AGENDA
EXETER CITY COUNCIL
TUESDAY, MARCH 22, 2022
Closed Session - 6:30 p.m.
Regular Session - 7:00 p.m.
137 North "F" Street, Exeter, California
MAYOR
CITY ADMINISTRATOR Barbara Sally PUBLIC WORKS DIRECTOR
Adam Ennis MAYOR PRO TEM
CHIEF OF POLICE Frankie Alve: DITY ATTORNEY
John Hall COUNCIL MEMBER: Julia Lew
FINANCE DIRECTOR/ CITY PLANNER
CITY TREASURER Save Cais CITY ENGINEER
Rainbow Moore Justin Mills
CITY CLERK Spencer Supinger
Shonna Oneal
IMPORTANT NOTICE REGARDING MARCH 22, 2022
REGULAR COUNCIL MEETING
Pursuant to AB 361 and in accordance with Exeter City Council Resolution 2022-05, this meeting will be conducted utilizing teleconferencing and electronic means. The physical location will be open to the public, but all members of the City Council and some City staff will participate remotely due to social distancing recommendations and the COVID-19 pandemic.
Remote Viewing and Attendance: Members of the public wishing to attend the meeting may do so via Zoom at the below link:
Please click this URL to join.
https://us02web.zoom.us/s/81774520240?pwd=SHhacWFaOE5rekRNei9wTjV2ckJXdz09 Passcode: 272290 Description: CITY OF EXETER CITY COUNCIL 03/22/2022 Pending no technical difficulties, the Council meeting will also be streamed (for observation only) via Facebook Live at https://www.facebook.com/TheCityOfExeter/.
Submission of Public Comments: Members of the public wishing to comment on an item may do so in the following ways:
1. Email: Email comments to [email protected] to be read during Public Comments. To be sure your comments are received before public comment, we strongly encourage citizens to submit public comment before the meeting.
2. Online: You may join the Zoom Webinar at the above link. Once public comment for the item you would like to speak on is called, please raise your virtual hand, your name will be called, and your microphone will be unmuted.
In Person: The public may also present public comments in person at the Council Chambers, but the City strongly encourages the public to participate electronically to comply with the social distancing recommendations. Participants are required to follow local, State, and CalOSHA health guidelines. Individuals must wear a mask over the mouth and nose. (City Council will NOT be present in the Council Chambers and Citizen Comments presented in person will be transmitted electronically via Zoom to the Council.)
Please direct any questions to the Office of City Clerk, 559-592-9244.
MEETING AGENDA
EXETER CITY COUNCIL
6:30 p.m.
A. CALL TO ORDER CLOSED SESSION
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS - Comments from the public are limited to items listed on the closed session matters (GC 54954.3a). Speakers will be allowed three minutes. Please begin your comments by stating your name and providing your city of residence.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):
1. 54957(b)(1) Annual Public Employee Performance Evaluation - City Administrator 7:00 p.m. (Or, immediately following Closed Session)
D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any)
E. PLEDGE OF ALLEGIANCE AND INVOCATION: Pastor Miriam Peralta De Garcia F. PUBLIC COMMENTS:
This is the time for citizens to comment on subject matters that are not on the agenda that are within the discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.
In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.
G. SPECIAL PRESENTATIONS (if any): None
H. CONSENT CALENDAR:
Items listed under the Consent Calendar are considered to be routine and will be enacted by one motion.
There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approve regular minutes of March 8, 2022
2. Payment of Bills
3. Payroll: March 4, 2022
4. Approve request by Exeter, A Festival of Arts Mural Team to close South E Street, from Pine Street to the public parking lot south of the Wildflower Cafe on Sunday, May 8, 2022 from Noon to 10:00 p.m. for their annual Garden Party fundraiser.
5. Authorize the City Administrator to execute an Extra Work Authorization with the City's contract City Engineer firm - QK, in an amount not to exceed $105,000 to update the City's Sewer Master Plan.
6. Authorize the City Administrator to negotiate and execute an updated agreement with Central Cal Waterworks of Fresno, CA to provide Contract Chief Operator services for the City's Wastewater Treatment Plant and Water Distribution System at a base monthly rate of $17,084.50.
MEETING AGENDA
EXETER CITY COUNCIL
1. INDIVIDUAL BUSINESS ITEMS:
Comments related to Individual Business and Public Hearing Items are limited to three minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Discussion/Consideration of authorization to proceed with development of an ordinance and permitting process to allow the establishment of a medicinal treatment center for the provision of medically prescribed cannabis products for terminally ill children and disadvantaged adults - City Attorney Julia Lew
2. Adopt Resolution 2022-06 Amending the Budget for Fiscal Year 2021/2022 - Finance Director Rainbow Moore.
3. Discuss submittal of a 2022 HOME Investment Partnerships Program (HOME) Application and if submittal desired; 1) Adopt Resolution 2022-07 Authorizing Submittal of an application to the California Department of Housing and Community Development for funding under the HOME Investment Partnerships Program; and if selected, the execution of a Standard Agreement, any amendments thereto, and of any related documents necessary to participate in the HOME Investment Partnerships Program; 2) Adopt Resolution 2022-08 approving the First-Time Homebuyer Acquisition with rehabilitation guidelines and the Owner-Occupied Housing Rehabilitation program guidelines as presented and approved by HCD; and Authorize the City Administrator to enter a Subrecipient Agreement with Self-Help Enterprises, for the administration and implementation of the 2020/2021 HOME Award and HOME Program Income subject to minor conforming and clarifying changes acceptable to the City Attorney - City Administrator Adam Ennis
4. Discussion of current status and direction for local emergency declaration and teleconferencing of City legislative body meetings - City Administrator Adam Ennis J. CITY COUNCIL ITEMS OF INTEREST
K. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
L. ADJOURN REGULAR MEETING
State of California
County of Tulare
City of Exeter
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++++++++++++++++++++++++++++++ ++++++++++++++++++++++++++++++++++++ +++- In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559) 592-9244. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II) Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 100 N. C Street, Exeter CA during normal business hours.