City of Exeter
Agenda Item Transmittal
Meeting Date: February 10, 2022
For action by:
Agenda Item Number: 3 - Redistricting Public Hearing (4 of 4) X City Council Regular Session:
Wording for Agenda: Public Hearing to receive input from the Consent Calendar Community regarding the Redrawing of Election District Boundaries X Regular Item and receive a report from staff and National Demographics X Public Hearing Corporation (NDC) on the redistricting process, permissible criteria to be considered to redraw same, and selection of the proposed new Review:
district map.
City Administrator
(Initials Required)
Submitting Department: Administration
Contact Name: Shonna Oneal, City Clerk
Adam Ennis, City Administrator
Phone Number: 559-592-9244
Email: [email protected]
[email protected]
Department Recommendation:
Receive input from the Community regarding the Redrawing of Election District Boundaries and receive a report from staff and National Demographics Corporation (NDC) on the redistricting process, permissible criteria to be considered to redraw same, and selection of the proposed new district map.
Summary:
This is the fourth in a series of four public hearings to obtain public input on redrawing the City Council election district boundaries. The community's input is extremely important in this process.
To engage the community, staff has published each of the public hearings in the newspaper and prepared/executed a public outreach plan to solicit participation from the community. The deadline for the public to submit a proposed map for consideration at the February 10, 2022, public hearing was January 27, 2022. Unfortunately, staff did not receive any proposed maps from the community for Council's consideration.
At the last public hearing held on January 11, 2022, Dr. Jeff Tilton presented six (6) different proposed City council election district boundaries maps that were developed by NDC staff to meet legislative requirements for election districts based on census data. Council indicated a attached hereto along with the census data summary for each district. Dr. Tilton will provide comment and information pertaining to how these proposed maps were developed and drawn and how all the districts have nearly equal population based on the census data.
Following the selection of the new Map, a proposed Ordinance will be introduced at the Council meeting held on February 22, 2022, to commence the adoption process. The 2nd hearing on the Ordinance is tentatively scheduled for March 8, 2022. Once this process is finalized, the new Ordinance with Map will be provided to the Tulare County Election office to implement the change in district boundaries.
Background:
Every ten years, cities with by-district election systems must use new census data to review and, if needed, redraw district lines to reflect how local populations have changed. This process, called redistricting, ensures all districts have nearly equal population. The redistricting process for the City of Exeter must be completed by April 17, 2022.
The City adopted its current district boundaries on November 14, 2017, when the Council held a second reading of Ordinance 684 adding Chapter 2.41 Sections 2.41.010 through 2.42.060 of Title 2, to the Exeter Municipal Code establishing district elections commencing in the next general election of 2018. The current district boundaries are based on 2010 census data as required by law. The districts must now be redrawn, if the demographics or population data reflect a change since the adoption, using the 2020 census data and in compliance with the FAIR MAPS Act, which was adopted by the California legislature as AB 849 and took effect January 1, 2020.
Under the Act, the council shall draw and adopt boundaries using the following criteria in the listed order of priority (Elections Code 21621(c)):
1. Comply with the federal requirements of equal population and the Voting Rights Act
2. Geographically contiguous
3. Undivided neighborhoods and "communities of interest" (socio-economic geographic areas that should be kept together)
4. Easily identifiable boundaries
5. Compact (do not bypass one group of people to get to a more distant group of people
6. Shall not favor or discriminate against a political party Once the prioritized criteria are met, other traditional districting principles can be considered, such as:
1. Minimize the number of voters delayed from voting from 2022 to 2024
2. Respect voters' choices / continuity in office
3. Future population growth
By law, the City must hold at least four public hearings that enable community members to provide input on the drawing of district maps:
• At least one hearing must occur before the city draws draft maps • At least two hearings must happen after the drawing of draft maps • The fourth hearing can happen either before or after the drawing of draft maps • City staff or consultants may hold a public workshop instead of one of the required public redistricting hearings
To increase the accessibility of these hearings, cities and counties must take the following steps:
• At least one hearing must occur on a Saturday, Sunday, or after 6 p.m. on a weekday • If a redistricting hearing is consolidated with another local government meeting, the redistricting hearing portion must begin at a pre-designated time • Local public redistricting hearings should be made accessible to people with disabilities The purpose of this public hearing is to inform the public about the redistricting process and to hear from the community on what factors should be taken into consideration while creating district boundaries. The public is requested to provide input regarding communities of interest and other local factors that should be considered while drafting district maps. A community of interest under the relevant Elections Code 21621(c) is "a population that shares common social or economic interest that should be included within a single district for purposes of its effective and fair representation."
Possible features defining community of interest might include, but are not limited to:
A. School attendance areas;
B. Natural dividing lines such as major roads, hills, or highways; C. Area around parks and other neighborhood landmarks;
D. Common issues, neighborhood activities, or legislative/election concerns; and E. Shared demographic characteristics, such as:
(1) Similar levels of income, education, or linguistic isolation; (2) Languages spoken at home; and
(3) Single-family and multi-family housing unit areas.
Financial Impact:
The total cost of the redistricting process is estimated to be $14,750. A budget amendment and appropriation was necessary to cover the increased cost after it was discovered the City did not fall under the "still balanced" scenario as anticipated.
Prior Council/Board Actions: 08/22/17 Adoption of Resolution 2017-47 Initiating Procedures for Establishing and Implementing By-District Elections & Consideration of approval of Contract with Doug Johnson; 10/10/17 and 10/24/17, first and second public hearings to solicit input from the public on the district boundaries contained in the proposed district maps and the sequencing of elections; 10/24/17, Council selected the yellow proposed map and conducted the first reading of Ordinance 684. On 11/14/2017, the 2nd reading and adoption of Ordinance 684 was held. In November 2018, the first by-district elections were held. The first public hearing for redistricting was held on October 26, 2021. A budget amendment and appropriation was approved November 9, 2021 to cover the increased cost and to approve City Administrator's authorization to contract with NDC Corporation for demographer services. The first and second redistricting public hearings were held on October 26, 2021, November 18, 2021, and January 11, 2022.
Attachments: NDC PowerPoint
Proposed City Council election district boundary maps with census data Recommended motion to be made by Council/Board: I move to select Map presented to be included in the upcoming first reading of the election district boundary Ordinance NDC
National Demographics Corporation
of
EXETER
PROTECTINO, PRESERVING,
AND PROMOTING
ORAL TONY ARE CA
City of Exeter
Redistricting Draft Maps
Dr. Jeff Tilton, Senior Consultant
February 10, 2022 National Demographics Corporation
Redistricting Process
-
Step Description
Pre-Draft Map Hearing Held prior to release of draft maps Educate, solicit input on the communities in the Districts Pre-Draft Map Hearing Held prior to release of draft maps Educate, solicit input on the communities in the Districts Census Data Releases Census Bureau releases official 2020 Census population data - Aug. 12 California's official 'prisoner-adjusted' 2020 redistricting data - Sept. 20, 27 Draft Map Hearing • Discuss and revise the draft maps
January 11, 2022
Draft Map Hearing • Discuss and select final map; discuss and determine election sequence February 10, 2022
Adoption First reading of the ordinance: February 22, 2022 Second reading of the ordinance: March 8, 2022
rash
NDC February 10, 2022
Redistricting Rules and Goals
California Criteria Other Traditional
Federal Laws
For Cities Redistricting Principles
• Equal Population 1. Geographically • Minimize voters shifted contiguous to different election years
• Federal Voting 2. Undivided
Rights Act neighborhoods and • Respect voters' choices / "communities of continuity in office
• No Racial interest"
Gerrymandering 3. Easily identifiable
boundaries • Future population growth
4. Compact
• Preserving the core of
Prohibited: existing districts
«Shall not favor or discriminate
against a political party."
NDC February 10, 2022
2020 Census
Exeter - Current Plan
Category Field Total
Total Population 1,941 2,101 2,247 1,850 2,246 10,385
2020 Census Population Deviation -136 24 170 -227 169 397 Pct. Deviation -6.55% 1.16% 8.18% -10.93% 8.14% 19.11%
Hispanic/Latino 49% 53% 43% 63% 50% 51%
NH White 45% 40% 49% 32% 44% 42%
Total Pop. NH Black 1% 1% 0% 1% 1% 1%
NH Asian/Pac.Isl. 2% 3% 4% 2% 2% 3%
NH Native Amer 2% 3% 2% 2% 2% 2%
Total 1,167 1,192 1,626 1,006 1,546 6,536
Hisp 25% 39% 22% 49% 37% 33%
NH White 66% 58% 70% 47% 57% 61%
Citizen Voting Age Pop
NH Black 1% 0% 0% 0% 1% 0%
Asian/Pac.Isl. 8% 3% 7% 4% 4% 5%
Native Amer: 4% 1% 2% 1% 2% 2%
City of Exeter
Redistricting 2021
:18% 2 Elem Schi
16.1%
© Memorial Hosp
D Exeter High School
Elem Schi
8.14% Current
25.66%
© Mid Schi Districts
22.00% 10.93%
26.41%
Map layers
Current
Landmark Point
Landmark Area
Railroad
NDC CO021 CALIPER Streets February 10, 2022
Neighborhoods/Communities of Interest
Neighborboods Communities of Interest
What is your neighborhood? What defines your community?
2. What are its geographic Would this community benefit boundaries? from being "included within a
single district for purposes of its
effective and fair
representation"?
In the absence of public testimony, planning Communities of Interest may not include records and other similar documents may relationships with political parties, incumbents, provide definition. or political candidates.
SANA
NDC
February 10, 2022
The Draft Maps
City of Exeter City of Exeter City of Exeter
Redistricting 2021 Redistricting 2021 Redistricting 2021
0.91% 8 tem Sent 11.37%
4.37%
H Memoriat Jasp H Memoriat Hosp
14.09% B Exeter High Schoof
0.72%
AND Pat
NDC 21.55% 8 flem schi NDC NDC
101 102 103
2206%
0-24%
Map lavers
Map layers Map layers NDC 103
DC 101 NOC 102
Landmark Point
Landmark Point andmark Point Landmark Area
_andmark Area Landmark Ares Railroad
Rallroad
CORI CAPTA 1 Streets
City of Exeter City of Exeter City of Exeter
Redistricting 2021 Redistricting 2021 Redistricting 2021 @ elem sen 1830 & Elem SEN
5.54%
D Memorial Hosp H Memorial Hosp A Memorial Hosp
14.09% Outron Tu
9 Exeter High School 26.4% B Exeter High School
S Elem SiN NDC 3 Elem sent NDC S tiem schi NDC
1.93%% 104 105 © Midsen 106
2017%
27,57%
4.81%
24.54% 106%
1.69°
24.12% 22.4%
Map layers Map layers Map layers
NDC 104 NDC 105 NAA 102
and Dall 1
Landmark Aroa Landmark Area
Railroad Rallroad
ran
NDC February 10, 2022
Council advanced: NDC 105
City of Exeter
Redistricting 2021
-1.83% © Elem Schl
15.54%
H Memorial Hosp
-04% 1.49%
Dobson Fld
17.52% 26.4%
Exeter High School
Exeter Golf
Athletic Park
Course
5 Elem Schl NDC
City Park
3 Mid Schi
-4.38% 105
20.74%
4.81%
24.54%
Deviation: 9.19%
Map layers
NDC 105
Landmark Point
Unger Park Landmark Area
National Demographics Corporation Railroad
December 28, 2021 Streets
02021 CALIPER
rash
NDC February 10, 2022
Council advanced: NDC 106
City of Exeter
Redistricting 2021
0.34 %
• Elem Schl
13.86%
H Memorial Hosp
-2.74%
24.76% Dobson Fld
© Exeter High School
3.51%
17.23%
Athletic Park
© Elem Schi NDC
City Park
3 Mid Schl 106
-2.17%
1.06% 27.25%
Deviation: 6.25% 22.4%
Map layers
NDC 106
Landmark Point
Unger Park Landmark Area
Railroad
National Demographics Corporation
December 28, 2021 Streets
02021 CALIPER
rash
NDC February 10, 2022
Discussion / Action
Old Line Cr City of Exeter City of Exeter
Old Line C:
Ra Alwood Ave Redistricting 2021 Atwood Ave
Rd Redistricting 2021
5 Hampton C:
N Elberta Ro Glenn View Ct. Kathieen C1 Leta Mae Ct Meadow Ave - Windsor C! Elem Schi N Kaweah Ave N Eiberta Rd View Ct Kathieen Ci Leta Mac Cr N Kaweah Ave Meadow Ave Windsor Gt Elem Schi
Rd 188 • Sequoia Dr Monaren Cir Sierra Dr Rd 188 Monarch Cir Sierra Dr Joy C: fista C: © Sequoia Dr
Lone Oak Ct Oak Vista Ci ON COUT N
Plum Dr Plum Dr
King St King St
Peach Dr encit Lone Peach Dr
Vine St E E Polm Dr Vine S:
Mary Ct Betsy Pi N Abert Ave Mary Ci
H Memorial Hosp NAbert Ave ISVE A Memorial Hosp
Widow St Villow Ave N Orange Ave IS B N N Orange Ave Portola Ave W Wiltow St • Doores Avc Welow St W Willow St Dolores Ave Walnut St
Joyce PI Jobson Ad Willow
W Walnu: S: Exeter High School Beverly Joyce PI W Walnu: St Bely S: Janet Dr Quince Ave Betty St Janet Dr ISON G Exeter High School N Visalia Rd Maaske Or. / Visalia Rd
IS 3N Rocky Hill Or Maaske De.
ISON is as IS ON IS PIC
Pray by Who Si iS 3S is puz NDC ISHN is puz
S Orange Ave Orango Ave ISH ISHN S Kaweah Avo Channing Way Orange Ave S Kawash Avo Channing Way NDC Westwood Dr Nestwood Dr IS H
Whither C: Lenox Ave Cany an Whiter C: Lenox Ase
Mid Schi Mid Schi
E Codar St Wheter S: 105 E Cedar Si 106
W Chostnut St W Chestnut S:
SUS E Clarence St 1st S:
5W GodarSt luince Ave S Filbert Rd ISHS в сано 51) & WCedar Si Quince Ave S Filbert Rd IS HS Katetyn Aro 7ah S Katelyn Ash S:
Ave 276
олу ОРІчИ ОрІс! Crane Ave
ubert Ave rane Ave Abert Avo
Prospect Ave Prospect Ave
Overgod Dr Moore car W Prospact Avo W Prospect Avo
Gearey Avo: Gearey Ave
Davis St Davis S: Blossom C:
Blossom Map layei Map layer
Cosart Ct NDC 105| Cosart C1 NDC 106
Rd 188 Rd 188) Landmark
Landmark
Self Ci Landmark Self Cr Landmark
Railroad W Glaze Ave Railroad
W Glaze Avo
National Denogeantics Comoration River
Deviation: 9.19% Deviation: 6.25%
rann
NDC February 10, 2022
City of Exeter
Redistricting 2021
Elem Schl
Schroth Park
1.4%
17.16%
A Memorial Hosp
12035
Dobson Fld
© Exeter High School
City Park
Exeter Golf Athletic Park
Course
• Elem Schl NDC
L Mid Schl -4.29% 101
1.16% 25.95%
22.06%
1.49%
26.05%
Map layers
NDC 101
Landmark Point
Unger Park: Landmark Area
Railroad
National Demographics Corporation
December 28, 2021 Streets
©2021 CALIPER
ın 101
Capon C E
2020 Census
Total Pop.
Citizen Voting Age Pop
(Nov
2018)
Age
anguage poker
Language Fluency
Education (among those
age 25+)
Child in Household
Pct of Pop. Age 16+
Houschold Income
Housing Stats
City of Exeter
Redistricting 2021
D Elem Schl
(H Memorial Hosp
1.2% Dobson Fid
17.22%
Exeter High School
-1.35% Athletic Park
21.55% ) Elem Schl NDC
City Park
B Mid Schl
102
1.11%
32.19%
-0.05%
19.65%
Map layers
NDC 102
Landmark Point
Unger Park Landmark Area
National Demographics Corporation Railroad
December 28, 202i Streets
©2021 CALIPER
Exeter - Plan 102
Category A E
2,058 2,049 2,100
2020 Census -19 -28 23
-0.91% -1.35% 1.11%
46% 52% 59%
49% 41% 36%
Total Pop. 1% 0% 1%
3% 3% 1%
2% 3% 2%
1,275 1,302 1,407
23% 34% 48%
65% 61% 48%
Citizen Voting Age Pop
. 1% 0% 1%
11% 5% 3%
4% 2% 2%
1,141 943 1,010
33% 35% 40%
Voter Registration (Nov 30% 34% 38%
2020) 0% 0% 2%
1% 0% 0% 1%
70% 68% 61%
0% 0% 1%
892 703 726
30% 31% 34%
Voter Turnout (Nov 28% 30% 33%
0% 0% 2%
2020)
1% 0% 1%
70% 68% 61%
0% 0% 1%
657 459 453
26% 23% 29%
24% 22% ¿$з8]#з·]š≥?ğ⅞žз]?§şğ{⅞в₫zз··ø8⅞⅜з%8з#zз·#ğз8⅜žğ≥≥z$§ğüğn 28% Voter Turnout (Nov
2018) 0% 0% 2%
1% 0% 1%
74% 76% 66%
0% 0% 2%
35% 34% 30%
Age 47% 49% 50%
18% 17% 20%
Immigration 10% 13% 16%
40% 39% 39%
69% 62% 54%
Language spoken at 25% 35% 46%
home 1% 1% 0%
6% 3% 0%
Language Fluency 16% 28% 32%
57% 57% 48%
Educzion (zmeng chose 15% 10% 6%
8% 5% 1%
Child in Houschold 47% 49% 39%
Pct of Pop. Age 16+ 59% 66% 58%
31% 34% 33%
28% 26% 32%
Houschold Income 11% 13% 16%
24% 24% 15%
5% 4% 4%
82% 87% 20%
18% 13% 10%
Housing Stats
37% 37% 43%
63% 63% 57%
City of Exeter
Redistricting 2021
-0.91% Elem Schl
14.37%
H Memorial Hosp
1.2% Dobson Fld
17.22%
City Park Exeter High School
0.72%
Athletic Park
21.36%
Elem Schl NDC
) Mid Schl 103
-0.77%
34.48%
-0.24%
17.76%
Map layers
NDC 103
Landmark Point
Unger Park Landmark Area
Railroad
National Demographics Corporation
December 28, 2021 Streets
©2021 CALIPER
103
Category Ficld
Total Population
2020 Census Population Deviation
Pct. Deviation
Hispanic/Latino
NH White
Total Pop. NH Black
NH Asian/Pac. Isl.
NH Native Amer.
Total
Hisp
NH White
Citizen Voting Age Pop NH Black
Asian/Pac. Isl.
Native Amer.
Total
Latino est.
Voter Registration (Nov ) Spanish-Surnamed
2020) Ruan sunmadi
NH White est.
NH Black
Total
Intino est.
Voter Turnout (Nov Spanish-Surnamed
2020) Asian-Surnamed
Filipino-Surnamed
NH White est.
NH Black 0%
Total 657 463
Latino est. 26% 22%
Spanish-Suramed 24% 22%
Voter Turnout (Nov | Asian-Suramed
2018) 0% 0%
Filipino-Surnamed 1% 0%
NH White est. 74% 76%
NH Black est. 0% 0%
age0-19 35% 34%
Age age20-60 47% 49%
age60plus 18% 17%
immigrants 10% 13%
Immigration 40% 39%
Meraliad
69% 61%
Language spoken at spanish 25% 36%
home asian-lang 1% 1%
other lang 6% 2%
Speaks Eng, "L.ess than 16%
Language Fluency Very Well" 29%
hs-grad 57% 56%
Elerin among tore bachelor 15% 10%
graduatedegree 8% 4%
Child in Household child-under18 47% 49%
Pct of Pop. Age 16+ employed 59% 66%
income 0-25k 31% 34%
income 25-50k 28% 26%
Houschold Income income 50-75k 11% 13%
income 75-200k 24% 24%
income 200k-plus 5% 4%
single family 82% 87%
multi-family 18% 13%
Housing Stats 37% 37%
63% 63%
, and or
City of Exeter
Redistricting 2021
© Elem Schl
Schroth Park
3.08% F Memorial Hosp
0.24% 17.26%
14.09% Dobson Fld
) Exeter High School
Exeter Golf
Course Athletic Park
• Elem Schl NDC
City Park
Mid Schl
-1.93% 104
0.29%
22.26% 27.57%
-1.69%
24.12%
Map layers
NDC 104
Landmark Point
Unger Park Landmark Area
Railroad
National Demographics Corporation
December 28, 2021 Streets
©2021 CALIPER
104
Category D
2,042
2020 Census -35 6 104
-1.69%
61%
34%
Total Pop. 0% 1%
3% 3%
2% 2%
1,057
47%
47%
Citizen Voting Age Pop
0%
6%
1%
888
45%
Voter Registration (Nov 43%
2020) 0%
2%
58%
0%
666฿
40%
38%
Voter Turnout Nov
2020) 0%
2%
58%
0% 0%
608 559 437
24% 26% 33%
22% 26% 32%
Voter Turnout (Nov
0% 1% 0%
2018)
0% 0% 2%
76% 72% 64%
0% 0% 0%
35% 30% 34%
Age 47% 48% 46%
18% 23% 20%
Immigration 9% 21% 18%
40% 39% 39%
69% 70% 53%
Language spoken at 25% 30% 47%
home 1% 0%
1%
6% 0% 0%
an 17%
Language Fluency 22% 34%
57% 61% 47%
Education among tor 15% 11% 10%
8% 4% 3%
Child in Household 47% 42% 44%
Pct of Pop. Age 16+ 59% 65% 58%
32% 24% 26%
income 25.50k 28% 24% 32%
Houschold Income income 50-75k 11% 16% 15%
income 75-200k 24% 33% 25%
income 200k-plus 5% 3% 3%
single family 82% 95% 89%
multi-family 18% 5% 11%
Housing Stats rented 38%
21% 36%
owned 62% 79% 64%
and ot
City of Exeter
Redistricting 2021
-1.83% Elem Schl
15.54%
H Memorial Hosp
1.49%
-0.1% Dobson Fld
17.52% 26.4%
Exeter High School
Exeter Golf
Course Athletic Park
Elem Schl NDC
City Park
Mid Schl
-4.38% 105
20.74%
4.81%
24.54%
Map layers
NDC 105
Landmark Point
Unger Park Landmark Area
Railroad
National Demographics Corporation
December 28, 2021 Streets
92021 CALIPER
• 105
Category Field A D E
2,177 2,108
2020 Census 100 31
4.81% 1.49%
62% 49%
32% 45%
Total Pop. 1% 1%
3% 2%
3% 3%
1,153 1,579
46% 35%
Citizen Voting Age Pop 47% 61%
0% 1%
6% 3%
2% 2%
971 1,078
44% 33%
Voter Registration (Nov 42% 32%
2020) 1% 2%
2% 1%
59% 68%
0% 1%
701 811
31% 29% 39% 29%
Voter Turnout Nor 29% 28% 38% 28%
2020) 0% 0% 1% 2%
0% 0% 2% 1%
69% 70% 59% 68%
1% 0% 0% 1%
521 581 452 524
26% 25% 33% 24%
25% 25% 32% 24%
Voter Turnout (Nov
2018) 0% 0% 1% 2%
0% 0% 2% 1%
73% 73% 64% 72%
1% 0% 0% 1%
36% 29% 36% 21%
Age 47% 47% 46% 54%
17% 24% 18% 25%
Immigration 10% 22% 17% 14%
40% 39% 39% 39%
65% 72% 48% 74%
Language spoken at 29% 28% 51% 25%
home 0% 1% 0%
0% 0% 1%
Language Fluency 21% 20% 38% 12%
55% 62% 45% 52%
Eduction among those 13% 12% 10%
7% 4% *3% 4%
Child in Household 48% 41% 49% 29%
Pet of Pop. Age 16+ 60% 64% 60% 55%
income 0-25k 33% 22% 29% 27%
income 25-50k 28% 23% 32% 28%
Houschold Income income 50-75k 11% 16% 14% 14%
income 75-200k 23% 35% 23% 21%
income 200k-plus 5% 3% 2% 10%
single family 82% 95% 87% 90%
multi-family 18% 5% 13% 10%
Housing Stats rented 34%
39% 18% 41%
owned 61% 82% 59% 66%
otal population data from California's adjusted 2020 Census data. Citizen Voting Age Population, Age, Immigration, and other demographics from the 2015-20 netican Communiy Sures and Specil TablD sing Chau Tures ating internat yuman estimated Dabs atin igure calculared City of Exeter
Redistricting 2021
0.34% Elem Schl
13.86%
H Memorial Hosp
-2.74%
24.76% Dobson Fld
© Exeter High School
3.51%
17.23% Athletic Park
Elem Schl NDC
City Park:
Mid Schl 106
-2.17%
1.06% 27.25%
22.4%
Map layers
NDC 106
Landmark Point
Unger Park Landmark Area
Railroad
National Demographics Corporation
December 28, 2021 Streets
©2021 CALIPER
106
Category Field C
2020 Census
Total Pop.
Citizen Voting Age Pop
Voter Registration Nov
2020)
Voter Turnout (Nov
2020)
Voter Turnout (Nov
2018)
Age
Immigration
Language spoken at
home
Language Fluency
Rauction among those
Child in Household
Pct of Pop. Age 16+
income 25-50k
Houschold Income income 50-75k
income 75-200k
income 200k-plus
single family
multi-family
Housing Stats rented
owned
City of Exeter
Agenda Item Transmittal
Meeting Date: February 10, 2022
For action by:
Agenda Item Number: 4 X City Council
Wording for Agenda: Authorize the purchase of two vehicle radios with associated equipment from Motorola Solutions in the amount of Regular Session:
$10,153.78. Consent Calendar
X Regular Item
Submitting Department: Police Public Hearing
Contact Name: Chief Hall
Review:
Phone Number: 592-3103 ext. 2001
Email: [email protected]
City Administrator
(Initials Required)
Department Recommendation:
That City Council authorize the purchase of two vehicle radios with associated equipment from Motorola Solutions in the amount of $10,153.78.
Summary/Background:
At the December 14, 2021 City Council meeting, Council authorized the purchase of two police vehicles to replace vehicles currently in the fleet. This authorization did not include the purchase of vehicle radios which is essential for communication with officers in the field.
The current police radio being utilized by the Exeter Police Department is the Motorola APX6500. This radio is currently in use by multiple agencies in Tulare County, meets all of the P25 interoperability requirements as established by the FCC and is compatible with the radio system utilized by the Tulare County Sheriff's Department, who provides dispatching services for the Exeter Police Department.
Motorola Solution's, the manufacturer of the APX6500, was contacted and asked to provide a quote for two vehicle radios and associated equipment. The returned quote was in the amount of $10,153.78, and is based off the cooperative purchasing agreement through Los Angeles County.
Fiscal Impact:
Currently $4,500 is available in the Department Budget for Radio Expenses (104.421.034.004).
The additional $5,653.78 is available in the Department's Vehicle Maintenance Account (104.421.020.000). This purchase can be made without the need for any additional budget appropriations. In addition to the salary savings due to vacancies, around $49,000 budget savings is being anticipated in the Vehicle Maintenance Budget Line (104.421.020.000) at fiscal yearend. Therefore, this request will not have any negative budgetary impact to the General Fund.
Prior Council/Board Actions: Council authorized the purchase of two police vehicles at the December 14, 2021 City Council Meeting.
Attachments: Copy of the quote from Motorola Solutions.
Recommended motion to be made by Council/Board: I move to authorize the purchase of two Motorola APX6500 radios and associated equipment from Motorola Solutions in the amount of $10,153.78.
MOTOROLA SOLUTIONS QUOTE-1638591
APX6500 Mobile Radios with AES
MultiKey
Billing Address: Quote Date:01/05/2022
EXETER POLICE DEPT, CITY Expiration Date:04/05/2022
OF Quote Created By:
100 N C ST Randy Emerzian
EXETER, CA 93221 [email protected]
US End Customer:
EXETER POLICE DEPT, CITY OF
Isabel Yarber
[email protected]
(559) 592-3103 ext. 2002
Contract: 18105 - LA COUNTY, CA
Summary:
Any sales transaction resulting from Motorola's quote is based on and subject to the applicable Motorola Standard Terms and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents. Motorola Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms.
Line# Item Number Description Qty List Price Sale Price Ext. Sale Price APX™ 6500 / Enh Series ENHANCEDAPX6500/LI
M25QSS9PW1BN APX6500 ENHANCED UHF R1 2 $6,370.00 $4,697.62 $9,395.24 MOBILE
1a GA00250AA ADD: WIFI/GNSS STUBBY 2
ANTENNA LMR240
1b G67DT ADD: REMOTE MOUNT E5 2
APXM
1c G78AT ENH: 3 YEAR ESSENTIAL 2
SVC
1d Q811BS ENH: DIGITAL 2
CONVENTIONAL
1e G843AH ADD: AES ENCRYPTION AND 2
ADP
1f W432AG ADD: AUXILIARY SPR 13W 2
(3.20HM)
1g G426AD ADD: ANT 1/4 WAVE WHIP 2
450-470 MHZ
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
MOTOROLA SOLUTIONS QUOTE-1638591
APX6500 Mobile Radios with AES
MultiKey
Line# Item Number Description Qty List Price Sale Price Ext. Sale Price 1h G444AH ADD: APX CONTROL HEAD 2
SOFTWARE
1i GAO1670AA ADD: APX E5 CONTROL 2
HEAD
1j W22BA ADD: STD PALM 2
MICROPHONE APX
1k W969BG ADD: MULTIKEY OPERATION 2
Subtotal
$9,395.24
Estimated Tax
$664.26
Estimated Freight
$94.28
Grand Total $10,153.78(USD)
Notes:
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800
MOTOROLA SOLUTIONS
Purchase Order Checklist
Marked as PO/ Contract/ Notice to Proceed on Company Letterhead (PO will not be processed without this)
PO Number/ Contract Number
PO Date
Vendor = Motorola Solutions, Inc.
Payment (Billing) Terms/ State Contract Number
Bill-To Name on PO must be equal to the Lega/ Bill-To Name Bill-To Address
Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO)
PO Amount must be equal to or greater than Order Total
Non-Editable Format (Word/ Excel templates cannot be accepted) Bill To Contact Name & Phone # and EMAIL for customer accounts payable dept Ship To Contact Name & Phone #
Tax Exemption Status
Signatures (As required)
City of Exeter
Agenda Item Transmittal
Meeting Date: February 10, 2022
For action by:
Agenda Item Number: 5 X_ City Council
Regular Session:
Wording for Agenda: Authorize the hauling and disposal of Consent Calendar excavation debris from City's Corporation Yard to be completed by Regular Item Vollmer Excavation, Inc. of Strathmore, CA and authorize payment Public Hearing in the amount of $14,960 for said hauling and disposal.
Review:
Submitting Department: Public Works City Administrator
Contact Name: Daymon Qualls (Initials Required)
Phone Number: 559.592.3318
Email: [email protected] -
Department Recommendation:
Staff recommends that Council authorize the hauling and disposal of excavation debris to be completed by Vollmer Excavation, Inc. of Strathmore, CA and authorize payment in the amount of $14,960 for said hauling and disposal.
Summary/Background:
There are several large piles of excavation debris in the back lot of the City's Corporation Yard.
When crews excavate the street to perform leak repair, the excavation debris is hauled to the City Yard where it is staged for pick up. Due to the overwhelming number of water service line leaks throughout the City over the past few years which required excavation for repair, the piles of debris have grown very large and are restricting staff's ability to utilize the back lot of the City Corporation Yard.
Staff contacted the following companies to obtain a quote for the loading, hauling, and disposal of the excavation debris.
Dunn's Sand
MD Concrete and Demo
Vulcan Materials
Vollmer Excavation, Inc.
Vollmer Excavation, Inc., who has previously hauled for the City, was the only company who responded with a quote for $14,960.
Fiscal Impact: This project will be paid for using the 104.431.029.000 account.
Currently, $22,759 is remaining in the account for the current fiscal year. Even with this one- time expenditure, it is anticipated that the Street Division budget will remain within the budget target at fiscal yearend. Therefore, this project will not have a negative impact on the General Fund.
Prior Council/Board Actions: None
Attachments: Proposal from Vollmer Excavation, Inc.
Recommended motion to be made by Council/Board: I move to authorize the hauling and disposal of excavation debris from City's Corporation Yard to be completed by Vollmer Excavation, Inc. of Strathmore, CA and authorize payment in the amount of $14,960. for said hauling and disposal.
Vollmer Excavation, Inc. Proposal
19760 Road 222
VOLLMER Strathmore, Ca 93267 Date Estimate #
9/29/2021 3816
Name / Address Ship To
CITY OF EXETER CORPORATION YARD
PO BOX 237 FIREBAUGH
EXETER, CA 93221 EXETER
P.O. No. Terms Project
Net 30
Description Qty Cost Total
LOAD AND HAUL OFF 45 LOADS OF CONCRETE, ASPHALT
AND DIRT.
TRANSPORT EQUIPMENT HOURS 135.00 540.00
LOADER HOURS 205.00 4,920.00
SEMI END DUMP HOURS 76 125.00 9,500.00
NOTE: THIS PROPOSAL MAYBE WITHDRAWN IF NOT ACCEPTED WITHIN 30 DAYS. PLEASE SIGN FOR ACCEPTANCE. Subtotal $14,960.00
Sales Tax (7.75%) $0.00
Total $14,960.00
Phone # Fax # Web Site
559-568-0178 559-568-2467 vollmerexcavation.com
City of Exeter
Agenda Item Transmittal
Meeting Date: February 10, 2022
For action by:
Agenda Item Number: 6 X City Council
Regular Session:
Wording for Agenda: Affirm an additional $47,385.73 in _ Consent Calendar emergency repairs performed on Well E13-W by Kaweah Pump of X Regular Item Visalia, CA, and approve an appropriation of that amount into project _ Public Hearing account 105.461.080.043.
Review:
Submitting Department: Public Works City Administrator
Contact Name: Daymon Qualls (Initials Required)
Phone Number: 559.592.3318
Email: [email protected] 135
Department Recommendation:
Staff recommends that Council affirm an additional $47,385.73 in emergency repairs performed on Well E13-W by Kaweah Pump of Visalia, CA, and approve an appropriation of that amount into project account 105.461.080.043.
Summary/Background:
At the Council meeting of March 23, 2021, Council affirmed $28,686.05 in emergency repairs performed on Well E13-W by Kaweah Pump of Visalia after a video inspection of the well revealed that the well casing was damaged at the top edge of the swage (patch) that was previously installed in 2018. The video inspection also revealed approximately 80' of sand/gravel material in the bottom of the well casing due to the damaged well casing, along with three sections of 2" diameter PVC sounding tube (used for checking well water levels) that had become detached from the pump base and were lodged in the bottom of the well.
The cost estimate provided by Kaweah pump, which was attached to the staff report for the March 23, 2021 meeting, included the standard clean, dip, and bake process for the motor (a standard maintenance procedure anytime a well pump is pulled), the replacement of mild steel couplings with more durable and long-lasting stainless steel couplings, the replacement of a damaged section of shaft, and a new pump, designed for pumping 1300 gallons per minute (gpm) at an operating pressure of 75 psi.
Once the pump had been pulled, and after Council had already affirmed the $28,686.05 included in the cost estimate provided by Kaweah Pump, it became evident that more extensive repair was needed. Utilizing his emergency purchasing authority, the City Administrator authorized the extra work needed to make the well fully functional and to avoid potential pressure issues throughout the City as the hotter weather was quickly approaching. This was done with the understanding that staff would return to Council to affirm the additional work and expenses once those true costs were actually known.
The contractor discovered that the existing bowl assembly had been destroyed due to the sand and gravel material in the bottom of the well casing. Consequently, a new bowl assembly had to be purchased and reinstalled with the pump. A new sounding tube was also installed, as the existing tube was damaged beyond repair. The extra work also resulted in additional labor expenses and crane rental fees.
For unknown reasons, Kaweah Pump never billed the City for any of these repairs. City staff contacted Kaweah Pump on several occasions to inquire about the status of the billing and, each time, staff was assured that a bill was forthcoming. A bill, in the amount of $76,071.78, was finally received on January 27, 2022. Kaweah Pump has taken full responsibility for their oversite and delayed billing of the City.
The total invoice amount for the emergency work ($76,071.78) exceeded the amount authorized by Council on March 23, 2021 by $47,385.73. Accordingly, staff is requesting Council's affirmation of the additional amount of 47,385.73, along with an appropriation of that amount into project account 105.461.080.043.
Fiscal Impact: This emergency repair project will be funded through the use of fund balance ($10,673) and the deferred CIP project funds to reflect the changes in priorities.
Prior Council/Board Actions: At the Council meeting of Jan 26, 2021, Council approved a reallocation of $75,000 from the FY 2020/2021 Capital Improvement Program - Well E6-W Rehab to Well E13-W Rehab and appropriated an additional $1,000 into capital account 105.461.080.043.
At the Council meeting of March 23, 2021, Council affirmed $28,686.05 in emergency repairs performed on Well E13-W by Kaweah Pump of Visalia and approved an appropriation of that amount into project account 105.461.080.043.
Attachments: Kaweah Pump Invoice #53342 - Received by the City on January 28, 2022.
Recommended motion to be made by Council/Board: 1 move to affirm an additional $47,385.73 in emergency repairs performed on Well E13-W by Kaweah Pump of Visalia, CA, and approve an appropriation of that amount into project account 105.461.080.043.
Kaweah 15499 AVE 280 Invoice
VISALIA, CA 93292
- Ритр, Inc. PHONE (559) 747-0755
(559) 747-3881 Date Invoice #
GENERAL ENGINEERING CONTRACTOR 11/30/2021 53342
LICENSE #826935
CITY OF EXETER
PO BOX 237
EXETER, CA 93221
WE ACCEPT THESE MAJOR CREDIT CARDS
WE ACCEPT: MasterCard VISA
P.O. No. Terms Project
LOCATION: WELL #13 UPON RECEIPT 20-10-015 WEL...
Quantity Description Rate Amount
AIR COMPRESSOR RENTAL EA 1,276.57T
2 NACHI ANGULAR CONTACT BEARING EA 2,382.51T
KOYO RADIAL BEARING EA 131.23T
US 2.0" SIGHT GLASS WITH REFLECTOR EA 76.13T
1 CAST ITON SCALE EA 53.33T
1.5 SHELL TURBO T 32 EA 84.75T
12CHC 6-STG GOULDS PUMP EA 8,500.00T
7 1-1/2" .304SS 10THD SHAFT COUPLING EA 466.67T
13 1-1/2" .304SS 10THD SHAFT COUPLING EA 866.67T
10.75 1-1/2" 416 SS LINE SHAFT FT 411.55T
1 1-1/2" HEAD SHAFT NUT EA 75.68T
1 3/8" X 1 1/2" GIB KEY EA 7.73T
7.92 1-11/16" 416 SS LINE SHAFT FT 328.68T
1 1-1/2" 10LH SHAFT CPLG CARBON EA 58.33T
100 1/2" STAINLESS STEEL BAND (STRAPPING) EA 121.67T
3 ROLL 2" X 10 MIL TAPE EA 38.00T
5 TUBE MOLY GREASE EA 24.17T
1 11/2" BLACK STEEL COUPLER EA 6.10T
380 1-1/2" SCH120 DEEP SET DROP PIPE FT 1,240.81T
360 1/4" POLYFLO TUBING FT 138.00T
2 GALLON LIQUID CHLORINE EA 43.30T
3 ROLL SUPER 33 TAPE 0612 EA 34.07T
0.5 ROLL 1" CAMBRIC TAPE EA 55.48T
4 JAMESON CRANE RENTAL EA 1,200.00T
TOTAL MATERIAL 17,621.43
TERMS: DUE UPON RECEIPT Total
1 1/2% PER MONTH LATE FEE ON ALL OVERDUE BALANCES
BILLING QUESTIONS CALL: 559-747-0755 Payments/Credits
Kaweah 15499 AVE 280 Invoice
VISALIA, CA 93292
- Pump,Inc. PHONE (559) 747-0755
FAX (559) 747-3881 Date Invoice #
GENERAL ENGINEERING CONTRACTOR 11/30/2021 53342
LICENSE #826935
CITY OF EXETER
PO BOX 237
EXETER, CA 93221
WE ACCEPT THESE MAJOR CREDIT CARDS
WE ACCEPT: Mastercard VISA
P.O. No. Terms Project
LOCATION: WELL #13 UPON RECEIPT 20-10-015 WEL...
Quantity Description Rate Amount
rook back, i yard eat down bo interp is remove debilized and PVC out of well. Advised customer on removing debris and PVC out of well. Advised customer on removing debris. Ordered material and new bowls. Checked stainless steel Shafts and replaced couplings. Loaded up material and mobilized to jobsite.
Installed turbine and airline. Wired in motor and verified rotation.
Set lateral. Ran turbine. Checked amps and voltage. Cycled for proper function.
Well depth 580'
Pump Set 380
Standing water level 132
Customer called regarding leaking of head. Unable to establish contact for repair.
TOTAL LABOR 63,378.38
CA SALES TAX (7.75%) 1,365.66
TERMS: DUE UPON RECEIPT Total $82,365.47
1 1/2% PER MONTH LATE FEE ON ALL OVERDUE BALANCES
BILLING QUESTIONS CALL: 559-747-0755 Payments/Credits -$6,293.69 PLEASE NOTE: A CONVENIENCE FEE OF 3% WILL BE ASSESSED TO EACH Balance Due $76,071.78
DEBIT/CREDIT CARD TRANSACTION
City of Exeter
Agenda Item Transmittal
Meeting Date: February 10, 2022
For action by:
Agenda Item Number: 7 X City Council
Wording for Agenda: COVID-19 status and review the need to continue the state of emergency established by Resolution 2020-12 Regular Session:
due to the Novel Coronavirus (COVID-19) for another 60 days. Consent Calendar X Regular Item
Submitting Department: Administration . Public Hearing
Contact Name: Adam Ennis
Review:
Phone Number: (559) 592-4539
Email: [email protected]
City Administrator
(Initials Required)
Department Recommendation:
Staff recommends that the City Council receive a COVID-19 status update and continue the state of emergency established by Resolution 2020-12 due to the Novel Coronavirus (COVID-19) for another 60 days.
Summary:
On March 24, 2020, the Council adopted Resolution 2020-12 proclaiming the existence of a local emergency due to the Novel Coronavirus (COVID-19) subsequent to emergencies being declared by the United States Department of Public Health and Human Services and the State and County Health officials. Recently, Tulare County reports that there have been about 1,050,000 tests completed, 95,000 confirmed cases and 1240 deaths. There have been about 2,028 confirmed cases in Exeter. Vaccines have become increasingly available with distribution and vaccination of residents being a major thrust of the Tulare County Health and Human Services Agency. There have been about 275,000 vaccinations (with at least one dose) in Tulare County. A surge of cases occurred in January, apparently due to the Omicron variant, with active cases increasing from about 1,500 to 15,000 with hospitalizations resulting in about 50% ICU capacity and deaths up but at a much lower rate than early in the pandemic. As of late January, it appears that the active cases may have reached a peak and are beginning to decline. It is estimated that vaccinations have been made available to most residents that desire vaccination.
Local businesses have also been economically impacted by the pandemic. The City has developed and distributed a no cost encroachment permit process and conditions for use of the public right-of-way along business frontages to assist in continuing and maximizing business operations as much as possible. Additional options to assist local businesses through this pandemic are continuing to be discussed with the Chamber of Commerce and local businesses and community groups. The City received almost $300,000 of Community Development Block Grant funding that was advertised to assist Exeter businesses with their expenses while getting through the pandemic. The City has issued assistance of $35,000 to Vallarta Mexican Restaurant, the first applicant of this program, with another application going through the process. The City will continue to assist where possible on any potential options that could benefit local businesses. In addition, several programs have been developed through the County and State using CARES ACT funding to financially assist businesses.
Preparing for, responding to, mitigating, and recovering from the spread of COVID-19 has and will continue to require the City to divert resources from normal day-to-day operations and impose extraordinary requirements on and expenses to the City. Since the pandemic began affecting Tulare County and the declaration of a local emergency, the City Administrator took administrative actions to address State, County and local emergency declarations, guidance and orders to ensure continuity of service to the community and staff safety.
So far, the City has spent about $244,035 on sanitizing, personal protective equipment, technology for virtual meetings, Covid testing, COVID leave pay and retrofitting City facilities for social distancing measures in order to reopen. In addition, the revenue from recreation programs has decreased upwards of $125,000 through the 2019/2020 and 2021/2022 fiscal years.
Staff recommends continuing the state of emergency established by Resolution 2020-12 due to ongoing COVID cases and the potential for additional future requirements, needs and costs that are still possible. This could continue the potential for future reimbursement occurring that could depend on an emergency declaration being in place. If the declaration is continued it must be reviewed again in 60 days, which would have to occur by April 11, 2022.
Background:
COVID-19 is a respiratory disease which the Centers for Disease Control and Prevention (CDC) considers to be a very serious public health threat with outcomes ranging from mild to severe sickness and death. On March 4, 2020, Governor Newsom declared a state of emergency in the State of California due to the number of confirmed cases of COVID-19 in the state. On March 12, 2020, Tulare County declared an emergency due to the confirmed case of COVID-19 at Sierra View Medical Center in the City of Porterville.
In addition to the medical impacts, many local businesses categorized as non-essential by County and State orders were closed or at reduced services for many weeks resulting in loss of income and employee layoffs. In addition, bars, personal care salons, gyms and restaurants were limited on capacities or to options like take-out and delivery options in an attempt to minimize spread of the virus. This will have an impact on the local economy and City revenues.
In addition, effects of this pandemic are likely on investment markets and the economy, City revenues and future CaPERS unfunded liabilities.
The City Police Department lobby was closed during the first few weeks of the Stay-At-Home order but has been opened since then. Staff prepared City lobbies to meet orders and guidance and in late August 2020 reopened the City Hall lobby between 10 a.m. to 2 p.m. and Public Works lobby from 7am to 3pm, both Monday through Friday. Reopening these lobbies required that policies be prepared, modifications made to the facilities and staff trained.
The American Rescue Plan Act (ARPA) established the Coronavirus State and Local Fiscal Recovery Fund (SLFRF) to provide support to State, local, and Tribal governments responding to the impacts of COVID-19 on their communities, residents, and businesses. This funding includes $1.2 billion distributed to 291 small California cities (population less than 50,000) by population based on 2019 U.S. Census data. The State assumes the ministerial role of disbursing the funding to these small cities under the category of non-entitlement units (NEU's).
The NEU's were required to accept or decline the funds and provide basic data by June 23, 2021 to receive the funding and were only given a few weeks from establishment of the guidance and application instructions to accept the funding. Due to the tight timeframes given, the City Administrator accepted the funding under the current Local Emergency Declaration to meet the time frames and returned to Council for discussion of use of these funds. The amount of funding received by cities cannot exceed more than 75 percent of their total operating budget in effect as of January 27, 2020. The City of Exeter's total available funding is $2,508,234, with the first half received on July 13, 2021 and the other half scheduled to be received 12 months later. This funding has been slated to be one-time funding. Council has directed staff to focus on premium pay (about $330,000), revenue loss expenses (about $753,000) and infrastructure needs (about $1.43M). Staff will be returning to Council with proposed expenditure plans for the revenue loss and infrastructure.
Fiscal Impact: At this point the City has spent about $244,035 on sanitizing, personal protective equipment, technology for virtual meetings, Covid testing, COVID leave pay and retrofitting City facilities for social distancing measures in order to reopen. In addition, the revenue from recreation programs has decreased upwards of $125,000 through the 2019/2020 and 2021/2022 fiscal years.
The potential future financial impacts of this virus are unknown at this time but could vary depending on the level of resources, and associated costs, that are required to be expended by the City and the effect on future revenues due to impacts on the local economy. The total potential for assistance to the City and community from State and Federal resources for these impacts are still unknown at this time and their availability could be dependent on whether a City declaration of emergency is in place or not.
The City has received all four total disbursements of CARES ACT funding through the State for costs incurred to meet orders and guidance. The total CARES ACT funding received by the City was about $136,000 and staff developed and provided the required documentation to the State justifying the City receiving these disbursements. Staff submitted about $40,000 of the expenses mentioned above and about $96,000 for "Preservation of Essential City Services for Residents" ", which is defined by the CARES ACT primarily as public safety services through the pandemic, for the total of about $136,000 available. The State should be reviewing, or has reviewed, the justifications to confirm the City's eligibility to receive the funding. Funding though the American Rescue Plan Act is providing additional funding, which Council has directed staff to focus on premium pay (about $330,000), revenue loss expenses (about $753,000) and infrastructure needs (about $1.43M). The City of Exeter received the first half of the $2,508,235 on July 13, 2021 and will receive the second half 12 months later.
Prior Council/Board Actions: On March 24, 2020 the Council adopted Resolution 2020-12 proclaiming the existence of a local emergency due to the novel coronavirus (COVID-19).
On May 19, July14, September 8, November 2 and December 8, 2020 and January 26, March 23, May 11, June 22, August 10, September 28, November 9 and December 14, 2021 Council approved to continue the state of emergency established by Resolution 2020-12 due to the Novel Coronavirus (COVID-19) for an additional 60 days.
Attachments: 1) RESOLUTION 2020-12 - A Resolution Of The City Council Of The City Of Exeter Proclaiming The Existence Of A Local Emergency
Recommended motion to be made by Council/Board: I move to continue the state of emergency established by Resolution 2020-12 due to the Novel Coronavirus (COVID-19) for another 60 days.
RESOLUTION 2020-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER
PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY
WHEREAS, the novel coronavirus (COVID-19) is a respiratory disease which the enters of Disease Control and Prevention (CDC) consider to be a very serious publi realth threat with outcomes ranging from mild to severe sickness and death; anc WHEREAS, COVID-19 is easily transmissible from person to person and has spread globally to over 118 countries, infected more than 125,000, and killed more than 4,000 as of March 11, 2020 per the World Health Organization (WHO); and WHEREAS, on January 31, 2020, the United States Department of Public Health and Human Services declared a public emergency for COVID-19 beginning on January 27,2020; and
WHEREAS, on March 4, 2020, Governor Gavin Newsom declared a state of emergency in the State of California due to the number of confirmed cases of COVID -19 in the State; and
WHEREAS, on March 11, 2020, WHO made the assessment that COVID-19 can be characterized as a pandemic; and
WHEREAS, on March 12, 2020, Tulare County declared an emergency due to the contirmed case of COVID-19 at Sierra View Medical Center in the City of Porterville, thus enabling Tulare County to take extraordinary measures, and since that date there have been 2 more confirmed cases at Kaweah Delta Medical Center in the City of Visalia;
WHEREAS, between the dates of March 13, 2020 and March 17, 2020, various State and Federal authorities have recommended that gatherings of more than 250, 50, or even 10 people should be avoided at least until the end of March; and WHEREAS, COVID-19 therefore will continue to cause conditions of peril to the health, safety, and welfare of person and property in the City of Exeter; and WHEREAS, preparing for, responding to, mitigating, and recovering from the spread of COVID-19 requires the City to divert resources form normal day-to-day operations, and has and will continue to impose extraordinary requirements on anc expenses to the City; and
WHEREAS, the City Council here finds that the above described conditions related to the COVID-19 outbreak does warrant and necessitate the proclamation of the existence of a local emergency in the City of Exeter;
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND DECLARED by the City Council of the City of Exeter;
Resolution 2020-12
COVID-19 Emergency
1. A local emergency is hereby proclaimed to exist throughout the City of Exeter.
2. The local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Exeter.
As required by law, the City Council shall review the need to continue the state of emergency at least once every sixty (60) days until this Resolution is terminated.
PASSED, ADOPTED AND APPROVED this 24th_ day of March 2020 by the following vote:
AYES: Alves; Sally; Hails; Petty; and Waterman-Philpot
NOS: N/A
ABSTAIN: N/A
ABSENT: N/A
mary Waterma Prepa
MAYOR
ATTEST:
Shonna Oneal
CITY CLERK
City of Exeter
Agenda Item Transmittal
Meeting Date: February 10, 2022
For action by:
Agenda Item Number: 8 X City Council
Wording for Agenda: Adopt Resolution 2022-03 Reaffirming Its Proclamation of a Local Emergency, Re-Ratifying the Proclamation Regular Session:
of a State of Emergency by AB 361 issued on September 16, 2021, Consent Calendar and Re-Authorizing Remote Teleconference Meetings of all Regular Item Legislative Bodies of the City of Exeter for the Period of Thirty (30) Public Hearing Days Pursuant to Brown Act Provisions.
Review:
Submitting Department: Administration
Contact Name: Adam Ennis/Shonna Oneal City Administrator Phone Number: (559) 592-4539 or (559) 592-9244 (Initials Required) Email: [email protected] or [email protected] Department Recommendation:
Staff recommends that the City Council consider and adopt Resolution 2022-03 Reaffirming Its Proclamation of a Local Emergency, Re-Ratifying the Proclamation of a State of Emergency by AB 361 issued on September 16, 2021, and Re-Authorizing Remote Teleconference Meetings of all Legislative Bodies of the City of Exeter for the Period of Thirty (30) Days Pursuant to Brown Act Provisions.
Summary:
On January 11, 2022, the City Council adopted Resolution 2022-02 Reaffirming Its Proclamation of a Local Emergency, Re-Ratifying the Proclamation of a State of Emergency by AB 361 issued on September 16, 2021, and Re-Authorizing Remote Teleconference Meetings of all Legislative Bodies of the City of Exeter for the Period of Thirty (30) Days Pursuant to Brown Act Provisions. This resolution established the criteria necessary for the City to continue conducting teleconference meetings without compliance with the requirements of Government Code section 54953(b)(s) for a period of thirty (30) days.
Pursuant to AB 361, the City Council must re-consider if a state of emergency exists in the City to continue remote teleconference meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953 every thirty (30) days. Currently, State and local officials continue to promote social distancing measures and City's conference chambers limited capacity would present imminent risk to health and safety of attendees.
Background:
During the past twenty-one (21) months, the City Council and its Legislative bodies have been conducting teleconferencing meetings as allowed for pursuant to a series of executive orders, the most recent which expired September 30, 2021 (Executive Order N-08-021, issued June 11, 2021), waived all physical presence requirements under the Brown Act as a means of limiting the spread of COVID-19. Recently adopted State law, AB 361, extends the authority of public agencies to conduct meetings by teleconference, including video conference, without compliance with all of the Brown Act's limitations on such meetings, while the state of emergency resulting from the COVID-19 pandemic and accompanying recommendations for social distancing remain in place.
Initial reliance on AB 361 requires the following:
1) There must be a proclaimed state of emergency; and
2) One of the following circumstances exist:
a. State or local officials have imposed or recommended measures to promote social distancing; or
b. The legislative body has determined by majority vote that, as a result of the emergency, meeting in person would present imminent risk to the health or satety of attendees. See Government Code Section 54953(e) (1).
Both these conditions are presently satisfied. The Governor's State of Emergency Declaration, issued on March 4, 2020, and the City's declaration of local emergency issued March 24, 2020, remain in place and have not been lifted. In addition, State and local agencies continue to recommend social distancing as one of the measures to reduce the spread of COVID-19.
Once the initial invocation of AB 361 is made, continued reliance on AB 361 for subsequent meetings requires the following:
1) Either the proclaimed state of emergency remains active or state or local officials have imposed or recommended measures to promote social distancing; and 2) Not later than 30 days after teleconferencing for the first time under the AB 361 rules, and every 30 days thereafter, the legislative body, by majority vote, finds that it has reconsidered the circumstances of the emergency and at least one of the following circumstances exists:
a. The state of emergency continues to directly impact the ability of the members to meet safely in person; or
b. State or local offices continue to impose or recommend measures to promote social distancing.
If a public agency invokes AB 361, the notice and participation requirements for teleconferenced meetings are as follows:
1) Each notice of the meeting and agenda must identify the means by which members of the public may access the meeting and offer public comment by either a call-in option or an internet-based service option;
2) Teleconferenced meetings must be conducted in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body;
3) Public comments cannot be required to be submitted in advance of the meeting (though this may remain an option);
4) The public must be able to attend the meeting via call-in option or internet-based service option;
5) The public must have an opportunity to address the legislative body directly and offer comment in real time via call-in option or internet-based service option; 6) If there is a disruption that prevents the public agency from broadcasting the meeting using the call-in option or internet-based service option, or if there is a disruption within the public agency's control that prevents members of the public from offering public comments using the call-in option or internet- based service option, the legislative body shall take no further action on items appearing on the agenda until public access to the meeting via the call-in option or internet-based service option is restored; and 7) Where, as in Exeter, the legislative body does not provide a timed public comment period but takes public comment separately on each agenda item, it shall allow a reasonable amount of time per agenda item to allow public members the opportunity to provide public comment, including time for members of the public to be recognized for the purpose of providing public comment. See Government Code Section 54953(e)(2).
In light of AB 361, the continuing COVID-19 emergency, the continuing recommendations by the State and local officials of social distancing as one mechanism for preventing the spread of COVID-19, and the continued threats to health and safety posed by indoor public meetings with large attendance, staff recommends that Council adopt the proposed resolution making the findings required to continue AB 361. In addition, continuing to follow social distancing guidelines will assist in minimizing the potential for outbreaks in the organization and subsequent scrutiny and actions taken by Cal OSHA based on their current requirements.
Doing so will allow City Council and its legislative bodies meetings to continue to occur by teleconference, without compliance with the teleconferencing requirements set out in Government Code Section 54953(b)(3) that would otherwise apply. The procedures currently set up for City Council meetings, which provide for public attendance and comment through a call-in or internet-based service option, satisfy the requirements of AB 361.
Continued reliance on AB 361 will require the Council to adopt a new resolution making required findings every 30 days. AB 361 will sunset on March 31, 2022.
Fiscal Impact: None.
Prior Council/Board Actions: On March 24, 2020 the Council adopted Resolution 2020-12 proclaiming the existence of a local emergency due to the novel coronavirus (COVID-19).
On May 19, July14, September 8, November 2 and December 8, 2020, and January 26, March 23, May 11, June 22, August 10, September 28, 2021, November 9 and December 14, 2021 Council approved to continue the state of emergency established by Resolution 2020-12 due to the Novel Coronavirus (COVID-19) for an additional 60 days. On September 28, October 26, November 18, December 14, 2021 and January 11, 2022, the Council adopted Resolutions 2021-21, 2021-24, 2021-29, 2021-31 and 2022-02 authorizing remote teleconferencing meetings pursuant to AB361.
Attachments: 1) Resolution 2020-12 - A Resolution Of The City Council Of The City Of Exeter Proclaiming The Existence Of A Local Emergency;
2.) Resolution 2022-03 Reaffirming Its Proclamation of a Local Emergency, Ratifying the Proclamation of a State of Emergency by AB 361 issued on September 16, 2021, and Authorizing Remote Teleconference Meetings of all Legislative Bodies of the City of Exeter for the Period of Thirty (30) days Pursuant to Brown Act Provisions.
Recommended motion to be made by Council/Board: I move to adopt Resolution 2022-03 as presented.
RESOLUTION 2020-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER
PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY
WHEREAS, the novel coronavirus (COVID-19) is a respiratory disease which the enters of Disease Control and Prevention (CDC) consider to be a very serious publi ealth threat with outcomes ranging from mild to severe sickness and death: an WHEREAS, COVID-19 is easily transmissible from person to person and has spread globally to over 118 countries, infected more than 125,000, and killed more than 4,000 as of March 11, 2020 per the World Health Organization (WHO); and and HU WHEREAS a dare a 20, the rice sce optem of bic leath 27, 2020; and
WHEREAS, on March 4, 2020, Governor Gavin Newsom declared a state of emergency in the State of California due to the number of confirmed cases of COVID -19 in the State; and
WHEREAS, on March 11, 2020, WHO made the assessment that COVID-19 can be characterized as a pandemic; and
WHEREAS, on March 12, 2020, Tulare County declared an emergency due to the confirmed case of COVID-19 at Sierra View Medical Center in the City of Porterville, thus enabling Tulare County to take extraordinary measures, and since that date there have been 2 more confirmed cases at Kaweah Delta Medical Center in the City of Visalia;
WHEREAS, between the dates of March 13, 2020 and March 17, 2020, various State and Federal authorities have recommended that gatherings of more than 250, 50, or even 10 people should be avoided at least until the end of March; and WHEREAS, COVID-19 therefore will continue to cause conditions of peril to the realth, safety, and welfare of person and property in the City of Exeter and expenses to the City; and
WHEREAS, the City Council here finds that the above described conditions related to the COVID-19 outbreak does warrant and necessitate the proclamation of the existence of a local emergency in the City of Exeter;
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND DECLARED by the City Council of the City of Exeter;
Resolution 2020-12
COVID-19 Emergency
A local emergency is hereby proclaimed to exist throughout the City of Exeter.
2. The local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Exeter.
As required by law, the City Council shall review the need to continue the state of emergency at least once every sixty (60) days until this Resolution is terminated.
PASSED, ADOPTED AND APPROVED this 24th day of March 2020 by the following vote:
AYES: Alves; Sally; Hails; Petty; and Waterman-Philpot
NOS: N/A
ABSTAIN: N/A
ABSENT: N/A
man Waterma Priept
MAYOR
ATTEST:
Shonna Oncal
CITY CLERK
RESOLUTION 2022-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER REAFFIRMING ITS
PROCLAMATION OF A LOCAL EMERGENCY, RE-RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY AB 361 ISSUED ON SEPTEMBER 16, 2021, AND RE-
AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF ALL LEGISLATIVE BODIES OF THE CITY OF EXETER FOR THE PERIOD OF THIRTY (30) DAYS PURSUANT TO BROWN ACT
PROVISIONS
WHEREAS, the Exeter City Council is committed to preserving and nurturing public access and participation in meetings of all City of Exeter legislative bodies; and, WHEREAS, all meetings of the City of Exeter legislative bodies are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code 54950-54963), so that any member of the public may attend, participate, and watch the City of Exeter's legislative bodies conduct their business; and, WHEREAS, the Brown Act, Government Code section 54953(e), makes provisions for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(s), subject to the existence of certain conditions; and,
WHEREAS, a required condition is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and,
WHEREAS, a proclamation is made when there is an actual incident, threat of disaster, or extreme period to the safety of persons and property within the jurisdictions that are within the City's boundaries, caused by natural, technological, or human-caused disasters; and, WHEREAS, it is further required that State or local officials have imposed or recommended measures to promote social distancing, or, the legislative body meeting in person would present imminent risks to the health and safety of attendees; and, WHEREAS, the Exeter City Council previously adopted Resolution 2021-21 on September 28, 2021, Resolution 2021-24 on October 26, 2021, Resolution 2021-29 on November 18, 2021, Resolution 2021-31 on December 14, 2021 and Resolution 2022-02 on January 11, 2022 finding that the requisite conditions exist for the legislative bodies of the City of Exeter to conduct remote teleconference meetings without compliance with paragraph (3) of subdivision (b) of section 54953; WHEREAS, as a condition of extending the use of provisions found in section 54953(e), the Exeter City Council must reconsider the circumstances of the state of emergency that exists in the City, and the Exeter City Council has done so; and
WHEREAS, emergency conditions persist in the City, specifically, a State of Emergency has been proclaimed by the Governor of the State of California; and, WHEREAS, State and local officials continue to promote social distancing measures and City's conference chambers limited capacity could present imminent risk to health and safety of attendees; and,
WHEREAS, the City does hereby reaffirm its proclamation of a local emergency due to the novel coronavirus (COVID-19) that has caused, and will continue to cause, conditions of peril to the safety of persons within the City that are likely to be beyond the control of services, personnel, equipment, and facilities of the City, and desires to reaffirm its local emergency and ratify the proclamation of emergency by the Governor of the State of California; and, Resolution 2022-03
AB 361 Emergency Teleconferencing
WHEREAS, as a consequence of the local emergency, the City does hereby find that the legislative bodies of the City of Exeter shall continue to conduct their meetings without compliance with paragraph three (3) of subdivision (b) of Government Code section 54953, as authorized by subdivision (e) of section 54953, and that such legislative bodies shall continue to comply with the requirements to provide the public with access to the meetings as prescribed in paragraph two (2) of subdivision (e) of section 54953; and,
WHEREAS, the City will give notice of the meeting and post agendas, as described, to allow members of the public to access the meeting and address the legislative body, to give notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option, and to conduct the meeting in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body; and,
WHEREAS, the legislative body will not take any further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency's control which prevents members of the public from offering public comments, until public access is restored; and,
WHEREAS, the legislative body will not require public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for the public to address the legislative body and offer comment in real time; and, WHEREAS, the legislative body will not close the public comment until the public comment period has elapsed or until a reasonable amount of time has elapsed as specified.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Exeter as follows:
SECTION 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference; and,
SECTION 2. Reaffirmation of Local Emergency. The City hereby reaffirms that a local emergency now exists through the City, and that State and local officials continue to promote social distancing measures and City's conference chambers limited capacity could present imminent risk to health and safety of attendees; and,
SECTION 3. Ratification of Governor's Proclamation of a State of Emergency. The City hereby ratifies the Governor of the State of California's Proclamation of March 2, 2020; and, SECTION 4. Remote Teleconference Meetings. The City Administrator and legislative bodies of the City of Exeter are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act; and, SECTION 5. Effective Date of Resolutions. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of March 12, 2022, or such time the Council adopts a subsequent resolution in accordance with Government Code section 54953 (e)(3) to Resolution 2022-03
AB 361 Emergency Teleconferencing
age 3 of :
extend the time during which the legislative bodies of the City of Exeter may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.
Passed, approved, and adopted this 10th day of February 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Mayor ATTEST:
City Clerk
City of Exeter
Agenda Item Transmittal
Meeting Date: February 10, 2022
For action by:
Agenda Item Number: 9 X City Council
Wording for Agenda: Discussion and direction for expenditure Regular Session:
plan of funds from the Coronavirus Local Fiscal Recovery Fund Consent Calendar established by the American Rescue Plan Act. X Regular Item Public Hearing
Submitting Department: Administration
Contact Name: Adam Ennis Review:
Phone Number: (559) 592-4539
Email: [email protected] City Administrator
(Initials Required)
Department Recommendation:
Staff recommends that the Council discuss and give staff direction for expenditure plan of funds from the Coronavirus Local Fiscal Recovery Fund established by the American Rescue Plan Act.
Summary:
As part of the Coronavirus State and Local Fiscal Recovery Fund (SLFRF) established by the American Rescue Plan Act (ARPA), the City of Exeter will receive total funding of $2,508,234.
The City received the first half on July 13, 2021 and is scheduled to receive the other half in July of 2022. The draft Interim Final Rule and Guidance from the U.S. Department of the Treasury had laid out categories of eligible expenses, with several of the categories having certain restrictions on the amount and eligible expenses that could be covered in those categories. The City Council reviewed this information on July 27,2021 and directed staff to focus on three main categories of eligible expenditures listed in the Interim Final Rule and Guidance, including:
1) Premium Pay,
2) Revenue Loss and
3) Infrastructure (water and sewer).
On September 14, 2021 Council directed staff to 1) process premium pay of $5,000 per employee, with the exception of Department Heads and the City Administrator, in October 2021 and February of 2022, 2) develop a priority list of Revenue Loss expenditures up to $752,572 (the maximum allowed for the Revenue Loss category at that time) for Council review and approval and 3) begin planning infrastructure projects for the infrastructure funding of about $1.4M for Council consideration. On October 26, 2021, Council approved extending premium pay to all full time City employees. Based on the Interim Final Rule and Guidance premium pay cost was going to be approximately $310,000 of ARPA funding and $60,000 spread through other City funds.
In January of 2022, the U.S. Department of Treasury produced their Final Rule on the funding, and apparently to make the funding more flexible, increased the maximum allowed amount for the Revenue Loss category to $10,000,000, which is well above our current total allocation.
This would allow all of the City's SLFRF to be used in the most flexible and discretionary category allowed. It also appears to allow for the cost of all the premium pay, $370,000, authorized by Council to be paid from this funding. If this were to occur approximately $2,138,234 would remain for other expenditures.
At the September 14, 2021 Council meeting, staff provided some potential needs that SLFRF could be used to fund or assist in funding. Several of the items have some funding outside the SLFRF but not enough to fund without some contribution from the SLFRF. Staff has been able to determine some of the needed funding from SLFRF at this time, however, other needs are still yet to be determined. Those that have been developed are:
1) Police Department Portable Radios $33,000
2) Arborist evaluation of City owned trees $35,000
3) Reconstruction of Industrial Lift Station $100,000
4) City Hall/Treatment Plant Air Conditioning $80,000
Total = $248,000
With the premium pay and the costs of the above outlined needs paid from the SLFRF, approximately $1,890,234 would remain available for additional needs. Additional needs that staff have identified but do not have cost estimates for at this point are:
1) Information technology/phones/networks/website
2) PD/Admin Building Improvements
City Hall/Council Chamber Improvements
4) Facility Security
Downtown City Owned Street Light Improvements
Water/Sewer Infrastructure
Recently changes were made to the information technology/phones and networks and staff are monitoring those changes to determine if additional changes or upgrades are needed. The staff is currently working with an architect to begin designing improvements to the PD/Admin building so that bids for the work can be obtained and costs evaluated. Some funding has been budgeted in Measure P and other City funds for these building improvements, but additional funding will likely be needed. With COVID restrictions potentially beginning to lighten remote Council meetings may be coming to an end soon and City Hall/Council Chambers may also be in need of some improvements to accommodate future usage. Additional evaluation is needed to determine what facility security measures could be made and their costs. Staff is currently obtaining intormation on costs to improve the Downtown City owned streetlights. Based on rough estimates staff believes there would be enough remaining funding to cover these needs close to that originally directed by Council.
There are significant improvements that can be funded in the water and sewer systems, such as water production wells (new and rehab), water storage tanks, pipeline and valve replacements, lift station upgrades and increasing wastewater treatment capacity. One of the biggest current unknowns is how a Tooleville connection could affect the water system and what water system improvements should be funded by the State should a connection occur. This could have a significant impact on how the City should use the SLFRF for infrastructure projects. Depending on the mix and amount of funding from the different sources some water, sewer and potentially road improvements may even be able to be funded with SLFRF. Staff is hoping to have more information regarding the different funding sources and costs for infrastructure needs in the next few months.
Funds must be obligated by December 31, 2024 and expended by December 31, 2026. The City must take all responsibility for interpreting the Final Rule and the expenditures meeting the rule. The City must also submit a project and expenditure report to the U.S. Department of the Treasury annually on the use of funds. The first report is due April 30, 2022, with on-going reports each subsequent year. Financial records relating to the funds and expenses must be retained for 5 years after all funds have been expended. This funding will not require the City to maintain a local emergency declaration.
Background:
The American Rescue Plan Act (ARPA) established the Coronavirus State and Local Fiscal Recovery Fund (SLFRF) to provide support to State, local, and Tribal governments responding to the impacts of COVID-19 on their communities, residents, and businesses. This funding includes $1.2 billion distributed to 291 small California cities (population less than 50,000) by population based on 2019 U.S. Census data. The State assumes the ministerial role of disbursing the funding to these small cities under the category of non-entitlement units (NEU's).
The NEU's were required to accept or decline the funds and provide basic data by June 23, 2021 to receive the funding. The amount of funding received by cities could not exceed more than 75 percent of their total operating budget in effect as of January 27, 2020. The City of Exeter's total available funding is $2,508,234, with the first half received on July 13, 2021 and the other half scheduled to be received 12 months later. Currently, this funding is slated to be one-time funding.
The U.S. Department of the Treasury Interim Final Rule and Guidance outlined eligible uses of the funding and requirements for expending and reporting. Those eligible uses are:
a) To respond to the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality. b) To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers. c) For the provision of government services to the extent of the reduction in revenue due to the COVID-19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency. d) To make necessary investments in water, sewer, or broadband infrastructure.
There are some restrictions on the use of this funding including no contributions toward pensions, building of reserves or debt financing.
Fiscal Impact: Accepting and using this funding could add $2,508,234 of one-time available funds for a variety of potential uses. The proposed uses would also meet the Council's Financial Policy for expenditure of one-time funding. This funding may offset budgeted expenses depending on which use(s) are selected. If an expenditure is not accepted by the U.S. Treasury when the reports are submitted, the City would be responsible to cover the cost.
Prior Council/Board Actions: Council direction provided on July 27, August 10, August 24, September 14 and October 26, 2021.
Attachments: None
Recommended motion to be made by Council/Board: I move to direct staff to proceed with purchase of the Police Department Portable Radios ($33,000), Arborist Evaluation of City owned trees ($35,000), reconstruction of the Industrial Lift Station (up to $100,000) and air conditioning repairs at City Hall and the Treatment Plant (up to $80,000) and direct staff to further develop the remaining needs discussed for this item.