Etna City Council
July 22, 2024

H
OI J

AGENDA FOR THE REGULAR MEETING OF THE ETNA CITY COUNCIL DATE OF THE MEETING: July 22, 2024
TIME OF THE MEETING: 6:30 pm
PLACE OF THE MEETING: 442 Main Street Etna, CA, and TELECONFERENCE (Zoom)

1. Call to Order
a. Pledge of Allegiance
b. Roll Call

2. Public Comment - Non-Agenda Items - The City Council cannot take action or comment on nonagenda items.

3. CONSENT CALENDAR
a. Minutes of the Regular Meeting June 24, 2024
b. Minutes of the Emergency Meeting July 11, 2024
c. Invoice Approval List

DEPARTMENT REPORTS
*Pool*Poiice*Public Works*Fire*Ambulance*Clerk*Mayor*City Manager*City Council/Committee

CURRENT BUSINESS
a. Discuss/Approve Federal Excess Personal Property (FEPP) Cooperative Agreement Number 992618 with CAL FIRE and Approve Resolution 2024-011 Authorizing Application for FEPP b. Introduction and First Reading of Ordinance to Provide for Cooperative Purchasing and to Provide for Informal Bidding Procedures Pursuant to the Uniform Public Construction Cost Accounting Act (CUPCCA); Discuss/Approve Resolution 2024-012 of the City Council of the City of Etna Electing to Adopt Procedures; Finding Such Action Exempt from CEQA c. Discuss/Approve Strategic Planning Update and File the Discussion Draft Strategic Plan d. Discuss Budget Update

CLOSED SESSION
a. Pursuant to Government Code §54957(b) Public Employee Performance Evaluation

1. City Manager

2. Fire Chief

CITY COUNCIL STATEMENTS AND REQUESTS

ADJOURNMENT

4. 5.

6. 7.

8. Zoom Teleconference Information:

Phone: 1-669-444-9171 US Meeting ID: 864 2716 2535
https://us06web.zoom.U5/i/86427162535
The City of Etna does not discriminate based on disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable pensons with disabilities to participate in public meetings are available. If any accommodations arc needed, please eontact Pamela Easllick at 530-467-5256 p.eastlickfrrelnaca.com. Requests should be made as soon as possible but recommended between three days to one week prior to the scheduled meeting.
442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217

MINUTES

REGULAR MEETING OF THE ETNA CITY COUNCIL
Monday June 24, 2024
Members of the Etna City Council met on this 24‘^ day of June in person and via TELECONFERENCE (Zoom.) Mayor Cliff Munson called the meeting to order and led in the salute to the flag of the United States of America.

1. Call to Order:
a. Roll Call
Councilmembers Brandon Fawaz, Jason Deppen, Mayor Cliff Munson, Chanina Gilmore, and John Stacher were present.

2. Public Comments on Non-Agenda Items:

None.

3. CLOSED SESSION - 5:30 pm to 6:30 pm
a. Pursuant to Government Code §54956.9(d)(l) Conference with Legal Counsel - Existing Litigation

1. Federal Home Loan Mortgage vs. City of Etna
b. Pursuant to Government Code §54957(b) Personnel Matters - Public Employee Performance Evaluation:

1. City Clerk

2. Public Works Director

3. Police Chief
4, Ambulance Director

5. Fire Chief

6. Pool Manager
The City Council had no reportable action on the Closed Session items.

4. Consent Calendar:
a. Minutes of the Regular Meeting June 10, 2024
b. Fiscal Year 24/25 Siskiyou Local Transportation Commission (LTC) Claim c. Resolution 2024-007 — A Resolution of the City Council of the City of Etna Adding a List of Projects for Fiscal Year 2024-25 Funded by SBl: The Road Repair and Accountability Act of 2027
d. Resolution 2024-008 — Approve Application for Funding State CDBG Program Councilmember Deppen made a motion to approve the Consent Calendar, Councilmember Gilmore seconded, and the motion passed.

Ayes: Stacher, Gilmore, Munson, Deppen
Abstain: Fawaz

5. Department Reports:

Pool Manager Lisa West reported to the Council some issues that she dealt with at the start of the season. West is working on ways to reduce costs at the pool. She is also tracking daily 1 attendance at the pool. The Council encouraged West to work with City Manager Jeff to resolve current and future issues.

Police Chief Josh Short reported that his department has been very busy the last several weeks. Councilmember Deppen asked about Code Enforcement. Chief Short explained that the Court has had difficulty in interpreting our ordinances and recommends cleaning up and updating our Municipal Code. Deppen asked about community service. Chief Short discussed issues with speeding, and crosswalks.

Public Works Director Dan Burbank is planning to repair some picnic tables at the pool.

Councilmember Stacher mentioned that the new meters that were ordered were the wrong size which has resulted in a delay in installation. Councilmember Gilmore commented on potholes.

Fire Chief Alan Kramer reported that the engines that had pump testing passed. There was a trailer fire down Callahan Way. The Fire Department is averaging about 11 calls per month.

Engine 1411 has issues with the pump motor, and he is working on getting it repaired.

Ambulance Director Teresa Arrwood provided a written report in the Council’s packet.

City Clerk Pamela Eastlick has been diligently working on the budget. Clerk Eastlick reported about Pacific Power work credits. The County has 5.5 million in work credits through Pacific Power. Mayor Munson commented more on this. The County verbally agreed to give the City $500,000 for a project involving underground power. Clerk Eastlick updated the Council on the audit.

City Manager Jeff Mitchem updated the Council on the work that has been done with strategic planning for the City. The Housing Element has been certified by the State, and Mitchem is planning on working with City Planner Richard Tinsman on zoning code updates among other areas related to housing in the City’s Municipal Code.

6. Current Business:
a. Discuss/Approve Partial Pay Estimate #2 for Whitehawk Construction for Work Performed on the 2024 Water System Improvements Project in the Amount of $499,706.04.

City Engineer Morgan Eastlick updated the Council on the work that has been completed, and touched on the meters that were ordered being the incorrect size.

More discussion. Councilmember Deppen made a motion to approve, Councilmember Stacher seconded, and the motion passed.

Ayes: Stacher, Gilmore, Munson, Deppen, Fawaz
b. Discuss/Approve Amendment to the City of Etna’s Water Conservation & Outreach Plan.

Councilmember Gilmore gave a background on this item. Gilmore is requesting language to be added to the current conservation plan in anticipation of the Scott/Shasta being issued a curtailment mid-July. Councilmember Deppen asked about average daily water use per person. Discussion on daily water use. 2 Audience member Rick Kramer commented on the water system emphasized that water is always going over the dam without impairing any flow to the river. Etna Creek has no effect on the groundwater in the valley. Councilmember Fawaz shared comments regarding fines and civil penalties that may be issued by the State Water Board. Gilmore added that when the ranchers and farmers are under pressure to reduce water usage, she feels we as a community should do our part in reducing water usage. Kramer commented on water usage for the months of June, July, and August and averaging what the households use. More discussion regarding the amendment.

Councilmember Deppen made a motion to approve. Gilmore stated the motion to direct staff to revise the conservation plan to address the curtailment and to petition the State Water Board to increase the minimum daily water use to 70 gallons per day based on a household of 4 to a total of 280 gallons per household. Gilmore explained that this is only if a curtailment gets issued. Gilmore seconded the motion and the motion passed.

Ayes: Stachcr, Gilmore, Munson, Deppen, Fawaz
c. Discuss/Approve Pool User Fees.

Mayor Munson requested the Council and staff to create a fee schedule for the pool.

Councilmember Fawaz commented. Mayor Munson would like to direct staff to update all fee schedules. No action taken,
d. Discuss/Approvc 23/24 Budget Amendment to Transfer Traffic Safety Money to the General Fund Streets and Approve Purchase of $25,000 of Street Material.

Clerk Eastlick explained that for the City to continue receiving Road Maintenance and Rehab money from the State we need to spend $75,000 by June 30*'’. After the transfer and approved spending of the $25,000 for street material the City will meet the expenditure requirement of $75,000. This will be reflected in the budget for next year.

Councilmember Gilmore made a motion to approve, Councilmember Fawaz seconded, and the motion passed.

Ayes: Stachcr, Gilmore, Munson, Deppen, Fawaz
e. Discuss/Approve 2024/2025 Budget.

Clerk Eastlick and City Manager Mitchem presented the budget to the Council and recommended a COLA increase of 2.85% for staff which is reflected in the Salary Schedule. Eastlick explained the new CalPERs retirement rates. The General Fund is negative $38,000 which does not include the Pool Fund and the Ambulance Fund, which are tracked separately despite being General Fund activities. Councilmember Fawaz asked about the Ambulance Fund. Eastlick shared concerns about the COPS Fund. More discussion regarding COPS funds and future growth allocations.

Councilmember Gilmore asked about tracking staff time relating to the water grant and possibly getting staff time reimbursed. The Council recommended staff to track time to be allocated toward grants to balance the budget. Gilmore asked about the 3 Town of Fort Jones paying $20,000 to go toward the pool from a Parks & Rec grant they received and agreed to contribute to the pool project. More discussion.

Audience member Rick Kramer asked why the City doesn’t charge for people to use the pool that do not live in the City. Fawaz responded that Friends of the Pool fundraising efforts are not just for businesses, or people that live within the City of Etna limits. There are many donations that come from the community not just the City of Etna.

Gilmore would like to see project management time billed to the grant to help offset costs in the General Fund.

Fawaz asked about the vacant police position. Eastlick explained that Chief Short decided to take the position out of the budget to help with the deficit. Discussion regarding the DOJ Grant that funds one of the officer’s current position.

Gilmore requested to increase the amount for swim lesson revenue to $4,500 in the pool budget, increase the snack shack revenue to $8,000 and decrease the electrical to $2,000. Swimming lessons will be left at $4,000. The City Council directed City Manager Mitchem to figure out how to offset the $42,500 deficit in the General Fund with the grants.

Mayor Munson moved to approve the 24/25 budget with he recommended changes.

Fawaz stated that if the City can secure $42,500 spending from the grant and allocate it throughout the General Fund then he would be more comfortable approving the budget. Mayor Munson left his motion as is and directed City Manager Mitchem to balance the budget. Councihnember Deppen seconded. Fawaz commented that the State is working on changing the way money is dispersed and it is important to figure out how to allocate grant funding more effectively. Gilmore also shared comments regarding timesheets and tracking time. Clerk Eastlick added that if there is no documentation on a timesheet then it will not be reimbursed.

Ayes: Stacher, Gilmore, Munson, Deppen, Fawaz

7. City Council Statements and Requests:

None.

8. Adjournment:

There being no further business Mayor Cliff Munson adjourned the meeting at 8:09 pm.

Respectfully submitted.

Jenny Bennett
Asst. City Clerk
4 MINUTES

EMERGENCY MEETING OF THE ETNA CITY COUNCIL
Thursday July 11,2024
Members of the Etna City Council met on this 1U*’ day of July in person and via TELECONFERENCE (Zoom.) Mayor Cliff Munson called the meeting to order and led in the salute to the flag of the United States of America.

1. Call to Order:
a. Roll Call
Councilmembers Jason Deppen, Mayor Cliff Munson, and John Stacher were present.

Councilmembers Brandon Fawaz, and Chamna Gilmore were absent.

2. Public Comments on Non-Agenda Items:

None.

3. Current Business:
a. Resolution 2024-009 - A Resolution of the City Council of the City of Etna Confirming the Proclamation of Existence of a Local Disaster Made by the Director of Civil Defense and Disaster on July 11, 2024 (Shelly Fire.) Mayor Munson read the Resolution. Councilmember Deppen made a motion to confinn the Proclamation by the Director of Civil Defense and Disaster of the existence of a local disaster. Councilmember Stacher seconded, and the motion passed.

Ayes: Stacher, Munson, Deppen
b. Resolution 2024-010 — Proclamation of the Existence of a Disaster by the Director of Civil Defense and Disaster of the City of Etna (Shelly Fire.) Mayor Munson read the Resolution and clarified item “a” was to appoint the City Manager Jeff Mitchem as the Director of Civil Defense. Councilmember Deppen made a motion to approve. Councilmember Stacher seconded, and the motion passed.

Ayes: Stacher, Munson, Deppen

4. Adjournment:

There being no further business Mayor Cliff Munson adjourned the meeting at 5:33 pm.

Respectfully submitted.

Jenny Bennett
Asst. City Clerk
1 INVOICE APPROVAL LIST REPORT ■ DETAIL WITH GL DIST
Date: 07/01/2024
Time: 11:03 am

Ref No, Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Vendor Name
Vendor Name Line 2
Vendor Address
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
ALLIANT SF INSURANCE SERVICES AMVP Renewal Premium 27054 07/01/2024 07/01/2024
07/01/2024
0 00/00/0000
PO BOX 744963 ALLIANT 0,00

LOS ANGELES
CA 90074-4963
GL Number
GF 0,00
2711360 4,214.00
Description Distribution Line Description Invoice Amount Amount Relieved SCORE Vehicle Liability
SCORE Vehicle Liability
SCORE Vehicle Liability
SCORE Vehicle Liability
SCORE Vehicle Liability
SCORE Vehicle Liability
SCORE Vehicle Liability
SCORE Vehicle Liability
SCORE Vehicle Liability
1040-743.00 0.00
1041-743.00
1042-743.00
10-50-743.00
10-60-743.00
40-30-743.00
45-33-743.00
5045-743.00
5340-743.00
448.39
448.39
448.39
986.75
270.87
270,87
270.87
621.07
448.40

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00
Check No. 0 Total: 4,214.00
Total for ALLIANT SF INSURANCE SERVICE 4,214.00
MITCHEM PLANNING City Manager Services 27053 06/24/2024 07/01/2024
06/24/2024
0 00/00/0000
642 JAYGENE CT, JMITCH 0.00
ETNA GF 0.00
CA 96027 2024-CI-03 6,365,00
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 10-20-760.00
25-60-760.00
29-60-760.00
40-30-760.00
45-33-760.00

PROFESSIONAL & CONTRACT SERVCS

PROFESSIONAL & CONTRACT SERVCS

PROFESSIONAL & CONTRACT SERVCS

PROFESSIONAL & CONTRACT SERVCS

PROFESSIONAL & CONTRACT SERVCS

3.850.83
120.94
299.14
1,088,42
1,005.67
0,00

0.00 0,00
0,00
0,00
Check No. 0 Total: 6,365.00
Total for MITCHEM PUkNNING 6,365.00
Grand Total
Less Credit Memos
Net Total
Less Hand Check Total
Outstanding Invoice Total
10,579.00
Total Invoices: 2 0.00
10,579.00

0.00 10,579.00
INVOICE APPROVAL LIST REPORT ■ DETAIL WITH GL DIST
Date: 07/01/2024
Time: 11:03 am
City of Etna Page 2
Invoice Descriptionl
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
Recap by Department
Department # Department Name
City Council
Water
Amount To Pay Amount To Relieve
20 3,850.83 0.00
30 1,359.29 0.00
33 Sewer 1,276.54 0.00
40 Law Enforcement 896.79 0.00
41 Police - FJ Station 448.39 0.00
42 DOJ GRANT 448.39 0.00
45 Ambulance Services 621.07 0.00
50 Fire Prevention 986.75 0.00
60 Highways & Streets 690.95 0.00
Grand Total: 10,579.00 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 07/11/2024
Time: 3:51 pm
City of Etna Page: 1
Vendor Name
Vendor Name Line 2
Vendor Address
Invoice Descriptioni
Invoice Descriptioh2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
Reim: Fuel 27111 07/07/2024
07/11/2024
07/07/2024
21880 07/11/2024

ALAN KRAMER
PO BOX 751 ALKR

ETNA GF
CA 96027
GL Number
112.20
Description Distribution Line Description Invoice Amount Amount Relieved 10-50-865.00 VEHICLE FUEL & OIL 112.20 0.00
Check No. 21880 Total: 112.20
Total for ALAN KRAMER 112.20
BIG VALLEY SANITATION Park Restroom Pickup 27060 06/30/2024 07/11/2024
06/30/2024
21881 07/11/2024
5551 EASTSIDE ROAD BIG

REDDING
CA 96001
GL Number
GF
133479 44,00
Description Distribution Line Description Invoice Amount Amount Relieved 10-70-760,00 PROFESSIONAL & CONTRACT SERVCS 44.00 0.00
Check No. 21881 Total: 44,00
Total for BIG VALLEY SANITATION 44.00
BURTON’S FIRE INC, Pump Testing 27073 06/25/2024
07/11/2024
06/25/2024
21882 07/11/2024
1301 DOKERDR. BURTON’S

MODESTO
CA 95351-1598
GL Number
0,00
GF
W82098 1,335,00
Description Distribution Line Description Invoice Amount Amount Relieved 10-50-850.00 EQUIPMENT MAINTENANCE 1,335.00 0,00
Check No. 21882 Total: 1,335,00
Total for BURTON'S FIRE INC. 1,335,00
C & K MARKET Office Supplies 27062 06/30/2024
07/11/2024
06/30/2024
21883 07/11/2024
P 0 BOX 408 C&K 0.00
ETNA GF 0.00
CA 96027
GL Number
45,55
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-870.00 OFFICE SUPPLIES 45.55 0,00
Check No. 21883 Total: 45,55
Total for C&K MARKET 45,55
INVOICE APPROVAL LIST REPORT ■ DETAIL WITH GL DIST
Date: 07/11/2024
Time: 3:51 pm
Page: 2 City of Etna
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
invoice Description!
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
27099 05/03/2024
07/11/2024
05/03/2024
21884 07/11/2024

DEPARTMENT OF JUSTICE

ACCOUNTING OFFICE
PO BOX 944255

SACRAMENTO
CA 94244-2550
GL Number
Fingerprints

DEPTJUST
GF
733497 98.00
Description Distribution Line Description Invoice Amount Amount Relieved 1040-760.00 PROFESSIONAL & CONTRACT SERVCS
Check No. 21884 Total: 98.00
Total for DEPARTMENT OF JUSTICE
E&S ENGINEERS Monthly Retainer 27064 05/28/2024
07/11/2024
05/28/2024
21885 07/11/2024
329 WEST MINER STREET BRAY
YREKA
CA 96097
GL Number
GF
4514 500.00
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-782.00

E&S ENGINEERS
ENGINEER FEES 500.00 0.00
Drought Grant 27065 05/28/2024
07/11/2024
05/28/2024
21885 07/11/2024
329 WEST MINER STREET BRAY 0.00
YREKA
CA 96097
GL Number
GF 0.00
4525 21,786.00
Description Distribution Line Description Invoice Amount Amount Relieved

DWR-DROUGHT RELIEF GRANT
STIP Main Street
20-30-881.20

E&S ENGINEERS
21,786.00 0.00
27066 05/28/2024
07/11/2024
05/28/2024
21885 07/11/2024
329 WEST MINER STREET BRAY
YREKA
CA 96097
GL Number
GF 0.00
4531 688.00
Description Distribution Line Description Invoice Amount Amount Relieved 24-60-881.35 STREET REHAB.

E&S ENGINEERS
688.00 0.00
Cleveland Rehab 27067 05/28/2024
07/11/2024
05/28/2024
21885 07/11/2024
329 WEST MINER STREET BRAY 0.00
YREKA
CA 96097
GL Number
GF 0.00
4532 2,079.50
Description Distribution Line Description Invoice Amount Amount Relieved 29-60-881.35

E&S ENGINEERS
STREET REHAB. 2,079.50 0.00
Drought Grant 27085 06/26/2024
07/11/2024
06/26/2024
21885 07/11/2024
329 WEST MINER STREET BRAY
YREKA
CA 96097
GL Number

0.00 GF 0.00
4574 22,194.91
Description Distribution Line Description Invoice Amount Amount Relieved 20-30-881.20

E&S ENGINEERS

DWR-DROUGHT RELIEF GRANT
Cleveland Rehab
22,194.91 0.00
27086 06/26/2024
07/11/2024
06/26/2024
21885 07/11/2024
329 WEST MINER STREET BRAY
YREKA
CA 96097

0.00 GF
4582 1,978.00
INVOICE APPROVAL LIST REPORT ■ DETAIL WITH GL DIST
Dale: 07/11/2024
Time: 3:51 pm

Invoice Descriptionl
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 29-60-881.35

E&S ENGINEERS
STREET REHAB. 1,978.00
Monthly Retainer 27087 06/26/2024
07/11/2024
06/26/2024
21885 07/11/2024
329 WEST MINER STREET BRAY 0.00
YREKA
CA 96097
GL Number
GF
4565 500.00
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-782.00

E&S ENGINEERS

ENGINEER FEES
Poo! Solar
500.00 0.00
27088 06/26/2024
07/11/2024
06/26/2024
21885 07/11/2024
329 WEST MINER STREET BRAY 0.00
YREKA
CA 96097
GL Number
GF 0.00
4575 430.00
Description Distribution Line Description Invoice Amount Amount Relieved 23-70-881.10 PROP 68-POOL GRANT 430.00 0.00
Check No. 21885 Total: 50,156.41
Total for E&S ENGINEERS 50,156.41
ETNA HARDWARE, INC. Maint. & Supplies 27112 06/30/2024
07/11/2024
06/30/2024
21886 07/11/2024
P 0 BOX 328 EHSG 0.00
ETNA GF 0.00
CA 96027
GL Number
494.10
Description Distribution Line Description Invoice Amount Amount Relieved 10-50-880.00
10-60-880.00
10-60-880.00
10-70-880.00
23-70-880.00
40-30-880.00
40-30-880.00
45-33-880.00

MAINTENANCE & SUPPLIES

MAINTENANCE & SUPPLIES

MAINTENANCE & SUPPLIES

MAINTENANCE & SUPPLIES

MAINTENANCE & SUPPLIES

MAINTENANCE & SUPPLIES

MAINTENANCE & SUPPLIES

MAINTENANCE & SUPPLIES

8.45 Streets 24.42

45.04 Parks 257.39 0.00
Pool 26.96

45.04 41.76 0.00

45.04 Check No. 21886 Total: 494.10
Total for ETNA HARDWARE. INC. 494.10
FORT JONES ACE HARDWARE PD Vehicle Maint. 27074 06/25/2024 07/11/2024
06/25/2024
21887 07/11/2024
PO BOX 66599 FJACE

SCOTTS VALLEY
CA 95067
GL Number

0.00 GF

49.13 Description Distribution Line Description Invoice Amount Amount Relieved 1040-860.00 VEHICLE MAINTENANCE 49.13 0.00
Check No, 21887 Total: 49.13
Total for FORT JONES ACE HARDWARE 49.13

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Dale: 07/11/2024
Time: 3:51 pm
City of Etna Page: 4
Invoice Descriptioni
Invoice Descriplion2
Vendor Number
Bank
Invoice Number
Ref No. Discount Dale
PO No. Pay Date
Due Date
Check No. Check Date
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Poslal
GOLD NUGGET PRINTING CO Camping Envelopes 27098 06/20/2024 07/11/2024
06/20/2024
21888 07/11/2024
317 WEST MINER STREET GNP
YREKA
CA 96097
GL Number
GF
51106 501.09
Description Distribution Line Description Invoice Amount Amount Relieved 10-70-875.00 SPECIAL DEPT SUPPLIES & EQUIP 501.09 0,00
Check No. 21888 Total: 501.09
Total for GOLD NUGGET PRINTING CO 501,09
HENRY SCHEIN MEDICAL Medical Supplies 27059 06/11/2024
07/11/2024
06/11/2024
21889 07/11/2024
PO BOX 7156 HENRYSH

PASADENA
CA 91109-7156
GL Number
0,00
GF 0.00
94796185 99.23
Description Distribution Line Description Invoice Amount Amount Relieved 5045-872.00

HENRY SCHEIN MEDICAL

MEDICAL SUPPLIES
Medical Supplies

99.23 0.00
27078 06/24/2024
07/11/2024
06/24/2024
21889 07/11/2024
PO BOX 7156

PASADENA
CA 91109-7156
GL Number
HENRYSH 0.00
GF 0.00
96124637 95.85
Description Distribution Line Description Invoice Amount Amount Relieved 5045-872.00

HENRY SCHEIN MEDICAL

MEDICAL SUPPLIES
Medical Supplies

95.85 0.00
27079 06/24/2024
07/11/2024
06/24/2024
21889 07/11/2024
PO BOX 7156 HENRYSH

PASADENA
CA 91109-7156
GL Number
GF 0.00
96125042 62.94
Description Distribution Line Description Invoice Amount Amount Relieved 5045-872.00

HENRY SCHEIN MEDICAL

MEDICAL SUPPLIES
Medical Supplies

62.94 0.00
27080 06/24/2024
07/11/2024
06/24/2024
21889 07/11/2024
PO BOX 7156 HENRYSH

PASADENA
CA 91109-7156
GL Number
0,00
GF
96237570 243,29
Description Distribution Line Description Invoice Amount Amount Relieved 5045-872.00 MEDICAL SUPPLIES 243.29 0.00
Check No. 21889 Total: 501,31
Total for HENRY SCHEIN MEDICAL 501,31
INDUSTRIAL SERVICE & SUPPLY Water Chemicals 27097 06/27/2024 07/11/2024
06/27/2024
21890 07/11/2024
PO DRAWER 28328 INDSER
TEMPE
AZ 85285
GL Number
GF 0.00
037108 5,824,00
Description Distribution Line Description Invoice Amount Amount Relieved 40-30-877.00 CHEMICALS 5,824.00 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 07/11/2024
Time: 3:51 pm
Page: 5 City of Etna
Invoice Descriptioni
Invoice Descriplion2
Vendor Number
Bank
Invoice Number
Ref No, Discount Date
PO No, Pay Date
Due Date
Check No, Check Date
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
Check No, 21890 Total: 5,824,00
Total for INDUSTRIAL SERVICE & SUPPLY 5,824,00
JIM KUTZER INSURANCE AGENCY Commercial Auto 27109 07/08/2024 07/11/2024
07/08/2024
21891 07/11/2024
PO BOX422 JKIA
YREKA
CA 96097
GL Number
GF
5,190,33
Description Distribution Line Description Invoice Amount Amount Relieved 5045-747,00 COMMERCIAL AUTO 5,190,33 0,00
Check No, 21891 Total: 5,190,33
Total for JIM KUTZER INSURANCE AGENCY 5,190,33
KIEP-ER KLEEN Cleaning Services 27108 06/30/2024
07/11/2024
06/30/2024
21892 07/11/2024
PO BOX 404 KK 0-00
ETNA GF 0.00
CA 96027404 409.50
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 10-25-760.00
1040-760.00
10-70-760.00

PROFESSIONAL & CONTRACT SERVCS

PROFESSIONAL & CONTRACT SERVCS

PROFESSIONAL & CONTRACT SERVCS
City Hall 67.50 0.00
PD 22.50 0.00
Park 319.50 0.00
Check No. 21892 Total: 409.50
Total for KIEP-ER KLEEN 409.50
LAW OFFICE OF DARRIN MERCIER CDBG Foreclosure 27106 06/30/2024 07/11/2024
06/30/2024
21893 07/11/2024
409 W. CENTER ST MERCIER
YREKA
CA 96097
GL Number
GF
48301 1,279.90
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-780,00 ATTORNEY FEES 1,279.90 0.00
Check No. 21893 Total: 1,279,90
Total for LAW OFFICE OF DARRIN MERCIEI 1,279.90
LIFE ASSIST Medical Supplies 27057 06/17/2024
07/11/2024
06/17/2024
21894 07/11/2024
11277 SUNRISE PARK DRIVE

RANCHO CORDOVA
CA 95742
GL Number
LA 0.00
GF 0,00
1446358 4,812,29
Description Distribution Line Description Invoice Amount Amount Relieved 5045-872.00 MEDICAL SUPPLIES 4,812.29 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 07/11/2024
Time: 3:51 pm
Page: 6 City of Etna
invoice Description!
Invoice Description2
Vendor Number
Bank
invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Dale
Check No. Check Dale
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
27068 06/24/2024
07/11/2024
06/24/2024
21894 07/11/2024
LIFE ASSIST Medical Supplies
11277SUNRISE PARK DRIVE LA

RANCHO CORDOVA
CA 95742
GL Number
GF
1448527 353.57
Description Invoice Amount Amount Relieved Distribution Line Description

MEDICAL SUPPLIES
Medical Supplies
5045-872.00 353.57
LIFE ASSIST 27105 06/28/2024
07/11/2024
06/28/2024
21894 07/11/2024
11277 SUNRISE PARK DRIVE LA

RANCHO CORDOVA
CA 95742
GL Number
GF 0.00
1449981 424.32
Description Distribution Line Description Invoice Amount Amount Reiieved 5045-872.00

LIFE ASSIST

MEDICAL SUPPLIES
Medical Supplies
424.32
27102 07/03/2024
07/11/2024
07/03/2024
21894 07/11/2024
11277 SUNRISE PARK DRIVE LA

RANCHO CORDOVA
CA 95742
GL Number
GF
1451835 403.25
Description Invoice Amount Amount Reiieved Distribution Line Description 5045-872.00

LIFE ASSIST

MEDICAL SUPPLIES
Medical Supplies
403.25
27103 07/03/2024
07/11/2024
07/03/2024
21894 07/11/2024
11277 SUNRISE PARK DRIVE LA

RANCHO CORDOVA
CA 95742
GL Number
GF
1451769 189,06
Description Distribution Line Description Invoice Amount Amount Reiieved 5045-872.00 MEDICAL SUPPLIES 189,06
Check No. 21894 Total: 6,182.49
Total for LIFE ASSIST 6,182,49
MT. SHASTA AMBUUkNCE SERVICE Ambulance Ser\'ice 27104 07/02/2024 07/11/2024
07/02/2024
21895 07/11/2024

MT, SHASTA

MT, SHASTA
CA 96067
GL Number
GF
52703 400.00
Description Distribution Line Description Invoice Amount Amount Relieved 5045-760.00 PROFESSIONAL & CONTRACT SERVCS 400.00 0.00
Check No. 21895 Total: 400,00
Total for MT. SHASTA AMBULANCE SERVIC 400.00
NBS GOVERNMENT FINANCE GROUP Qtrly Sewer Assessment 27058 06/20/2024 07/11/2024
06/20/2024
21896 07/11/2024
32605 TEMECULA PARKWAY NBS

TEMECULA
CA 92592
GL Number
GF
202406-2330 1,414.26
Description Distribution Line Description Invoice Amount Amount Relieved 47-33-760.00 PROFESSIONAL & CONTRACT SERVCS 1.414.26 0.00 INVOICE APPROVAL LIST REPORT ■ DETAIL WITH GL DIST
Date:

Time:

Page:
07/11/2024
3:51 pm
7 City of Etna
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Dale
PO No. Pay Date
Due Dale
Check No. Check Date
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
Check No, 21896 Total: 1,414.26
Tola! for NBS GOVERNMENT FINANCE GR( 1,414.26
401 Howell Pool 27069 06/21/2024
07/11/2024
05/21/2024
21897 07/11/2024

PACIFIC POWER
PO BOX 26000 PP 0.00
PORTU\ND
OR 97256-0001
GL Number
GF 0.00
1,573.03
Description Distribution Line Description invoice Amount Amount Relieved 23-70-840.10

PACIFIC POWER
ELECTRIC 1,573.03
625 Howell Shop & Amb 27070 06/21/2024
07/11/2024
06/21/2024
21897 07/11/2024
PO BOX 26000 PP

PORTLAND
OR 97256-0001
GL Number
GF
226.80
Description Distribution Line Description Invoice Amount Amount Relieved 10-60-840.10
40-30-840.10
45-33-840.10
5045-840.10

PACIFIC POWER

ELECTRIC

ELECTRIC

ELECTRIC

ELECTRIC

25.20 25.20

25.20 151.20
440 Main St. 27071 06/21/2024
07/11/2024
06/21/2024
07/11/2024
PO BOX 26000 PP

PORTLAND
OR 97256-0001
GL Number
GF 21897
181.32
Description Distribution Line Description Invoice Amount Amount Relieved 10-55-840.10 ELECTRIC

PACIFIC POWER
181.32 0.00
400 Howell Lites 27072 06/21/2024
07/11/2024
06/21/2024
21897 07/11/2024
PO BOX 26000 PP

PORTLAND
OR 97256-0001
GL Number
GF
111.57
Description Distribution Line Description Invoice Amount Amount Relieved 23-70-840.10

PACIFIC POWER
ELECTRIC 111.57 0.00
Woodland Fitr Plant 27082 06/21/2024
07/11/2024
06/21/2024
21897 07/11/2024
PO BOX 26000 PP

PORTLAND
OR 97256-0001
GL Number
GF 0.00
171.07
Description Distribution Line Description Invoice Amount Amount Relieved 40-30-840.10

PACIFIC POWER
ELECTRIC 171.07
448 Main St. RCD 27083 06/21/2024
07/11/2024
06/21/2024
21897 07/11/2024
PO BOX 26000 PP

PORTLAND
OR 97256-0001
GL Number
GF

74.97 Description Distribution Line Description Invoice Amount Amount Relieved 10-55-840.10 ELECTRIC 74.97 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 07/11/2024
Time: 3:51 pm
City of Etna Page:
invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheid
Discount Amount
Check Amount
City
State/Province Zip/Postai
27084 06/21/2024
07/11/2024
06/21/2024
21897 07/11/2024
PACIFIC POWER 155 Diggles PD
PO BOX 26000 PP 0.00

PORTLAND
OR 97256-0001
GL Number
GF
161.03
Description Distribution Line Description Invoice Amount Amount Relieved 1040-840.10 80,52
5340-840.10

PACIFIC POWER

ELECTRIC
ELECTRIC 80.51
Streetlights 27081 06/27/2024
07/11/2024
06/27/2024
21897 07/11/2024
PO BOX 26000 PP 0.00

PORTLAND
OR 97256-0001
GL Number
GF
1,245.81
Description Distribution Line Description Invoice Amount Amount Relieved 29-60-867.00 TRAFFIC SAFETY 1,245.81 0.00
Check No. 21897 Total: 3,745.60
Total for PACIFIC POWER 3,745.60
SAN DIEGO POLICE EQUIPMENT CO Ammunition 27076 06/24/2024 07/11/2024
06/24/2024
21898 07/11/2024
8205-A RONSON ROAD SDPECO 0,00

SAN DIEGO
CA 92111
GL Number
GF 0.00
662057 1,248.34
Description Distribution Line Description Invoice Amount Amount Relieved 1041-875.00 SPECIAL DEPT SUPPLIES & EQUIP 1,248.34 0.00 Check No. 21898 Total: 1,248.34
Total for SAN DIEGO POLICE EQUIPMENT ( 1,248.34
SCOTT VALLEY AUTO PARTS Vehicle Maint. 27107 06/30/2024 07/11/2024
06/30/2024
21899 07/11/2024
PO BOX215 SVAP

FT JONES
CA 96032
GL Number

0.00 GF 0.00
467.66
Description Distribution Line Description Invoice Amount Amount Relieved 1040-860,00
10-50-860.00
10-50-860.00

VEHICLE MAINTENANCE

VEHICLE MAINTENANCE

VEHICLE MAINTENANCE
411.39 0.00

1.07 0.00
55,20 0.00
Check No. 21899 Total: 467.66
Total for SCOTT VALLEY AUTO PARTS 467.66
SCOTT VALLEY DISPOSAL Trash Service 27110 06/30/2024
07/11/2024
06/30/2024
21900 07/11/2024
138 FOREST WALK SVD 0.00

ETNA GF
CA 96027
GL Number
562.50
Description Distribution Line Description Invoice Amount Amount Relieved 10-55-840.30 TRASH 140.62 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 07/11/2024
Time: 3:51 pm
City of Etna Page: 9
Vendor Name
Vendor Name Line 2
Vendor Address
Invoice Descriptioni
Invoice Description^
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Posta!
10-60-840.30
10-70-840.30
23-70-840.30
TRASH
TRASH
TRASH
140.62
140.64
140.62
Check No. 21900 Total: 562.50
Total for SCOTT VALLEY DISPOSAL 562,50
SHASTA VALLEY PEST CONTROL Pest Control 27056 06/19/2024 07/11/2024
06/19/2024
21901 07/11/2024
467 SOUTH 7TH ST. SHASTA

MONTAGUE
CA 96064
GL Number
0,00
GF 0,00
6/19/24-8 80,00
Description Distribution Line Description Invoice Amount Amount Relieved 5045-760.00 PROPESSIONAL & CONTRACT SERVCS 80,00
Check No. 21901 Total: 80.00
Total for SHASTA VALLEY PEST CONTROL 80,00
SHN CONSULTING ENGINEERS SSMP 27061 06/30/2024
07/11/2024
06/30/2024
21902 07/11/2024
SHN 0.00
GF 0.00
121486 197.50
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 45-33-760.00 PROFESSIONAL & CONTRACT SERVCS 197.50 0.00 Check No, 21902 Total; 197.50
Total for SHN CONSULTING ENGINEERS 197,50
SISKIYOU DAILY NEWS Cleveland St, 27113 05/31/2024
07/11/2024
05/31/2024
21903 07/11/2024
PO BOX 129 SDN
YREKA
OH 96097
GL Number
0,00
GF 0.00
0006470977 190,98
Description Distribution Line Description Invoice Amount Amount Relieved 29-60-881.35 STREET REHAB. 190,98 0.00
Check No. 21903 Total: 190,98
Total for SISKIYOU DAILY NEWS 190.98
SISKIYOU TELEPHONE 5638 PD Fax 27089 06/30/2024
07/11/2024
06/30/2024
21904 07/11/2024
PO BOX 157 ST 0,00
ETNA GF 0,00
CA 96027 62.71
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 1040-830.00
5340-830.00

TELEPHONE EXPENSE

TELEPHONE EXPENSE

31.36 0.00

31.35 0.00
INVOICE APPROVAL LIST REPORT ■ DETAIL WITH GL DIST
Date: 07/11/2024
Time: 3;51 pm
City of Etna Page: 10
Vendor Name
Vendor Name Line 2
Vendor Address
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No, Discount Dale
PO No. Pay Date
Due Date
Check No. Check Date
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
SISKIYOU TELEPHONE 5256 City Hall 27090 06/30/2024
07/11/2024
06/30/2024
21904 07/11/2024
PO BOX 157 ST
ETNA GF 0.00
CA 96027
GL Number
207,60
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-830.00

SISKIYOU TELEPHONE

TELEPHONE EXPENSE
5232 Pool
207.60 0,00
27091 06/30/2024
07/11/2024
06/30/2024
21904 07/11/2024
PO BOX 157 ST 0.00
ETNA GF 0.00
CA 96027
GL Number
151,29
Description Distribution Line Description Invoice Amount Amount Relieved 23-70-830.00

SISKIYOU TELEPHONE

TELEPHONE EXPENSE
3673 Shop & Park Wifi
151.29 0.00
27092 06/30/2024
07/11/2024
06/30/2024
21904 07/11/2024
PO BOX 157 ST 0,00
ETNA GF 0.00
CA 96027 176.66
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 10-60-830.00
10-70-830.00
40-30-830.00
45-33-830.00

SISKIYOU TELEPHONE

TELEPHONE EXPENSE

TELEPHONE EXPENSE

TELEPHONE EXPENSE

TELEPHONE EXPENSE
3400 PD

32.25 0.00

79.95 0.00

32.23 32.23
27093 06/30/2024
07/11/2024
06/30/2024
07/11/2024
PO BOX 157 ST 0.00
ETNA GF 21904
CA 96027
GL Number
251.82
Description Distribution Line Description Invoice Amount Amount Relieved 1040-830.00
5340-830.00

SISKIYOU TELEPHONE

TELEPHONE EXPENSE

TELEPHONE EXPENSE
3331 Ambulance
125.82
126.00

0.00 0.00
27094 06/30/2024
07/11/2024
06/30/2024
21904 07/11/2024
PO BOX 157 ST
ETNA GF 0.00
CA 96027 174,36
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 5045-830.00

SISKIYOU TELEPHONE

TELEPHONE EXPENSE
3295 Fire Hall
174.36 0.00
27095 06/30/2024
07/11/2024
06/30/2024
21904 07/11/2024
PO BOX 157 ST 0.00

ETNA GF
CA 96027
GL Number
82,85
Description Distribution Line Description Invoice Amount Amount Relieved 10-50-830.00

SISKIYOU TELEPHONE

TELEPHONE EXPENSE
3217 City Hall Fax

82.85 0.00
27096 06/30/2024
07/11/2024
06/30/2024
21904 07/11/2024
PO BOX 157 ST 0,00
ETNA GF 0,00
CA 96027
GL Number

50.56,
Description Distribution Line Description Invoice Amount Amount Relieved 10-25-830.00 TELEPHONE EXPENSE 50.56 0.00

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 07/11/2024
Time: 3:51 pm
Page: 11 City of Etna
invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No, Discount Date
PO No. Pay Date
Due Date
Check No, Check Date
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postai
Check No, 21904 Totai: 1,157,85
Totai for SISKIYOU TELEPHONE 1,157.85
SVR HOMECARE INC Medical Supplies 27055 01/11/2024
07/11/2024
01/11/2024
21905 07/11/2024
1714 SO OREGON STREET SVRHOMECA 0.00
YREKA
CA 96097-0889
GL Number
GF
750,00
Description Distribution Line Description Invoice Amount Amount Relieved 50-45-872,00 MEDICAL SUPPLIES 750.00 0.00
Check No. 21905 Total: 750.00
Totai for SVR HOMECARE INC 750.00
VERIZON WIRELESS Monthly Cellular 27077 06/21/2024
07/11/2024
06/21/2024
21906 07/11/2024
PO BOX 9622 VW

MISSION HILLS
TX 91346-9622
GL Number

0.00 GF
592.66
Description Distribution Line Description invoice Amount Amount Relieved 1040-830.30
1041-830.30
1042-830.30
10-60-830.30
40-30-830.30
45-33-830.30
5045-830.30
5340-830.30

CELLULAR

CELLULAR

CELLULAR

CELLULAR

CELLULAR

CELLULAR

CELLULAR

CELLULAR
133.70
133.70

0.00 0.00

46.53 0,00

32.84 0.00

32.84 0.00

32.84 0.00
46,51 0.00
133.70 0.00
Check No. 21906 Total: 592.66
Total for VERIZON WIRELESS 592.66
WITTMAN ENTERPRISES, LLC April & May Ambulance Billing 27100 05/31/2024 07/11/2024
05/31/2024
21907 07/11/2024
11093 SUN CENTER

RANCHO CORDOVA
CA 95670-6110
GL Number
WE 0.00
GF 0.00
2405467 3,024.62
Description Distribution Line Description Invoice Amount Amount Relieved 5045-760.00 PROFESSIONAL & CONTRACT SERVCS 3,024.62 0.00 Check No. 21907 Total; 3,024.62
Total for WITTMAN ENTERPRISES, LLC 3,024.62
XEROX CORPORATION Print Meter 27063 06/06/2024
07/11/2024
06/06/2024
21908 07/11/2024
PO BOX 7405

PASADENA
CA 91109-7405
XEROX 0,00
GF 0.00
021525705 36,97
INVOICE APPROVAL LIST REPORT ■ DETAIL WITH GL DIST
Date: 07/11/2024
Time: 3:51 pm
City of Etna Page 12
Vendor Name
Vendor Name Line 2
Vendor Address
Invoice Descriptioni
Invoice Description2
Vendor Number
Bank
Invoice Number
Ref No. Discount Date
PO No, Pay Dale
Due Date
Check No. Check Dale
Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Postal
GL Number Description Distribution Line Description Invoice Amount Amount Relieved 10-25-870.00 OFFICE SUPPLIES 36.97 0.00
Check No. 21908 Total: 36,97
Total for XEROX CORPORATION 36.97
ZOLL MEDICAL CORPORATION Medical Supplies 27075 06/24/2024 07/11/2024
06/24/2024
21909 07/11/2024
PO BOX 27028 ZOLL 0.00

NEW YORK
NY 10087-7028
GL Number
GF 0.00
3999209 2,406.14
Description Distribution Line Description Invoice Amount Amount Relieved 5045-875-00

ZOLL MEDICAL CORPORATION

SPECIAL DEPT SUPPLIES & EQUIP
Preventative Maintenance
2,406.14 0.00
27101 07/01/2024
07/11/2024
07/01/2024
21909 07/11/2024
PO BOX 27028 ZOLL 0,00

NEW YORK
NY 10087-7028
GL Number
GF 0.00
90101999 680.00
Description Distribution Line Description Invoice Amount Amount Relieved 50-00-112.00 Prepaid Expenses 680.00 0.00
Check No. 21909 Total: 3,086,14
Tolai for ZOLL MEDICAL CORPORATION 3,086,14
Grand Total;
Less Credit Memos:

Net Total:

Less Hand Check Total:

Outstanding Invoice Total:
89,178.09
Total Invoices: 59
89,178,09

0.00 89,178,09

INVOICE APPROVAL LIST REPORT - DETAIL WITH GL DIST
Date: 07/11/2024
Time: 3:51 pm
Page: 13 City of Etna
Ref No. Discount Date
PO No. Pay Date
Due Date
Check No. Check Date
Invoice Descriptionl
Invoice Description2
Vendor Number
Bank
Invoice Number
Vendor Name
Vendor Name Line 2
Vendor Address Taxes Withheld
Discount Amount
Check Amount
City
State/Province Zip/Posta!
Recap by Department
Department # Department Name
Genera!
Amount To Pay Amount To Relieve
00 680.00 0.00

0.00 City Clerk
Water
25 2,688.08
30 50,153.05 0.00
33 Sewer 1,747.07 0.00
40 Law Enforcement 1,323.98 0.00
41 Police - FJ Station 1,382.04 0.00
42 DOJ GRANT 46.53 0.00
45 Ambulance Services 18.906.96 0.00
50 Fire Prevention 1,594.77 0.00
Governmental Buildings
Highways & Streets
Parks & Recreation
55 396.91 0.00
6,482.66
3,776.04
60 0.00
70 0.00
Grand Total: 89,178.09 0.00
CITY COUNCIL MEETING 07/22/2024 AMBULANCE DIRECTORS MONTHLY UPDATE June Numbers

AMA/BLS
assess/
non
billable ;
Total: 43 ALS BLS CXL BLSD Missed
calls:

Etna 7
FJ 13
SV 23
None:

Mil rendezvous requests
MSAS rendez-vous
CCP
Billable: 30
23 6 10 1 2 1
Days \A//o calls: 6
June 2023 Total: 40 Billable: 25 (62%) Days without calls: 7 2023-2024 quarter Fiscal Year 2023-2024
Calls in the city of Etna represented 16.7% of volume
Total: 112 Billable: 72 (64%)
ALS: 55
BLS: 13
BLSD: 1
AMA Total: 5
AMA Billable: 2
CXL: 29
CCP: 2
Missed: 6
MSAS Rendezvous: 3
Mil Rendezvous: 0
Days w/o calls: 22
Totals 413
ALS 182
BLSE 61
BLSD
AMA
2 32
CXL 109
CCP
Missed
MSAS rendezvous
Mil rendezvous
AMA Billable
Transfer/IFT
Days w/o calls
7 20
4 3
15 0
120 Etna: 21
FJ: 28
SV: 63 Etna 69
FJ 107
SV 232
Yreka (mutual aid) 2
Key:

ALS: Advanced Life Support (paramedic level)
BLS: Basic Life Support (EMT level)
BLSD: Deceased on scene, no transport
AMA: Against Medical Advice (No transport)
CXL: Cancelled
CCP: Community Care Program
MSAS: Mount Shasta Ambulance Service (we req them for a paramedic if needed) Mil: Salmon River Fire/Rescue (they req us for transport) Etna: City limits of Etna
FJ: FortJonesTown Limits
SV: Scott Valley outside of city/town limits
Ambulances:

Nothing major at this time.

M56 which is the BLS/Spare right now was evacuated to base camp 7/13/2024 when we were placed in a warning area with high winds expected.

Upcoming training/classes/events:

On hold due to the Shelly Fire.

MISC
First on the Scene. Cancelled due to the Shelly Fire.
was helping with the park towels by washing, drying, folding and getting them back to Dan Keip. That stopped when Dan evacuated due to the Shelly Fire.
)(:*****X!*j(!* + + **j(: + *:(:***:f!:<!*****)(!*************** *****!(c**:t;*j(! + :^;j(: + + + + **j(:j(:j|: + * + ** + j(:*:4;***t=t:************!t!****>t:* + Shelly Fire. Fire camp moved in on Horn Lane 7/7. Our normal call volume averages a little more than a call per day. From 7/7 to 7/13 (Sun to Sat), we had 20 calls for service, 10 of those were related to the Shelly Fire. We were able to staff 2 ambulances running 2 calls at the same time early in the week. Then, people had to return to work or were sent out on fire assignment, we dropped to 1 staffed ambulance. While it would have been ideal for us to be able to get the assignment, we do not have the staff for both the fire and the community. Hopefully, there will be an avenue for us to still obtain some type of compensation. At the time I was submitting this, I had not spoke with Pam or Jeff yet to see what our options are.

Shelly Incident Log
Base Camp set up on Horn Lane 7/7/2024
0709 5433 SV ALS Bee sting
5435 SV ALS Dehydration
5444 SV CXL Off the fire to staging area/no reaction/no transport 5451 SV CXL H14 hoist/transported to direct to hosp
0711 5502 SV ALS Bee Sting
5505 SV ALS Chainsaw injury
5528 SV CXL Bee Sting/alternate transport
5530 SV CXL Ankle fx/alternate transport
0712 5551 SV CXL Cut chin/alternate transport
5561 SV ALS Bee Sting
0713 5606 SV CXL Ankle injury/alternate transport
0714 Lift assist for evacuation transport 5640 SV CCP
0715 5671 SV ALS TC/back pain
5677 SV ALS Bee Sting
On Call Shift coverage hours for Shelly Incident Week 1 7/7 7/8 7/9 7/10 7/11 7/12 7/13
Arrwood, Teresa 24 24 24 24 24 24 24
Chesnick, Travis 4.75 24 15 24
Gepner, Gary 11 24 18
Hicks, Larry 12
Scroggins, Jaysen 15 13 11
City of Etna
Agenda Request

7.22.24 Date of Meeting:

Spokespersonfsl:

Is this for Discussion S or are
^
you

requesting an Action S
Subject/Request* Excess Personal Property (FEPP)
Please provide a description of the request and attach supporting documentation:

Discuss/Approve FEPP Cooperative Agreement with CAL FIRE. Approve Resolution 2024-011 authorizing Fire Chief Alan Kramer to sign the agreement.

Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

NOTE: Agenda requests must be received no less than four v/orkina days before the date of meeting. Return this form and supporting documentation to address below. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ● F: 530-467-3217
STATE OF CALIFORNIA—NATURAL RESOURCES AGENCY Gavin Newsom. Governor

DEPARTMENT OF FORESTRY & FIRE PROTECTION

BUSINESS SERVICES OFFICE
Federal Property Unit
P. O, Box 944246
Sacramento, CA 94244-2460
Website: vww.fire.ca.aov
MFiRE ^^Lsinceibss
A
May 31, 2024 - Attempt via email
July 11,2024
Alan Kramer, Fire Chief
Etna Fire Department
P.O. Box 460
Etna. CA 96027
Subject: 2"''Attempt: Federal Excess Personal Property (FEPP) Cooperative Agreement Number 992618 Dear Chief Kramer:

Enclosed Is a renewal Cooperative Agreement with CAL FIRE for the Federal Excess Personal Property (FEPP) program. Currently, your department has two (2) federal property items, as noted in Attachment A.

A Want/Wish list form has been included for you to complete at your option. This form gives our office an idea of the needs of your fire department, and we can work more efficiently as a team to acquire property.

To continue in the FEPP Program, please review the agreement for accuracy and if everything is correct, complete the following:

Sign page six of the Cooperative Agreement.

Include a signed resolution* from the governing board/council approving participation in the FEPP Program. A blank resolution letter is included, but you may use your own version.

GSA PPMS Screener Request Form - gives you access to view available property on the GSA website.

WantA/Vish List form.

Email your completed agreement and additional paperwork listed above to [email protected].

Alternatively, you may mail your completed packet to: CAL FIRE Federal Property Unit, P.O. Box 944246, Sacramento, CA 94244-2460, Attn: Lila Saenz.

1. 2.

3. 4.

5. *NOTE: Per the United States Department of Agriculture (USDA) Forest Service, without the resolution, the agreement is incomplete and will result in the inability of CAL FIRE to acquire property items for your department.

A copy of the agreement will be emailed to you when the additional signatures have been obtained.

Thank you for your assistance in completing this agreement in a timely manner and please contact me if you have any questions.
?3i^9erely.

Lila Saenz
Federal Property Coordinator
[email protected]
(916) 894-9805
Brandie Mallery, Forestry Logistics Officer (FLO), Siskiyou Unit (SKU) Teresa Kendall, Forestry Logistics Officer (FLO), Siskiyou Unit (SKU) cc:
"The Department of Forestry' and Fire Protection ser\>es and safeguards the people and protects the property and resources of California.

Agreement #: 992618

STATE OF CALIFORNIA

THE NATURAL RESOURCES AGENCY

DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE)

COOPERATIVE AGREEMENT FOR THE

USDA FOREST SERVICE

FEDERAL EXCESS PERSONAL PROPERTY (FEPP) PROGRAM
Under the United States Forest Service Cooperative Forestry Assistance Act (CFAA) of 1978 This agreement is entered into by and between
THE STATE OF CALiFORNiA

DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE)
AND

ETNA FIRE DEPARTMENT
This agreement made and entered into this day of 20 by and between the State of Caiifornia acting by and through the Director of the Department of Forestry and Fire Protection (CAL FIRE), hereinafter referred to as the STATE and the Etna Fire Department, hereinafter referred to as the COOPERATOR, covenants as follows:

I. PURPOSE
The STATE has been approved as an agent of the United States Department of Agriculture (USDA) Forest Service for administering Federal Excess Personal Property (FEPP) as part of the Cooperative Fire Protection Program, which allows the COOPERATOR to take custody and use FEPP property for wildland and rural community fire protection services.

MUTUAL INTEREST OF PARTIES
Both the STATE and the COOPERATOR have a mutual interest in the prevention, protection and suppression of all wildland and rural community fires near and adjacent to the property and the people of California.

AUTHORITIES
The Federal Property and Administrative Services Act of 1949, as amended (40 U.S.C. § 483) and the Cooperative Forestry Assistance Act of 1978 (16 U.S.C. § 2106(c)) authorizes the FEPP Program as an element of the Cooperative Fire Protection Program (16 U.S.C. § 2106(b)). Under these authorities, the USDA Forest Service may lend FEPP property needed for wildland and rural community fire protection to the STATE and to local paid or unpaid fire departments for their use.

IV. RESPONSIBILITIES
THE COOPERATOR AGREES:

1. Primary use of FEPP property must be 90 percent for activities directly related to wildland and rural community fire protection; however, situations may occur that make this exclusive use impractical.

Non-fire emergency use of FEPP property is authorized and limited to no more than 10 percent total usage. Abuse of the 10 percent non-fire use standard could result in recall of the property on loan, suspension from the program, or other sanctions.

Agreement #: 992618
FEPP property acquired by the COOPERATOR is not permitted to be rented, leased, loaned, or traded to another party; no exceptions. FEPP property is not permitted to be transferred or sold without prior approval from the STATE or the USDA Forest Service. FEPP property is for official use only: personal use of FEPP property is prohibited, violates the law, and this Cooperative agreement.

Any personal use violations found, subjects the COOPERATOR to penalties and FEPP property recall as determined by the STATE and the USDA Forest Service.

To immediately notify the STATE of receipt of FEPP property during the acquisition process.

To bear the entire cost of transportation, retrofit, modification, maintenance, repairs, and operation of acquired FEPP property while in the COOPERATOR’s possession.

The COOPERATOR must paint any FEPP rolling stock acquired directly from the USDA Forest Service that has the distinct Forest Service green color. If the FEPP property is acquired from the Department of Defense (DoD) and has military colors or markings, it must be painted. This is mandatory per the STATE and the USDA Forest Service. The painting of the FEPP vehicle must be accomplished within one (1) calendar year of the acquisition.

To register all FEPP rolling stock with the California Department of Motor Vehicles (DMV) within 60 days of receipt of property. Lien Holder will remain as the USDA Forest Service. This is mandatory as ownership remains with the USDA Forest Service. Registered Owner will be the COOPERATOR.

To obtain prior to operation of any FEPP property the minimum liability insurance in the amount required by State law to cover the operation of FEPP rolling stock. The COOPERATOR must maintain adequate insurance to cover damages or injuries to cover persons or property relating to the of the property. Proof of insurance coverage must be provided to the STATE in the form of an insurance policy or a self-insured statement on an official letterhead.

Drivers of FEPP property must take the necessary equipment training and have a valid California operator license to operate the loaned vehicle(s).

To make FEPP property operable and ready to be placed into service for wildland and rural community fire protection, including fire suppression and prevention. Operational condition of the property will be achieved within one (1) year to the date of property pick up/receipt.

FEPP property cannot be modified or cannibalized without prior authorization from the STATE and the USDA Forest Service. The COOPERATOR shall contact the STATE with a request and justification to modify or cannibalize any FEPP property. The request must be submitted for approval before any modification or cannibalization to FEPP property takes place.

11. The COOPERATOR is responsible for the proper care, maintenance, security and storage of all acquired FEPP property.

12. All FEPP property must be identified as property belonging to the USDA Forest Service and for fire only. The STATE will provide USDA Forest Service property tags along with a property number assigned to accountable FEPP property.

2. 3.

4. 5.

6. 7.
use

9. 10.
use

Agreement #: 992618

13. To promptly report any FEPP property when it is no longer needed by the COOPERATOR to the STATE and the USDA Forest Service for disposal authority. The COOPERATOR is not to release FEPP property to anyone unless the STATE and the USDA Forest Service have provided the proper authorization and documentation needed. The COOPERATOR is to provide reasonable access to authorized personnel for inspection and removal of FEPP property.

14. Ownership of ail accessories, tools, light bars, sirens and equipment which is added to the loaned FEPP property remains with the COOPERATOR and must be removed prior to the disposal process.

15. Accidents involving FEPP property must be reported directly to the STATE within 10 days of the situation. This includes accidents that result in death, injury, illness, or property damage (more than $350). Depending on the type of accident, the STATE will provide direction to the COOPERATOR on the information required to be submitted to the USDA Forest Service.

16. Lost, stolen, damaged or destroyed FEPP property shall be reported to the STATE for proper documentation and handling.

17. When FEPP property is lost, damaged, destroyed or stolen, a determination is required whether there was negligence on the part of the COOPERATOR. The STATE shall make a recommendation to the USDA Forest Service Property Management Officer (PMO) whether there was negligence or gross negligence,
a. Negligence: The failure to abide by Federal rules and regulations, i. Repeated instances of negligent damage to FEPP property by staff of the COOPERATOR may be cause for the STATE to suspend further acquisitions by the COOPERATOR until the reasons for the negligence are identified and steps taken to prevent further instances, b. Gross negligence: The intentional, willful, or wanton failure to exercise a reasonable degree of care to protect FEPP property int>ne's custody in reckless disregard of the consequences of the actions.

If the STATE determines that there is apparent gross negligence on the part of the COOPERATOR staff, the findings plus all supporting documentation shall be forwarded by the STATE to the USDA Forest Service PMO for a final determination.

Should the USDA Forest Service submit the final determination is one of gross negligence and sends the STATE a Bill of Collection for FEPP property under the COOPERATOR’s care, the COOPERATOR will reimburse the STATE for all the costs listed on the Bill of I.

11. Collection.

The COOPERATOR shall be suspended from acquiring any additional FEPP property for a set time as determined by the STATE.

A second case of gross negligence will cause the COOPERATOR to lose all privileges of participation in the FEPP program as determined by the STATE.

IV.

To perform/participate in the physical inventory process on FEPP property in the COOPERATOR’s possession every two (2) years.

The STATE and the USDA Forest Service will periodically conduct joint reviews of the FEPP program to ensure compliance with the USDA Forest Service and other applicable statutes, regulations and policies are being followed. The COOPERATOR must participate and provide access to all physical FEPP property along with access to all FEPP documentation during the review. The STATE is authorized to perform audits and reviews by STATE personnel, in between joint reviews, to provide the USDA Forest Service information for FEPP program improvements.

18. 19.

Agreement #: 992618

20. To retain all documentation on all inventoried FEPP property for six (6) years and three (3) months after the year designated for the disposal of the property. The STATE will send all mandatory documentation required for acquisition, management and disposal of FEPP property to the COOPERATOR as these processes occur.

21. The COOPERATOR must provide access to and the right to examine all records, books, papers or documents relating to the FEPP program to the USDA Forest Service, the USDA Office of the Inspector General (OIG), the Comptroller General of the United States, the STATE and their authorized representatives.

22. To comply with Title VI of the Civil Rights Act of 1964 (P. L. 88-352) and in accordance with Title VI of that Act, no person in the United States shall, on the ground of race, color, or natural origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination, under any program or activity for which the applicant receives Federal financial assistance and will immediately take any measures necessary to effectuate this agreement. To comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d) prohibiting discrimination where discriminatory practices will result in unequal treatment of persons who are or should be benefiting from the activity.

OTHER AGREEMENT TERMS
IT IS MUTUALLY AGREED THAT;
V.
1, Title to all FEPP property shall remain vested in the United States federal government,

2. The COOPERATOR shall complete a resolution, or a statement from their governing board/council, approving participation in the FEPP program. The resolution must be received with this Cooperative agreement as a requirement of the Terms and Conditions before the STATE will prepare or continue (in the case of a renewal agreement) the COOPERATOR’s access to screen and manage FEPP property.

3. All FEPP property loaned to the COOPERATOR shall be for an indefinite period of time, unless the COOPERATOR is negligent of program requirements as detailed in the Terms and Conditions of this Cooperative agreement as well as any Federal regulations that govern the FEPP program. The agreement may be terminated by either party after giving notice 60 days in advance of such termination to the other party.

4. The STATE will not be responsible for furnishing spare parts for FEPP property and the COOPERATOR accepts all FEPP property “as is” without any warranties of any kind, either expressed or implied.

5. Amendments to this Cooperative agreement covering acquisitions and disposals of FEPP property will be submitted by the STATE to the COOPERATOR for review and signature. These Amendments will be sent upon completion of the action taken and must be returned signed and dated by the COOPERATOR to the STATE to maintain accurate record keeping as required by the USDA Forest Service.

6. COOPERATORS with any FEPP property will cooperate with regulatory agencies to ensure compliance with Federal and State regulations, program and property management requirements.

7. In the event of any dispute over FEPP loaned equipment or any terms or conditions contained herein, the dispute shall be decided by the STATE and its decision shall be binding and final.

Agreement #: 992618
The parties hereto agree that the COOPERATOR, their officers, employees, agents, servants, contractors, volunteers, paid firefighters, and all others acting on behalf of the COOPERATOR, performing under the terms of this Cooperative agreement, are not acting as officers, employees or agents of the State or the Federal government.

8. The COOPERATOR agrees to defend, indemnify, save and hold harmless the STATE as defined herein, and the Department of Forestry and Fire Protection (CAL FiRE), their officers, agents and employees against all claims, demands, causes of action or iiabiiity of any kind whatsoever arising out of the acts of the COOPERATOR, its agents or employees in the performance of any function provided for under the terms of this agreement or the use of property transferred.

The period of this agreement is for five (5) years from the date of last signature on page six (6) and entered on page one (1), if no violations or signatory changes occur. Thereafter, the agreement shali be reviewed every other year for compliance by the STATE during the agreement review process and extended if no vioiations or changes have occurred, not to exceed a five (5) year term renewal. This Cooperative agreement supersedes all prior agreements related to the FEPP program.

11. Either party may terminate this agreement by providing written notice to the other party 60 days prior to the termination date. If the agreement is terminated, the COOPERATOR shall be ineligible to continue participation in the FEPP program. Upon termination of this Cooperative agreement, all FEPP property assigned to the COOPERATOR shall be returned to the STATE. Prior to terminating a COOPERATOR’S eligibility for cause, the STATE shall attempt alternative resolutions.

12. Any information provided to the STATE under this Cooperative agreement is subject to the Freedom of Information Act (5 U.S.C. §§ 551 et sec/.).

9. 10

13. The primary contact information of the parties hereto, for all notices, payments, repayments, or any other activity required or contemplated under the terms of this Cooperative agreement are:

Cooperator Name:

Department of Forestry and
Fire Protection (CAL FIRE)
Federal Property Programs
Etna Fire Department
Contact Name:

Aian Kramer
Title:

Fire Chief
Street Address:
710 Riverpoint Court
West Sacramento, CA 95605
Street Address:
400 Main Street
Mailing Address:

P.O. Box 944246
Mailing Address:

P.O. Box 460
City:

Sacramento
City:

Etna
Zip: Zip:
96027 94244-2460
Phone Number: Phone Number:
(530)467-3295 Ext.

Cell Phone Number:
(916) 956-7610
Fax Phone Number:
(916) 894-9880
Email: Email:
[email protected] [email protected]

Agreement #: 992618

14. Local CAL FIRE Unit contact information:

Point of Contact:

SKU Forestry Logistics Officer
CAL FIRE Unit:

Siskiyou Unit (SKU)
Physical Address:
1809 Fairlane Rd.

Zip Code:
96097
City:

Yreka
Phone Number:
(530)842-3516 Ext.

IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year of the last signature below.

COOPERATOR
NAME OF COOPERATOR:

Etna Fire Department
DATE SIGNED: BY (Authorized Signature):

PRINTED NAME AND TITLE OF PERSON SIGNING:

Alan Kramer, Fire Chief

STATE OF CALIFORNIA
Department of Forestry and Fire Protection (CAL FIRE)
DATE SIGNED: BY (CAL FIRE Unit Chief):

PRINTED NAME AND TITLE OF PERSON SIGNING:

Greg Roath, Unit Chief, Siskiyou Unit (SKU)
BY (CAL FIRE State and Federal Property and Recycling Manager): DATE SIGNED:

PRINTED NAME AND TITLE OF PERSON SIGNING:

Melissa Hillis, State and Federal Property and Recycling Manager

Agreement #: 992618

STATE OF CALIFORNIA

THE NATURAL RESOURCES AGENCY

DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE)

COOPERATIVE AGREEMENT FOR THE

USDA FOREST SERVICE

FEDERAL EXCESS PERSONAL PROPERTY (FEPP) PROGRAM
Under the United States Forest Service Cooperative Forestry Assistance Act (CFAA) of 1978

ATTACHMENT A

ETNA FIRE DEPARTMENT
ITEM: SERIAL #: PROPERTY #
Wildland, Fire Truck, 1998 International
4800,4X4 1HTSEAANXWH530242 AG0001751871 1.

2. 3.

4. 5.

6. 7.

Rev. November 2022

AGREEMENT#: 992618
Resolution 2024-011

RESOLUTION AUTHORIZING APPLICATION

FOR THE FEDERAL EXCESS PERSONAL PROPERTY (FEPP) PROGRAM

IN ACCORDANCE WITH
Cooperative Forestry Assistance Act (CFAA) of 1978 (16 U.S.C. Chapter 41 § 2101) 7/22/24
Date
The Board of Directors of the City of Etna Fire Department finds:

WHEREAS, there is a need for excess personal property from the United States Department of Agriculture (USDA) Forest Service through the Federal Excess Personal Property (FEPP) program to help actively engage in the prevention, protection, and suppression of all wildland, naral, structural, or other fires in the County of Siskiyou and.

WHEREAS, the loan of certain FEPP Items Is available for local fire agencies as described in the USDA Forest Service FEPP Desk Guide, in accordance with the Cooperative Forestry Assistance Act (CF/\A) of 1978(16 U.S.C. Chapter 41 § 2101).

THEREFORE, be it resolved that the Board of Directors of the City of Etna Fire Department accepts the agreement between the State of California, Department of Forestry and Fire Protection (CAL FIRE) and Uie City of Etna Fire Department for the acquisition of FEPP, and, authorizes Alan Kramer Fire Chief to sign the agreement on behalf of the Board of Directors.

Secretary
Board of Directors of the City of Etna Fire Department
Rev. 1/2024
City of Etna
Agenda Request
Spokespersonfsl:

Date
Is this
of
for
Meeting:

Discussion
Council
H

or are
& staff
you

requesting an Action B
. Resolution 2024-012, Draft Ordinance 226 CUPCCA Subject/Request:

Please provide a description of the request and attach supporting documentation:

Introduction and first reading of an ordinance to provide cooperative purchasing and to provide informal bidding procedures CUPCCA. Approve Resolution 2024-012 to adopt CUPCCA procedures.

Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

NOTE: Agenda requests must be received no less than four working days before the date of meeting. Return this form and supporting documentation to address below. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217
City Council
Andrew L. Jared, City Attorney
Introduction and First Reading of an Ordinance to
Provide for Cooperative Purchasing and to Provide for
Informal Bidding Procedures Pursuant to California
Uniform Public Construction Cost Accounting
(CUPCCA) Resolution to Adopt CUPCCA Procedures;
and Finding Such Action Exempt from CEQA
July 22, 2024
TO:

FROM:

AGENDA TITLE:

MEETING DATE:

Recommended Action:

Motion to
Adding Chapter 3.05 to the Etna Municipal Code addressing Public Works Contracts; and
Adopt Resolution 2024-0012 Electing To Adopt The Uniform Public Construction Cost Accounting Act (CUPCCA) Procedures.

Introduce for First Reading an Ordinance Adding Section 3.04.080 to the Etna Municipal Code addressing Cooperative Purchasing Procedures, and Finding such action exempt from the California Environmental Quality Act

1. 2.

3. 4.
(CEQA).

Discussion: First, staff recommends that adoption of cooperative purchasing (“piggyback”) purchasing to allow staff to utilize competitive bidding undertaken by other governmental agencies. By allowing competitive bidding efforts undertaken by other public agencies for goods requiring competitive bidding under the current municipal code, the efforts of city staff can be maximized. Such language would be codified as Section 3.04.080 of the Municipal Code. The approval of such purchases would be addressed through section 3.04.020 as being approved for purchase by the City Administrator.

Second, staff recommend adding section 3.04.090 to clarify the process for awarding of a contract. This section clarifies that unless stated otherwise in the code, contracts shall only be awarded by action of the city council a regular meeting.

Third, staff recommends adopting the Unform Public Construction Cost Accounting Act (CUPPCA) to allow the City to perform more work with in-house personnel (force account work) by raising the limit for self-perfonned public works and maintenance work. It also expedites the infonnal bidding procedures, as more projects are completed in a timely manner because of the streamlined awards process and the reduction in paperwork related to advertising and report filing.
.¥i4l58.1
JUJ.Y ,2024
I’AGl-2
CUPCCAA provides for alternative bidding procedures when an agency performs public work and maintenance work by contract. CUPPCA is a voluntary program available to all public entities in the State, but it applies only to those public agencies that have “opted in” to the provisions set forth by the Act using the processes outlined in the Act. The entirety of the Act is found in Public Contract Code Sections 22000-22045.

Key provisions of the Act allow for public projects of $60,000 or less to be performed by a public agency’s force account using the public agency’s own resources, by negotiated contract, or by purchase order.

Public projects in the amount of $200,000 or less may use an informal bidding process if the City adopts an ordinance in compliance with the Act to govern contractor selection through informal bidding. Public projects at a cost of more than $200,000 must use formal bidding procedures to select a contractor.

Public projects include
● Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility.
● Painting or repainting of any publicly owned, leased, or operated facility, and ● For publicly owned utility systems, the construction, erection, improvement, or repair of dams, reservoirs, powerplants, and electrical transmission lines (over 230,000 volts).

Maintenance work includes routine, recurring, and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes; minor repainting; resurfacing of streets and highways at less than one inch; landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems; and work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems. (Pub.

Contr. Code sec. 22002(d).)
Program benefits are increased force account limit for public agencies; simplified bidding for projects that are $200,000 or less; reduced number of fonnal bids based on project size; and expedited contracting for projects under $200,000. The City will benefit trom this program as it gives more leeway in the execution of public works projects under a certain dollar amount; may speed up the award process; expedite project delivery; reduce the time, effort, and expense associated with bidding projects under $200,000; and simplify administration for those projects. These processes may also be applied to maintenance work.

Business Analysis: It should be noted that when a local agency elects to become subject to the CUPCCAA the entire entity is subject to the Act and no departments are exempt. 364158,
1 2
JULY 2024
PA(il':3
Filing the resolution to the California State Controller is the responsibility of the Finance Director, and adherence to cost accounting principles as directed in the manual.

Operations Analysis: The City shall notice and maintain at least annually a list of qualified contractors and additionally notice to invite/solicit bids on projects as identified.

Informally bid projects shall include project title, cost, site location, who is taking bids/date and time due, along with owner address and phone number, architect or engineers address and phone number, a brief description of work to be done, where plans may be obtained/deposit required as well as the percentage of bid bond/percentage of performance bond/or percentage of payment bond.

Environmental Analysis: The adoption of this resolution and ordinance does not meet the definition of a project for the purposes of the California Environmental Quality Act, under Public Resources Code Section 21065 and CEQA Guidelines Section 15378(b)(5), because it is an administrative governmental activity which will not cause a direct or indirect physical change in the environment. The City Council’s review and adoption of infonnal bid procedures is not a project under CEQA Guidelines mechanisms which do not involve commitment to any specific project which may result in a potentially significant environmental impact. Thus, no environmental analysis is required currently.

Fiscal Impact: Streamlined processes are expected to result in more timely completion of public projects and lessen the administrative overhead burden on procurement of contracts involving public work. There are no fees associated with opting into the program.

Useful Links:
https://www.sco.ca.uov/Files-ARD-Local/frequentlv asked questions faq - uniform public construction cost accounting act.pdf
https://www.sco.ca.uov/Files-ARD-Local/cuccac_manual 2021 edition.pdf Attachments:
[Draft] Resolution No. 2024-012 Electing To Adopt The Unifonn Public Construction Cost Accounting Act (CUPCCA) Procedures.

1. 2. [Draft] Ordinance No. 226 Adding Section 3.04.080 “Cooperative Purchasing” To The Etna Municipal Code and adding Chapter 3.05 “Public Works Contracts” to the Etna Municipal Code To Provide Infonnal Bidding Procedures Under The California Unifonn Public Construction Cost Accounting Act (CUPCCA) (Section 22000, et seq. of the Public Contract Code).
36415K.
1 3
-\/
10^ RESOLUTION NO. 2024-012

RESOLUTION OF CITY COUNCIL OF THE CITY OF ETNA

ELECTING TO ADOPT THE UNIFORM PUBLIC CONSTRUCTION COST

ACCOUNTING ACT (CUPCCA) PROCEDURES
WHEREAS, prior to the passage of Public Contract Code Sections 22000 to 22045, known as the California Uniform Public Construction Cost Accounting Act (CUPCCA){“the Act”), existing law did not provide a uniform cost accounting standard for construction work performed or contracted by local public agencies; and.

WHEREAS, the Act establishes such a uniform cost accounting standard; and.

WHEREAS, the Commission established under the Act has developed uniform public construction cost accounting procedures for implementation by local public agencies in the performance of or in the contracting for construction of public projects; and WHEREAS, the City Council of the City of Etna has determined that adoption of the resolution to be of public benefit from the raised force account limit and the informal bidding procedures, as more projects are completed in a timely manner because of the streamlined awards process and the reduction in paperwork related to advertising and report filing.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Etna, Siskiyou County, California, hereby elects under Public Contract Code section 22030 to become subject to the uniform public construction cost accounting procedures set forth in the Act and to the Commission's policies and procedures manual and amended adding review procedures, as they may each from time to time be amended, and directs that the Finance Director notify the State Controller forthwith of this election.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Etna in a meeting thereof held on July 22, 2024, by the following:

VOTE
Ayes:

Nays:

Absent:

Signature: Date:

Cliff Munson, Mayor, City of Etna
ATTEST
Signature: Date:

Pamela Eastlick, City Clerk, City of Etna
364182.1
ORDINANCE NO. 226

AN ORDINANCE OF THE OF THE CITY COUNCIL OF THE CITY OF
ETNA, CALIFORNIA ADDING CHAPTER 3.05 “UNIFORM
CONSTRUCTION COST ACCOUNTING PROCEDURES” TO THE

ETNA MUNICIPAL CODE TO PROVIDE INFORMAL BIDDING

PROCEDURES UNDER THE CALIFORNIA UNIFORM PUBLIC
CONSTRUCTION COST ACCOUNTING ACT (CUPCCA); ADDING
SECTION 3.04.080 TO THE ETNA MUNICIPAL CODE ADDRESSING
COOPERATIVE PURCHASING PROCEDURES; ADDING SECTION

3.04.090 ADDRESSING APPROVAL OF CONTRACTS; AND

FINDING THE ORDINANCE NOT SUBJECT TO CEQA
WHEREAS, the City of Etna (“City”) has by Resolution 2024-012 adopted on July 22, 2024, elected to become subject to the uniform construction cost accounting procedures promulgated by the State Controller pursuant to the California Uniform Public Construction Cost Accounting Act, (“Act”), (Public Contract Code ("PCC") ^ 22000 et seq.); and WHEREAS, Public Contract Code Section ^22034 requires that public agencies who elect to be subject to the Act adopt an ordinance establishing informal bidding procedures for public projects and sets forth the requirements of said informal bidding ordinance; and WHEREAS, the City Administrator recommends this Ordinance to meet the requirements of said informal bidding procedures.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ETNA DOES HEREBY ORDAIN AS FOLLOWS:

Section I. Chapter 3.05 of the Etna Municipal Code is hereby added:

Chapter 3.05 Uniform Construction Cost Accounting Procedures

3.05.010- Purpose.

The purpose of this chapter is to establish regulations for public projects and maintenance work in accordance with the requirements of the California Uniform Public Construction Cost Accounting Act (Public Contracts Code section 22000 et seq.). This 364184.1
chapter shall also apply to maintenance work in accordance with Public Contracts Code section 22003.

3.05.020 - Definitions.

The following words, terms and phrases shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:
"Act" means the California Uniform Public Construction Cost Accounting Act, Public Contract Code section 22000 et seq.
(a)
(b) Facility" has the meaning set forth in Public Contract Code section 22002. (c) "Maintenance work" has the meaning set forth in Public Contract Code section 22002.
(d) “Project” includes public projects and maintenance work, as defined by this chapter.
(e) Public project" has the meaning set forth in Public Contract Code Section 22002.

3.05.030 — General provisions.

Whenever any reference is made to any other ordinance or law, such reference shall be deemed to include all future amendments and successor statutes or ordinances thereto.
(a)
The dollar limits set forth in this Chapter shall adjust without council action as necessary to comply with amendments to the Act and any procedures adopted by the state controller.
(b)
(c) Plans, specifications, and/or working details adopted by the City for any public project are public records, subject to examination upon request.

3.05.040 - Contracts for public projects and maintenance work. (a) Public projects and maintenance work for $60,000 or less. (1) Upon approval by the City Council either in the annual budget or by minute order the city council prior to award of contract, the city administrator is 364184.1
authorized to award a contract for public projects and/or maintenance work if the lowest bid received is sixty thousand dollars ($60,000.00) or less.” (2) Public projects and/or maintenance of sixty thousand dollars ($60,000.00) or less may be performed by city employees, by negotiated contract, or by purchase order without competitive bidding upon approval by City Council. (b) Public projects and maintenance work for $60,000 or more, but less than or equal to $200,000.

Bid specifications shall be prepared and notices inviting bids shall be solicited as set forth in section 3.05.050 of this chapter. (1)
(2) The city council shall award a contract for public projects and/or maintenance work if the lowest bid received is sixty thousand dollars ($60,000.00) or more, but less than or equal to two hundred thousand dollars ($200,000).

If all bids received are more than two hundred thousand dollars ($200,000), the City Council may adopt a resolution by a four-fifths (4/5) vote to award the contract at two hundred twelve thousand five hundred dollars ($212,500) or less to the lowest responsible bidder, if the City Council determines the cost estimate of the city was reasonable. Where City Council does not adopt a resolution in accordance with the provisions of this subsection, the project shall be rebid.
(3)
(c) Public projects and maintenance work for more than $200,000. (1) Public projects and maintenance work of more than two hundred thousand dollars ($200,000) shall be approved by the City Council. (2) The City Council shall adopt plans, specifications, and working details for all public projects more than two hundred thousand dollars ($200,000).

Public projects and/or maintenance work of more than two hundred thousand dollars ($200,000.00) shall require competitive written bidding. A notice inviting bids shall be published and sent in compliance with the (3)
364184.1
provisions of Public Contract Code section 22037. In addition, bid plans and working details shall be adopted by the city council for all public projects exceeding two hundred thousand dollars ($200,000.00).

3.05.050 - Informal bidding procedures.

Public projects and maintenance of $200,000 or less may be let to contract by infonnal procedures as set forth in the Act, including the following procedures:
(a) Contractors list. The City shall comply with the requirements of Public Contract Code Section 22034 regarding maintaining a list of qualified contractors identified according to categories of work.
(b) Notice inviting informal bids.
(1) Circulation. Where a public project or maintenance work is to be performed which is subject to the provisions of this section, a notice inviting informal bids shall be circulated using one or both of the following alternatives:
(i.) Notices inviting informal bids may be mailed or emailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with subsection (a) above.
(ii.) Notices inviting informal bids may be mailed or emailed to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notified at the discretion of the Public Works Director or their designee.
(2) Proprietary products and services. Notwithstanding the foregoing requirements, if the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting infonnal bids may be sent exclusively to such contractor or contractors.
364184.1
Mailing. All mailing of notices to contractors and Construction trade journals pursuant to this section shall be completed at least ten (10) calendar days before bids are due.
(3)
Contents. The notice inviting informal bids shall describe the project in general terms and how to obtain more detailed information about the project and state the time and place for the submission of bids. (4)
(c) Rejection of bids; bid irregularities. The city administrator may, in their sole discretion, reject any or all bids presented and waive any minor irregularity or informality in such bids.
(d) Award of contract. The city administrator is authorized to award and execute contracts informally bid in accordance with this section, provided that the expenditure is within the approved budget and the contract is in a form approved by the city attorney. Such contracts shall be awarded to the lowest responsible bidder. (e) Tie bids: no bids received. If two or more bids are the same and the lowest, the city administrator may accept the one he/she chooses. If no bids are received through the infonnal procedures set forth in this section, the project may be performed by city employees, by force account or negotiated contract without further complying with this section.
(f) Acceptance of work. Upon the completion of work pursuant to a contract awarded pursuant to this section, the city administrator may accept the work and may authorize the filing of the notice of completion, the release of funds retained upon such filing, and the release of any bonds upon the conclusion of their respective warranty periods.
(g) Performance bonds. The city administrator may require a performance bond before entering into a contract awarded pursuant to this section in such amount as the public services director or their designee finds reasonably necessary to protect the best interests of the city. If the city requires a perfonnance bond, the form and amount of the bond shall be described in the notice inviting bids.

Section 2. Chapter 3.04 of the Etna Municipal Code is hereby amended to add section

3.04.080:
364184.1

3.04.080 Cooperative Purchasing
The city administrator shall be authorized to join with other units of government in cooperative purchasing plans so that the best interest of the city shall be served thereby.

Section 3, Chapter 3.04 of the Etna Municipal Code is hereby amended to add section

3.04.090:

3.04.090 Approval of Contracts
Unless otherwise stated elsewhere in this code, all awards of contracts for goods and services shall be undertaken by action of the city council at an open meeting.

Section 4. If any section, subsection, subdivision, sentence, clause, phrase or portion of this Ordinance, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

Section 5. The City Council hereby authorizes and directs the city administrator to take any action and sign any documents necessary to implement this Ordinance.

Section 6. The Council finds that this Ordinance does not meet the definition of a project for the purposes of the California Environmental Quality Act, under Public Resources Code Section 21065 and CEQA Guidelines Section 15378(b)(5), because it is an administrative governmental activity which will not cause a direct or indirect physical change in the environment. The City Council’s review and adoption of informal bid procedures is not a project under CEQA Guidelines mechanisms which do not involve commitment to any specific project which may result in a potentially significant environmental impact. Thus, no environmental analysis is required currently.

Section 7. The City Clerk shall certify the passage of this Ordinance and cause the same to be posted pursuant to Government Code Section 36933.
364184.1
Introduced at a regular meeting of the City Council held on July 22, 2024, passed, approved by at least a majority and adopted at a regular meeting of the City Council of the City of Etna held on July 22, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Cliff Munson, Mayor
Approved as to Form: Attest:

Andrew L. Jared, City Attorney Pamela Eastlick, City Clerk 364184.1
m
City of Etna \l/ "
Agenda Request

7.22.24 Date of Meeting:

Spokespersonfsl:

Is this for Discussion
Council
B or are
& Staff
you

requesting an Action S
Subject/Request: strategic Planning Update
Please provide a description of the request and attach supporting documentation:

Discuss/Approve Strategic Planning Update and take additional action if necessary.

Will there be a financial impact to the City? □ Yes □ No IfYes, $.

Please describe:

NOTE: Agenda requests must be received no less than four working days before the date of meeting. Return this form and supporting documentation to address below. 442 Main Street ♦ P.O. Box 460 ♦ Etna, CA 96027
P: 530-467-5256 ♦ F: 530-467-3217

STAFF REPORT

ETNA CITY COUNCIL
Mayor and City Council Members
Jeff Mitchem
July 22,2024

STRATEGIC PLANNING UPDATE

DISCUSSION DRAFT STRATEGIC PLAN
To:

From:

Date:

Subject:

Attachments:

RECOMMENDED MOTION:

Receive and file the attached Discussion Draft Strategic Plan and take additional action as necessary.

SUMMARY:

Staff have compiled the survey results from the Council and Staff and used as the baseline material for the attached.

Next Steps:

1. Compile public survey results from recent General Plan survey and fold into strategic planning categories.

2. Formulate follow-up community outreach recommendations for Council consideration.

3. Conduct Public Hearing / Workshop on Strategic Plan refinement.

4. Revise Strategic Plan in response to public comments.

5. Council adoption of Strategic Plan

6. Staff to formulate Strategic Plan Implementation workplan

7. Commence implementation phase
City of Etna
strategic Plan
2025-2030
DRAFl
City Council
Cliff Munson, Mayor
Charnna Gilmore, Mayor Pro-tern
Brandon Fawaz, Councilmember
John Stacher, Councilmember
Jason Deppen, Councilmember
City Administrator
Jeff Mitchem
Executive and Management Staff
Teri Arrwood, Ambulance Director
Jenny Bennett, Asst City Clerk
Dan Burbank, Public Works Director
Pamela Eastlick, City Clerk
Alan Kramer, Fire Chief
Joshua Short, Police Chief
■ City Hall ● 442 Main Street ■ Etna, California 96027 ● ■ Phone: (530) 467-5256 ● Website: Etnaca.com ■
City of Etna Strategic Plan
Vision Statement
Where We Want To Be
The Etna City Council envisions the City of Etna and its surrounding area to be attractive, emphasizing its natural beauty, the clean \water and air, and the quiet, friendly small-to\A/n atmosphere. The streets, side\walks, businesses, and homes are clean and in good condition. Services (water, sewer, police, fire, etc.) are wellmaintained. City employees and Etna citizens are courteous, respectful, caring, and accountable to one another. Schools, churches, and other organizations work together with the city to provide the highest caliber of service. The economic outlook is positive, with all segments of the community, including the City Council, working together to raise the level of economic well-being through revitalized existing businesses, new businesses, new jobs, and new opportunities based on the use of our community assets and resources. The natural recreational opportunities are encouraged, and other recreational avenues are being upgraded. The historical points of the valley and Etna are well-marked and are used as a tourism enhancement. There is a mutual respect between the ranchers and the business community. There is a welcoming atmosphere for tourists / visitors and prospective new residents.

Our Goal
That to Which We Strive
To maintain those aspects of small-town rural life (friendliness, respect, caring); the environmental qualities of clean water, clean air, scenic beauty, and unpolluted landscape; excellent schools, churches, and community organizations; and to enhance/improve the economic level of the community through revitalized/new businesses and new jobs.

Mission Statement
Why We Exist
The City of Etna will work toward enhancing the quality of life for all residents by actively serving them, pursuing excellence in all areas, and maintaining a high level of accountability.

Core Values
The Values We Shore
Compassion
Service
Accountability
Respect
Teamwork
Responsibility
Objectives
The City We Are Building Together
All buildings in the business district occupied with viable businesses; Affordable housing units increased;
New low-impact businesses encouraged in Etna and Scott Valley Valley transportation systems improved;
Resources that entice new families developed;
Low-impact tourism opportunities encouraged/developed;
Partnerships with Valley cities, schools and other organizations developed to insure efficient use of all resources and capabilities;
A reputation for mutual respect and accountability between citizens and City Council/employees.

City of Etna strategic Plan 2025-2030
Table of Contents
Strategic Plan Elements,
Vision
Mission

Statements of Values
S.W.O.T. Analysis ....

Strategic Initiatives

BUSINESS

HOUSING
4 4
4 4
5 7
8 8
SERVICES, 9
PARTNERSHIPS 9
NATURE, 10
10 3
City of Etna Strategic Plan 2025-2030

STRATEGIC PLAN ELEMENTS
MISSION > City of Etna Mission Statement
The City of Etna will work toward enhancing the quality of life for all residents by actively serving them, pursuing excellence in all areas, and maintaining a high level of accountability.

Objective: By the adoption of the fiscal year 2024/2025 City budget cycle. City Administrator to review and discuss with City Council any necessary revision to the City’s MISSION to enhance its understanding with the community aligned with this strategic plan.

VISION > City of Etna Vision Statement
The Etna City Council envisions the City of Etna and its surrounding area to be attractive, emphasizing its natural beauty, the clean water and air, and the quiet, friendly small-town atmosphere. The streets, sidewalks, businesses, and homes are clean and in good condition. Services [water, sewer, police, fire, etc.) are well-maintained. City employees and Etna citizens are courteous, respectful, caring, and accountable to one another. Schools, churches, and other organizations work together with the city to provide the highest caliber of service. The economic outlook is positive, with all segments of the community, including the City Council, working together to raise the level of economic well-being through revitalized existing businesses, new businesses, new jobs, and new opportunities based on the use of our community assets and resources.

The natural recreational opportunities are encouraged, and other recreational avenues are being upgraded.

The historical points of the valley and Etna are well-marked and are used as a tourism enhancement. There is a mutual respect between the ranchers and the business community. There is a welcoming atmosphere for tourist / visitors and prospective new residents.

Objective: By the adoption of the fiscal year 2024/2025 City budget, City Administrator to review and discuss with City Council any necessary revision to the City's VISION to enhance its understanding with the community aligned with this strategic plan.

VALUES > City of Etna Values
Compassion
Service
Accountability
Respect
Teamwork
Responsibility
Established Objective: By the adoption of the fiscal year 2023/2024 City budget City Administrator to review and discuss with City Council any necessary revision to the CITY VALUES STATEMENTS aligned with the actions of this strategic plan
4 City of Etna strategic Plan 2025-2030
S.W.O.T. (Strengths, Weaknesses, Opportunities, and Threats) ANALYSIS Strengths
Historic Sense of "Community'
Location Engaged Citizens
Amenities Community voluntecrism
Community
Open spaces and trails
Community orientation
Clean water and air
Tourism
Events
Natural setting
Preserved Historic Downtown buildings
Small town spirit
Limited corporate business presence
New housing element
Geographic setting
Culture ofvoluntecrism
Water quality
Small town charm
History
Community
Volunteerism
Safety
Downtown buildings
Environmentally conscious
Friendly citizenry
Weaknesses
Aging public infrastructure
Aging population
Fire prevention and safety
Downtown building vacancies
Conditions of Streets and Sidewalks
Light Pollution from Self-Storage
Communication
Raised sidewalks (ADA issues)
Lack of sidewalk maintenance
City budget
Lackof hotels
Empty storefronts
Insufficient funding for city services
5 City of Etna Strategic Plan 2025-2030
Opportunities
Community Services District
Grant funding
Create a Cohesive Team
Coordinated OES
Improved Infrastructure
Engagement ofyouth
Infill housing
Finding sustainable mix of retail
lobs
SP SURVEY Public Art
Ecology, biodiversity Use short-term rentals as funding for housing Capitalize on human resources Regional partnerships
Prioritize open space acquisition EV charging in the City Expand tax base Local farms and gardens
Become a model sustainable community Energy independence Curated tourism Solar expansion
Grants Partner for sustainable water sources
Local small businesses Support a thriving community
Preparing for fire prevention City be a bridge for cultural conversation Emphasize early heritage Composting and recycling
Undergrounding of utilities Civic
Innovative affordable housing Climate adaptation/action plan Promoting community engagement Transparency in government Innovative partnerships Leverage technology
Unique retail offerings Infrastructure funding
Threats
Affordable Housing
Collaboration between stakeholders
Audit
Aging Infrastructure
Lack of teamwork
Personal Agendas
Inability to attract diversity
Wildfire
GP SURVEY Lackofhousing forworkforce
Excessive fees Loss of businesses
Short Term Rentals Tax base taken by other entity
Loss of rental housing Lose water rights
Lack of affordable housing Lose local control on housing Objective: With the adoption of each fiscal year City budget through 2027 City Administrator will review the S.W.O.T. analysis with City Council for alignment with tasks and objectives identified within the budget to meet the goals and initiatives of the strategic plan. 6 City of Etna strategic Plan 2025-2030
Strategic Initiatives
Goal Elements
These elements embedded within Etna's Goal Statement will be considered in all decision making and goal setting in strategic planning and the impact upon these areas will be assessed in each Priority Strategic Initiative:

Celebrate local small-town rural culture exemplified by CULTURE friendliness, respect and caring.

Planning for and building environmental resilience to ensure ENVIRONMENT clean air and water, scenic beauty and an unpolluted landscape.

Strengthen our community by engaging with local communitybased organizations. COMMUNITY ECONOMICS Enhance, revitalize and improve jobs, businesses and housing.

Objectives
These are the existing Objectives that will guide action over the five years of the strategic plan.

BUSINESS 100% occupancy of businesses on Main Street.

HOUSING Increase affordable housing units.

Entice new families with resources and improved transportation SERVICES systems.

Partner with Valley cities, schools, and other organizations to ensure PARTNERSHIPS efficient use of all resources and capabilities.

NATURE Develop low-impact tourism opportunities.

Treat citizens, City Council and Staff with accountability and RESPECT respect. 7 City of Etna Strategic Plan 2025-2030

BUSINESS
Business and industry support
GOALS
Pursue a vacant storefronts mitigation program
Engage all city businesses to determine their needs and demands and track variations by area and business type
Create an economic development plan for the City
Support tourism as a funding mechanism for our businesses Work with businesses to actively curate the eclectic mix of uniquely Etna businesses within the community and actively seek to recruit and retain businesses from outside the City Actively pursue grants including CDBG and Economic Development partnership opportunities

1. 2.

3. 4.

5. 6.

IMPLEMENTING RESPONSIBILITY:

Staff:

Council:

HOUSING
Workforce and affordable housing, supportive of leasing local, and maintenance of homeowner value GOALS
Support the housing needs of the local workforce
Continue to support housing rehabilitation through Community Development Block Grant funding Develop an ADU design with pre-approval for the City’s objective design standards (Housing Element implementation]
Develop a residential elevation with pre-approved architectural review available for infill housing Create a housing needs analysis expanding upon the City's Housing Element to include needs for workforce housing, lease local, and paths to ownership as well as an assessment of the impact of short term rentals on the housing needs analysis.

Implement a short-term rental program to align with objectives established from the housing needs analysis
Engage City stakeholders and regional partners in the needs analysis

1. 2.

3. 4.

5. 6.

7. IMPLEMENTING RESPONSIBILITY:

Staff:

Council:

SERVICES (transportation)
Parking, Roads, Right-of-Way, and other public and contracted infrastructure GOALS
Complete the parking study and seek City Council approval for a comprehensive plan to address parking Engage stakeholders in the prioritization of future projects Establish an emergency and routine service mutual aid and assistance-by-hire agreement with the County Reconfigure the citywide Capital Improvement Program [CIP] to align with the strategic plan and funding opportunities
Develop a master list of grant projects for all City departments and actively pursue City Council adopted

1. 2.

3. 4.

5. 8
City of Etna
projects consistent with the CIP and the strategic plan

6. Explore options for a Climate Adaptation and Resiliency Plan (future grant funding) Strategic Plan 2025-2030
IMPLEMENTING RESPONSIBILITY:

Staff:

Council:

SERVICES (fire/emergency serv.)
Wildfire and structural fire prevention, mitigation, and education GOALS
Re-establish County wide cooperative approach to emergency services interoperability Assess community needs for achieving compliance with fire related ordinances to include plans for private property fuels mitigation, green waste hauling, and related activities Develop programs to address the community needs for fuels mitigation and consider the development of low-income and access and functional needs programs supportive of compliance with the City’s existing vegetation management ordinance requirements
Engage the community through the providing direct and routine outreach to the community including local Firewise groups
Develop implementation strategies for the MOU for Fire Prevention and Mitigation between the City and County OES
Pursue the development ofa Countywide OES with a Etna specific annex Evaluate the need for and benefits of an Urban Forestry Plan for the City Provide community outreach and education on and complete functional exercises of emergency evacuation routes
Actively pursue grants for a wide array of fire related activities including prevention, education, mitigation, response and recovery

1. 2.

3. 4.

5. 6.

7. 8.

9. IMPLEMENTING RESPONSIBILITY:

Staff:

Council:
9 City of Etna Strategic Plan 2025-2030
SERVICES (water)
Maintenance of cost efficient, reliable, resilient, and sustainable drinking and irrigation water sources and wastewater treatment capabilities
GOALS
Implement remote meters, leak detection and system enhancements Evaluate the impact of vegetation overgrowth and fire risk on water supply and resiliency Coordinate with the Siskiyou County Flood Control and Water Conservation District for potential regional projects, economies of scale and funding sources Engage stakeholders on the topic of service delivery and capital improvement costs in relation to maintaining a sustainable water supply for the community Evaluate options to retain and store additional water rights Evaluate options for the use of untreated irrigation water on city lands and at city parks Review the existing Water / Wastewater Master Plan and update the plan Actively pursue grants including the EPA Water Infrastructure Improvements for the Nation Grants and the California Department of Water Resources Water Infrastructure and Resilience Projects program

1. 2.

3. 4.

5. 6.

7. 8.

IMPLEMENTING RESPONSIBILITY:

Staff:

Council:

PARTNERSHIPS
Arts, Culture, and Distinction
GOALS
Consider the role and impact of the Etna Native Tribes and their culture in seeking to expand arts, culture and diversity in Etna
Develop a public art process including an enabling ordinance Create a Scott Valley specific plan that includes a pathway to redevelopment that considers:
rebranding, housing, business, art, and parks
Engage the arts community and all stakeholders in identifying the unique vibrancy of Etna and how to maintain and expand it.

Create and implement a stakeholder communications plan to include online social media, mailers, meetings, and workshops to meet both the City and stakeholder needs Evaluate the timing, formation, and mission of an Etna Arts Commission Actively pursue grants including through the National Endowment for the Arts and California Arts Council programs

1. 2.

3. 4.

5. 6.

7. IMPLEMENTING RESPONSIBILITY:

Staff:

Council:

NATURE
Parks, Open Space, Recreation, Programming, and Community Facilities 10 City of Etna Strategic Plan 2025-2030
GOALS
Engage the Gateway to the Marble Mountains / PCT / etc. in the branding and art aspects of parks related activities Integrate recreation related billing and facilities rentals into new City finance system Engage the community in a parks, open space, recreation, and community facilities needs analysis Coordinate with the Visit Siskiyou County / Scott Valley Recreation Consider a Parks Master Plan to explore potential new sites, services and amenities Explore opportunities for a valley wide recreation district, regional park and trails approach, or other amenities and/or revenue enhancing activities
Actively pursue grants including Prop 68 and regional partnership grant opportunities

1. 2.

3. 4.

5. 6.

7. IMPLEMENTING RESPONSIBILITY:

Staff:

Council

RESPECT
Treat citizens, city council and staff with accountability and respect.

GOALS (to be developed)

1. Internal [City Staff)

2. External [Community)
IMPLEMENTING RESPONSIBILITY:

Staff:

Council
GOALS (to be developed)

1. Internal [City Staff)

2. External [Community)
IMPLEMENTING RESPONSIBILITY:

Staff:

Council
11