AGENDA
EXETER CITY COUNCIL
TUESDAY, June 28, 2022
Closed Session - 6:30 p.m.
Regular Session - 7:00 p.m
37 North "F" Street, Exeter, Californi
MAYOR
CITY ADMINISTRATOR Barbara Sally PUBLIC WORKS DIRECTOR
Adam Ennis MAYOR PRO TEM
CHIEF OF POLICE rankie Alve DITY ATTORNEY
John Hall OUNCIL MEMBER Julia Lew
FINANCE DIRECTOR/ CITY PLANNER
CITY TREASURER Save HasT
Greg Collins
Rainbow Moore Justin Mills CITY ENGINEER
CITY CLERK Spencer Supinger
Shonna Oneal
IMPORTANT NOTICE REGARDING JUNE 28, 2022
REGULAR COUNCIL MEETING
Pursuant to AB 361, this meeting will be conducted utilizing in-person, teleconferencing and electronic means. The physical location will be open to the public.
Remote Viewing and Attendance: Members of the public wishing to attend the meeting may do so via Zoom at the below link:
Please click this URL to join.
https://us02web.zoom.us/i/87998167170?pwd=zb5ZV9Xev6CjSdD89obKeTzUQp3Ldj.1 Passcode: 708210 Description: CITY OF EXETER CITY COUNCIL 6/28/2022 Pending no technical difficulties, the Council meeting will also be streamed (for observation only) via Facebook Live at https://www.facebook.com/TheCityOfExeter/.
Submission of Public Comments: Members of the public wishing to comment on an item may do so in the following ways:
1. Email: Email comments to [email protected] to be read during Public Comments. To be sure your comments are received before public comment, we strongly encourage citizens to submit public comment before the meeting.
2. Online: You may join the Zoom Webinar at the above link. Once public comment for the item you would like to speak on is called, please raise your virtual hand, your name will be called, and your microphone will be unmuted.
In Person: The public may also present public comments in person at the Council Chambers, but the City strongly encourages the public to participate electronically to comply with the social distancing recommendations. Participants are required to follow local, State, and CalOSHA health guidelines. Individuals are encouraged to wear a mask over the mouth and nose.
Please direct any questions to the Office of City Clerk, 559-592-9244. 6:30 p.m.
A. CALL TO ORDER CLOSED SESSION
MEETING AGENDA
EXETER CITY COUNCIL
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS - Comments from the public are limited to items listed on the closed session matters (GC 54954.3a). Speakers will be allowed three minutes. Please begin your comments by stating your name and providing your city of residence.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):
1. 54956.9(d)(4) Conference with Legal Counsel - Significant Exposure to Litigation: One case in which facts are not yet known to potential plaintiff
2. 54957.6 Conference with Labor Negotiators
Agency Negotiator: Adam Ennis
Employee Groups: Exeter Police Officer Association and Unrepresented Police Lieutenants 7:00 p.m. (Or, immediately following Closed Session)
D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any)
E. PLEDGE OF ALLEGIANCE AND INVOCATION: Pastor Allen Whittenburg F. PUBLIC COMMENTS:
This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.
In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.
G. SPECIAL PRESENTATIONS (if any): None
H. CONSENT CALENDAR:
Items listed under the Consent Calendar are considered to be routine and will be enacted by one motion.
There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approve regular minutes of June 14, 2022
2. Payment of Bills
3. Payroll: June 24, 2022
4. Treasurer's Report: November and December 2021
5. Award and authorize the City Administrator to execute an agreement with the lowest responsible bidder, MAC General Engineering, Inc. of Exeter, CA in an amount not to exceed $170,180.10, for construction of the 2022 Annual Concrete Repairs Project beginning July 1, 2022, for a term of one (1) year, with four (4) optional 1-year extensions.
6. Award and authorize the City Administrator to execute an agreement with the lowest responsible bidder, Valley Green Landscape and Maintenance of Visalia, CA in a base annual amount of $78,480 to provide landscape maintenance services for the City's parks and public buildings beginning July 1, 2022, for a term of one (1) year, with four (4) optional 1-year extensions.
MEETING AGENDA
EXETER CITY COUNCIL
7. Award and authorize the City Administrator to execute an agreement with the lowest responsible bidder, Valley Green Landscape and Maintenance of Visalia, CA in a base annual amount of $72,480 to provide landscape maintenance services for the City's landscape and lighting districts beginning July 1, 2022, for a term of one (1) year, with four (4) optional 1-year extensions.
I. INDIVIDUAL BUSINESS ITEMS:
Comments related to Individual Business and Public Hearing Items are limited to three minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Public Hearing to adopt Resolution 2022-22 establishing an FY 2022-2023 General Fund appropriation limit of $10,279,543. - Rainbow Moore, Finance Director
2. Public Hearing to adopt Resolution 2022-23 approving the 2022/2023 and 2023/2024 Two-Year Budget for the City of Exeter based on direction from Council. - Rainbow Moore, Finance Director
3. Public Hearing to review rates and fees and adopt Resolution 2022-24 approving the City of Exeter Rate and Fee Schedule. - Rainbow Moore, Finance Director
4. Adopt Resolution 2022-25 adopting Fiscal Year 2022/2023 Salary Schedule for all Regular and Part-time Employees, City Council Members, and Seasonal/Temporary Employees, which includes a 2% pay increase effective July 4, 2022 for Exeter Police Officer Association (EPOA) employees, California League of City Employees Associations (CLOCEA) employees, unrepresented Middle Managers, Department Heads, and City Administrator and adding the classifications of Maintenance Technician; Skilled Maintenance Worker; and Police Officer Trainee and deleting the classifications of Maintenance II; Maintenance III and Office/Police Records Assistant. - Shonna Oneal, Human Resources Manager Approve and authorize the Mayor and City Administrator to execute an Addendum to Finance Director Rainbow Moore's employment contract providing for a 2% salary increase effective July 4, 2022 ($9,068 per month) and 2% effective July 3, 2023 ($9,736 per month, which also includes a potential step increase at time of annual review). - Shonna Oneal, Human Resources Manager
6. Initial discussion of a potential Ordinance enacting a cannabis business tax for certain types of cannabis businesses the Council could consider for approval and regulation. - Julia Lew, City Attorney
7. Council authorization for the City Administrator to execute a five-year agreement with Tulare County to provide fire prevention and suppression services within the City boundaries for a total not-to exceed cost of $2,741,932. - Adam Ennis, City Administrator J. CITY COUNCIL ITEMS OF INTEREST
K. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
L. ADJOURN REGULAR MEETING
State of California)
County of Tulare ) ss.
City of Exeter
. declare under penalty of perjury that I am employed by the City of Exeter, in the Administrator's Office; and that I posted this genda on the bulletin board in the Finance Office and on the bulletin board outside of City Hall on June 24. 2022 slanyRonello
++++++++ +++++++++++++++++++++++++++++++++++++++++++++++++++++ In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559) 592-9244. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 100 N. C Street, Exeter CA during normal business hours.