrations.

Completion of this migration assumes the customer has already completed the initial 30-Day element of Exhibit M.4 - EMS Implementation (Foundations) as a recommended best practice to ensure imported data and email utilization remains secure.

Project Goals & Requirements
The following are the goals and requirements for this project Validate machine readiness for Azure AD join (Windows 10 Professional or better) Address any issues identified during validation related to Office or OS version Coordinate end-user workstation testing to validate Azure AD Join, and to avoid errors Upon confirmation of functionality, coordinate the joining of all Client Workstations to Azure AD Begin profile migration from the end-user’s existing profile into the newly added Azure AD Profile Validate login and baseline functionality
Ensure Microsoft Endpoint Manager (MEM) policies have applied and validate changes to the system based on customer Autopilot profile design (assuming Autopilot is being implemented) Validate functionality of customer-defined critical applications from end-user deployment checklist (Valid only if GTl is engaged as the IT Partner)
Coordinate review session with end-user (if not available at end of work session) to walk-through the changes and/or confirm profile functionality
Validate OneDrive deployment and document library mounting either in this phase or as part of the SharePoint deployment
The above process needs to be revisited for every workstation targeted for Azure AD Join NOTE: Some third-party cloud-based apps like Dropbox or Box may require reconfiguration to re-attach to cloud accounts. Data will not be lost, but this step is required to re-establish the applications connection to the cloud service as the identifying details are stored in a part of the profile that is not migrated.

Note: If Apple Mac systems are present in the environment, then these additional steps will be required:
● Validate machine readiness for Azure AD join
● Address any issues identified during validation around Office or macOS version ● Coordinate end-user workstation testing to validate Azure AD Join, and to avoid errors ● Deploy agents and configure MEM for Azure login on Mac devices ● Knowledge of the various personal/role hardware and software needs to assist GTI in selecting and designing the appropriate Build of Materials (BOMs) for each. .pe.
● Proactive insights - We benefit from ongoing proactive insights to diagnose and fix issues before they happen.
● Self-serve deployment and reallocation - Reallocating an existing device to a new user is easy and secure. With Autopilot, we can remotely reset and reconfigure a device. The new user simply logs in and resumes work.

Note: Some software packages are not compatible with remote deployment and will require a service request to complete the custom deployment experience.

What’s Included
● Kick-Off profile design workshop
● Outline of steps to design employee onboarding and off-boarding processes ● Definition of roles for each persona and role within the organization ● Design of supporting hardware build of materials (BOM) per persona/role ● Design of supporting Autopilot profiles and configuration manager images per persona/role ● Review of existing assets and definition of a recommended roadmap for replacement - two options will be provided:
● Device as a service OPEX model
● Standard procurement CAPEX model
Quarterly review of the asset lifecycle management program will be included in your transformation check¬ ins.

All purchases can be made directly through our partner, Transformitive , through their online store at transformitive.com
What is not included?
Systems outside ALM planned lifecycle are not covered by the modern workplace support program flat-fee and may incur hourly charges for intervention or remediation efforts authorized by your organization.

Systems purchased through other vendors will be supported but not guaranteed by GTI.

What we need from you
One or two participants who are committed to Asset LifeCycle Management success within your organization.

This group will form your transformation success team for the initial profile design workshop. ● Commitment to help define a realistic and supportable program for your organization ● Commitment to the timely replacement of aging assets given the organization’s current fiscal ability. ● Cost Predictability - Converting from a CAPEX to OPEX model reduces upfront expenses, introduces greater predictability, and ensures under-performing systems are not impacting productivity.
● Simplified Asset Management - Your IT team and partners can focus on value added activities versus ongoing support for older devices.

We will continue to support your team and existing assets, and we will work with your organization to develop an asset lifecycle management program that will enable us to collectively program, plan and schedule which devices will be replaced.

All new devices will be purchased with a warranty that matches the planned useful lifespan for that device.

The replacement cycle can take up to four years to fully implement.

If your organization intends to maintain devices beyond the agreed useful lifespan, standard hourly support will be billed for any remediation issues related to those devices.

Similarly, all devices deemed critical to operations; network equipment, server hardware, storage hardware, and workstations/laptops must be maintained under an active vendor supported warranty to ensure access to specialized skills, support, and replacement hardware for those platforms critical to your business.

Devices requiring engagement outside of warranty terms will incur standard hourly remediation costs. GTI will work to ensure your organization has a robust warranty program in place from start to finish.

Note: For customers who cannot shift to an OPEX model, the traditional CAPEX approach will be fully supported by GTI if assets are replaced upon the agreed cycle, remain under active vendor warranty and not deemed “end of life” by the manufacturer.

Zero Touch Deployment
As a part of our ALM program, GTI will work to ensure that all OEM or Microsoft Surface devices purchased through the program are compatible with Microsoft Autopilot to ensure the enablement of Zero Touch Deployment.

By supplying a combined solution of Microsoft supported hardware and software to your employees, Surface and other supported OEM devices can be shipped to your team wherever they are, ready to use out-of-the-box. This reduces deployment time to near-zero.

When deploying Microsoft Autopilot, we enable the following benefits for your organization:
● Simplified management & security - cloud-based management enables you to transition at your own pace while staying in control of all devices.
● Always up to date - Cloud updates automatically deliver the latest features and security updates to every device.

Exhibit M.5 - ALM Program
Introduction
We understand that not all companies maintain their workstations or desktops under warranty. This is often done to manage cost and to ensure a return on investment from the devices purchased by the organization.

Unfortunately many devices are kept in production long past their productive lifecycle (3-4 years on average) and have a negative impact on the organization, resulting in a loss of productivity.

In our industry, older devices are a root cause of productivity impacts and higher levels of support requests due to incompatibilities, failing hardware, and poor performance.

The following calculation shows the hidden costs of aging assets within an organization:

The Cost of Doing Nothing
● Sample Annual Salary - $60,000
● Average Hourly Labor Rate (Fully Burdened) - $43/Hour ● Time Wasted Due to Slow Computer - 2.75%
● Total Annual Cost of Slow Computer - $5,676 per employee Users seldom notice a degradation in performance, but the result can be expensive. As part of our Modern Workplace program, GTI will help your organization develop an asset lifecycle management program that will ensure your employees remain productive, make your spending patterns more predictable, and maximize the efficiency of every device you own.

Overview
Many limiting factors must be considered when designing an effective asset lifecycle management program:
● Device servicing and support - Internal and external support teams have limited ability to service device hardware, resulting in delays of up to 7-10 days for replacement devices. ● Unpredictable cost models - The time and capital investment for device refreshes can be costly and irregular.
● Hardware refresh duration - Refresh cycles are often way overdue and take too long as companies struggle to find the needed capital to replace aging devices.

Several benefits are gained when shifting device procurement from an unpredictable up-front CAPEX model to a planned refresh program based around an OPEX model:
● Accelerated Technology Adoption - The latest software and hardware is always available, giving your team a competitive edge in productivity and employee retention.

11. Supplier Administrator Access
11,1 You acknowledge and agree that during the term of our agreement under the Terms and for the purposes of any subscription for a license of a Microsoft Cloud Solution product:
● (a) You will confirm us as being your supplier of the Microsoft Cloud Solution products. ● (b) We will be the primary administrator of the Microsoft Cloud Solution products for you during the term of the subscription.
● (c) You will grant us administrative privileges and access to Customer Data; and ● (d) you appoint us as your agent to interface with and provide instructions to Microsoft.

11.2 You consent to Microsoft providing us with:
● (a) information that you provide to Microsoft: and
● (b) Customer Data, for the permitted purposes.

12. Warranty for Microsoft Cloud Solution Products

12.1 We will use reasonable endeavors to assist you in dealing with Microsoft on any warranty claims in respect of any Microsoft Cloud Solution product you have subscribed to from us or through us. .Pe.

7.1 You may effect an Increment for an existing subscription license at any time during such subscription’s term at the relevant price for such additional seat in effect at such time (including at any locked in price in accordance with clause 5.1).

7.2 If you effect an Increment during an existing subscription term, you may reverse such Increment within 72 hours/7 days after effecting it and we will provide you with a prorated refund.

7.3 You will be committed to the additional seats 72 hours/7 days after effecting an increment and you will not receive a refund for any unused seats. Under NCE terms, cancellation is effective only within 7-day window. We have suggested a 72-hour window for certainty of the provider. Alternatively, you can make all Increments irreversible.
● (a) If the licensing is included as part of the ModernWorkplac e program we will address all management outlined in 7.1 and 7.2.
7^ Any reversal of an Increment made in accordance with clause 7.2:
● (a) may not reflect on an invoice until the next invoicing period; and/or ● (b) may result in us providing you with a prorated credit which will reflect in the next invoicing period.

8. Cancellation and Decrease in Seats

8.1 You have 72 hours/7days after the start of your subscription term or the renewal date of a license subscription to: decrease the number of seats you have for such subscription (a decrement): and/or cancel the subscription or renewal, to be eligible for a prorated refund from us. After the first 72 hours/7 days of the start of your subscription or renewal: you are committed to the subscription or renewal term; you will not receive a refund for any unused portion of the committed subscription or renewal term. [See note in clause 7.3 above re: 72 hours/7 days window and alternatively making all orders irreversible] you are responsible for the full cost of the remainder of the subscription or renewal term.

8.2 Due to the possibility of a renewal date not aligning with our invoicing date, any decrement made in accordance with clause 8.1: may not reflect on an invoice until the next invoicing period; and/or may result in us providing you with prorated credit which will reflect in the next invoicing period.

9. Upgrading a Subscription

9.1 You may request to fully upgrade (all seats) or partially upgrade (a portion of the seats) an existing subscription during the term of such subscription; however: upgrades are not available if the existing subscription is within its 72 hours/7 days cancellation window; and upgrading a subscription will not enable a cancellation window under the new subscription.

10. Transfer of Subscription

10.1 You may not transfer or assign a subscription for a license of a Microsoft Cloud Solution product until the end of such subscription license’s term. As such, if you terminate an agreement with us prior to the term of your contract CLIENT is liable for all licensing costs until the close of the subscription/s whether provided by us or procured by CLIENT through us as part of our engagement.

3.2 You may instruct us to subscribe for a Microsoft Cloud Solution product license on a monthly (if available), annual, or multi-year term basis.

3.3 Please note that Microsoft charges a twenty percent (20%) premium for monthly term subscriptions as compared against annual and multi-year subscriptions for the same product type and we will in turn need to increase your seat price as appropriate within our ModernWorkplace if purchased as a part of that program.

4. Renewal

4.1 For annual or multi-year license subscriptions, we will notify you 60 days and 30 days prior to the date of the expiry of your subscription unless purchased as part of our ModernWorkplace Program as we are responsible for the payment thereof within that construct.

4.2 Unless you notify us in writing not less than 14 days prior to the expiration of the initial subscription or a renewal subscription, all subscription licenses for Microsoft Cloud Solution products will automatically renew for the same term as the initial subscription term or renewal subscription term (as applicable) upon the expiry of the subscription term and unless the license in question is provided as part of our ModernWorkplace Program as we are responsible for the payment thereof within that construct except that multi-year subscriptions will renew on an annual basis.

4.3 Please note that if you subscribe for different subscription terms (e.g., monthly and annual) for the same Microsoft Cloud Solution product, that will result in different renewal dates for each of the subscriptions, even if they are for the same Microsoft Cloud Solution product.

5. Pricing Adjustment

5.1 All pricing of licenses for Microsoft Cloud Solution products are subject to change as notified by Microsoft to us; however, if you have subscribed for an annual or multi-year subscription term, then the price for such license will remain locked for the duration of that term. Additionally, the price locked in for such annual or multi-year subscription will apply to any additional seats you subscribe for under such subscription license (an Increment) during its subscription term.

5.2 For annual and multi-year subscriptions, we will inform you of any price changes 30 days before the automatic renewal of your subscription.

5.3 If the licenses are purchased as part of our ModernWorkplace Program we are responsible for the payment thereof within that construct.

6. Prorated Invoicing

6.1 If we agree to it in writing (such as in our letter of engagement or proposal), we will prorate annual and multi-year subscriptions and invoice you on a monthly basis.

7. Increase in Seats
Microsoft New Commerce Experience (NCE) Addendum

1. Supply of Microsoft Cloud Solution Products

1.1 You authorize us to order Microsoft Cloud Solution products (including Azure Services, Microsoft 365, Office 365, Dynamics and other Microsoft seat-based and cloud-based products and services) for you:
● (a) as requested in writing by you; or
● (b) following your written acceptance of our ModernWorkplace Program, a quote, or proposal from us.

1.2 You are responsible for:
● (a) all subscriptions for Microsoft Cloud Solution product licenses; ● (b) all usage of Microsoft Cloud Solution products; and ● (c) all activity, recorded in your Microsoft customer account, including where you have authorized us to act on your behalf in relation to subscriptions or usage. We have no obligation to supervise or in any way monitor your subscriptions for or usage of Microsoft Cloud Solution products other than to ensure you are appropriately licensed for all new hires.

2. Basis of Supply for Microsoft Cloud Solution Products

2.1 All Microsoft Cloud Solution products are supplied subject to our Terms, this Schedule and the applicable Microsoft Customer Agreement for such Microsoft Cloud Solution product. You acknowledge receipt of the current applicable Microsoft Customer Agreement from us and by subscribing for Microsoft Cloud Solution products from us or through us, you;
● (a) confirm your acceptance of the applicable Microsoft Customer Agreement; and ● (b) acknowledge that we are not permitted to revise the applicable Microsoft Customer Agreement in any way.

2.2 If Microsoft updates the applicable Microsoft Customer Agreement, you must accept the new Microsoft Customer Agreement at or before renewal of your subscription for the applicable Microsoft Cloud Solution product, by permitting the relevant subscription to renew, you are deemed to have accepted the updated applicable Microsoft Customer Agreement.

2.3 You acknowledge and agree that Microsoft may send direct communications to you related to the terms of the Microsoft Customer Agreement or the operation or delivery of Microsoft Cloud Solution products.

2.4 Nothing in this schedule or the Terms alters any of the terms between you and Microsoft under the applicable Microsoft Customer Agreement.

3. Terms of Subscription for Microsoft Cloud Solution Products

3.1 We will advise you as to the respective terms available for the different Microsoft Cloud Solution products that you may subscribe a license for. Please note that some Microsoft Cloud Solution products do not allow for monthly subscription terms.

other service portal features
Billing portal
We provide a personalized one-click billing portal where you can manage your account history, add credit card or ACH payment methods, and schedule future payments. Contact your customer success manager for details.

Company documentation
We provide authorized users easy and secure access to your company related IT information, including core asset information, passwords, vendor details, and more. Your company data is always available to you with GTi. Contact your customer success manager for details.

Escalating your issue
If for any reason you're not satisfied with the response from our service desk or if you need to discuss a sensitive item or account management issue such as procurement, billing, HR, or contracts, please do not hesitate to reach out to your account team.

Your TransformITive account team
Your Customer Success Manager
Name: Joe Markert
Email; [email protected]
Phone; 415-943-9890
Your Service Delivery Manager
Name: Sharisse Huie
Email: [email protected]
Phone; 415-943-9868
Billing Inquiries
Jessma Evans - Controller
Email; [email protected]
Phone: NEED ACCOUNTING NUMBER MANAGED
Scheduling onsite support
Onsite support must be scheduled at least two days in advance or as defined in the managed service agreement. Weekend and after-hours appointments can be scheduled in advance as needed. Additional charges may apply for after-hours service calls.

HR features inside the portal
Administrator access is available within service portal to provide additional access to services and HR requests. Please contact your customer success manager to request access to these options. HR related requests will not be accepted via email.

New hire requests
New hires can be requested from inside the service portal. Although we will make our best effort to onboard new hires as soon as possible, notice of at least 4 business days is required for all new hire requests.

Planning ensures a successful first day for your new employee. If your new employee needs a device, please plan to order devices 14-30 business days in advance of their start date. For the best outcome, contact your customer success manager when you begin your job search so we can prepare in advance of the new hire.

Employee departures
When an employee is leaving the company, an employee departure request must be made in the service portal, if this is a sensitive issue or requires additional hands-on considerations due to security concerns, please do not hesitate to contact your customer success manager or service delivery manager directly to coordinate the off-boarding process. It is the responsibility of the client to notify TransformITive of any departed employee, otherwise you may continually be billed for that user until notice is given.

Purchase requests
Please use the service portal for hardware and software purchase requests. This will ensure the item is appropriately flagged and assigned to our procurement team. Please provide up to 72 Hours for a response. If the purchase is time sensitive, please contact your service delivery manager. .PE.

Escalations
Resolution time Priority First response
Critical (P1) Service not available (all users affected and Target: 8 Hours required business functions unavailable)
Within 1 hour
Urgent (P2) Significant degradation of service (large Within 2 hours Target: 24 Hours number of users or business critical functions affected) Medium (P3) Limited degradation of service (single or Within 24 hours Target: 72 Hours limited number of users or functions affected, business processes can continue)
Low (P4) Small service degradation (business process Within 48 hours Target: 96 Hours can continue, one user affected)
If an issue cannot be resolved remotely within the first response time, a technician will escalate the issue by contacting the appropriate vendor, senior staff member or service provider to resolve the issue as quickly as possible.

Remote troubleshooting
Our team may securely log into a client’s device to troubleshoot issues. Clients will always be notified before a remote session begins. We can remotely manage applications, operating systems, networks, and servers. Personal devices are not supported or monitored unless otherwise specified in the managed service agreement. We never log into a user’s machine without permission from the user.

Onsite support
Our team can provide onsite support ranging from general maintenance, networking, system administration office relocations, training and more. A two-hour minimum charge applies to all dispatched onsite support calls unless otherwise specified in the managed services agreement. Same day onsite responses for non emergency items cannot be guaranteed. For those with ONESolution agreements, regular onsite visits can be scheduled for an additional fee.

The GTI support process
GTI’s support process is designed to allow users to easily report issues and make requests with consistency and transparency using our service portal, via phone support, or from direct support provided by your account team 24/7/365.

The basics of support
Any employee can create a support ticket. If you’re a ModernWorkplace or Microsoft Teams customer our service portal is available directly within Microsoft Teams using your existing Microsoft M365 credentials. The service portal is also available within Teams on your mobile device. For those without Microsoft Teams you can simply request a login code on the homepage of the service portal. The service portal can always be accessed from any web browser at support.transformitive.com. Our North American business office is open from 08:30 AM - 05:30 PM PST (Monday through Friday).

How to create a new support ticket
Tickets can be opened and reviewed at any time in our service portal at https://support.transformitive.com.

Users can also call the support desk to open a ticket at: (415) 943-9888.

All users will receive an email confirmation after opening a ticket. Emailed support requests can result in a delayed or missed response. Users should always check with their internal IT point of contact for office wide issues before opening a ticket.

What happens after a ticket is opened?
Each ticket is reviewed by the Service Delivery Coordinator and assigned a priority. Priority levels are based on how the issue effects a user’s ability to work. Tickets are then assigned to a dedicated technician for resolution.

Once a ticket is fully resolved and the user is satisfied, the ticket will be closed. Ticket statuses can be tracked inside our service portal at any time.

Resolution Time
GTI follows a 4-tier priority structure with priority 1 being the highest tier. Only emergency problems are assigned a priority 1 status (PI). Every ticket will be initially triaged and addressed in the timeline listed below. A fixed resolution window cannot always be predicted as many issues are unique and may require more time to resolve, or may involve third-party vendors. We will always make our best effort to resolve all issues as quickly as possible.

Hourly Rates
Labor Type Hourly Price (billed by the quarter hour)
Desktop OS or Application Support Basic Network $150 / hour Administration Level I Support
Systems Administration, Network Engineering $175 / hour Level II Support (Basic configurations and
troubleshooting)
Systems Administration, Network Engineering $250 / hour Level III Support (Complex Infrastructure Design
Installation, Configuration, Management etc.)
VCIO/CTO, Security or Compliance Consulting $350 / hour Strategic, Security, Compliance or custom line of
business application consulting, design,
implementation, or management.

Daily Rate: $2,500 (If travel and accommodations
provided)
Out of Region Travel Required travel to remote
branch offices or for project execution requiring
more than 2 hours of travel by car, airfare, or
overnight stay.

Project Management TransformITive uses a flex- Standard: $200 / hour (billed by the quarter hour) rate hourly method for project billing. Complex
Projects represent projects like network redesigns
voice deployments, and cloud migrations where
more complex skill sets are required.

Complex: $200-$275 / hour (2-hour minimum
charge)
Optional Items
Think Again” Apple integration with Microsoft Office 365 We have developed our “Think Again” program for Apple oriented businesses or companies with larger Apple deployments.

Through the implementation of our mobile device management (MDM) platform we integrate your organization directly into Microsoft Azure active directory (AD) providing centralized authentication and security including delivery of policies and advanced threat protection.

Security information and event management (Enterprise add-on or included with ModernWorkplace) Reduce vulnerability to attack and ensure compliance with TransformITive’s SIEM-as-a-Service solution. We provide a comprehensive asset auditing, target profiling, malware detection and a sensitive data discovery (DLP) platform using Microsoft’s Azure platform and Sentinel SEIM providing coverage for:
● Software flaws
● Malware and botnets
● Configuration auditing
● Physical, virtual and cloud app protection
Mobile device management (MDM) (Enterprise add-on or included with ModernWorkplace) We can provide secure bring your own device (BYOD) management using Microsoft’s Intune MDM and Azure Security Policies, or by managing your existing enterprise MDM solutions. Services include:

Standard comprehensive support
Android and iOS support
Device profile reports
Centralized security and application policy integrations Active directory integrations
Remote creation of email profiles on managed devices
Containerized apps to isolate company and personal data Project research and guidance
Projects are defined as actions that change the environment, fundamentally alter core infrastructure, or major software deployments that affect an entire business unit or organization. Services include:

Assistance with project scope definition, planning and preparation Procurement for all needed devices and hardware
Comprehensive documentation
Automated software deployments
Overnight and afterhours infrastructure projects
Project management and execution are billed separately from your core ONESolution contract.

Examples of common project types
Larger device deployments (5 or more in one month)
Server deployments or upgrades
Phone system deployments or upgrades
Network hardware upgrades and configurations
Operating system upgrades
Org-Wide Application upgrades
Wiring and physical installation projects
Office relocations and set-ups
What’s not included
The following items are not included in the ONESolution contract and will result in additional billable hours.

Support for devices outside of warranty or past vendor stated end of life (EOL) Support for software outside of existing support contracts, license compliance, or past vendor stated end of life.

Due-diligence reviews, implementation or support of complex vendor selections, line of business applications, ERP, HR, finance, manufacturing, or any Industry Specific application.

Onsite visits are not included for issues that can be solved remotely. In response to an urgent ticket, the client agrees that the company point of contact will attempt remote assistance before TransformITive sends a technician onsite. If the client refuses to assist or facilitate TransformITive we reserve the right to bill for the onsite trip at the rates outlined in this agreement.

Only Authorized users will receive support. Support requests for those not authorized as part of the monthly headcount will be billed at our out of contract rate.

Home offices and personal devices are not covered in our ONESolution flat rate service. ● * -S KC.
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Procurement Assistance
We assist with all aspects of IT related procurement from cloud services to applications and workstations. We are a Microsoft Authorized Surface and Surface as a Service Reseller. We also provide Microsoft AutoPilot automated device deployment in our ModernWorkplace program to further streamline your IT environment.

We require all procurement for IT to flowthrough GTI to ensure the best outcomes, accuracy of documentation, and implementation of Asset Lifecycle Management capabilities. This does not require customer to pruchase through GTI or their partners.

Meetings for Planning and Review
Once an account team is assigned, we will schedule a monthly IT check-in to review open projects, discuss servicerelated issues and cover any other outstanding items. During periods of heavy activity, we may request more frequent meetings to address open issues.

CIO/CTO access
We provide your company access to our team of highly capable virtual “Technology Officers”, IT advocates who plan on behalf of your organization. During our quarterly meetings, your vCxO will work with you to review your high-level action plan, set priority on projects, review open issues, and make new recommendations as appropriate.

Services include:
● Quarterly vCxO reviews and development of a strategic roadmap ● Assistance with management of annual IT budget planning NOTE: For best outcomes, monthly and quarterly meetings are highly recommended. Management staff with approval rights must attend all quarterly meetings.

Co-managed IT engagements
Co-managed engagements enhance your existing team with additional resources, insight, and efficiency. We provide tools and systems to help your existing team focus on essential in-office projects and services. Our services include:

Administrator access to our management tools and ticketing systems Access to all shared documentation
Access to our shared secure password management platform Oversight, guidance and mentorship of your existing team Monthly meetings to review service delivery

Phone System Management
We are a provider of Microsoft Teams Phone cloud-based voice and conference room services and can provide immediate value to any existing voice environment where Microsoft Voice Services are deployed. For non-Microsoft solutions this service requires a valid service contract with your existing voice vendor. Services include:
● Phone system vendor management
● Reviews of network readiness for updated voice or VoIP solutions ● Best effort attempts to address issues with existing systems before handing off to vendor. ● Management of pre-existing on premise, or cloud-based VoIP services Vendor Management
We help manage your technology vendors to keep communications efficient and organized. Services include:
● Best effort attempts to address issues with existing systems before handing off to vendor. ● Assistance with vendor contract negotiation and renewals ● Tracking and documentation of vendor information
● Tracking vendor warranties and expirations with proactive replacement support Business Continuity and Disaster Recovery
Our team monitors ail aspects of your business continuity and disaster recovery (BCDR) systems. Services include:

Comprehensive monitoring of all critical recovery systems Regular audits of BCDR systems, critical data tiers, and active/archived data sets.

Protection of critical systems via our redundant SOC1/SSAE16 and SOC2 Compliant data centers in Pennsylvania and Utah
AES-256 bit encryption of all data during synchronization, storage, and replication Daily data recovery availability confirmations
Management of existing archive solutions
Management of existing cloud recovery solutions
Preparation of a business continuity plan for critical systems failures Note: All GTI clients must purchase a Business Continuity Solution or Service from GTI to ensure recovery of critical systems and data from onsite or from the cloud. Solutions not meeting these basic business continuity capabilities will require us to charge a higher overall rate and will require a risk acceptance document to be signed before proceeding in any engagement.

Network Monitoring
We provide comprehensive network monitoring to find and solve problems as quickly. Services include:
24/7/365 monitoring of all network devices
Auto-device discovery to ensure who and what is on your network at any time Monitoring of Netflow™ and network traffic at the packet layer Simple network management protocol (SNMP) enabled monitoring of all network devices Automated configuration backup of active devices (available in enterprise packages) Complete syslog collection and review (available in enterprise packages) Management of wireless LAN controllers and solutions (virtual, hardware, and cloud) Change management process and documentation for device and policy changes Intrusion prevention system (IPS) or edge security device provisioning, deployment, and monitoring Real-time access to network statistics for your internal network team (we support Netflow, Meraki, and Datto Networking)
Workstation Device and End User Support
We take a comprehensive approach to end-user support and asset management. We provide service and support wherever your employees are, while tracking and managing warranty and device status. Services include:
● Basic (Tier 1) support available 24/7/365
● Advanced (Tier ll/lll) support available from 1:00am to 5:30 pm PST Monday through Friday ● Support for Windows, Apple, and Linux based operating systems ● A support portal accessible through phone, desktop and mobile applications ● Best effort support for ail installed applications*
● Patch management for core Windows, Mac OS, and Linux
● Comprehensive user onboarding and offboarding checklists ● Device management and tracking from deployment to e-waste ● Anti-virus, malware, web security and filtering
● Guided reports as requested for insight into the health of your systems ● Scheduled onsite assistance for issues that cannot be solved remotely. (Regularly scheduled visits or higher frequency engagements for onsite support is available for an additional fee based on location and required skill set)
*Requires a service agreement with software vendor. Software must be within operational life as defined by vendor.

Exhibit A.2 - ONESolution IT Service Outline
Introduction to ONESolution
Our ONESolution program includes all remote support and services outlined below. Additionally, you are entitled to the following solutions and services as appropriate, to be deployed in the first 90 days of this engagement.

Endpoint Security; Windows Defender deployment for your devices* Mail Security: Microsoft Advanced Threat protection (ATP) mail security will be enabled and monitored* Cloud Security: Microsoft Cloud App Security Broker (CASBE)* Cloud Backup: Complete backup for one Google or M365 tenant (choose one;) ● n Google Workspace
● □ Microsoft Tenant
Training: QuickHelp™ on demand, personalized training platform Documentation library: MyGlue secure documentation platform ’requires appropriate Microsoft iicensing
ONESolution Core Services
Introduction
Our ONESolution program leverages GTI as an addition or replacement for your existing internal IT management.

We act as a partner, working inside of your organization to identify gains in efficiency, enabling your company to grow and prosper using technology. This program provides for deeper enhancements when paired with our ModernWorkplace Program for Microsoft-centric shops to provide a comprehensive IT program with a focus on enabling your team to work anywhere, anytime, securely.

Cloud and Server Monitoring
Our team will secure, monitor, manage your cloud or office servers. We continuously evaluate availability and performance statistics from your devices, cloud services, and applications at the core of your operations including:

Monitoring of OS, hypervisor, and underlying hardware (if on-premises) in real-time Monitoring of SQL, NoSQL, and other critical database platforms Patch management for OS level and critical updates
Monitoring for storage, CPU usage, memory utilization and capacity Monitoring of third-party server hosted applications
Anti-virus, malware, and reputation-based DNS scanning
Client understands that additional devices/services added during the contract period will automatically adjust the above monthly fee schedule by the amount listed in the Unit Price column. GTI is not required to notify customer of change as it is assumed customer is aware of the implementation of new hardware and/or services. An updated copy of this Addendum is available upon request by City of Etna. GTI will validate contract system counts with Client assigned “Contact Person" during each Virtual CTO meeting and at annual contract renewal.

NOTE: Contract value will increase $20 per user each year until max $175 per user fee is met or a new agreement supersedes this one. Additional third-party services procured such are not covered herein (except for 18 licenses of Microsoft Office). Contract pricing is based on 18 user headcount - any reduction below this number will not result in a discount until contract renewal.

ONESolution CORE
$100.00 / month
We can help augment or replace your existing IT
for less than the cost of a full-time hire. We work
side by side with your team to support a wide
range of needs including security, help-desk
support, device procurement with automated setup
and advisory. We scale with your business
Discounted from $175 to $100
Quantity 18
Total $1,800.00 / month
Section total $1,800.00
Total $1,800.00
Term and Fees
Term 1 Year
Fees $1,800.00 / Monthly
CLIENT'S INITIALS:
07-24-2023
DATE INITIALED BY CLIENT:

GTI INITIALS:
07-24-2023
DATE ACCEPTED BY GTI:
of Etna
Agenda Request
Date of Meeting: 8-2-2023 Spokesperson: Morgan Eastlick Is this for Discussion □ or are you requesting an Action X Subject/Request: Cleveland Street Water Main Replacement Please provide a description of the request and attach supporting documentation:

The City of Etna has been awarded an RSTP grant through the County of Siskiyou and the LTC for rehabilitation of Cleveland Street.

The Cleveland Street water main is currently an old 2" steel line that has been needing replacement.

We had designed the water main replacement under the SRL planning grant and it is scheduled for replacement when the construction grant is awarded.

The construction grant will not be awarded prior to the RSTP funding spending deadline.

Will there be a financial impact to the City? ^ Yes □ No If Yes, $75,000 Please describe: We are proposing to utilize water capital reserve fund to install the water main in conjunction with this road rehabilitation project similar to the Howell Street Rehabilitation Project a couple of years ago.

NOTE: Agenda requests must be received no less than four working days before the date of meeting. Return this form and supporting documentation to address belov/. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 * F: 530-467-3217
O F
CITY E T ]\ ^

CLEVELAND STREET IMPROVEMENTS PROJECT
PROJECT VICINITY WAP CONSTRUCTION DRAWINGS Siskiyou County, Californio K
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VICINITY MAP
SISKIYOU Co
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ESTIMATED EARTHWORK VOLUMCS;
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MONUMENT PRESERVATION: INDEX OF SHEETS UTIU7Y LOCATKMS SHOWN APPROmiATr ONLY.

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TAKEN DURING CONSTRUCRON TO LOCATE ANO

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CLEVELAND STREET IMPROVEMENTS PROJECT
STIP PPNO- 2620

CITY OF ETNA
E A S En^lnwwiw & Survwywr*, Iac.

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CLEVELAND STREET IMPROVEMENTS PROJECT
RSTP ar LOCAL FUNDtSC

CITY OF ETNA
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PROHIR1TED CONSTRl>Cr(ON PROHIBITED WITHIN THIS AREA
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WATER MAIN CROSSING OVER

EXISTING PIPELINES'
CONSTRUCTION WITHIN THIS AREA SHALL BE DR 14
PvC WITH NO JOINTS WlfMIN 10* OP EITHER SIDE
or WATER WAIN C
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CLEVELAND STREET IMPROVEMENTS PROJECT
RSTP i LOCAL FUNDING

CITY OF ETNA
E A S & ●jrorSi Inc.

L; WATER MAIN DETAILS eunr
RgVrSfOMS smtcr. truK. ca wo2f~ > > (530) ««n5}S4 ^ m_4 E & S Engineers and Surveyors-A
engineersandsurveyors.com
329 West Miner Street
Yreka, CA 96097
530-842-6813
530-842-6645(Fax)
[email protected] ENGINEER'S ESTIMATE
. PiriL- T?
City of Etna - Cleveland Street Improvements Project - Schedule A Date; July, 2023
Item Estimated Unit Total
No. Description Quantity Unit Price Item Amount
A1 Mobilization 1 Lump Sum 310,000.00 $10,000.00
A2 Construction Site Management 1 Lump Sum 32,500,00 $2,500.00 A3 Traffic Control 1 Lump Sum $2,500.00 $2,500.00
A4 Earthwork 1 Lump Sum $17,000,00 $17,000.00
A5 Hot Mix Asphalt Paving 182 Tons $160.00 329,073.00
A6 Class 2 Aggregate Base 527 Tons 350.00 326,347,41
TOTAL BID SCHEDULE "A' $87,420

6.5% Construction Oversite & Admin.
10% Contingencies
$5,682.33
$8,742.04
Total Construction Cost $101,844.77
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engineerandsurveyors.com

ENGINEER'S ESTIMATE
329 West Miner Street
Yreka, CA 96097
530-842-6813
530-842-6645(Fax)
[email protected]
City of Etna - Cleveland Street Improvements Project - Schedule B Date; July, 2023
item Estimated Unit Total
No. Description Quantity Unit - Price Item Amount
B1 Mobilization 1 Lump Sum $3,750.00 $3,750.00
B2 Construction Site Management 1 Lump Sum $1,500.00 $1,500,00 B3 Traffic Control 1 Lump Sum $1,500.00 $1,500.00
B4 6" Diameter C-900 Water Line 441 L.F, $85.00 $37,485.00 B5 Water Service Connection 3 Each $750.00 $2,250.00
B6 Fire Hydrant Installation Each $6,000.00 $6,000.00
B7 6" Resilient Wedge Gate Valve 3 Each $2,000.00 $6,000.00 B8 6"x6"D.I,P. Tee 2 Each $3,000.00 $6,000.00
TOTAL BID SCHEDULE "B" $64,485

6.5% Construction Oversite & Admin.
10% Contingencies
$4,191.53
36,448,50
Total Construction Cost $75,125.03
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■‘7’^ City of Etna
Agenda Request

8.14.23 Date of Meeting:

Spokespersonfs):

Is this for Discussion
Council
H or

are you requesting an Action S
Subject/Request: Update
Please provide a description of the request and attach supporting documentation:

Discuss/approve update on pool grant.

Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

8.14.23 Date of Meeting:

Spokespersonfs):

Is this for Discussion
Council
S or

are you requesting an Action CD
Subject/Request: Grant Update
Please provide a description of the request and attach supporting documentation:

Discuss CDBG PI Grant Update
Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

NOTE: Agenda requests must be received no less than four working days before the dote of meeting. Return this form and supporting documentation to address belov^. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217
'*'\b ^ "^\ I City of Etna
Agenda Request

8.14.23 Date of Meeting:

Spokespersonfs):

Is this for Discussion
Council
H or

are you requesting an Action S
Subject/Request:^'^y Etna & Friends of the Pool
Please provide a description of the request and attach supporting documentation:

Discuss update on collaboration with Friends of the Pool and City of Etna.

Will there be a financial impact to the City? □ Yes □ No IfYes^S.

Please describe:

8.14.23 Date of Meeting:

Spokespersonfs):

Is this for Discussion
Council
S or

are you requesting an Action S
. Main Street Restrooms Subject/Request:

Please provide a description of the request and attach supporting documentation:

Discuss/Approve City of Etna continuing to pay for the cleaning of Main Street restrooms.

Will there be a financial impact to the City? S Yes □ No IfYes, $.

Please describe:

NOTE: Agenda requests must be received no less than four Vi/orkina days before the date of meeting. Return this form and supporting documentation to address below. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217
City of Etna
Agenda Request

8.14.23 Date of Meeting:

Spokespersonfs):

Is this for Discussion
Council
H or

are you requesting an Action S
Subject/Request: ^il Payment Program
Please provide a description of the request and attach supporting documentation:

Discuss/approve letter of authorization for Siskiyou County.

Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

NOTE: Agenda requests must be received no less than four working days be fore the date of meeting. Return this form and supporting documentation to address below. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217
of Etna
County of Siskiyou: Sanitation Division
Attn: Rita Moore
190 Greenhorn Rd
Yreka, CA 96097
RE: Letter of Authorization
1 am the Mayor of the City of Etna. I am authorized to contractually bind the City of Etna, Pursuant to this authority, I hereby authorize the County of Siskiyou to submit a regional application and act as Lead Agency on behalf of the City of Etna.

The County of Siskiyou is hereby authorized to execute all documents necessary to implement the project under Used Oil Payment Program OPP14 FY 2023-2024.

This authorization is effective until rescinded by me or my successor.

Cliff Munson, Mayor
City of Etna
442 Main Street * P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217

Etna City CouncilAugust 14, 2023

Etna City Council
August 14, 2023