AGENDA
EXETER CITY COUNCIL
TUESDAY, AUGUST 23, 2022
Regular Session - 7:00 p.m.
137 North "F" Street, Exeter, California
MAYOR
CITY ADMINISTRATOR Barbara Sally PUBLIC WORKS DIRECTOR
Adam Ennis MAYOR PRO TEM Jaymon Qualls
CHIEF OF POLICE Frankie Alves CITY ATTORNEY
John Hall COUNCIL MEMBERS
FINANCE DIRECTOR/ Steve Garver CITY PLANNER
CITY TREASURER Dave Hails Greg Collins
Rainbow Moore ustin Mill CITY ENGINEER
CITY CLERK Spencer Supinger
Shonna Oneal
IMPORTANT NOTICE REGARDING AUGUST 23, 2022
REGULAR COUNCIL MEETING
Pursuant to AB 361, this meeting will be conducted utilizing in-person, teleconferencing and electronic means. The physical location will be open to the public.
Remote Viewing and Attendance: Members of the public wishing to attend the meeting may do so via Zoom at the below link:
Please click this URL to join.
https://us02web.zoom.us/i/82579062172?pwd=dGVyZURVaXIrMT|TbzhibWYwMHZvUT09 Passcode: 718844 Description: CITY OF EXETER CITY COUNCIL 8/23/2022 Pending no technical difficulties, the Council meeting will also be streamed (for observation only) via Facebook Live at https://www.facebook.com/TheCityOfExeter/.
Submission of Public Comments: Members of the public wishing to comment on an item may do so in the following ways:
1. Email: Email comments to [email protected] to be read during Public Comments. To be sure your comments are received before public comment, we strongly encourage citizens to submit public comment before the meeting.
2. Online: You may join the Zoom Webinar at the above link. Once public comment for the item you would like to speak on is called, please raise your virtual hand, your name will be called, and your microphone will be unmuted.
3. In Person: The public may also present public comments in person at the Council Chambers, but the City strongly encourages the public to participate electronically to comply with the social distancing recommendations. Participants are required to follow local, State, and CalOSHA health guidelines. Individuals are encouraged to wear a mask over the mouth and nose.
Please direct any questions to the Office of City Clerk, 559-592-9244. 7:00 p.m.
A. CALL TO ORDER REGULAR SESSION
B. PLEDGE OF ALLEGIANCE AND INVOCATION:
MEETING AGENDA
EXETER CITY COUNCIL
C. PUBLIC COMMENTS:
This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.
In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.
D. SPECIAL PRESENTATIONS (if any): None
E. CONSENT CALENDAR:
Items listed under the Consent Calendar are considered to be routine and will be enacted by one motion.
There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approve Regular Minutes of July 26, 2002, and August 9, 2022 Payment of Bills
3. Payroll: August 5, 2022
4. Treasurer's Report: May 2022
5. Adopt Resolution 2022-35 Re-Authorizing Remote Teleconference Meetings of all Legislative Bodies of the City of Exeter through September 22, 2022, Pursuant to Brown Act Provisions (AB 361) due to continued State Declaration of Emergency.
6. Authorize the City Administrator to execute an agreement with 4Creeks of Visalia, CA, in an amount not to exceed $69,500 to update the City's Improvement Standards.
7. Authorize the piggyback of a Sourcewell cooperative purchasing agreement and authorize the City Administrator to execute a purchase agreement with Haaker Equipment Company of La Verne, CA for a Vactor 2112-P-18 Sewer Cleaner (Vactor Truck) in the amount of $519,983.78.
8. Authorize the piggyback of a Sourcewell cooperative purchasing agreement and authorize the City Administrator to execute a purchase agreement with RDO Equipment Co. of Fowler, CA for a VX50-800 Vacuum Excavator, manufactured by Vermeer Corporation, in the amount of $141,202.96, and appropriate $15,202.93 evenly across CIP expenditure accounts 109.491.080.006, 107.441.080.011, and 105.461.080.019.
9. Authorize the City Administrator to execute a subrecipient agreement with Self Help Enterprise from August 24, 2022, through July 30, 2025, at a cost paid from the grant funding of 7% of the grant received (Maximum grant amount of $1,000,000) to continue to provide CDBG housing program administration services subject to minor conforming or clarifying changes acceptable to the City Attorney.
10. Adopt Resolution 2022-36 amending the City of Exeter's Conflict of Interest Code for designated employees, commissions and/or agencies and disclosure categories.
11. Authorize the City Administrator to execute the copier lease agreement renewal with California Business Machines in the amount of $40,010.67 for the period covering from August 23, 2022, to 10/26/2027 (63 Months).
F. INDIVIDUAL BUSINESS ITEMS:
Comments related to Individual Business and Public Hearing Items are limited to three minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
MEETING AGENDA
EXETER CITY COUNCIL
1. Public Hearing to consider an amendment to the Exeter Land Use Element of the General Plan redesignating approximately 8 acres located on S. Kaweah Ave., from the "Industrial" designation to the "Highway Commercial" designation (APNs 135-190-040, 135-190-036, 135- 190-037, and 135-190-039) and introduce and give first reading of Ordinance 707 Amending Title 17 by adding text amendment 17.30.04 C-H to add "RV park" to the conditionally permitted use list of the CH (Highway Commercial) district and Ordinance 708 Amending Title 17 rezoning property located on S. Kaweah Ave., from the I (Industrial) district to the CH (Highway Commercial) district (APNs 135-190-040, 135-190-036, 135-190-037, and 135-190-039).- Assistant City Planner Tristan Suire
2. Public Hearing to introduce and give first reading of Ordinance 709 amending Title 17of the Exeter Municipal Code by adding a text amendment to Section 17.26.04-C-S to add "Martial arts studio" to the conditionally permitted use list of the CS (Service Commercial) district. - Assistant City Planner Tristan Suire
3. Conduct interviews of eligible electors for District A that have submitted letters of interest to serve; and consideration to Adopt Resolution 2022-37 Providing for the Appointment of Eligible Elector to the Office of City Council District A, In-Lieu of Election. - City Clerk Shonna Oneal G. CITY COUNCIL ITEMS OF INTEREST
H. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
I. ADJOURN REGULAR MEETING
State of California)
County of Tulare SS.
City of Exeter
I declare under penalty of perjury that I am employed by the City of Exeter, in the Administrator's Office; and that I posted this Agenda on the bulletin board in the Finance Office and on the bulletin board outside of City Hall on August 19, 2022 Alarykaullo
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In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559) 592-9244. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II) Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 100 N. C Street, Exeter CA during normal business hours.