EXETER CITY COUNCIL ACTION MINUTES
JULY 26, 2022
A closed session of the City Council, City of Exeter was held on Tuesday, July 26, 2022, at 6:30 p.m., in the Exeter City Council Chambers, 137 North F Street, and via zoom.
COUNCIL PRESENT: Barbara Sally, Frankie Alves, Justin Mills, and Steve Garver COUNCIL ABSENT: Dave Hails
STAFF PRESENT: Adam Ennis, Julia Lew, Daymon Qualls, John Hall, and Shonna Oneal A. CALL TO ORDER CLOSED SESSION
Mayor Sally called the closed session to order at 6:30 p.m.
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Mayor Sally requested those who wish to speak on matters listed on the Closed Session Agenda to do so at this time.
There were no public comments presented.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):
Mayor Sally adjourned to closed session at 6:30 p.m.
1. 54956.9(d)(4) Conference with Legal Counsel – Significant Exposure to Litigation: Two cases in which facts are not yet known to potential plaintiff
A regular session of the City Council, City of Exeter was held on Tuesday, July 26, 2022, at 7:08 p.m., in the Exeter City Council Chambers, 137 North F Street, and via zoom.
COUNCIL PRESENT: Barbara Sally, Frankie Alves, Justin Mills, and Steve Garver COUNCIL ABSENT: Dave Hails
STAFF PRESENT: Adam Ennis, Julia Lew, Brett Inglehart, Daymon Qualls, Rainbow Moore, Shonna Oneal, Hilary Robello and Eekhong Franco
D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any) Mayor Sally called the regular session to order at 7:08 p.m. No actions were reported from closed session.
E. PLEDGE OF ALLEGIANCE AND INVOCATION
The Pledge of Allegiance was given by Council Member Mills and an invocation was given by Public Works Director Daymon Qualls.
F. PUBLIC COMMENTS:
Dwight Miller addressed the Council to provide information regarding the Exeter Museum & Art Gallery and invited Council Members and staff to the Museum Committees meeting on August 10th to receive input on revamping the Museum.
Vicki Riddle addressed the Council on behalf of Pastor Brandon Zoll from the Church of God to inquire about any challenges the community is facing that they could help address.
G. SPECIAL PRESENTATIONS (if any): None
H. CONSENT CALENDAR:
It was moved by Mayor Pro Tem Alves, seconded by Council Member Garver, and carried 4-0 (Council Member Hails absent) that the items on the Consent Calendar be approved as presented with the exception of item #5.
1. Approve regular minutes of June 28, 2022, and July 12, 2022
2. Payment of Bills
3. Payroll: July 8, 2022
4. Treasurer’s Report: January 2022
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EXETER CITY COUNCIL
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5. Request that Council authorize the City Administrator to enter into an agreement for the sale of Exeter Police Canine “King” to Exeter Police Officer Gabriel Correa for the amount of $825.00. City Administrator Adam Ennis pulled this item to advise Council that the initial agreement provided with the Staff Report had been revised. It was moved by Council Member Garver, seconded by Mayor Pro Tem Alves and carried 4-0 (Council Member Hails absent) to approve this item as presented with the revised agreement for the sale of the canine.
6. Adopt Resolution 2022-32 Regarding FY 2020 State Homeland Security Grant Programs Funding For Portable Police Radios involving accepting a State Homeland Security Grant Program award of $40,151.00 to be used towards the purchase of 15 portable radios with accessories, and authorize the subsequent purchase of 15 Motorola APX 6000 Series portable radios and accessories from Motorola Solutions in the amount of $74,500.58, through the cooperative purchasing agreement through the Houston-Galveston Area Council Cooperative Purchasing Program.
I. INDIVIDUAL BUSINESS ITEMS
1. Public Hearing to receive ballots, written protests, and comments regarding proposed assessments of $41,080.52 on existing Landscape and Lighting Maintenance Assessment District (LLMAD) 91-01A for a drought-tolerant landscape conversion and an annual ongoing assessment, with an up to 10% annual increase of the base amount ($128.01) for four subsequent years, for maintenance of the drought tolerant landscaping and tabulate ballots; and Adopt Resolution 2022-29 To Levy and collect assessment increase as proposed on the 2022/23 Property Tax Roll for District 91-01A if ballot is passed. City Engineer Spencer Supinger provided a report for Council’s review and consideration. Mayor Sally opened the public hearing at 7:24 p.m., receiving no public comment, closed the public hearing at 7:25 p.m. Mayor Sally called for a recess at 7:29 p.m. to allow for ballot tabulation. Mayor Sally reconvened from recess at 7:42 p.m. City Clerk Shonna Oneal reported that a total of 33 ballots approving the increase and 5 rejecting the increase (including 2 returned ballots) were received. City Attorney Julia Lew reported that a majority of votes would allow this item to pass.
Following brief discussion, it was moved by Mayor Pro Tem Alves, seconded by Council Member Garver, and carried 4-0 (Council Member Hails absent) to adopt Resolution 2022-29 as presented.
2. Adopt Resolution 2022-30 (Version A or B), a resolution approving Engineer’s Reports and confirming the diagrams and assessments therein for the current City of Exeter Landscape and Lighting Maintenance Assessment Districts 98-01; 97-01; 91-01B; 08-01; 06-01; 05-01; 05-02; 04-01; 04-02; 04-03; 04-04; 04-05; 03-01; 03-02; 01-01; 01-02; 00-01; 00-02; and with or without the approval for District 91-01A depending on the result of the ballot proceeding of the prior agenda item. City Engineer Spencer Supinger provided a report for Council’s review and consideration. City Administrator Adam Ennis provided a brief report for Council’s review and consideration. Following a brief discussion, it was moved by Council Member Garver, seconded by Council Member Mills, and carried 4-0 (Council Member Hails absent) to adopt Resolution 2022-30 (Version B) as presented to accept the 2022/23 Fiscal Year Engineer’s Reports for eighteen (18) LLMAD’s.
3. Public Hearing to levy and collect assessments of $82,521.63 or $117,711.59 (depending on the outcome of prior proceedings) on nineteen existing Landscape and Lighting Maintenance Assessment Districts (LLMADs) 00-01; 00-02; 01-01; 01-02; 03-01; 03-02; 04-01; 04-02; 04-03; 04-04; 04-05; 05- 01; 05-02; 06-01; 08-01; 91-01A; 91-01B; 97-01; and 98-01; and Adopt Resolution 2022-31 (Version A or B) certifying the process to place this Special Assessment on the Tulare County secured property tax roll and to levy and collect the assessments, including or not including the proposed increase with regard to the assessment for District 91-01A depending on the result of the ballot proceeding conducted during Agenda Item I1. City Engineer Spencer Supinger provided a report for Council’s review and consideration. Mayor Pro Tem Alves opened the public hearing at 7:59 p.m., receiving no public comment, closed the public hearing at 8:00 p.m. Following discussion, it was moved by Council Member Mills, seconded by Mayor Sally, and carried 4-0 (Council Member Hails absent) to adopt Resolution 2022-31 (Version B) as presented.
J. CITY COUNCIL ITEMS OF INTEREST
Council Member Garver reported that he attended the TCRTA meeting, there is 33 million dollars in grants for transit with two projects being set for Lindsay and Hanford. Mayor Pro Tem Alves reported that the TCAG meeting was cancelled.
ACTION MINUTES
EXETER CITY COUNCIL
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K. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator Adam Ennis provided a brief update on City projects and upcoming events in the City.
L. ADJOURN REGULAR MEETING
Mayor Pro Tem Alves adjourned the regular meeting at 8:03 p.m.
Hilary Robello, Deputy City Clerk