Agenda packet — Etna City Council, June 10, 2024

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AGENDA FOR THE REGULAR MEETING OF THE ETNA CITY COUNCIL DATE OF THE MEETING: June 10, 2024
TIME OF THE MEETING: 6:30 pm
PLACE OF THE MEETING: 442 Main Street Etna, CA, and TELECONFERENCE (Zoom)

1. Call to Order
a. Pledge of Allegiance
b. Roll Call

2. Public Comment - Non-Agenda Items - The City Council cannot take action or comment on nonagenda items.

3. CONSENT CALENDAR
a. Minutes of the Regular Meeting May 13, 2024
b. Minutes of the Special Meeting May 29, 2024
c. Invoice Approvals
PUBLIC MEETING:
a. Discussion of Possible State CDBG Application

CURRENT BUSINESS
a. Discuss/Approve Notice of Award to R.B Aldrich Construction for the Cleveland Street Improvements Project in the Amount of $158,072
b. Discuss/Approve Purchase of Pool Pump
c. 24/25 Budget Update

CITY COUNCIL STATEMENTS AND REQUESTS

4. 5.

6. 7. CLOSED SESSION:
a. Pursuant to Government Code §54957{b) Personnel Matters - Public Employment

1. Public Works Department: Public Works Employee 3/4 Time Position

2. Ambulance Department: Ambulance Team Member Volunteer EMT

8. ADJOURNMENT
Zoom Teleconference Information:

Phone: 1-669-444-9171 US Meeting ID: 832 3357 6876
https://us06web.zoom.us/i/83233576876
The City of Etna does not discriminate based on disability in the admissions or access to, or treatment ofor employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available. If any accommodations arc needed, please contact Pamela Eastlick at 530-467-5256 p.castlick(r<.etnaca.com. Requests should be made as soon as possible but recommended between three days to one week prior to the scheduled meeting.
442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217

MINUTES

REGULAR MEETING OF THE ETNA CITY COUNCIL
Monday May 13, 2024
Members of the Etna City Council met on this day of May in person and via TELECONFERENCE (Zoom.) Mayor Cliff Munson called the meeting to order and led in the salute to the flag of the United States of America.

1. Call to Order:
a. Roll Call
Councilmembers Brandon Fawaz, Jason Deppen, Mayor Cliff Munson, and John Stacher were present. Councilmember Chamna Gilmore was absent.

2. Public Comments on Non-Agenda Items:

Ambulance Director Teresa Arrwood thanked the community and some high school students that helped in a training that took place recently.

3. Consent Calendar:
a. Minutes of the Regular Meeting April 22, 2024
b. Invoice Approvals
c. Resolution 2024-004 - A Resolution of the City Council of the City of Etna Calling and Giving Notice of a General Municipal Election to be Held on November 8, 2024, and Requesting Consolidation of this Election With the Statewide Election
(The General Election is November 5, 2024)
Councilmember Deppen made a motion to approve, Councilmember Stacher seconded, and the motion passed.

Ayes: Stacher, Munson, Deppen
Abstain: Fawaz

4. Current Business:

Acknowledgment of the 2024 PCT Patch Design Winner. a.

Police Chief Josh Short gave a background about this project. The designs were created by local high school students. Lynn Karpinski is the computer graphic design teacher at Etna High School. Annabclle Yokael was the winner for the 2024 patch design that will be sold by local businesses. The City Council recognized Annabelle Yokael for winning the 2024 design competition. No action taken. b. Discuss/Approve Event Application Rockside Ranch 5k.

Councilmember Deppen made a motion to approve, Councilmember Fawaz seconded, and the motion passed.

Ayes: Stacher, Munson, Deppen, Fawaz
c. Discuss/Approvc Agreement for Services Between the City of Etna and Great Northern.
d. Discuss/Approve Hiring AGT CPAs & Advisors for Pre-Audit Services, City Clerk Pamela Eastlick explained to the Council that City Auditor Charles Pillon is having concerns regarding the amount of work that needs to be done. AGT is offering pre-audit services and are interested in working with the City. The cost is $200/hour for up to 30 hours. Clerk Eastlick will be working with Pillon in collaboration with AGT. Councilmember Fawaz moved to approve, Councilmember Deppen seconded, and the motion passed.

Ayes: Stacher, Munson, Deppen, Fawaz
e. Discuss/Approve Purchase of Pool Pump
Public Works Dan Burbank explained to the Council that the pool pump is in need of replacement. This will be a full replacement. Clerk Eastlick asked the representative of the Parks and Rec Grant if there could be a revision to the grant to include this purchase and she is waiting to hear back. The current pump is still functioning, and Director Burbank has concerns that when it goes out, they will not have something to replace it.

Andrew Jared City Attorney shared comments about the current purchasing policy.

Jared recommends updating and adopting the current purchasing ordinance. This item is tabled for the next regular meeting,
f. Discuss/Approve April Water Billing Water Usage Adjustments.

Director Burbank explained the challenges with reading meters during the winter months and with a good water year. The April billing gave an accumulative number over a span of months that reads were based on estimates. The option to offer water users would be a payment plan. Councilmember Fawaz commented that issues like this will be fixed with the new smart meters that are scheduled to be installed shortly.

More discussion about options to pay.

Councilmember Fawaz moved to approve that any customer that requests a delay of payment due to hardship, no justification of hardship needed, and they pay the amount of their 2023 April bill and have the excess amount owed amortized over the next three months. Clerk Eastlick clarified that the accounts will not be penalized.

Councilmember Deppen seconded, and the motion passed.

Ayes: Stacher, Munson, Deppen, Fawaz

5. City Council Statements and Requests:

Councilmember Fawaz would like the Council to consider meeting regularly once a month instead of twice a month.

Fawaz asked about the community survey and asked if it could be sent to him.

Councilmember Deppen would like to have his city email working.

6. CLOSED SESSION:
a. Pursuant to Government Code §54957(b) Personnel Matters - Public Employment

1. Police Department: Police Officer % Time Position

2. Public Works Department: Public Works Employee V* Time Position
The City Council unanimously approved item 1 and there was no reportable action for item 2.

7. Adjournment:

There being no further business Mayor Cliff Munson adjourned the meeting at 7:39 pm.

Respectfully submitted,
Jenny Bennett
Asst. City Clerk

MINUTES

SPECIAL MEETING OF THE ETNA CITY COUNCIL
Wednesday May 29, 2024
Members of the Etna City Council met on this 29^*’ day of May in person and via TELECONFERENCE (Zoom.) Mayor Cliff Munson called the meeting to order and led in the salute to the flag of the United States of America.

1. Call to Order:
a. Roll Call
Councilmembers Cliff Munson, Chamna Gilmore, and John Stacher. Councilmembers Brandon Fawaz and Jason Deppen were absent.

2. Public Comments on Non-Agenda Items:

None.

3. Consent Calendar:
a. Minutes of the Regular Meeting May 13, 2024
The Council tabled item ‘a ’for the next meeting.
b. Accounts Payable Review
c. Resolution 2024-005 - A Resolution of the City Council of the City of Etna Establishing the City of Etna Workplace Violence Protection Program Councilmember Gilmore made a motion to approve the Consent Calendar, Councihnember Stacher seconded, and the motion passed.

Ayes: Stacher, Gilmore, Munson

4. Department Reports:

Police Chief Josh Short provided a written report in the Council’s packet.

Public Works Director Dan Burbank reported that they have been very busy at the pool and the pool has passed inspection by the County. Director Burbank has received positive feedback on the repairs made inside the building. The pool pump is still working.

Fire Chief Alan Kramer reported that the prescribed bum on his property went well, and it was a collaborated effort with other local fire departments. Chief Kramer recently submitted an application for the 50/50 Grant. The PPE needs to be replaced every ten years. Chief Kramer requested the budget to reflect $20,000 to match the grant.

Ambulance Director Teresa Arrwood provided a written report in the Council’s packet.

Councilmember Gilmore commented about the big training event that recently took place.

City Clerk Pamela Eastlick reported that staff recently attended a 4-hour training. Dog licenses are coming due, and the letters will be going out soon. Eastlick has been working on the budget update and it will include a COLA increase. The Emergency Drought Grant has gone through.

Gilmore commented that there is a CDBG meeting on Friday.

City Manager Jeff Mitchem thanked the staff and Council for responding to emails regarding strategic planning for the City. Gilmore asked about the solar project and about how Council and department heads can provide input on the budget before the 24 meeting.

5. Current Business:
a. Discuss/Approve Pay Request #1 for Whitchawk Construction for the 2024 Water System Improvements Project $252,859.75.
th
City Engineer Morgan Eastlick was available for questions. Discussion on time it takes to receive reimbursement from the grant. Councilmember Gilmore made a motion to approve, Councilmember Stacher seconded, and the motion passed.

Ayes: Stacher, Gilmore, Munson
b. Friends of the Etna Library Report.

Leslie Tharp was introduced to the Council and audience. Tharp is the new Library Coordinator and gave an overview of the Etna and Fort Jones Libraries. No action taken.
c. Discuss/Approve Timeline and Funding for the Etna Museum Electrical Project.

Councilmember Stacher asked for clarification and an update on the status of funding for the electrical project. Clerk Eastlick explained the program income portion of CDBG payments received by the city. There are problems with reconciling the payments and it is time-consuming. Eastlick is working on submitting the reports.

Discussion regarding the process with the State reviewing and approving the reports to be submitted. No action taken.

Discuss/Approvc Resolution 2024-006 A Resolution of the City Council of the City of Etna Establishing the City Council Regular Meeting Schedule. d.

Mayor Munson clarified that the new meeting schedule will be effective July 1 Councilmember Gilmore made a motion to approve, Councilmember Stacher seconded, and the motion passed.

Ayes: Stacher, Gilmore, Munson
Discuss and Provide Direction on Purchasing Policies; Approve Emergency Purchase of Pool Pump.
c.

City Manager Jeff Mitchem explained that he has been reviewing previous and existing policies relating to city business. City Attorney Andrew Jarad (zoom) shared comments and explained the issues with the current purchase policies and them needing to be updated. Jared strongly recommended to the Council to update or create a purchasing policy specifically relating to public works projects and supplies.

Clerk Eastlick asked about the current procurement policy. Public Works Director shared his concerns with the current pool pump. Councilmember Gilmore made a motion to approve, Councilmember Stacher seconded, and the motion passed.

Ayes: Stachcr, Gilmore, Munson

6. City Council Statements and Requests:

None.

7. CLOSED SESSION:
a. Pursuant to Government Code §54957(b)
Employment
Personnel Matters - Public

1. Public Works Department:

Position
Public Works Employee % Time
No action taken.

8. Adjournment:

There being no further business Mayor Cliff Munson adjourned the meeting at 7:39 pm.

Respectfully submitted,
Jenny Bennett
Asst. City Clerk

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 05/30/2024
Time: 12:03 pm
City of Etna Page 1
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
SISKIYOU COUNTY EDC 4th Qtr23TBID 26991 01/31/2024
05/30/2024
01/31/2024
0 00/00/0000
1512 SOUTH OREGON ST SCEDC
YREKA
CA 96097
GL Number

0.00 GF 0.00
968.08
Description Distribution Line Description Invoice Amount Amount Relieved 10-00-270.00

SISKIYOU COUNTY EDC

DEFERRED REVENUE
1st Qtr24 TBID

0.00 26992 05/30/2024
05/30/2024
05/30/2024
0 00/00/0000
1512 SOUTH OREGON ST SCEDC
YREKA
CA 96097
GL Number

0.00 GF 0.00
220.14
Description Distribution Line Description Invoice Amount Amount Relieved 10-00-270.00 DEFERRED REVENUE 220.14 0.00
Check No. 0 Total: 1,188.22
Total for SISKIYOU COUNTY EDC 1,188.22
WHITEHAWK CONSTRUCTION Partial Pay#1 26990 05/30/2024
05/30/2024
05/30/2024
0 00/00/0000
PO BOX 181

PALE CEDRO
CA 96073
GL Number
WHITE 0.00
GF 0.00
252,859.74
Description Distribution Line Description Invoice Amount Amount Relieved 20-30-881.20 DWR-DROUGHT RELIEF GRANT 252,859.74 0.00
Check No. 0 Total: 252,859.74
Total for WHITEHAWK CONSTRUCTION 252,859.74
Grand Total
Less Credit Memos
Net Total
Less Hand Check Total
Outstanding Invoice Total
254,047.96
Total Invoices: 3
254,047.96

0.00 254,047.96
Recap by Department
Department # Department Name Amount To Pay Amount To Relieve 00 General 1,188.22 0.00
30 Water 252,859.74 0.00
Grand Total: 254,047.96 0.00
INVOICE APPROVAL LIST REPORT ■ DETAIL WITH GL DIST
Date: 06/05/2024
Time: 12:36 pm
City of Etna Page: 1
Vendor Name
Vendor Name Line 2
Vendor Address
Invoice Description 1
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
CIIC JPA CIIC 27026 05/17/2024
06/04/2024
05/17/2024
0 00/00/0000
PO BOX 702
YREKA
CA 96097
GL Number
10-20-75o!oO
CIIC 0.00
GF 0.00
400.00
Description Distribution Line Description Invoice Amount Amount Relieved DUES AND SUBSCRIPTIONS 400.00 0.00
Check No. 0 Total: 400.00
Total for CIIC 400.00
FORT JONES ACE HARDWARE Pool Supplies 27019 05/25/2024
06/04/2024
05/25/2024
0 00/00/0000
PO BOX 66599

SCOTTS VALLEY
CA 95067
GL Number
23-70-88o!oO
FJACE 0.00
GF 0.00
134.01
Description Distribution Line Description Invoice Amount Amount Relieved MAINTENANCE & SUPPUES 134.01 0.00
Check No. 0 Total; 134.01
Total for FORT JONES ACE HARDWARE 134.01
FORT JONES LUMBER YARD, INC. Pool Supplies 27018 05/25/2024 06/04/2024
05/25/2024
0 00/00/0000
FORT JONES 0.00
GF 0.00
309999 202.35
Invoice Amount Amount Relieved GL Number
23-70-880!oO
Description Distribution Line Description
fvlAINTENANCE & SUPPUES 202.35 0.00
Check No. 0 Total: 202.35
Total for FORT JONES LUMBER YARD, INC 202.35
GARLAND TECH, INC IT Services 27021 04/01/2024
06/04/2024
04/01/2024
0 00/00/0000
15303 GLENWOOD PLACE
WEED
CA 96094
GL Number
10-25-760!oi
10-40-760.01
10-41-760.01
40-30-760.01
45-33-760.01
5045-760.01
5340-760.01
GARLAND 0.00
GF 0.00
INV-005469 1,614.00
Description Distribution Line Description Invoice Amount Amount Relieved I.T. 230.57
230.57
230.58
230.57
230.57
230.57
230.57

0.00 I.T. 0.00
I.T. 0.00
I.T. 0.00
I.T. 0.00
I.T, 0.00
I.T. 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 06/05/2024
Time: 12:36 pm
City of Etna Page: 2
Vendor Name
Vendor Name Line 2
Vendor Address
Invoice Descriptionl
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
GARLAND TECH, INC IT Services 27038 05/01/2024
06/05/2024
05/01/2024
0 00/00/0000
15303 GLENWOOD PLACE
WEED
CA 96094
GL Number
10-25-760ii
10-40-760.01
1041-760.01
40-30-760.01
45-33-760.01
5045-760.01
5340-760.01
GARLAND 0.00
GF 0.00
INV-005539 1,614.00
Description Distribution Line Description Invoice Amount Amount Relieved I.T. 230.58
230.57
230.57
230.57
230.57
230.57
230.57
O.OQ
I.T. 0.00
I.T. 0.00
I.T. 0.00
I.T. 0.00
I.T. 0.00
I.T. 0.00
Check No. 0 Total: 3,228.00
Total for GARLAND TECH, INC 3,228.00
HENRY SCHEIN MEDICAL Medical Supplies 26994 05/20/2024
06/04/2024
05/20/2024
0 00/00/0000
PO BOX 7156

PASADENA
CA 91109-7156
GL Number
HENRYSH 0,00
GF 0.00
87605746 262.72
Description Distribution Line Description Invoice Amount Amount Relieved 50-45-872.00

HENRY SCHEIN MEDICAL

MEDICAL SUPPUES
Medical Supplies
262.72 0.00
27020 05/23/2024
06/04/2024
05/23/2024
0 00/00/0000
POBOX7156

PASADENA
CA 91109-7156
GL Number
HENRYSH 0.00
GF 0.00
88792265 18.15
Description Distribution Line Description Invoice Amount Amount Relieved 5045-872.00 MEDICAL SUPPLIES 18.15 0,00
Check No. 0 Total: 280.87
Total for HENRY SCHEIN MEDICAL 280.87
KIEP-ER KLEEN Cleaning Services 27027 06/03/2024
06/04/2024
06/03/2024
0 00/00/0000
PO BOX 404
ETNA
CA 96027404
GL Number
lO-ZB-TSO^OO"
10-40-760.00
10-70-760.00
KK 0.00
GF 0.00
315.00
Description Distribution Line Description Invoice Amount Amount Relieved

PROFESSIONAL & CONTRACT SERVOS
PROFESSIONAL 8 CONTRACT SERVCS

PROFESSIONAL & CONTRACT SERVCS
City Hall 85.50 0.00
PD 36.00 0.00
Parks 193.50 0.00
Check No. 0 Total: 315.00
Total for KIEP-ER KLEEN 315.00
INVOICE APPROVAL LIST REPORT ■ DETAIL WITH GL DIST
Date: 06/05/2024
Time: 12:36 pm
City of Etna Page: 3
Vendor Name
Vendor Name Line 2
Vendor Address
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
LIFE ASSIST Medical Supplies 26995 05/17/2024
06/04/2024
05/17/2024
0 00/00/0000
11277 SUNRISE PARK DRIVE

RANCHO CORDOVA
CA 95742
GL Number
50-45-872!oO
LA
GF
1437098 57.33
Description Distribution Line Description Invoice Amount Amount Relieved MEDICAL SUPPLIES 57.33 0.00
Check No. 0 Total: 57.33
Total for LIFE ASSIST 57.33
MITCHEM PLANNING City Manager Services 26993 05/24/2024 06/04/2024
05/24/2024
0 00/00/0000
642 JAYGENE CT. JMITCH 0.00
ETNA GF 0.00
CA 96027
GL Number
2024-CI-02 6,460.00
Description Distribution Line Description Invoice Amount Amount Relieved 10-20-760.00 PROFESSIONAL & CONTRACT SERVCS 6.460.00 0.00 Check No. 0 Total: 6,460.00
Total for MITCHEM PLANNING 6,460.00
MT. SHASTA AMBULANCE SERVICE Ambulance Services 27008 05/23/2024 06/04/2024
05/23/2024
0 00/00/0000
MT. SHASTA 0.00
MT. SHASTA
CA 96067
GL Number
GF 0.00
49416 800.00
Description Distribution Line Description Invoice Amount Amount Relieved 5045-760.00 PROFESSIONAL & CONTRACT SERVCS 800.00 0.00
Check No. 0 Total: 800.00
Total for MT. SHASTA AMBULANCE SERVIC 800.00
PACIFIC POWER 401 Howell Pool 27009 05/22/2024
06/04/2024
05/22/2024
0 00/00/0000
PO BOX 26000

PORTLAND
OR 97256-0001
GL Number
PP 0.00
GF 0.00
595.50
Description Distribution Line Description Invoice Amount Amount Relieved 23-70-840,10

PACIFIC POWER
ELECTRIC 595.50 0.00
625 Howell Shop & Amb 27010 05/22/2024
06/04/2024
05/22/2024
0 00/00/0000
PO BOX 26000

PORTLAND
OR 97256-0001
GL Number
10-60-840~
40-30-840.10
45-33-840.10
PP 0.00
GF 0.00
268.86
Description Distribution Line Description Invoice Amount Amount Relieved

ELECTRIC

29.87 0.00

29.88 0.00

29.87 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date
Time
Page
06/05/2024
12:36 pm
City of Etna 4
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
50-45-840.10

PACIFIC POWER
ELECTRIC 179.24 0.00
440 Main St. 27011 05/22/2024
06/04/2024
05/22/2024
0 00/00/0000
PO BOX 26000 PP

PORTLAND
OR 97256-0001
GL Number
0,00
GF 0.00
215.69
Description Distribution Line Description Invoice Amount Amount Relieved 10-55-840,10

PACIFIC POWER
ELECTRIC 215.69 0.00
400 Howell Lites 27012 05/22/2024
06/04/2024
05/22/2024
0 00/00/0000
PO BOX 26000 PP

PORTLAND
OR 97256-0001
GL Number

0.00 GF 0.00
142.77
Description Distribution Line Description Invoice Amount Amount Relieved 23-70-840.10

PACIFIC POWER
ELECTRIC 142.77 0.00
155 Diggles PD 27013 05/22/2024
06/04/2024
05/22/2024
0 00/00/0000
PO BOX 26000 PP

PORTLAND
OR 97256-0001
GL Number

0.00 GF 0.00
169.57
Description Distribution Line Description invoice Amount Amount Relieved 1040-840.10
5340-840.10

PACIFIC POWER

ELECTRIC

84.78 0.00

84.79 0.00
Woodland FItr Plant 27014 05/22/2024
06/04/2024
05/22/2024
0 00/00/0000
PO BOX 26000

PORTLAND
OR 97256-0001
GL Number
PP 0.00
GF 0.00

41.15 Description Distribution Line Description Invoice Amount Amount Relieved 40-30-840.10

PACIFIC POWER
ELECTRIC 41.15 0.00
448 Main St, RCD 27015 05/22/2024
06/04/2024
05/22/2024
0 00/00/0000
PO BOX 26000

PORTLAND
OR 97256-0001
GL Number
PP 0.00
GF 0.00

9.21 Description Distribution Line Description Invoice Amount Amount Relieved 10-55-840,10

PACIFIC POWER
ELECTRIC 9.21 0.00
401 Island Sewerplant 27016 05/22/2024
06/04/2024
05/22/2024
0 00/00/0000
POBOX 26000

PORTLAND
OR 97256-0001
GL Number
PP 0.00
GF 0.00
331.43
Description Distribution Line Description Invoice Amount Amount Relieved 45-33-840.10

PACIFIC POWER
ELECTRIC 331.43 0.00
Streetlights 27028 05/29/2024
06/04/2024
05/29/2024
0 00/00/0000
PO BOX 26000 PP

PORTLAND
OR 97256-0001
GL Number

0.00 GF 0.00
1,245,81
Description Distribution Line Description Invoice Amount Amount Relieved 29-60-867.00 TRAFFIC SAFETY 1,245.81 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 06/05/2024
Time: 12:36 pm
City of Etna Page: 5
Vendor Name
Vendor Name Line 2
Vendor Address
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
Check No. 0 Total: 3,019.99
Total for PACIFIC POWER 3,019.99
PEACE OFFICERS LEGAL DEFENSE Etna PD Dues 27025 06/03/2024 06/04/2024
06/03/2024
0 00/00/0000
PORAC LDF 0.00
GF
770590 246.00
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 99-00-217.00 PD DUES 246.00 0.00
Check No. 0 Total: 246.00
Total for PEACE OFFICERS LEGAL DEFEND 246.00
PEACE OFFICERS RESEARCH ASSOC. Etna POA 27023 05/31/2024 06/04/2024
05/31/2024
0 00/00/0000
2940 ADVANTAGE WAY

SACRAMENTO
CA 95834-9666
GL Number
PORAC 0.00
GF 0.00
444392 48.00
Description Distribution Line Description Invoice Amount Amount Relieved 99-00-217.00
PEACE OFFICERS RESEARCH ASSOC.

PD DUES 48.00 0.00
Etna Reserves 27024 05/31/2024
06/04/2024
05/31/2024
0 00/00/0000
2940 ADVANTAGE WAY

SACRAMENTO
CA 95834-9666
GL Number
PORAC 0.00
GF 0.00
444393 24.00
Description Distribution Line Description Invoice Amount Amount Relieved 99-00-217.00 PD DUES 24.00 0.00
Check No. 0 Total: 72.00
Total for PEACE OFFICERS RESEARCH AS 72.00
PITNEY BOWES Qtrly Lease Invoice 27007 05/11/2024
06/04/2024
05/11/2024
0 00/00/0000
PO BOX 371887

PITTSBURGH
PA 15250-7887
GL Number
10-25-870!^
PITNEY BOW 0.00
GF 0.00
3106654911 175.38
Description Distribution Line Description Invoice Amount Amount Relieved OFFICE SUPPUES 175.38 0.00
Check No. 0 Total: 175.38
Total for PITNEY BOWES 175.38
INVOICE APPROVAL LIST REPORT - DETAIL \WITH GL DIST
Date: 06/05/2024
Time: 12:36 pm
City of Etna Page: 6
Vendor Name
Vendor Name Line 2
Vendor Address
Invoice Descriptionl
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
PURCHASE POWER Postage 27037 05/26/2024
06/04/2024
05/26/2024
0 00/00/0000
PO BOX 856042 PURCHASE P

LOUISVILLE
KY 40285-6042
GL Number

0.00 GF 0.00
863.97
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-820.00
40-30-820.00
45-33-820.00

POSTAL EXPENSE

89.57 0,00
387,20
387.20
0,00
0,00
Check No. 0 Total: 863.97
Total for PURCHASE POWER 863.97
SCOTT VALLEY DISPOSAL Monthly Trash 27022 05/31/2024
06/04/2024
05/31/2024
0 00/00/0000
138 FOREST WALK SVD 0.00
ETNA GF 0.00
CA 96027
GL Number
468.75
Description Distribution Line Description Invoice Amount Amount Relieved 10-55-840.30
10-60-840.30
10-70-840.30
23-70-840.30
TRASH
TRASH
TRASH
TRASH
117.18
117,18
117.18
117.21

0.00 0,00

0.00 0.00
Check No. 0 Total: 468.75
Total for SCOTT VALLEY DISPOSAL 468.75
SISKIYOU TELEPHONE 3217 City Hall Fax 27029 06/01/2024
06/04/2024
06/01/2024
0 00/00/0000
P 0 BOX 157
ETNA
CA 96027
GL Number
ST 0.00
GF 0.00

50.16 Description Distribution Line Description invoice Amount Amount Relieved 10-25-830.00

SISKIYOU TELEPHONE

TELEPHONE EXPENSE
3295 Fire Hall

50.16 27030 06/01/2024
06/04/2024
06/01/2024
0 00/00/0000
PO BOX 157 ST 0.00
ETNA GF 0.00
CA 96027 82.04
GL Number Invoice Amount Amount Relieved
10-50-830]00

SISKIYOU TELEPHONE
Description Distribution Line Description

TELEPHONE EXPENSE
3331 Ambulance

82.04 0.00
27031 06/01/2024
06/04/2024
06/01/2024
0 00/00/0000
P 0 BOX 157
ETNA
CA 96027
GL Number
50-45-830!00
ST 0.00
GF 0.00
166.80
Description Distribution Line Description Invoice Amount Amount Relieved TELEPHONE EXPENSE 166.80 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Dale: 06/05/2024
Time: 12:36 pm
City of Etna Page 7
Vendor Name
Vendor Name Line 2
Vendor Address
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
SISKIYOU TELEPHONE 3400 PD Phone 27032 06/01/2024
06/04/2024
06/01/2024
0 00/00/0000
PO BOX 157 ST
ETNA GF 0.00
CA 96027
GL Number
251.83
Description Distribution Line Description Invoice Amount Amount Relieved

TELEPHONE EXPENSE

TELEPHONE EXPENSE
3673 Shop & Park Wifi
10-40-830.00
53-40-830.00

SISKIYOU TELEPHONE
125.91
125.92 0.00
27033 06/01/2024
06/04/2024
06/01/2024
0 00/00/0000
PO BOX 157 ST 0.00
ETNA GF 0.00
CA 96027
GL Number
176.26
Description Distribution Line Description Invoice Amount Amount Relieved 10-6{W30.00
10-70-830.00
40-30-830.00
45-33-830.00

SISKIYOU TELEPHONE

TELEPHONE EXPENSE

TELEPHONE EXPENSE
5232 Pool

32.10 0.00

79.95 0.00

32.10 0.00

32.11 0.00
27034 06/01/2024
06/04/2024
06/01/2024
00/00/0000
PO BOX 157 ST 0.00
ETNA GF 0 0.00
CA 96027
GL Number
159.50
Description Distribution Line Description Invoice Amount Amount Relieved 23-70-830.00

SISKIYOU TELEPHONE

TELEPHONE EXPENSE
5256 City Hall
159.50 0.00
27035 06/01/2024
06/04/2024
06/01/2024
0 00/00/0000
PO BOX 157 ST 0.00
ETNA GF 0.00
CA 96027
GL Number
220.43
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-830.00

SISKIYOU TELEPHONE

TELEPHONE EXPENSE
5638 PD Fax
220.43 0.00
27036 06/01/2024
06/04/2024
06/01/2024
0 00/00/0000
PO BOX 157 ST 0.00
ETNA GF 0.00
CA 96027
GL Number

59.37 Description Distribution Line Description Invoice Amount Amount Relieved 1040-830.00
5340-830.00

TELEPHONE EXPENSE

29.68 0.00

29.69 0.00
Check No. 0 Total: 1,166.39
Total for SISKIYOU TELEPHONE 1,166.39
VERIZON WIRELESS Monthly Cell 27017 05/21/2024
06/04/2024
05/21/2024
0 00/00/0000
PO BOX 9622

MISSION HILLS
TX 91346-9622
GL Number
1040-830l0”
VW 0.00
GF 0.00
466.52
Description Distribution Line Description Invoice Amount Amount Relieved CELLULAR 88.04 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date; 06/05/2024
Time: 12:36 pm
City of Etna Page:

Vendor Name
Vendor Name Line 2
Vendor Address
Invoice Descriptionl
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No, Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
1041-830.30
1042-830.30
10-60-830.30
40-30-830.30
45-33-830.30
504S^30.30
5340-830.30

CELLUUR

CELLULAR

88.04 0.00

46.51 0.00

36.45 0.00

36.45 0.00
36,45 0.00

46.54 0.00

88.04 0.00
Check No, 0 Total: 466.52
Total for VERIZON WIRELESS 466.52
Grand Total
Less Credit Memos
Net Total
Less Hand Check Total
Outstanding Invoice Total
18,356.56
Total Invoices: 35 0.00
18,356.56

0.00 18,356.56
Recap by Department
Department# Department Name
General
Amount To Pay Amount To Relieve
00 318.00 0.00
20 City Council
City Clerk
Water
6,860.00
1,082.19
987.92

0.00 25 0.00
30 0.00
33 Sewer 1.278.20 0.00
40 Law Enforcement 1,615.13 0.00
41 Police - FJ Station 549.19 0.00
42 DOJ GRANT 46.51 0.00
45 Ambulance Services 1,991.92 0.00
50 Fire Prevention 82.04 0.00
55 Governmental Buildings
Highways & Streets
Parks & Recreation
342.08 0.00
60 1,461.41 0.00
70 1,741.97 0.00
Grand Total: 18,356.56 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 06/05/2024
Time: 12:39 pm
City of Etna Page: 1
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address
Ref No, Discount Date
PONo. Pay Date
Due Date
Check No. Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
ABTECH TECHNOLOGIES. INC. Laptop 27002 05/02/2024
06/04/2024
05/02/2024
0 00/00/0000
PO BOX 509015 DEPT. C348 ABTECH

SAN DIEGO
CA 92150-9015
GL Number

0.00 EFT 0.00
1,475.39
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-870.00 OFFICE SUPPLIES 1,475.39 0.00
Check No. 0 Total; 1,475.39
Total for ABTECH TECHNOLOGIES, INC. 1,475.39

SNIDER ENERGY

PACIFIC PRIDE
DEBIT
Mendes Fuel 26996 04/01/2024
06/04/2024
04/01/2024
0 00/00/0000
SNIDER 0.00
EFT 0.00
102.26
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 5340-865.00

SNIDER ENERGY

PACIFIC PRIDE
DEBIT

VEHICLE FUEL & OIL
Mendes Fuel
102.26 0.00
26997 04/15/2024
06/04/2024
04/15/2024
0 00/00/0000
SNIDER 0.00
EFT 0.00
107.53
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 5340-865.00

SNIDER ENERGY

PACIFIC PRIDE
DEBIT

VEHICLE FUEL & OIL
Mendes Fuel
107.53
26998 04/30/2024
06/04/2024
04/30/2024
0 00/00/0000
SNIDER 0.00
EFT 0.00
174.11
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 5340-865.00

SNIDER ENERGY

PACIFIC PRIDE
DEBIT

VEHICLE FUEL & OIL
Mendes Fuel
174,11 0.00
27005 05/14/2024
06/04/2024
SNIDER 05/14/2024 0.00
EFT 0.00
117.72
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 5340-865.00 VEHICLE FUEL SOIL 117.72 0.00
Check No. 0 Total: 501.62
Total for SNIDER ENERGY 501.62
STAPLES OFFICE SUPPLIES Pool Office Supplies 27003 05/06/2024 06/04/2024
05/06/2024
0 00/00/0000
ON-LINE PURCHASE STAPLES 0.00
EFT 0.00
101.83
INVOICE APPROVAL LIST REPORT ● DETAIL WITH GL DIST
Date; 06/05/2024
Time: 12:39 pm
City of Etna Page: 2
Vendor Name
Vendor Name Line 2
Vendor Address
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 23-70-870.00

STAPLES OFFICE SUPPLIES
OFFICE SUPPUES 101.83 0.00
Plus Membership 27006 05/10/2024
06/04/2024
05/10/2024
0 00/00/0000
ON-LINE PURCHASE STAPLES 0.00
EFT 0.00

52.55 GL Number Invoice Amount Amount Relieved
10-25-750^
Description Distribution Line Description
DUES AND SUBSCRIPTIONS 52.55 0.00
Check No. 0 Total; 154.38
Total for STAPLES OFFICE SUPPLIES 154.38
US BANK CREDIT CARD City Clerk 26999 04/10/2024
06/04/2024
04/10/2024
0 00/00/0000
USBANK 0.00
EFT 0.00
2,261.35
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 10-25-750.00
5340-900.00

US BANK CREDIT CARD

DUES AND SUBSCRIPTIONS

CAPITAL OUTLAY
Ambulance
Docusign
DMV
300.00
1,961.35

0.00 0.00
27000 04/10/2024
06/04/2024
04/10/2024
0 00/00/0000
USBANK 0.00
EFT 0.00
1,096.03
GL Number Invoice Amount Amount Relieved
5045-735!00
5045-860.00
5045-865.00
5045-870.00
50-45-870.00
5045-870.00
5045-872.00
5040^72.00
5045-872.00
5045-872.00

US BANK CREDIT CARD
Description Distribution Line Description

TRAVELS TRAINING

VEHICLE MAINTENANCE

VEHICLE FUEL SOIL

OFFICE SUPPUES

OFFICE SUPPLIES

OFFICE SUPPUES

MEDICAL SUPPLIES

MEDICAL SUPPUES

MEDICAL SUPPUES
Amazon
American Diesel

57.89 0.00
479.39 0.00
Fuel 54.73 0.00
Walmart
^azon
TVnazon
Amazon

61.78 0.00
232.53 0.00

24.66 0.00

81.48 0.00
Etsy 26.18 0.00
Amazon
Amazon

56.20 0.00

21.19 0.00
PWD 27001 04/10/2024
06/04/2024
04/10/2024
0 00/00/0000
USBANK 0.00
EFT 0.00
1,220.01
GL Number Invoice Amount Amount Relieved
23-7fm0!00
40-30680.00
45-33-880.00

US BANK CREDIT CARD
Description Distribution Line Description

MAINTENANCES SUPPLIES

MAINTENANCE S SUPPLIES

MAINTENANCE S SUPPUES
Ambulance
Lowe's
RIter Junkie
854.21
182.90
182.90

0.00 0.00

0.00 27004 05/08/2024
06/04/2024
05/08/2024
0 00/00/0000
USBANK 0.00
EFT 0.00
853.81

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date
Time
Page
06/05/2024
12:39 pm
City of Etna 3
Vendor Name
Vendor Name Line 2
Vendor Address
Invoice Description 1
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Dale
Check No. Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
GL Number Description Distribution Line Description Invoice Amount Amount Relieved

VEHICLE MAINTENANCE

VEHICLE FUEL SOIL

MEDICAL SUPPUES

MEDICAL SUPPLIES

SPECIAL DEPT SUPPLIES & EQUIP
5045-860.00
5045-860.00
5045-865.00
504S^65.00
5045-872.00
5045-872.00
5045-872.00
5045-875.00

US BANK CREDIT CARD
Amazon
;%ierican Diesel

57.50 0.00
346.41
104.47

0.00 Fuel 0.00
Fuel 47.26 0.00
Amazon
Savwk
Savwk
Live Action Safety

31.64 0.00

97.99 0.00

0.00 74.59 0.00
PD 27039 05/08/2024
06/05/2024
05/08/2024
00/00/0000
USBANK 0,00
EFT 0 0.00
126.42
GL Number Invoice Amount Amount Relieved
1040-820!oO
1040-875.00

US BANK CREDIT CARD
Description Distribution Line Description

POSTAL EXPENSE

SPECIAL DEPT SUPPLIES & EQUIP
Postage
Targets

5.08 0.00
121,34 0.00
PWD 27040 05/08/2024
06/05/2024
05/08/2024
0 00/00/0000
USBANK 0.00
EFT 0.00
1,001.41
GL Number Invoice Amount Amount Relieved
104CF860!oO
10-55-880.00
10-70-880.00
23-70-880.00
23-70-880.00
23-70-880.00
23-70-880,00
23-70-880.00
Description Distribution Line Description

VEHICLE MAINTENANCE
fvlAINTENANCE & SUPPUES

MAINTENANCE & SUPPUES

MAINTENANCES SUPPUES

MAINTENANCES SUPPLIES

MAINTENANCE S SUPPLIES

MAINTENANCE S SUPPUES
Costco Veh Maint
Amazon
Dollar General
Lowe's
Amazon
Amazon
Amazon
Amazon
239.98
152.82

0.00 0.00

69.71 0.00
234.95 0.00

10.71 0,00

33.22 0,00
107.20
152.82
0,00

0.00 Check No. 0 Total; 6,559,03
Total for US BANK CREDIT CARD 6,559.03
Grand Total
Less Credit Memos
Net Total
Less Hand Check Total
Outstanding Invoice Total
8,690.42
Total Invoices: 13 0.00
8,690.42

0.00 8,690.42

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Dale: 06/05/2024
Time: 12:39 pm
City of Etna Page 4
Vendor Name
Vendor Name Line 2
Vendor Address
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
Recap by Department
Department# Department Name Amount To Pay Amount To Relieve 25 City Clerk 1,827.94 0.00
30 Water 182.90 0.00
33 Sewer 182.90 0.00
40 Law Enforcement 2,829.37 0.00
45 Ambulance Services 1,949.84 0.00
55 Governmental Buildings
Parks & Recreation
152.82 0.00
70 1,564.65 0.00
Grand Total: 8,690.42 0.00
of Etna
Notice of Public Meeting for Discussion of Possible State CDBG Application NOTICE IS HEREBY GIVEN that the City of Etna will conduct a public meeting on Monday, June 10, 2024, at 6:30 pm, at Etna City Hall at 442 Main St, Etna, CA 96027 to discuss possible applications for funding under the State Community Development Block Grant (CDBG) Program and to gather residents' ideas for possible activities to be included in the application.

The City of Etna anticipates submitting an application during the 2024 CDBG program year. The City of Etna has or anticipates receiving approximately $0.00 in CDBG Program Income.

The purpose of this hearing is to review CDBG eligible activities and collect residents' views on housing and community development needs (which includes services, facilities, and/or infrastructure that will improve livability within the community).

The following information related to the project is available at 442 Main St, Etna, CA 96027 between the hours of 8:00 am to 5:00 pm Monday -Thursday and Friday 8:00 am to 3:00 pm or by emailing the contact listed below:

Amount of funds available and range of activities that may be undertaken.

Information on proposed project(s).

Estimated amounts of funds proposed to be used for activities benefiting persons of low- and moderate-income.

Plans for minimizing displacement of persons as a result of activities associated with CDBG funds and plans for providing assistance to persons displaced as a result of CDBG-funded activities.

Records regarding the past use of CDBG funds.

If you are unable to attend the public hearing, you may direct written comments to the City of Etna, at the PO Box 460, Etna, CA 96027, or you may contact Pamela Eastlick by telephone at 530-467-5256 or email at [email protected] no later than Noon on June 5, 2024, to ensure placement in the official record of the hearing.

The City of Etna does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identify, age, religion or disability. If you require specific accommodations to participate in the public hearing, please contact Pamela Eastlick between 3 days and one week prior to the scheduled hearing.

E.
442 Main Street ♦ P.O. Box 460 ● Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217
City of Etna
Aviso de Reunion Publica para la Discusion de la Solicitud Estatal de CDBG SE NOTIFICA que la Ciudad de Etna llevara a cabo una reunion publica el lunes 10 de junio de 2024 a las 6:30 pm, en el Ayuntamiento de Etna en 442 Main St., Etna, CA 96027 para discutir posibles solicitudes de financiamiento bajo el Programa Estatal de Subvencion en Bloque para el Desarroilo Comunitario (CDBG) y para recopilar las ideas de los residentes sobre actividades que se deberlan incluir en la solicitud.

La Ciudad de Etna anticipa presentar una solicitud durante el proximo ano del programa CDBG. La Ciudad de Etna ha recibido o anticipa recibir aproximadamente $0.00 en ingresos del Programa CDBG.

El proposito de esta audiencia es revisar las actividades elegibies para CDBG y recopilar las opiniones de los residentes sobre las necesidades de vivienda y desarroilo comunitario {que incluyen servicios, instalaciones y/o infraestructura que mejoraran la habitabilidad dentro de la comunidad).

La siguiente informacion relacionada con el proyecto esta disponible en 442 Main St., Etna, CA 96027 entre las 8:30 a.m. y 5:00 p.m. de lunesa juevesy viernes de 8:00 a.m. a 3:00 p.m. o enviando un correo electronico al contacto que se indica a continuacion:

A. Cantidad de fondos disponibles y gama de actividades que pueden llevarse a cabo.

B. Informacion sobre los proyectos propuestos.

C. Montos estimados de los fondos propuestos para ser utilizados en actividades que beneficien a personas de ingresos bajos y moderados.

D. Planes para minimizar el desplazamiento de personas como resultado de las actividades asociadas con los fondos CDBG y planes para brindar asistencia a las personas desplazadas como resultado de las actividades financiadas por CDBG.

E. Registros sobre el uso pasado de los fondos CDBG.

Si no puede asistir a la audiencia publica, puede dirigir sus comentarios por escrito a la Ciudad de Etna, al PO Box 460, Etna, CA 96027, o puede comunicarse con Pamela Eastlick por telefono al 530-467-5256 o por correo electronico a p.eastllck(S)etnaca.com a mas tardar al medio dia del 5 de junio de 2024 para garantizar su inclusion en el registro oficial de la audiencia.

La Ciudad de Etna no discrimina por motivos de raza, color, origen nacional, sexo, orientacion sexual, identidad de genero, edad, religion o discapacldad. Si necesita adaptaciones especificas para participar en la audiencia publica, comum'quese con Pamela Eastlick al menos 3 dias antes de la audiencia programada.
442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ● F: 530-467-3217
City of Etna
Agenda Request

6.10.24 Date of Meeting:

Spokespersonfsl:

Is this for Discussion
Council
S or are
& Staff
you

requesting an Action H
Subject/Request’ of Award for Cleveland Street Improvements Project Please provide a description of the request and attach supporting documentation:

Approve awarding contract to lowest responsive bidder R.B Aldrich Construction for the Cleveland Street Improvements Project in the amount of $158,072.

Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

Civil Engineers & Land Surveyors
eandsengineersandsurveyors.com
329 West Miner Street
Yreka CA 96097
530.842.6813
530-842.6645 (Fax)
[email protected] rB&Sunvyon, Im.

June 4, 2024
City of Etna
442 Main Street
Etna, CA 96027
Re: City of Etna - Cleveland Street Improvements Project - Award of Contract Ladies and Gentlemen;
This is to advise you that I have verified the unit price extensions and reviewed the bids received Wednesday, May 29, 2024 for the Cleveland Street Improvements Project. have also checked the low bid contractor’s DIR registration and contractor's license status and it appears they are all clear for performing the work.

We recommend the Contract be awarded to the lowest responsive bidder, R.B Aldrich Construction, of Fort Jones, California, for all of the work included in the Bid Schedules “A" + “B" in the amount of $158,072.00.

We will need to send duplicate originals of the contract forms to the Contractor. The Contractor should provide the signed contract and bond(s) to the City of Etna within 14 calendar days after receipt of the Notice of Award.

A copy of the Notice of Award and Contract Agreement are attached, for your use.

Respectfully submitted
7^
Jose M. Hernandez Estrada, P.E. C90911
City Engineer

SUMMARY OF BIDS RECEIVED

CITV OF ETNA - CLEVELAND STREET IMPROVEMENTS PROJECT
BID POSITION CONTRACTOR BID SCHEDULE "A" BID SCHEDULE "B’ TOTAL SCHEDULES "A" + "B" $106,397.00 $51,675.00 LOW BID R.8. ALDRICH CONSTRUCTION $158,072.00 2ND LOW M. Peters, Inc $100,995.00 $70,065.00 $171,060.00 NOTE: THIS LIST REPRESENTS THE LOW BIDDER BASED ON THE SUMMATION OF BID SCHEDULE "A" PLUS BIO SCHEDULE "B".

THE CITY WILL AWARD A CONTRACT BASED ON THE COMBINATION OF BID SCHEDULE "A" PLUS BID SCHEDULE "B" THAT BEST MEETS THE INTERESTS OF THE CITY OF ETNA.

SUMMARY OF BIDS RECEIVED

CITY OF ETNA - CLEVELAND STREET IMPROVEMENTS PROJECT
Date; S/29/2024
Engineer's Estimate R.B- ALDRICH CONSTRUCTION M. Peters, Inc Hem Estimated
Quantity
Unit Total
Item Amount
Unit
Price
Total
Item Amount
Unit
Price
Total
Item Amount
Unit
Price
Total
Hem Amount
SO.OO
Unit
Price
Total
Item Amount No. Description Unit Price
A1 Mobilization t Lump Sum $10,000.00 $10,000.00 $3,500.00 $3,500.00 $10,000.00 $10,000.00 SO.OO A2 Construction Site Management 1 Lump Sum $2,500.00 $2,500.00 $1,000.00 $1,000.00 $2,500.00 $2,500.00 $0.00 SO.OO A3 Traffic Control 1 Lump Sum $2,500,00 $2,500.00 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $0.00 $0.00 A4 Earthwork 1 Lump Sum $15,000.00 315,000.00 $23,000.00 $23,000.00 $15,500.00 $15,500,00 SO.OO $0.00 t A5 Hot Mix Asphalt Paving 190 Tons $210,00 $39,900.00 $255,00 $48,450.00 $240.00 $45,600,00 SO.OO SO 00 A6 Class 2 Aggregate Base 617 $35.00 $21,595.00 $41.00 i $25,297,00 Tons S35.00 $21,595.00 SO.OO $0.00
A7 Geotextile Fabric 1020 Sq. Yards $2.30 $2,346.00 $2.50 $2,550.00 S2.50 $2,550.00 SO.OO SO.OO A8 Adjust Existing Manhole to Grade 1 Each $300.00 $300.00 $500.00 $500.00 $500.00 $500.00 $0.00 $0.00 A9 Recessed Reflective Blue Hydrant Marker 1 Each $1,500.00 $1,500.00 $100,00 $100.00 $250.00 $250,00 SO.OO $0,00 total lid Total = $95,641.00 S106,$97.00]
Low Bid
Total =1 5100,995.00 ^0.00- eauie Total = SO.OOj
3rd Low
Total =1 Total =
rT'- 2nd Low 4th Low

SUMMARY OF BIDS RECEIVED

CITY OF ETNA - CLEVELAND STREET IMPROVEMENTS PROJECT
Date; 5/29/2024
Engineer's Estimate R.B. ALDRtCH CONSTRUCTION M. Peters, Inc Item Estimated
Quantity
Unit Total
Hem Amount
Unit
Price
Total
Item Amount
Unit
Price
Total
Item Amount
Unit
Price
Total
Item Amount
Unit Total
Item Amount No. Descfiplion Unit Price Price
B1 Mobilization 1 Lump Sum S3,750.00 $3,750.00 $2,500.00 $2,500.00 $10,000.00 $10,000.00 SO.OO $0,00 B2 Construction Site Management 1 Lump Sum $1,500.00 $1,500.00 $500,00 S500.00 $2,500.00 $2,500.00 SO.OO SO.OO B3 Traffic Control 1 Lump Sum $1,500.00 $1,500.00 $1,000.00 $1,000.00 $2,500.00 $2,500.00 SO.OO $0.00 B4 6" Diameter C-900 Water Line 441 L.F. $85.00 $37,485.00 $75.00 $33,075.00 $65.00 $28,665.00 SO.OO $0.00 B5 Water Service Connection 3 $750,00 $2,250.00 $1,000.00 $3,000.00 Each $3,000.00 $9,000.00 $0,00 $0.00 i- B6 Fire Hydrant Installation 1 $6,000.00 $6,000.00 $3,500.00 $3,500.00 $9,000.00 Each $9,000.00 $0.00 $0.00 -4 B7 6" Resilient Wedge Gate Valve 3 $2,000,00 $6,000.00 $1,700.00 $5,100.00 Each $1,800.00 $5,400.00 $0.00 $0.00 B8 6" X 6” D.I.P. Tee 2 Each $3,000.00 $6,000.00 $1,500.00 $3,000.00 $1,500.00 $3,000.00 SO.OO $0.00 $64,485.00 551,675.00 Total =1 S0.0D|
3rd Low
[
Total =1 $0.00 >chedule Total = $70,065.00 Total =1 Total = k
Low Bid 2nd Low 4th Low

NOTICE OF AWARD
TO: R.B. Aldrich Construction
PO Box 927
Fort Jones, CA 96032
FOR: Construction of: Cleveland Street Improvements Project Your Bidder's Proposal dated May 29, 2024, is accepted for construction of the above named Project, for the prices set forth in said Proposal, for items included in Schedule “A” & Schedule “B”, in the total amount of $158.072.00.

You are required by the Instructions to Bidders to execute the Agreement (Contract Forms in Part B, Division 2 of these Contract Documents), and to furnish the required Performance and Payment Bonds and Certificates of Insurance, all within Fourteen (14) calendar days from the date of mailing of this Notice.

If you fail to execute the Agreement and to furnish said BONDS within Fourteen (14) days from the date of this Notice, the OWNER will be entitled to consider all your rights arising out of the OWNER'S acceptance of your BID as abandoned and as a forfeiture of your BID BOND or such other BID SECURITY as you have provided. The OWNER will be entitled to such other rights as may be granted by law.

You are required to return an acknowledged copy of this NOTICE of AWARD to the OWNER.

Dated this 10th day of June 2024.

The CITY OF ETNA
OWNER
By.

Title

ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged by.
this the day of 2024.

By.

Title
Bl-I

CITY OF ETNA - CLEVELAND STREET IMPROVEMENTS PROJECT
CONTRACT DOCUMENTS PART B: DIVISION 2: CONTRACT FORMS
THIS AGREEMENT is made this
between the CITY OF ETNA, Siskiyou County, California, (OWNER), and R.B Aldrich Construction, (CONTRACTOR)
day of 2024, by and
WITNESSETH:

WHEREAS, Contract Documents for the CLEVELAND STREET IMPROVEMENTS PROJECT were submitted to competitive bidding by action of the CITY OF ETNA on May 29. 2024, and WHEREAS, the proposal of R.B Aldrich Construction.
was accepted by the City Council and the Contract was awarded to same by action of the City Council on June 10. 2024.

NOW THEREFORE, in consideration of the premises and of the mutual covenants herein contained, the parties hereto expressly agree as follows:
1: WORK
The Contractor shall furnish and pay all costs, including sales tax and all other applicable taxes and fees, of all the necessary materials not furnished by the Owner, and shall furnish and pay for all superintendence, labor, plant, tools, equipment, and transportation, and perform all work required for the construction of all items accepted by the Owner in strict accordance with the Contract Documents.
2: COMPLETION OF WORK
The Contractor shall commence the work covered by this Contract within a period of fourteen (14) calendar days after the date on which the Notice to Proceed is issued by the Owner and shall complete the same within a period of Sixty (60) calendar days after the date of said Notice unless the time for completion is extended as provided for in the Contract Documents.

It is agreed that in case all work is not completed within the time set forth herein, damage will be sustained by the Owner, and it is impracticable and extremely difficult to ascertain and determine the amount of damages which the Owner will sustain in such event; and it is therefore agreed that the Contractor shall pay to the Owner the sum of One Thousand Dollars ($1,000.00) for each and every calendar days delay in finishing the work, beyond the time prescribed; and the Contractor agrees to pay said liquidated damages as herein provided, and in case the same are not paid, agrees that the Owner may deduct the amount thereof from any monies due or that may come due under the contract.

It is further agreed that in case the work called for under the Contract is not finished and completed in all parts and requirements within the time specified, the Owner, by action of the City Council shall have the right to increase the time or not, as may seem best to serve the interest of the Owner, and if they decide to increase the said time, they shall further have the right to charge to the Contractor, his heirs, assigns, or sureties and to deduct from the final payment for the work, in addition to the liquidated damages set forth above, all or any part, as they may deem proper, of the actual cost of engineering, inspection, superintendence, and other expenses which are directly chargeable to the Contract and which accrue during the period of such extension, except that the cost of final surveys and preparation of final estimate shall not B2-1

CITY OF ETNA - CLEVELAND STREET IMPROVEMENTS PROJECT
CONTRACT DOCUMENTS PART B: DIVISION 2: CONTRACT FORMS
be included in such charges.

The Contractor shall not be assessed with liquidated damages nor the additional cost of engineering and inspection during any delay beyond the time named for the completion of the work caused by acts of God, acts of a public enemy, acts of Owner, fire, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and inability to get materials ordered by the Contractor or subcontractor from the material man within ten (10) calendar days of the signing of this Contract, or delays of a subcontractor due to such causes; provided, that the Contractor shall notify the Owner in writing of the causes of the delay within ten (10) days from the beginning of any such delay, and the Owner shall ascertain the facts and the extent of the delay, and his findings of the facts thereon shall be final and conclusive. if the Contractor is delayed by reason of alterations made in these Contract Documents, or by any act of the Owner not contemplated by the Contract, the time of completion shall be extended proportionately and the Contractor shall be relieved during the period of such extension of any claim for liquidated damages, engineering, or inspection charges or other penalties. The Contractor shall have no claim for any other compensation for any such delay. 3: LABOR
To conform strictly to the provisions of Article 3, Chapter 1, Part 7, Division 2 of the Labor Code of the State of California. To forfeit as a penalty to the Owner the sum of TWENTY-FIVE AND NO/100 ($25.00) DOLLARS for each laborer, workman, or mechanic employed by the Contractor or by any subcontractor under him in the execution of this Contract, for each calendar day during which any laborer, workman, or mechanic is required or permitted to work more than eight (8) hours in violation of the provisions of Sections 1770 to 1861 of the Labor Code of the State of California.

To conform to the provisions of the Contract Work Flours and Safety Standards Act, which requires that workers receive “overtime” compensation at a rate of one and one-half (1-1/2) times their regular hourly wage after they have worked forty (40) hours in one week. 4: FORFEITURES
That all sums forfeited under the provisions of the foregoing sections shall be deducted from the payments to be made under the terms of this Contract.
5: PREFERENCE FOR MATERIALS
To comply with the provisions of Sections 4300 to 4334, inclusive, of the Government Code of California, prescribing preference for materials to be used. 6: BONDS
To comply with the provisions of Chapter 3, Division 5 of Title 1 of the Government Code of California and to the requirements contained in the Contract Documents for this Project for furnishing Performance and Payment Bond(s):

PERFORMANCE AND PAYMENT BONDS
The Contractor shall, within Fourteen (14) days after the mailing of the Notice of Award, and B2-2

CITY OF ETNA - CLEVELAND STREET IMPROVEMENTS PROJECT
CONTRACT DOCUMENTS PART B: DIVISION 2: CONTRACT FORMS
before the commencement of any operations hereunder, execute this Construction Contract and furnish the Owner with a performance and payment bond or bonds. The bond covering performance shall be in the amount of 100 percent of the Contract Price and conditioned upon the performance by the Contractor of all undertakings, covenants, terms, conditions, and agreements of the Contract. The bond covering payment shall be labor and materials bond in the amount of 100 percent of the Contract Price and conditioned upon the prompt payment by the Contractor to all persons supplying labor and materials to be used in the performance of the Work. (A combination Performance and Payment Bond, if submitted instead of separate bonds, shall be in the amount of 100 percent of the Contract Price). Such bond(s) shall also run in favor of any other person or entities required by law and shall be in the form(s) required by applicable statutes, if any, and acceptable to Owner. The Bond(s) shall be executed by the Contractor and by a corporate surety acceptable to Owner and licensed to transact such business in the State of California. Evidence of authority of an Attorney-in- Fact acting for the corporate surety must be provided in the form of a certificate as to his power of attorney and to the effect that it is not terminated and remains in full force and effect on the date of the bond.

The expense of such bond(s) shall be borne by the Contractor. If at any time a surety on such bond(s) becomes irresponsible or loses its right to do business in the aforementioned State, the Owner may require another surety, which the Contractor shall furnish within ten (10) calendar days after receipt of written notice to do so.
7: ALTERATIONS, EXTRA WORK, CHANGES
Alterations. Extra Work, and Changes are defined in the General Conditions, and will only be recognized if made as prescribed therein, and will only be paid for as provided therein. 8: INDEMNITY
Contractor agrees to indemnify, protect, and hold harmless the City of Etna, the State of California, the Engineer as named in these Contract Documents, and each of their officers, employees and agents from and against all claims, damages, losses and expenses, including attorney’s fees, arising out of or resulting from the performance of the Work under this Contract, provided that such losses or damages are not proximately caused by the negligence or willful misconduct of any person indemnified hereunder. Negligence or willful misconduct by any one person indemnified hereunder shall not relieve the Contractor from protecting all other parties indemnified hereunder.
9: INSURANCE
Contractor agrees to obtain and to carry in force throughout the Contract Time, Comprehensive General Liability Insurance, Workmen’s Compensation Insurance, and other Insurance Coverage(s) as set out in the General and Supplementary Conditions. 10: CONDITIONSNOT MUTUALLYDEPENDENT
It is expressly understood and agreed by and between the parties hereto that waiver of any of the conditions of this Contract shall not be considered a waiver of any of the other conditions thereof.

B2-3

CITY OF ETNA - CLEVELAND STREET IMPROVEMENTS PROJECT
CONTR.ACT DOCUMENTS PART B; DIVISION 2: CONTRACT FORMS
11: PAYMENT
The Owner agrees to pay the Contractor for the Work herein contemplated in the manner and amounts set forth in these Contract Documents, at the rates and for the prices set forth in the Proposal for the Work submitted by the Contractor dated May 29, 2024. Subject to additions, alterations, and deductions as provided for in said General and Supplementary Conditions, the Basic Contract Price is the amount of Bid Schedule “A” + “B”:

One Hundred Fifty Eight Thousand Seventv-Two Dollars.
$158.072.00
12: TIME OF THE ESSENCE
It is further understood and agreed by and between the parties hereto that time is of the essence of this Contract in all respects.

IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Contract in duplicate, on the date first above written.

OWNER; CITY OF ETNA
By.
(SEAL) Type Name.

Title
ATTEST:

Type Name
Title
CONTRACTOR:

By.

Type Name
Title
Employer Identification Number
B2-4
City of Etna
Agenda Request

6.10.24 Date of Meeting:

Spokespersonfsl:

Is this for Discussion
Council
S or are
& staff
you

requesting an Action H
Subject/Request: Pump
Please provide a description of the request and attach supporting documentation:

Review attached three quotes for the purchase of a new pool pump. Approve purchasing pool pump.

Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

NOTE: Agenda requests must be received no less than four working days before the date of meeting. Return this form and supporting documentation to address below. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217
6/5/24, 11:40 AM Sta-Rite CSP Series 20HP Nema 3-Phase Cast Iron Pool Pump Without Strainer I 230-460V | CSPHN3-145 | Pool Supply Unlimited '>P00L3JPPLY U N L 1 M t T e D
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3/3 https://www.tcpoolequipment.com/pool-equipment-store/pc/viewPrd. asp?idproduct=12752 City of Etna
Agenda Request

6.10.24 Date of Meeting:

Spokespersonfs):

Is this for Discussion
Council
S or are
& Staff
you

requesting an Action B
Subject/Request: ^4/25 Budget update
Please provide a description of the request and attach supporting documentation:
24/25 Budget update.

Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

NOTE: Agenda requests must be received no less than four x^orkina days before the date of meeting. Return this form and supporting documentation to address ^e/oiv. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ● F: 530-467-3217

Etna City CouncilJune 10, 2024

Etna City Council
June 10, 2024