Agenda packet — Etna City Council, April 8, 2024

City of Etna

AGENDA FOR THE REGULAR MEETING OF THE ETNA CITY COUNCIL DATE OF THE MEETING: April 8, 2024
TIME OF THE MEETING: 6:30 pm
PLACE OF THE MEETING: 442 Main Street Etna, CA, and TELECONFERENCE (Zoom)

1. Call to Order
a. Pledge of Allegiance
b. Roll Call

2. Public Comment - Non-Agenda Items - The City Council cannot take action or comment on non agenda items.

3. CONSENT CALENDAR
a. Minutes of the Regular Meeting March 25, 2024
b. Invoice Approvals
c. Resolution 2023-003 - A Resolution of the City Council of the City of Etna Appointing a Delegate and Alternate Delegate to the Small Cities Organized Risk Effort

4. CURRENT BUSINESS
a. Discuss/Approve Notice of Award for Construction of City Pool Solar Project b. Discuss Siskiyou Economic Development Council Presentation and Approve MOU Renewal for 5-year Period Beginning July 1, 2024
c. Discuss with SCORE - Current insurance Policies & SCORE Presentation d. Discuss Presentation/Update on Cat TNR Spay & Neuter Clinic e. Discuss Bicycle Rides Northwest Event

5. CITY COUNCIL STATEMENTS AND REQUESTS

6. CLOSED SESSION:
a. Pursuant to Government Code §54956.9(d)(l) Conference with Legal Counsel - Existing Litigation

1. Federal Home Loan Mortgage vs. City of Etna
b. Pursuant to Government Code §54957(b) Personnel Matters - Public Employee Appointment

1. Public Works Employee Position

7. ADJOURNMENT
Zoom Teleconference Information:

Phone: 1-669-444-9171 US Meeting ID: 832 3357 6876
https://us06web.zoom.us/i/83233576876
The Cily of Etna does not discriminate based on disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed infonnation in alternate fonnats, to enable persons with disabilities to participate in public meetings arc available. If any accommodations arc needed, please contact Pamela Eastlick at 530-467-5256 p.eastlickCa ctnaca.com. Requests should be made as soon as possible but recommended between three days to one week prior to the scheduled meeting.
442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P; 530-467-5256 ♦ F: 530-467-3217

MINUTES

REGULAR MEETING OF THE ETNA CITY COUNCIL
Monday March 25, 2024
Members of the Etna City Council met on this 25*'’ day of March in person and via TELECONFERENCE (Zoom.) Mayor Cliff Munson called the meeting to order and led in the salute to the flag of the United States of America.

1. Call to Order:
a. Roll Call
Councilmembers Jason Deppen, Mayor Cliff Munson, Chamna Gilmore, and John Stacher were present. Councilmember Brandon Fawaz was absent.

2. Public Comments on Non-Agenda Items:

None.

3. Consent Calendar:
a. Minutes of the Regular Meeting March 11, 2024
b. Invoice Approvals
c. Bank Statements
Councilmember Deppen moved to approve the Consent Calendar, Councilmember Stacher seconded, and the motion passed. Mayor Munson was not present at the last meeting and did not cast his vote.

Ayes: Stacher, Gilmore, Deppen

4. Department Reports:

Police Chief Josh Short provided the Council with a written report in addition to call stats.

Chief Short also reported that business has been as usual, he had a meeting regarding the Blue Grass Festival that will be in July. An event packet will be on the agenda for a future meeting. The festival will involve a PAL fundraiser and Scott Valley scholarships. Mayor Munson asked about the number of cases being 4 on the stats provided.

Public Works Director Dan Burbank reported that they removed the juniper tree from the park, and they are going to start filling potholes. Burbank is waiting for the lift to begin repairs on the City Hall building. Councilmember Stacher commented on the Little League Snack Shack building needing some repairs.

Fire Chief Alan Kramer reported that multiple fire departments in the area are continuing to work together. Their evaluation for a fire rating in town was decreased from a 5 to a 4 due to collaboration efforts between the departments. Chief Kramer encouraged the Council to attend a fire department meeting discussing combining the departments.

Ambulance Director Teri Arrwood reported that she has been working on grants for equipment replacement. Councilmember Gilmore asked about calls supporting areas outside of Etna. Arrwood keeps track of all calls outside of Etna.

City Clerk Pamela Eastlick reported that there will be a “meet and greet” with Jeff Mitchem tomorrow with department heads. The next LOLA meeting will be in Mt. Shasta.

Stacher asked about the travel trailer that is located behind the yard that belongs to Arrwood.

Arrwood explained that they are planning on using the trailer for trainings and possibly a place to keep animals.

5. Current Business:
a. PUBLIC HEARING: City of Etna Housing Element Update.

Mayor Munson opened the Public Hearing at 5:48 pm.

Michelle Nielson from Planwest Partners was on Zoom and presented the Council the City of Etna Housing Element Update. Neilson explained that the project consists of review and consideration of the revised draft 6'*^ Cycle Housing Element (2023-2031), which was amended following its adoption by the City Council on October 23, 2023, to respond to comments received from the California Department of Housing and Community Development (HCD), comply with state housing law, and obtain state certification. The City is currently working toward a deadline of April 30, 2024, to submit the adopted Housing Element to HCD for 60-day review, as required by law.

Councilmember Gilmore asked about the ten-year plan to end homelessness in Siskiyou County and recommended a change in wording in Program HE.5.1.1 on page 2-15 from “annually” to something more flexible such as “semi-annually.” Mayor Munson closed the Public Hearing at 6:19 pm.
b. Discuss/Approve Resolution 2024-002 Adopting the 2023-2031 Housing Element Update as Amended to Address HCD Comments.

Councilmember Deppen made a motion to make the finding that, on the basis of the entirety of the record before us, including comments received, the proposed project could not have a significant adverse effect on the environment and is exempt from CEQA pursuant to § 15061(b)(3) of the CEQA Guidelines. Councilmember Stacher seconded and the motion passed.

Ayes: Stacher, Gilmore, Munson, Deppen
Councilmember Deppen made a motion to adopt Resolution 2024-002, for the City Council Adopting the 2023-2031 Housing Element Update as Amended to Address HCD Comments. Councilmember Stacher seconded and the motion passed.

Ayes: Munson, Deppen, Stacher, Gilmore
Mayor Munson adjusted the agenda to address item “e” - Discuss/Approvc Trails End Music Festival June 28-29, 2024.

Lance Banks and Arial Roumasset from Denny Bar requested Council approval for their annual music festival to take place June 28-29, 2024, and addressed the Council’s questions and concerns. Their team will clean up Sunday morning and will contact other local businesses on Main Street to include them in the event.

Councilmember Gilmore made a motion to approve the Trails End Music Festival for June 28-29, 2024. Councilmember Stacher seconded the motion and it passed.

Ayes: Stachcr, Gilmore, Munson, Dcppen
Mayor Munson adjusted the agenda to address item “d”- Discuss/Approve The Siskiyou Child Abuse Prevention Council Collaborative Proclamation and Proclaim April as Child Abuse Prevention and Sexual Assault Awareness Month and April 6-12, 2024, as Week of the Young Child.

Michelle Harris from First 5 Siskiyou was present to discuss with the Council and audience about child abuse prevention and the importance of strengthening families.

Mayor Munson read the proclamation. Councilmember Gilmore moved to approve the proclamation, Councilmember Deppen seconded the motion and it passed.

Ayes: Stacher, Gilmore, Munson, Deppen
Councilmember Gilmore requested information to be included in the newsletter.

Harris thanked the downtown area for being a space for families to gather and be together,
c. PUBLIC WORKSHOP: General Plan Land Use and Noise Element Updates.

City Planner Richard Tinsman was present and gave the Council a brief background on the project. Discussion regarding historical buildings and maintaining their structure. City Attorney Andrew Jared commented on the importance of ordinances, specifically the zoning code is consistent with the General Plan and all its elements.

No action taken.
f. Discuss/Approve Consultant Services Agreement for City Administration/ Management Services with Jeff Mitchem.

Jeff Mitchem thanked the City Council and stated that he is looking forward to working with everyone and being a part of this community. Andrew Jared recommended that the Council announce the compensation and benefits of the agreement into public record per government code. Mayor Munson announced the appointment of Jeff Mitchem as City Administrator pursuant to consulting services agreement, the agreement is for an at-will consulting agreement with no term dates and no severance provision. Compensation is $95.00 per hour capped at 832 hours annually, or $6,586.67 per month, with no benefits. Mitchem shall obtain no rights to retirement and health benefits or other benefits which may accrue to other employees (e.g., insurance, sick leave, or vacation hours). The right to claim any such benefits is expressly waived. There is no administration leave, vehicle stipend, or professional development stipend. The fiscal impact to the City could be up to $79,040 per year.

Councilmember Deppen made a motion to accept the service agreement, Councilmember Gilmore seconded the motion. Councilmember Stacher asked about the writing of “administrator/manager.” The motion passed.

Ayes: Deppen, Munson, Gilmore, Stacher
h. Discuss/Approve Code Enforcement Officer/Police Officer Recruitment and Hire.

Chief Short has a candidate selected for this position and the funding for this position is already available in the budget. The position will transition from Code Enforcement to Police Officer after the necessary trainings are completed.

Councilmember Gilmore made a motion to approve Code Enforcement Officer/Police Officer recruitment and hire. Councilmember Deppen seconded, and the motion passed.

Ayes: Stacher, Gilmore, Munson, Deppen
At a future meeting Chief Short will bring back the employee’s application for final approval.

6. Correspondence:

The City Attorney directed staff to remove this section from future agendas.

City Council Statements and Requests:

Councilmember Stacher requested that the topic of EV charging stations be on the next agenda and the possibility of grant funding.

Eastlick infonned the Council that item “a-1” under Closed Session will be postponed to the next meeting.

7. 8. CLOSED SESSION:
a. Pursuant to Government Code §54956.9(d)(I) Conference with Legal Counsel - Existing Litigation

1. Federal Home Loan Mortgage vs. City of Etna

2. Klenk vs. City of Etna
City Clerk Eastlick gave the City Council an update,
b. Pursuant to Government Code §54956.9(d)(4) - Conference with Legal Counsel - Anticipated Litigation (City Initiated) - Number of Cases One (1) The City Council gave directions to staff
Pursuant to Government Code §54956.8 - Conference with Negotiator over Real Property Negotiator: Andrew Jared, Real Property Agreement with Phillip L.

Coupland III and Danielle E. Coupland Living Trust
The City Council directed staff and the City Engineer Morgan Eastlick to review the plans for this project.

Pursuant to Government Code §54957(b) Personnel Matters - Public Employee Performance Evaluation
I. City Clerk
By a unanimous vote the City Council approved a $6,000 bonus to Pamela Eastlick. c.
d.

9. Adjournment:

There being no further business Mayor Cliff Munson adjourned the meeting at 7:36 pm.

Respectfully submitted,
Jenny Bennett
Asst. City Clerk

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 04/05/2024
Time; 1:33 pm
1 City of Etna Page:

Ref No. Discount Date
PO No, Pay Date
Due Date
Check No. Check Date
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
Scott St, Snaked Line 26860 03/18/2024
04/05/2024
03/18/2024
0 00/00/0000
A1 DRAINS
3333 FOREST LN. A1

ETNA GF
CA 96027 1236 150.00
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 45-33-760.00 PROFESSIONAL & CONTRACT SERVCS 150.00 0.00 Check No. 0 Total: 150,00
Total for A1 DRAINS 150.00
CASCADE FIRE EQUIPMENT CO, Fire Shelter 26881 12/31/2023 04/05/2024
12/31/2023
0 00/00/0000
PO BOX 4248

MEDFORD
OR 97501
GL Number
CFEC
GF 0.00
INV9217 589,71
Description Distribution Line Description Invoice Amount Amount Relieved 10-50-875,00 SPECIAL DEPT SUPPLIES & EQUIP 589.71 0.00
Check No. 0 Total: 589.71
Total for CASCADE FIRE EQUIPMENT CO. 589.71
CITY OF MT SHASTA LOLA Dinner 26846 04/05/2024
04/05/2024
04/05/2024
0 00/00/0000
305 N MT SHASTA BLVD

MT SHASTA
CA 96067
GL Number
10-20-735!oO
CMS
GF 0.00

45.00 Description Distribution Line Description Invoice Amount Amount Relieved TRAVEL STRAINING 45.00 0.00
Check No. 0 Total: 45.00
Total for CITY OF MT SHASTA 45.00

COLANTUONO, HIGHSMITHS

WHATLEY, PC
420 SIERRA COLLEGE DRIVE

GRASS VALLEY
CA 95945-5091
GL Number
10-25-780^00
10-40-780.00
5340-780.00
Attorney Fees 26877 04/04/2024
04/05/2024
04/04/2024
0 00/00/0000
JARED 0,00
GF 0,00
59974 4,700,00
Description Distribution Line Description Invoice Amount Amount Relieved

ATTORNEY FEES

ATTORNEY FEES
2,302.00 0.00
1,199.00 0.00
1,199.00 0.00
Check No. 0 Total: 4,700.00
Total for COLANTUONO, HIGHSMITHS 4,700.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date; 04/05/2024
Time; 1;33pm
2 City of Etna Page:

Ref No, Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Invoice Description!
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
26878 03/26/2024
04/05/2024
03/26/2024
0 00/00/0000
E&S ENGINEERS Monthly Retainer
329 WEST MINER STREET BRAY
YREKA
CA 96097
GL Number
GF
4438 500.00
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-782.00

E&SENGINEERS
ENGINEER FEES 500.00 0.00
Emergency Drought Grant 26879 03/26/2024
04/05/2024
329 WEST MINER STREET 03/26/2024
YREKA
CA 96097
GL Number
BRAY 0.00
GF 0.00
4460 4,082,00
Description Distribution Line Description Invoice Amount Amount Relieved 20-30-881,20

E&SENGINEERS

DWR-DROUGHT RELIEF GRANT
STIP Project Main Street
4,082,00 0,00
26880 03/26/2024
04/05/2024
03/26/2024
0 00/00/0000
329 WEST MINER STREET
YREKA
CA 96097
GL Number
24-60-88135
BRAY 0.00
GF 0.00
4449 7,446,00
Description Distribution Line Description Invoice Amount Amount Relieved CLEVELAND ST. REHAB. 7,446.00 0.00
Check No. 0 Total: 12,028.00
Total for E&SENGINEERS 12,028.00
HENRY SCHEIN MEDICAL Medical Supplies 26856 03/14/2024
04/05/2024
03/14/2024
0 00/00/0000
PO BOX 7156

PASADENA
CA 91109-7156
GL Number
5045-87230

HENRY SCHEIN MEDICAL

HENRYSH
GF 0.00
77848796 58.29
Description Distribution Line Description Invoice Amount Amount Relieved

MEDICAL SUPPLIES
Medical Supplies

58.29 0.00
26857 03/14/2024
04/05/2024
PO BOX 7156 03/14/2024

PASADENA
CA 91109-7156
GL Number
5045-87235

HENRY SCHEIN MEDICAL
HENRYSH 0.00
GF 0.00
77848807 65.64
Description Distribution Line Description Invoice Amount Amount Relieved

MEDICAL SUPPLIES
Medical Supplies

65.64 0.00
26858 03/15/2024
04/05/2024
03/15/2024
0 00/00/0000
PO BOX 7156

PASADENA
CA 91109-7156
GL Number
5045-87235

HENRY SCHEIN MEDICAL
HENRYSH 0.00
GF
78197100 133.42
Description Distribution Line Description Invoice Amount Amount Relieved

MEDICAL SUPPLIES
Medical Supplies
133.42 0.00
26855 03/18/2024
04/05/2024
03/18/2024
0 00/00/0000
PO BOX 7156

PASADENA
CA 91109-7156
HENRYSH 0.00
GF 0.00
78204022 96,80

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 04/05/2024
Time: 1:33 pm
3 City of Etna Page:

Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
Invoice Amount Amount Relieved GL Number Description Distribution Line Description MEDICAL SUPPLIES 96.80 0.00
Medical Supplies
5045-872,00
HENRY SCHEIN MEDICAL 26868 03/25/2024
04/05/2024
PO BOX 7156 HENRYSH 03/25/2024

PASADENA
CA 91109-7156
GL Number
GF
79240202 182.17
Description Distribution Line Description Invoice Amount Amount Relieved 5045-872.00 MEDICAL SUPPLIES 182,17 0,00
Check No. 0 Total: 536,32
Total for HENRY SCHEIN MEDICAL 536.32
LAW OFFICE OF DARRIN MERCIER CDBG Foreclosure 26847 03/31/2024 04/05/2024
03/31/2024
0 00/00/0000
409 W, CENTER ST
YREKA
CA 96097
GL Number
MERCIER 0.00
GF 0.00
47834 612,50
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-780.00 ATTORNEY FEES 612.50 0.00
Check No. 0 Total: 612.50
Total for LAW OFFICE OF DARRIN MERCIEI 612,50
LIFE ASSIST Medical Supplies 26861 03/18/2024
04/05/2024
03/18/2024
0 00/00/0000
11277 SUNRISE PARK DRIVE LA

RANCHO CORDOVA
CA 95742
GL Number
GF 0.00
1416976 121.37
Description Distribution Line Description Invoice Amount Amount Relieved 5045-872.00

LIFE ASSIST

MEDICAL SUPPLIES
Medical Supplies
121,37 0.00
26866 03/26/2024
04/05/2024
03/26/2024
0 00/00/0000
11277 SUNRISE PARK DRIVE

RANCHO CORDOVA
CA 95742
GL Number
LA 0.00
GF 0.00
1419790 111,12
Description Distribution Line Description Invoice Amount Amount Relieved 5045-872.00 MEDICAL SUPPLIES 111.12 0.00
Check No. 0 Total: 232.49
Total for LIFE ASSIST 232.49
NBS GOVERNMENT FINANCE GROUP Qtrly Sewer Assessment 26859 03/20/2024 04/05/2024
03/20/2024
0 00/00/0000
32605 TEMECULA PARKWAY

TEMECULA
CA 92592
GL Number
47-33-760!00
NBS 0.00
GF 0.00
202403-1414 1414.26
Description Distribution Line Description Invoice Amount Amount Relieved PROFESSIONAL & CONTRACT SERVCS April-June 2024 1414.26 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 04/05/2024
Time: 1:33 pm
Page: 4
City of Etna
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
Check No. 0 Total: 1,414.26
Total for NBS GOVERNMENT FINANCE GR( 1,414.26
625 Howell Shop & Amb 26869 03/25/2024
04/05/2024
03/25/2024
0 00/00/0000

PACIFIC POWER
PO BOX 26000 PP

PORTUND
OR 97256-0001
GL Number
GF
554.82
Description Distribution Line Description Invoice Amount Amount Relieved 10-60-840.10
40-30-840.10
45-33-840.10
50-45-840.10

PACIFIC POWER

ELECTRIC

61.64 0.00

61.66 0.00
369.88 0.00
440 Main City Hall 26870 03/25/2024
04/05/2024
03/25/2024
00/00/0000
PO BOX 26000

PORTLAND
OR 97256-0001
GL Number
PP
GF 0
273.37
Description Distribution Line Description Invoice Amount Amount Relieved 10-55-840.10

PACIFIC POWER
ELECTRIC 273.37 0.00
400 Howell Pool Lites 26871 03/25/2024
04/05/2024
03/25/2024
0 00/00/0000
PO BOX 26000

PORTLAND
OR 97256-0001
GL Number
PP 0.00
GF

62.45 Description Distribution Line Description Invoice Amount Amount Relieved 23-70-840.10

PACIFIC POWER
ELECTRIC 62.45 0.00
Woodland FItr Pland 26872 03/25/2024
04/05/2024
03/25/2024
0 00/00/0000
PO BOX 26000

PORTLAND
OR 97256-0001
GL Number
40-30-840.10

PACIFIC POWER
PP
GF
107.76
Description Distribution Line Description Invoice Amount Amount Relieved ELECTRIC 107.76 0.00
155 Diggles PD 26873 03/25/2024
04/05/2024
03/25/2024
0 00/00/0000
PO BOX 26000 PP

PORTLAND
OR 97256-0001
GL Number
GF 0.00
216.45
Description Distribution Line Description Invoice Amount Amount Relieved 1040-840.10
5340-840.10

PACIFIC POWER

ELECTRIC

ELECTRIC
108.22
108.23

0.00 448 Main RCD 26874 03/25/2024
04/05/2024
03/25/2024
0 00/00/0000
PO BOX 26000

PORTLAND
OR 97256-0001
GL Number
10-55-840l0”
PP 0.00
GF 0.00
101.97
Description Distribution Line Description Invoice Amount Amount Relieved ELECTRIC 101.97 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 04/05/2024
Time: 1:33 pm
Page: 5 City of Etna
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Invoice Description!
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
401 Island Sewerplant 26875 03/26/2024
04/05/2024
03/26/2024

PACIFIC POWER
PO BOX 26000 PP 0.00

PORTLAND
OR 97256-0001
GL Number
GF
372.78
Description Distribution Line Description Invoice Amount Amount Relieved 45-33-840.10 ELECTRIC 372.78 0.00
Check No. 0 Total: 1,689.60
Total for PACIFIC POWER 1,689.60
PAMELA EASTLICK Reim: Training & Post Office 26865 04/01/2024 04/05/2024
04/01/2024
0 00/00/0000
PO BOX 131 PEAST

GREENVIEW
CA 96037
GL Number

0.00 GF 0.00
225.20
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-735.00
10-25-870.00

TRAVEL STRAINING

OFFICE SUPPLIES
SCORE Meeting
PO Box Key
190.20 0.00

35.00 0.00
Check No. 0 Total: 225.20
Total for PAMELA EASTLICK 225.20
SCOTT VALLEY DISPOSAL Monthly Trash Service 26867 03/31/2024 04/05/2024
138 FOREST WALK SVD 03/31/2024 0.00

ETNA GF
CA 96027 375.00
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 10-55-840.30
10-60-840.30
10-70-840.30
TRASH
TRASH
TRASH
125.00
125.00
125.00 0.00
Check No. 0 Total; 375.00
Total for SCOTT VALLEY DISPOSAL 375.00
SISKIYOU TELEPHONE 3673 Shop Phone 26848 04/01/2024
04/05/2024
04/01/2024
0 00/00/0000
PO BOX 157 ST 0.00
ETNA GF 0.00
CA 96027
GL Number
10-60-830^00
40-30-830.00
45-33-830.00

SISKIYOU TELEPHONE

98.37 Description Distribution Line Description Invoice Amount Amount Relieved

TELEPHONE EXPENSE

TELEPHONE EXPENSE
3400 PD

32.79 0.00

32.79 0.00
26849 04/01/2024
04/05/2024
04/01/2024
0 00/00/0000
PO BOX 157 ST

ETNA GF
CA 96027 257.49

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 04/05/2024
Time: 1:33 pm
6 City of Etna Page
Ref No, Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
Stale/Province Zip/Postal
Invoice Amount Amount Relieved GL Number Description Distribution Line Description 128.74
128.75

TELEPHONE EXPENSE

TELEPHONE EXPENSE
3331 Ambulance
1040-830,00
5340-830.00

SISKIYOU TELEPHONE

0.00 26850 04/01/2024
04/05/2024
04/01/2024
0 00/00/0000
PO BOX 157 ST

ETNA GF
166.80
Invoice Amount Amount Relieved
CA 96027
GL Number Description Distribution Line Description
5045-830.00

SISKIYOU TELEPHONE

TELEPHONE EXPENSE
3295 Fire Hall
166.80 0,00
26851 04/01/2024
04/05/2024
04/01/2024
0 00/00/0000
PO BOX 157 ST

ETNA GF
CA 96027
GL Number

80.10 Description Distribution Line Description Invoice Amount Amount Relieved 10-50-830.00

SISKIYOU TELEPHONE

TELEPHONE EXPENSE
3217 City Hall Fax

80.10 0.00
26852 04/01/2024
04/05/2024
04/01/2024
0 00/00/0000
PO BOX 157 ST 0.00
ETNA GF 0.00
CA 96027
GL Number

50.36 Description Distribution Line Description Invoice Amount Amount Relieved 10-25-830.00

SISKIYOU TELEPHONE

TELEPHONE EXPENSE
5638 PD Fax

50.36 26853 04/01/2024
04/05/2024
04/01/2024
0 00/00/0000
PO BOX 157 ST 0.00
ETNA GF 0.00
CA 96027 62.41
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 1040-830.00
5340-830.00

SISKIYOU TELEPHONE

TELEPHONE EXPENSE

TELEPHONE EXPENSE
5256 City Hall

31.20 0.00

31.21 0.00
26854 04/01/2024
04/05/2024
04/01/2024
0 00/00/0000
PO BOX 157 ST 0.00
ETNA GF 0.00
CA 96027
GL Number
203.85
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-830.00 TELEPHONE EXPENSE 203.85
Check No, 0 Total; 919.38
Total for SISKIYOU TELEPHONE 919.38
VERIZON WIRELESS Monthly Cellular 26876 03/21/2024
04/05/2024
03/21/2024
0 00/00/0000
PO BOX 9622

MISSION HILLS
TX 91346-9622
GL Number
VW 0.00
GF 0.00
438.17
Description Distribution Line Description Invoice Amount Amount Relieved 1040-830.30
1041-830.30

CELLULAR

0.00 88.08 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 04/05/2024
Time: 1:33 pm
Page: 7
City of Etna
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Invoice Description!
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
1042-830.30 46.53 0.00
10-60-830.30
40-30-830.30
45-33-830.30
5045-830.30
5340-830.30

CELLULAR

CELLUUR

CELLULAR

32.68 0.00

29.36 0.00

88.08 Check No. 0 Total: 438.17
Total for VERIZON WIRELESS 438.17
WITTMAN ENTERPRISES. LLC Ambulance Billing Nov-Dec 23 26863 12/31/2023 04/05/2024
12/31/2023
0 00/00/0000
11093 SUN CENTER WE

RANCHO CORDOVA
CA 95670-6110
GL Number
GF 0.00
2402467 4,086.46
Description Distribution Line Description Invoice Amount Amount Relieved 5045-760.00

WITTMAN ENTERPRISES, LLC

PROFESSIONAL & CONTRACT SERVCS
Ambulance Billing February
4,086.46
26864 03/26/2024
04/05/2024
03/26/2024
0 00/00/0000
11093 SUN CENTER WE

RANCHO CORDOVA
CA 95670-6110
GL Number
GF 0.00
2402467 1,891.03
Description Distribution Line Description Invoice Amount Amount Relieved 5045-760.00 PROFESSIONAL & CONTRACT SERVCS 1,891.03
Check No. 0 Total: 5,977.49
Total for WITTMAN ENTERPRISES, LLC 5,977.49
XEROX CORPORATION Print Meter 26862 03/06/2024
04/05/2024
03/06/2024
0 00/00/0000
PO BOX 7405

PASADENA
CA 91109-7405
GL Number
XEROX 0.00
GF 0.00
020939294 33.75
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-870.00 OFFICE SUPPLIES 33.75 0.00
Check No. 0 Total: 33.75
Total for XEROX CORPORATION 33.75
Grand Total:

Less Credit Memos:

Net Total:

Less Hand Check Total:

Outstanding Invoice Total:
29,966.87
Total Invoices; 36
29,966,87
29,966,87

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 04/05/2024
Time: 1:33 pm
City of Etna Page;
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Invoice Description!
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
Recap by Department
Department # Department Name
City Council
City Clerk
Water
Amount To Pay Amount To Relieve
20 45.00 0.00
25 3,927.66 0.00
30 4,316.87
2,064.17

0.00 33 Sewer 0.00
40 Law Enforcement 3,110.51 0.00
41 Police - FJ Station 88.08 0.00
42 DOJ GRANT 46.53 0.00
45 Ambulance Services 7,312.34 0.00
50 Fire Prevention 669.81 0.00
55 Governmental Buildings
Highways & Streets
Parks & Recreation
500.34 0.00
60 7,698.11 0.00
70 187.45 0.00
Grand Total: 29,966.87 0.00
f' RESOLUTION 2024-003

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ETNA

APPOINTING A DELEGATE AND ALTERNATE DELEGATE TO THE

SMALL CITIES ORGANIZED RISK EFFORT
WHEREAS the City Council of the City of Etna is a member of the Small Cities Organized Risk Effort and
WHEREAS it is necessary for them to appoint a delegate and an alternate delegate to serve as a board member to said Small Cities Organized Risk Effort, NOW THEREFORE, BE IT RESOLVED by the Etna City Council that City Clerk Pamela Easlick is appointed as Board Member and City Administrator Jeff Mitchem is appointed as Alternate.

HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Etna at a regular meeting thereof held on April 2024. by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Cliff Munson, Mayor
ATTEST:

Pamela Eastlick, City Clerk
By.

City of Etna
Agenda Request

4.8.24 Date of Meeting:

Spokesperson[s]:

Is this for Discussion
Council
H or

are you requesting an Action S
Subject/Request: Contract Award City Pool Solar
Please provide a description of the request and attach supporting documentation:

Discuss and approve Callahan Solar Services contract proposal for the City Pool Solar Project. Approve Notice of Award to Callahan Solar Services. The contract price for construction is $64,880,00.

Will there be a financial impact to the City? □ Yes □ No IfYes, $, Please describe:

NOTE: Agenda requests must be received no less than four working days before the date of meeting. Return this form and supporting documentation to address be/ow. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 * F: 530-467-3217

CITY OF ETNA - CITY POOL SOLAR PROJECT
CONTRACT DOCUMENTS PART B: DIVISION 1: CONTRACT FORMS

NOTICE OF AWARD
Callahan Solar Services
10703 S. Highway 3
Callahan. CA 96014
TO:

FOR: Construction of: CITY POOL SOLAR PROJECT
Your Bidder's Proposal dated August 12, 2023, is accepted for construction of the above named Project, for the prices set forth in said Proposal, for items included in Schedule “A”, in the total amount of $64,880.00.

You are required by the Instructions to Bidders to execute the Agreement (Contract Forms in Part B. Division 2 of these Contract Documents), and to furnish the required Performance and Payment Bonds and Certificates of Insurance, all with Fourteen (14) calendar days from the date of mailing of this Notice.

If you fail to execute the Agreement and to furnish said BONDS within Fourteen (14) days from the date of this Notice, the OWNER will be entitled to consider all your rights arising out of the OWNER'S acceptance of your BID as abandoned and as a forfeiture of your BID BOND or such other BID SECURITY as you have provided. The OWNER will be entitled to such other rights as may be granted by law.

You are required to return an acknowledged copy of this NOTICE of AWARD to the OWNER.

Dated this day of 2024.

The CITY OF ETNA
OWNER
By.

Title

ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged by.
this the day of 2024.

By.

Title

CITY OF ETNA - CITY POOL SOLAR PROJECT
CONTRACT DOCUMENTS PART B: DIVISION 2: CONTRACT FORMS
THIS AGREEMENT is made this day of 2024, by and between the CITY OF ETNA Siskiyou County, California, (OWNER), and
Callahan Solar Services 10703 S. Highway 3 Callahan, CA 96014 (CONTRACTOR).

WITNESSETH:

WHEREAS, Contract Documents for the CITY POOL SOLAR PROJECT were submitted to competitive bidding by action of the City Clerk of the CITY OF ETNA January 2023; and WHEREAS, the proposal of Callahan Solar Services was accepted by the City Council and the Contract was awarded to same by action of the City Council on April 8, 2024; NOW THEREFORE, in consideration of the premises and of the mutual covenants herein contained, the parties hereto expressly agree as follows:
1: WORK
The Contractor shall furnish and pay all costs, including sales tax and all other applicable taxes and fees of all the necessary materials not furnished by the Owner, and shall furnish and pay for all superintendence, labor, plant, tools, equipment, and transportation, and perform all work required for the construction of all items accepted by the Owner in strict accordance with the Contract Documents. 2: COMPLETION OF WORK
The Contractor shall commence the work covered by this Contract within a period of twenty (20) calendar days after the date on which the Notice to Proceed is issued by the Owner and shall complete the same within a period of Sixty (60) calendar days after the date of said Notice unless the time for completion is extended as provided for in the Contract Documents.

It is agreed that in case all work is not completed within the time set forth herein, damage will be sustained by the Owner, and it is impracticable and extremely difficult to ascertain and determine the amount of damages which the Owner will sustain in such event; and it is therefore agreed that the Contractor shall pay to the Owner the sum of Five Hundred Dollars ($500.00) for each and every calendar days delay in finishing the work, beyond the time prescribed; and the Contractor agrees to pay said liquidated damages as herein provided, and in case the same are not paid, agrees that the Owner may deduct the amount thereof from any monies due or that may come due under the contract.

It is further agreed that in case the work called for under the Contract is not finished and completed in all parts and requirements within the time specified, the Owner, by action of the City Council shall have the right to increase the time or not, as may seem best to serve the interest of the Owner, and if they decide to increase the said time, they shall further have the right to charge to the Contractor, his heirs, assigns, or sureties and to deduct from the final payment for the work, in addition to the liquidated damages set forth above, all or any part, as they may deem proper, of the actual cost of engineering, inspection, superintendence, and other expenses which are directly chargeable to the Contract and which accrue during the period of such extension, except that the cost of final surveys and preparation of final estimate shall not be included in such charges. The Contractor shall not be assessed with liquidated damages nor the additional cost of engineering and inspection during any delay beyond the time named for the completion of the work caused by acts of God, acts of a public enemy, acts of Owner, fire, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and inability to get materials ordered by the Contractor or subcontractor from the material man within ten (10) calendar days of the signing of this Contract, or delays of subcontractor due to such causes; provided, that the Contractor shall notify the B2-1

CITY OF ETNA - CITY POOL SOLAR PROJECT
CONTRACT DOCUMENTS PART B: DIVISION 2: CONTRACT FORMS
Owner in writing of the causes of the delay within ten (10) days from the beginning of any such delay, and the Owner shall ascertain the facts and the extent of the delay, and his findings of the facts thereon shall be final and conclusive.

If the Contractor is delayed by reason of alterations made in these Contract Documents, or by any act of the Owner not contemplated by the Contract, the time of completion shall be extended proportionately, and the Contractor shall be relieved during the period of such extension of any claim for liquidated damages, engineering, or inspection charges or other penalties. The Contractor shall have no claim for any other compensation for any such delay.
3: LABOR
To conform strictly with the provisions of Article 3, Chapter 1, Part 7, Division 2 of the Labor Code of the State of California. To forfeit as a penalty to the Owner the sum of TWENTY-FIVE AND NO/100 ($25.00) DOLLARS for each laborer, workman, or mechanic employed by the Contractor or by any subcontractor under him in the execution of this Contract, for each calendar day during which any laborer, workman, or mechanic is required or permitted to work more than eight (8) hours in violation of the provisions of Sections 1770 to 1861 of the Labor Code of the State of California. 4: FORFEITURES
That all sums forfeited under the provisions of the foregoing sections shall be deducted from the payments to be made under the terms of this Contract.
5: PREFERENCE FOR MATERIALS
To comply with the provisions of Sections 4300 to 4334, inclusive, of the GovernmentCode of California prescribing preference for materials to be used.
6: BONDS
T0 comply with the provisions of Chapter 3, Division 5 of Title 1 of the Government Code of California and to the requirements contained in the Contract Documents for this Project for furnishing Performance and Payment Bond(s):

PERFORMANCE AND PAYMENT BONDS
The Contractor shall, within fourteen (14) days after the mailing of the Notice of Award, and before the commencement of any operations hereunder, execute this ConstructionContractand furnish the Owner with a performance and payment bond or bonds. The bond covering performance shall be in the amount of 100 percent of the Contract Price and conditioned upon the performance by the Contractor of all undertakings, covenants, terms, conditions, and agreements of the Contract. The bond covering payment shall be labor and materials bond in the amount of 100 percent of the Contract Price and conditioned upon the prompt payment by the Contractor to all persons supplying labor and materials to be used in the performance of the Work. (A combination Performance and Payment Bond, if submitted instead of separate bonds, shall be in the amount of 100 percent of the Contract Price). Such bond(s) shall also run in favor of any other person or entities required by law and shall be in the form(s) required by applicable statutes, if any, and acceptable to Owner. The Bond(s) shall be executed by the Contractor and by a corporate surety acceptable to Owner and licensed to transact such business in the State of California. Evidence of authority of an Attorney-in- Fact acting for the corporate surety must be provided in the form of a certificate as to his power of attorney and to the effect that it is not terminated and remains in full force and effect on the date of the bond. The expense of such bond(s) shall be borne by B2-2

CITY OF ETNA - CITY POOL SOLAR PROJECT
CONTRACT DOCUMENTS PART B: DIVISION 2: CONTRACT FORMS
the Contractor. If at any time a surety on such bond(s) becomes irresponsible or loses its right to do business in the aforementioned State, the Owner may require another surety, which the Contractor shall furnish within ten (10) calendar days after receipt of written notice to do so. 7: ALTERATIONS, EXTRA WORK, CHANGES
Alterations, Extra Work, and Changes are defined in the General Conditions, and will only be recognized if made as prescribed therein and will only be paid for as provided therein. 8: INDEMNITY
Contractor agrees to indemnify, protect, and hold harmless the City of Etna, the State of California, the Engineer as named in these Contract Documents, and each of their officers, employees and agents from and against all claims, damages, losses and expenses, including attorney’s fees, arising out of or resulting from the performance of the Work under this Contract, provided that such losses or damages are not proximately caused by the negligence or willful misconduct of any person indemnified hereunder.

Negligence or willful misconduct by any one person indemnified hereunder shall not relieve the Contractor from protecting all other parties indemnified hereunder. 9: INSURANCE
Contractor agrees to obtain and to carry in force throughout the Contract Time, Comprehensive General Liability Insurance, Workmen’s Compensation Insurance, and other Insurance Coverage(s) as set out in the General and Supplementary Conditions.
10: CONDITIONS NOT MUTUALLY DEPENDENT
It is expressly understood and agreed by and between the parties hereto that waiver of any of the conditions of this Contract shall not be considered a waiver of any of the other conditions thereof. 11: PAYMENT
The Owner agrees to pay the Contractor for the Work herein contemplated in the manner and amounts set forth in these Contract Documents, at the rates and for the prices set forth in the Proposal for the Work submitted by the Contractor dated August 12 2023. Subject to additions, alterations, and deductions as provided for in said General and Supplementary Conditions, the Basic Contract Price is the amount of the Total Bid Price for the BID SCHEDULE:
{$64.880.00)
12: TIME OF THE ESSENCE
It is further understood and agreed by and between the parties hereto that time is of the essence of this Contract in all respects.

B2-3

CITY OF ETNA - CITY POOL SOLAR PROJECT
CONTRACT DOCUMENTS PART B: DIVISION 2; CONTRACT FORMS
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Contract in duplicate, on the date first above written.

OWNER

CITY OF ETNA
(SEAL) By.

Type Name
ATTEST:

Title
Type Name.

Title
CONTRACTOR:

By.

Type Name.

Title
Employer Identification
Number
B2-4
E & S Engineers & Surveyors, Inc.

Civil Engineers & Land Surveyors
eandsengineersandsurveyors.com
329 West Miner Street
Yreka CA 96097
530.842,6813
530-842.6645 (Fax)
March 28. 2024
City of Etna
PC Box 428
Etna, CA 96027
Re: City of Etna - Pool Solar Project - Award of Contract Ladies and Gentlemen:

This is to advise you that we have verified the unit price extensions and reviewed the bids received Tuesday. August 12, 2023, for the subject project. We have checked the proposal submitted by Callahan Solar Services. It appears that their proposal is all complete and their licenses are clear for performing the work.

Callahan Solar Services of Callahan. CA was the low bidder for Schedule A in the amount of $64,880.00.

I recommend award to the low bidder for the project, Callahan Solar Services.

The City will need to send a Notice of Award and duplicate originals of the contract forms to the Contractor.

The Contractor should provide the signed contract and bond(s) to the City within 14 calendar days.

Let us know If you have any questions regarding the bids or budget numbers.

Respectfully submitted.

Morgan D. Eastlick, P.E. 62963
City Engineer
City of Etna
Agenda Request
2o2.<f
Date of Meeting:

Spokesperson[s]:

Is this for Discussion □ or are you requesting an Action S Tonya Dowse, Kory Hayden, Heather Dodds / SEDC
Siskiyou Economic Development Council MOU Subject/Request:

Please provide a description of the request and attach supporting documentation:

The Siskiyou Economic Development Council would like to present an update on its work; and seek City Council's approval for a renewal of its MOU (Jurisdication Partnership Agreement) for economic development services. The proposed new MOU will cover a 5-year period beginning, July 1,2024.

Will there be a financial impact to the City? H Yes □ No IfYes. annually Will this require a budget increase? □ Yes □ No Account:, Please describe:

NOTE: Agenda requests must be received no less than four working days before the date of meeting. Return this form and supporting documentation to address below. 442 Main Street * P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217

ECONOMIC DEVELOPMENT SERVICES

MEMORANDUM OF UNDERSTANDING

BETWEEN
The County of Siskiyou, the Cities of Yreka, Mt. Shasta, Weed, Dunsmuir, Dorris, Etna, Fort Jones, Montague, and Tulelake and the Siskiyou County Economic Development Council for Economic Development Services.

THIS MEMORANDUM OF UNDERSTANDING (MOU) is made and entered into this 2024 by and between The County of Siskiyou (hereinafter referred to as County), the Cities of Yreka, Mt.

Shasta, Weed, Dunsmuir, Dorris, Etna, Fort Jones, Montague, and Tulelake (hereinafter referred to as Cities) and the Siskiyou County Economic Development Council (hereinafter referred to as SCEDC) for Economic Development Services.
day of
WHEREAS, the County and Cities desire to support economic development efforts to increase local employment, stimulate investment, and promote economic growth within their respective jurisdictions.

WHEREAS, the County and Cities are committed to uniting their efforts and have agreed to pursue a shared economic development work plan incorporated and included herein as Attachment A (hereinafter work plan) designed to combine and leverage resources in support of business retention, expansion, and growth.

WHEREAS, the County and Cities wish to enter into this MOU to delineate some specific commitments each will make in support of implementing the shared work plan; and WHEREAS, SCEDC is acknowledged and supported by the County and Cities as the local, lead agency for economic development and hereby agrees to coordinate and implement the work plan.

NOW, THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:

This MOU shall become effective on July 1, 2024 and shall remain in full force and effect forthe period of five years through June 30, 2029. Parties included in this MOU may withdraw or terminate their participation at any time during its term upon ninety (90) days written notice to all participating parties and without severing or modifying the participation of the remaining parties. Additionally, other jurisdictions within Siskiyou County, not originally included in this MOU, may be added.

A Steering Committee is hereby established consisting of one representative from each party entering into and participating in this MOU. The Steering Committee shall review and monitor progress and evolution of the agreed upon economic development work plan.

SCEDC shall:
a. Provide appropriate, qualified staff to implement and manage the work plan, b. Conduct economic development activities in mutual cooperation and coordination with County and Cities to encourage and support business retention, expansion, and growth.

1. 2.

3. 1 of 4 ECONOMIC DEVELOPMENT SERVICES: MEMORANDUM OF UNDERSTANDING c. Provide regular reports to the Steering Committee, and to report as requested from time-to-time by the County and Cities regarding progress and implementation of the work plan,
d. SCEDC shall make every effort to align work with overarching, mutual economic development goals and objectives.

4. The County and Cities shall each:
a. Provide leadership and coordinate appropriate economic development activities with the SCEDC and refer appropriate businesses, projects, and resources in support of economic development,
b. Work with the SCEDC to determine, monitor, and evaluate mutual economic development goals, objectives, and performance metrics and to adjust the work plan as necessary,
c. Provide funding levels at the specified minimum annual amounts below to compensate the SCEDC for the activities inco
i. County of Siskiyou
ii. CityofYreka
iii. City of Mt. Shasta
iv. City of Weed
V. City of Dunsmuir
vi. City of Dorris
vii. City of Etna
viii. Town of Fort Jones
ix. City Montague
X. City of Tulelake
rporated within the work plan.
$156,000
$54,000
$36,000
$30,000
$15,000
$6,000
$6,000
$6,000
$6,000
$6,000

5. The terms of this MOD may be amended only by mutual written agreement of all parties.

IN WITNESS WHEREOF, the parties hereto have executed the Memorandum of Understanding on the day, month, and year first written.

COUNTY OF SISKIYOU
BY: DATE:

Angela Davis, County Administrator
CITY OF Yreka
BY: DATE:

Jason Ledbetter, City Manager
CITY OF Mt. Shasta
2 of 4 I ECONOMIC DEVELOPMENT SERVICES: MEMORANDUM OF UNDERSTANDING BY: DATE:

Todd Juhasz, City Manager
CITY OF Weed
BY: DATE:

Tim Rundel, City Manager
CITY OF Dunsmuir
BY: DATE:

Dustin Rief, City Manager
CITY OF Dorris
BY: DATE:

CITY OF Etna
BY: DATE:
/
TOWN OF Fort Jones
BY: DATE:

CITY OF Montague
BY: DATE:

ClTYOFTulelake
BY: DATE:
/
Siskiyou Economic Development Council
BY: DATE:

Tonya Dowse, Executive Director
Siskiyou Economic Development MOD
3 of 4 I
ECONOMIC DEVELOPMENT SERVICES: MEMORANDUM OF UNDERSTANDING Attachment A. | Shared Work Plan
Objective: A collaborative work plan for the Siskiyou Economic Development Council and local jurisdictions to leverage investment in shared strategies towards the pursuit of mutual benefits.

Business Development Services. Develop and implement strategies that directly support business retention, expansion, and growth.

Cultivate a positive business climate.

Respond to business location inquiries and promote business investment.

Facilitate entrepreneurship and innovation resources and programs.

Provide direct technical assistance to local businesses.

1. 2.

3. 4.

5. Implement priority business sector strategies.

Development/Redevelopment Readiness. Support jurisdictions in preparation for future development and new investment.

Property/site identification, assessment, and prioritization.

Identify, connect, and leverage State and Federal funding (EPA Brownfields, EDA and USDA Infrastructure).

Explore financing tools {Financing Districts, Assessment Districts, Tax Credits).

Steward positive relationships with funding partners, developers, and property owners.

Support feasibility and planning efforts.

1. 2.

3. 4.

5. Leadership and Capacity. Bolster and cultivate economic development leadership in local public and private sectors. Provide professional staff capacity and expertise.

Convene industry employers.

Maintain professional staff.

Advocate for economic development.

Anticipate needs and track priorities (project pipeline).

Monitor and evaluate progress.

1. 2.

3. 4.

5. 4 of 4 I
ECONOMIC DEVELOPMENT SERVICES: MEMORANDUM OF UNDERSTANDING City of Etna
Agenda Request

4.8.24 Date of Meeting:

Spokesperson[s]:

Is this for Discussion
Council
H or are
& SCORE
you requesting

an Action CH
.SCORE Presentation Subject/Request:

Please provide a description of the request and attach supporting documentation:

Presentation from SCORE representatives discussing current insurance policies.

Will there be a financial impact to the City? □ Yes □ No IfYes, $, Please describe:

SMALL CITIES ORGANIZED

RISK EFFORT (SCORE)
Presented to:

CITY OF ETNA
Presented By:

Marcus Beverly, marcus.beverly(Salliant.com or (916) 643-2704 April 8, 2024
1 Presentation Outline
Section I
Intro to Pooling &
SCORE Program
Section II
SCORE Overview Governance,
Coverage Programs, Program Services
A
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iy.-I iT
yy.

Why are we here? 1 “s
1 I
\
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V'-' "
s ●●
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1 Introduction
Etna is a Member of
Small Cities Organized Risk Effort (SCORE)

SMALL CITIES ORGANIZED RISK EFFORT
FY 23/24 ANNUAL REPORT
Administered by Alliant Insurance Services
Etna is self-insured for claims up to $25,000 for:
- Workers’ Compensation
- Liability
- Property
Please see Annual Report for More Information
SCORE Program Administrators
AUianl Iiisuranco Servicos. Inc.
www.allUint.com
Corporato Llc*ns« No. 0C36661 (SCORE
Alliant
‘Alliant A
Mission Statement ▼
The Small Cities Organized Risk Effort or SCORE,
is an association of municipalities joined to
protect member resources by stabilizing risk costs
in a reliable, economical and beneficial manner while
providing members with broad coverage and quality
services in risk management and claims management
‘^lliant A
Why was SCORE formed?
● To be free of Insurance Industry Cycles
— Reduce costs overall
- Stop riding the rollercoaster
● Help each other with risk management issues
● Provide broader coverage and services for less than
members could obtain on their own.

A
1 California’s Insurance Market
California Cities:
● Liability - High Risk
- Public safety, streets and roads, target in litigation. ● Workers Compensation - High Risk
— Aging workforce, physical labor, public safety presumptions ● Property - High Risk
— Evolved over the years to be high risk, aging infrastructure, wildfire concerns.

Traditional insurance carriers who offer low retentions do not write coverage for California cities.

Cities needed a solution.

SCORE OVERVIEW
Member Participation FY 23/24
SCORE Members Participating in Each Program FY 23/24
Self-Insured Programs Group Purchase Insurance Individual Purchase Auto/Mobile Vehicle Damage Insurance Alliant
Deadly
Weapons
Response
Program
(ADWRPl
ACI Auto/Mobile
Vehicle
Damage
(AMVP)
Property;
Pollution;
& Cyber
(APIP)
Auto
Physical
Damage
(APIP)
Vehicle
Valuation
(APIP)
Contractor's
Equipment
(APIP)
Crime
Insurance
(ACIP)
Employee
Assistance
Program
(EAP)
Work
Comp
Special
Events

ID PRISM
Pollution
ERMA
(EPL) Liability Fraud

MEMBER CITY
Replacement
Cost(RC) or
Actual Cash
Value (ACV)
7/1/24
$25,000
Banking
Layer
$25,000
Banking
Layer
$25,000
Banking
Layer
$10,000*
$25,000
$5,000*
$10,000
$2,500
$25,000*
$1,000 = X
$2,000 = XX Deductible $10,000 $0 $75,000 $25,000
07/1/24 7/1/24
● r
Expiration Date 7/1/24 7/1/24 7/1/24 9/15/23 1/1/24 7/1/24 Colfax
7/1/24 7/1/24 7/1/24 7/1/24 7/1/24

X X X X X X X X X X X X RC

X X X X X X X X X X X X X RC
Dunsmuir X X X X X X X X X X X X X* ACV
Etna X X X X X X X XX None None
Isleton X X X* X X X X X RC
Live Oak X X X X X X X X X X X X* ACV
Loomis X X X X X X X X X X XX X* ACV
X X X X X XX X RC Loyalton
Montague
Mount Shasta

X X X X X

X X X X X X X X X X RC
X X X X X X X X X X XX None None
Portola X X X X X X X X X X X X RC
Rio Dell X X X X X X X X X X X* ACV
Shasta Lake X X X X X X X X X X X X* ACV
Susanville X X X X X X X X X X X X RC
Tulelake X X X X X X X X X X X X RC
Weed X X X X X X X* X X X X XX X* ACV
Yreka X X X X X X X X X X X XX X RC
ERMA= Employment Risk Management Autliorily(Employment Practices Liability Coverage) AMVP= Alliant Mobile Vehicle Program serviced by Marilyn Schley in SF office Special Events serviced by Penny DeWilt in Newport Beach Office ^ Alliant A
1 Board of Directors
● All members are represented on the Board by their CityAppointed Representative and Alternate. ● Each Rep, or in their absence the Alternate, has a single vote. ● Minimum of four regular meetings a year:
● 4TH Friday of January, March, June, August and October ● Meeting length is approximately 3 hours
● October Planning & Training Session is 2 days
A
1 Liability Coverage Layers
$40M Excess Laver
Excess Insurance
$7,500,000 to $40,000,000
EPL Coverage Limit: $12,500,000
CJPRMA Members
$10M
$5M Calbpornia joint powers
Risk Management Authority
$750,000 to $7,500,000
$750K
Shared Risk Laver
All SCORE Members
$25,000 to $750,000
$25K Banking Laver
Each Score Member
$0 to $25,000
^lliant A
4 1 Banking Layer Funding
Annual ‘'premium” is an estimate that includes
funding for your claims up to $25,000.

Claims are paid through trust account as needed
throughout the year -yowr money
Review conducted annually to compare actual
claims to estimate
Dividend or Assessment declared by Board
based on overall funding & performance
A
1 Liability Program
● Mandatory Program - All SCORE members must participate ● score’s Coverage Follows Exeess Coverage except for
Employment Practices Liability
● CJPRMA provides up to $40,000,000 limits
- Property Damage & Bodily Injury
— Personal Injury
— Public Officials Errors and Omissions
- Employment Practices Liability (EPL) - $12,500,000 Limit ● Optional EPL Coverage up to CJPRMA retention of $750,000 A
1 Employment Practices Liability
Coverage for claims arisingfrom
employment, including
● Wrongful Termination
● Sexual Harassment
ERMA
Employment
Risk Management Authority
Members join ERMA to cover claims up to
the $750,000 retention (deductible) for
CJPRMA coverage.

Etna is not a member — self-insured
up to $750,000for EPL claims
SCORE excludes these claims, but they are
covered by CJPRMA
A
1 Workers’ Compensation Program
$STAT Excess Laver
Excess Insurance: $5,000,000 to Statutory
LAWCX Members: $250,000 to $5,000,000
$5M (P LAWCX
Local Agency Workers'
$250K Compensation Excess JPA Shared Risk Laver
All SCORE members:
$25,000 to $250,000
$25K Banking Laver
Each SCORE Member:
$0 to $25,000
i^lliant A
Property Program
All Real and Personal Property
Business, Rental, Tax Interruption
All Risk” Less Exclusions such as:
— Earthquake and Flood (Flood available individually)
Full Replacement Cost - no coinsurance penalty
Auto Physical Damage - Replacement Cost Value (RCV) if
declared, otherwise Actual Cash Value (ACV)
APIP
Property
Insurance
44 Coverages
Deductibles: $25,000 “All Risk” Property,
$10,000 Auto Physical Damage for Members with Actual Cash Value (ACV) valuation: Cities of Biggs, Dunsmuir, Isleton, Live Oak, Montague, Rio Dell, Weed, Yreka, and Town of Loomis; $25.000 Auto for all other members with Replacement Cost Valuation (RCV),
$50,000 for police vehicles with RCV under $250,000,
$100,000 for All Vehicles with RCV of $250,000 to $750,000; $250,000 for All vehicles with RCV in Excess of $750,000.

BB
SQBBB PInsica) hiiildiiius
Business personal
properl>
Rental Income ami
l a\ Inten iiption
Etna has Property Banking Layer to cover claims ^
from $1,000 to $25,000 insurance deductible Includes Cyber and Pollution Coverage A
1 Pollution Coverage
Shared limit of $2M between all SCORE members.
- Sublimits apply to some exposures - Mold, Lead, Sewer, Legionella, Fines - Deduetible $250k; $500k Legionella, Sewer Backup; $1M Wildfire Pollution or Indoor Environmental Conditions Coverage: for claims arising out of a pollution condition on, at, under or migrating from a covered location, or an indoor environmental condition at a covered location Transportation Coverage: First-party and third-party coverage for claims arising out of a pollution condition resulting from transportation Catastrophe management emergency response costs incurred within seven (7) days (168 hours) following the commencement of a pollution condition, provided the costs are reported to the insurer within fourteen (14) days.

Don’t wait - report immediately for assistance!
A
Cyber Insurance
Information Security & Privacy Insurance
- Limit; Each Member $2 Million Annual Aggregate: $40M JPA/Pool Aggregate - Deductible: $50,000
- Sublimits apply to some exposures
Privacy Notification Costs - $500,000 limit, increased to $1M if Insurer Vendor Services are used
Cyber Extortion Loss - $75OK aggregate limit
Data Recovery - $75OK aggregate limit
Business Interruption from Breach - $750K aggregate limit Fraudulent Instruction resulting directly from an Insured having transferred, paid, or delivered any Money or Seeurities as a direct result of Fraudulent Instructions - $75K limit.

Computer Hardware Replacement - $ 1OOK aggregate limit
Don't wait - report immediately for assistance! A
1Vehicle & Equipment Coverage (AMV
“Comp & Collision” for city property
Etna has firetrucks, ambulances, poliee vehicles
and public works vehicles & equipment eovered
$2,000 Deductible
Value in case of aceident, lesser o.f
— Cost of repair, or if “total loss ” -
— Replacement Cost for new property for 3 years
— Actual Cash Value up to 120% of insured value
Review annually and adjust values as needed
Replacement costfor older vehicles available but higher deductible. ^Iliant A
1 k Alliant Deadly Weapons Response ^
^ Program (ADWRP) ■
Crisis Management & Coverage for events
oeeurring at a loeation on your covered property
Limit $500K per event; $2.5M Annual Aggregate
Deduetible $ 10,000 including Claims Expenses
$250,000 Limit - Crisis Management, Extra
Expense, Business Interruption.
$25k/$50k Medical Expense/AD&D Per Person
$ 15k Per Person Counseling / Funeral Expense
A
Identity Fraud Protection
Member employees receive protection from the
impact of identity fraud with Identity Fraud
Reimbursement Coverage and Resolution Services
through Travelers Insurance Company, with a limit of
$25,000 and no deductible to reimburse many of the
costs and expenses associated with identity recovery,
including:

Reimbursement for certain fees related to medical
identity fraud.

Travel expenses (up to $1,000 a week for up to five
weeks).

Replacement of government issued identification.

Lost wages (up to $1,000 a week for up to five weeks).

Reasonable attorneys' fees.

Resolution services to help reclaim your identity and
restore credit.

Access to a consumer fraud specialist

TRAVELERSJ
TRAVELERS! TRAVELERSJ
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Employee Assistance Program (EAP)j
is^ACI The EAP is a worksite-based program designed to assist City employees in identifying and resolving personal concerns, including health, marital, family, financial, alcohol, drug, legal, emotional, stress, or other personal issues that may affect job performance. SPECIALTY

BENEFITS
Who's Eligible?
ACl's program includes employees and ALL their family
members - whether or not they live in the home.

The program features a benefit package which includes:
● Mental Health Counseling
● Life Coaching
● Legal and Financial Consultation
● Work-Life Referrals
● Personal Assistant Referrals
● Medical Advocacy
● Website & Webinar Training & Resources
i^Hiant A
1 other Coverage Programs
● ACIP - Crime Insurance Program
● APIP - Replacement Costfor older vehicles & equipment is available as an option
● Special Events Coverage - Program or Individual
● ERMA - Employment Practices Coverage and Services
Other Optional Programs:
● Floor
● Earthquake
Pliant A
Crime Coverage (ACIP)
Individual Insurance Purchase - Etna does not participate Etna has separate surety bonds for required positions
Alliant Crime Insurance Program (ACIP) provides:

Coverage for all employees, offieials and volunteers
Employee Theft
Robbery or Safe Burglary
Computer Fraud
Faithful Performance of Duty
Funds Transfer Fraud
Investigative Expenses — Sublimit of $75,000
Treasurer/Tax Collector and Bonded Employees covered
Includes specified non-compensated officers as employees ‘Alliant A

SCORE PROGRAM SERVICES
A1 ^
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A4///ant
1 SCORE Services & Resources
● Risk Management
Best Practices, Contract & Insurance Review, Hotlines
● Claims Management
Work Comp, Liability, Property
● Training
On-site, Online, Regional
A
Service Providers to SCORE
● Alliant: Program Administrator and Broker
● George Hills: Liability Claims Administrator
● Intercare: Workers Compensation Claims Administrator
● DKF Solutions: Risk Control
● Bickmore Actuarial: Actuary
● Maze & Associates: Financial Auditor
● Additional service providers (legal, training, etc.) M//#a/it A 1 Risk Control Services - DKF Solutio
On Site Assessments, Assistance, and Training
OSHA Policy Development and Training
Sewer Operation Risk Management
Phone and E-mail Hotline for Questions
Customized Online Training - TrainingLink
SOP Development and App
David Patzer - dpatzer@dkfsolutions. com
John Balestrini - [email protected]
Pliant A
1 Training Services
● Vector Solutions - Web based training and resources
● Lexipol - Police procedures & training bulletins
● Conference Participation Grants
● Risk Management Grants
● Website resources- www.scorejpa.org
hOMt ACCfCAA MNUfES P<90GAAM 4 M€M6£RS COMACT
A SCOREJPA.org tctc* Pomrt Aw<hofWy
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Member cities first joined together in 1986.
‘^Iliant A
Score training topic samples
● Sidewalk Risk Management
● Sexual Harassment & Ethies (AB 1825 and AB1234)
● Contracts and Insurance
● Verbal Judo
● Risk Management 101
● Flagger Training
● Sewer Backup Response
● Tree Maintenance & Risk Management
Let us know what you need!
‘^Iliant A
1 CAJ PA Accredited with Excellence
● Thorough audit of SCORE’S
operations as compared to pooling
best practices set by CAJPA, they
review:
— Governance
— Finance
- Risk Management
- Services
SCORE;
● Accredited since 2006
● Re-accredited very 3 years
“Alliant A
Recommended Areas of Focus
Special Events Risk Management
Law Enforcement Liability
Cyber Vulnerability - resources, MFA
Property Losses: fire hardening, review
property and vehicle values annually
EPL - consider ERMA
Crime - consider ACIP
M/Ziant A
Questions?
Program Administration Team:

Marcus Beverly - Marcus.Beverl alliant.com s
\
i
Michelle Minnick - [email protected]
\
Conor Boughey - cbouqhe alliant.com s
‘AWant
City of Etna
Agenda Request

4.8.24 Date of Meeting:

Spokesperson[s)* & Essex Veterinary Services
Is this for Discussion S or are you requesting an Action IZI Subject/Request: ^NR Spay/Neuter Event.

Please provide a description of the request and attach supporting documentation:

Presentation/update from Essex Veterinary Services and CSO Kelly York regarding the cat spay/neuter event that took place on March 28th & 29th.

Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

NOTE: Agenda requests must be received no less than four working days before the date of meeting. Return this form and supporting documentation to address below. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217
City of Etna
Community Cat
Trap and Release Program
I was contacted by Veterinarian Dr. Scott Essex and his wife Jamie about a community cat trap and release program. The Essex's were contacted by several members of the community expressing concerns about the Cities feral cat colonies. The Etna City Council agreed there was a need for this program and Jamie began planning the event and assembling her team. Planning meetings included the Essex's, Purr-Angels and the Etna Police Department.

The event was held between March 27^^ and March 29^^. This was an event that included many volunteers from the community, SNIP and Purr-Angels. The Essex's utilized their experienced team of volunteers from SNIP to assist with surgeries and recovery of the cats. Purr-Angels and their volunteers were extremely skilled at trapping the feral cats. The Karuk Leadership Council had several students that were involved with every aspect of the program. The youths excitedly participated in trapping, recovery, surgeries and release of the cats.

Community volunteers including Penny Wells played an important role orchestrating the autoclave and making sure the cats all had clean blankets. Sherry Glendeinning and Christine Nahmens took on the daunting task of registering cats upon intake. There were several volunteers that provided food, tables and chairs and cared for the cats and kittens throughout the event.

Members of the Etna Police department including Chief Short, Officer Whitchurch, Officer Martin and CSO York worked countless hours both on and off duty. The Etna Police Department was an essential part of the program including locating cat colonies, citizen contacts with feeding and trapping instructions, transporting trapped cats to and from the Fire Hall and most importantly ensuring the safety of the trappers and volunteers throughout the whole event.

In addition to the volunteers, there were several businesses who donated their services to the program. JH Ranch provided an amazing breakfast for both days of the event. Dottie's and Denny Bar kept us well fed with hamburgers and French fries on Thursday and pizza on Friday.

Fire Monkey Catering provided beverages for the entire event.

On the morning of Tuesday the 26'^ Scott and Jen Frick, Jamie Tame and members of the Police Department deep cleaned the Fire Hall in preparation for the event. On Wednesday afternoon Dr. Essex and the volunteers from SNIP arrived with the mobile surgery vehicle and began preparing for the surgeries. Later that evening the trapping teams from Purr-Angels arrived and received instructions and that night's trapping location. The trapping teams focused on cat colonies in the areas of Scott St, Church St and Sawyers Bar Rd. The trapped cats were housed at the Fire Hall overnight where they were kept warm and dry.

Upon intake, the cats were logged and given a tracking number that stayed with them throughout the entire process. On Thursday, after determining the gender of the cats, they were transferred to the surgical team who prepared the cats for surgery. The cats were then taken inside the fully equipped mobile surgical vehicle where they were spayed or neutered.

After Surgery, the cats were closely monitored by the recovery team. As a precaution, the cats were held overnight and released back to the location where they were trapped the next morning.

On Friday, the city offered citizens a $50 voucher to have their cats spayed or neutered. These cats were brought to the Fire Hall by the owners early on Friday morning and were returned to their owners later that afternoon.

Thanks to everyone's dedication to the program, the outcome of the event was very successful.

In total, there were over 25 volunteers and one doctor which resulted in 35 spays, 40 neuters, and 53 kittens that were diverted. One cat had to be euthanized due to health reasons and 15 cats were rehomed to local ranches.

There were several monetary donations made by local businesses and organizations which included The City of Etna who donated $5000 toward the event. Siskiyou Telephone Company, JH Ranch, Leisure Horse Transport, and citizens from all over Siskiyou County also donated to the program with dollar amounts ranging from $20 to $1000.

Every department within the city helped with this project in some way. Alan Kramer provided use of the Fire Hall. Dan from Public Works provided signs and barricades and helped with various tasks as necessary. Terry generously opened the ambulance station for use of the washer and dryer. There were a few glitches at the fire hall including plumbing and electrical issues. Pam and Jenny were very accommodating when the volunteers had to use the facilities and the autoclave had to be moved into the council chambers.

One of the highlights of the event was the involvement of the Cities Mayor Cliff Munson. Cliff enthusiastically participated in trapping, raising funds and relocating cats to local ranches. On Wednesday night after all the trappers had gone home. Cliff burst through the door at the Fire Hall and excitedly said "1 got three more."
This program put a huge dent in the city's feral cat problem, however it can quickly get out of control again. urge the Council to devise a plan to keep the feral cat population from expanding to unhealthy numbers, i recommend conducting a trap and release program every couple of years or instituting a voucher program for low-income residents to have their cats spayed or neutered.

Thanks to all those mentioned in this report, the program was a huge success.

Respectfully Submitted
CSO Kelly York
City of Etna
Agenda Request

4.8.24 Date of Meeting:

Spokespersonfs):

Is this for Discussion
Council
S or are
& staff
you

requesting an Action CH
Subject/Request: Northwest, Inc.

Please provide a description of the request and attach supporting documentation:

Bicycle Rides Northwest (BRNW) is an Oregon nonprofit that promotes interest in bicycling throughout the Pacific Northwest, including Oregon, Idaho, Washington, Montana, and California. They provide two 7-day bicycle tours for up to 300 riders which alternate annually and they are planning to be in Washington and California in 2024.

California 2024 ride route will be Yreka - Happy Camp - Etna - Weed - Yreka. They are scheduled to stay at the City park Tuesday & Wednesday June 25-26 (two overnights.) BRNW have their own staff and vendors that will be on site. They will have their own shower truck, portable toilets, and caterer.

City staff and PAL have been coordinating with this group for this event since September 2023 and wanted to share this information with the Council.

Will there be a financial impact to the City? □ Yes □ No IfYes, $, Please describe:

BRNW is providing two community grants each worth $1,000. PAL wilt receive one and City Parks & Rec will receive the other. City Clerk Pamela Eastlick will work with BRNW regarding the grants.

NOTE: Agenda requests must be received no less than four working days before the date of meeting. Return this form and supporting documentation to address below. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217
BRNW CALIFORNIA 2024
Bicycle Rides Northwest, Inc. (BRNW) is an Oregon nonprofit established in 1987 to promote and stimulate interest in bicycling throughout the Pacific Northwest, including Oregon, Idaho, Washington, Montana and California.

Our mission is to provide fully supported bicycle tours that deliver an exceptional rider experience, showcase the natural beauty of the Northwest, and benefit communities and businesses in the region.

Thirty-five years later, we’re still fulfilling our founding vision by taking adventure-seeking bicyclists on scenic tours through a beautiful region.

General Information
What We Do: BRNW provides two 7-day bicycle tours for up to 300 bicycle riders in the states of Oregon, California, Idaho, Montana and Washington. Our tours alternate annually between the states.

In 2024 we plan to be in Washington and California.

Nonprofit: We are a 501 (c)(7) organization; we mainly support host communities, children’s bicycle advocacy programs and state, county and city bicycle safety programs, through both community grants and fundraising opportunities.

Our riders’ average age is above 60. We are a very mellow group that's usually ready to go to bed as the sun goes down.

Participants:

Self-contained: Our event is mostly self-contained, as we bring our own shower truck, portable toilets and caterer. We encourage communities to engage with our event, and work collaboratively with them.

Insurance: We will provide you with a Certificate of Liability Insurance. We carry a $2,000,000 policy.

BRNW California 2024 Ride Specifics
Route: Tentatively: Yreka - Happy Camp - Etna - Weed - Yreka Dates: Tentatively; June 22-29, 2024. The date is dependent upon the availability of the various communities involved with both our rides.

Our Request from Your Community
In looking over our route and the communities we will be visiting, we would like to request the following:

Site: Joss Johnson Park
Dates: Tuesday and Wednesday, June 25-26, two overnights Our staff and vendors would begin arriving to set up the facility around 9 a.m. on Tuesday. We would be gone from the site by around 10 a.m. on Thursday.

Times:

Our Basic Needs
Tent Camping Site: We will need a large area to set up camping tents.

Ideally, we can access five water sources (we can use splitters as needed):

Our shower truck needs potable water. We will arrange for an initial fill-up of the truck (approx. 1,200 gal.), and then we can hook up to a hydrant or water spigot to maintain the shower water.

Our caterer and sustainability teams will need access to potable water - a spigot is fine.

We set out two drinking water stations for the riders - spigots are just fine.

Our Camp Central area needs one water source for drinking water and other uses.

Water:

Electrical: Ideally, we can access 6-8 electric plugs:

The shower truck needs access to two 20-amp/120-volt circuits.

Our dishwashing machine needs access to a 240-volt outlet.

We also need at least another 3 to 4 electrical sources to power our PA system device-charging station and more.

We do have generators if electricity is not available. However, we prefer to use electrical hookups to eliminate the noise created by the generators.

We have a sustainability program to reduce our landfill waste. We still have some garbage at each site; we can use an existing dumpster and pay to have it serviced, order one from a nearby provider, or deliver waste to a local landfill or transfer station.

We will pay any costs associated with disposal.

Garbage:

If there are underground sprinklers, we will be responsible in avoiding damaging them and we ask that they be turned off ahead of and during our visit.

Sprinkler Systems:

Final Tidbits
Special Use Permits: We understand that our request may require a Special Use Permit. Please feel free to send me any necessary paperwork.

If you do not have applications or if we do not need a Special Use Permit, we have a Use Agreement I can prepare to cover our agreement.

Use Agreement:

References: We’re happy to provide references from previous sites, upon your request.

Thank you for taking the time to consider our request. If you have any questions, please feel free to e-mail or call me. I look forward to meeting you soon.

Jim Moore
Executive Director
Bicycle Rides Northwest, Inc.
5725 NE Cleveland Ave.

Portland, OR 97211
P: 503-281-1526
C: 503-504-2656
[email protected]
www.brnw.orq
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Etna City CouncilApril 8, 2024

Etna City Council
April 8, 2024