AGENDA
EXETER CITY COUNCIL
TUESDAY, MARCH 14, 2023
Closed Session - 6:30 p.m.
Regular Session - 7:00 p.m.
137 North "F" Street, Exeter, California
MAYOR
CITY ADMINISTRATOR Frankie Alves PUBLIC WORKS DIRECTOR
Adam Ennis MAYOR PRO TEM Daymon Qualls
CHIEF OF POLICE Justin Mills CITY ATTORNEY
John Hall COUNCIL MEMBERS Julia Lew
FINANCE DIRECTOR/ Jacob Johnson CITY PLANNER
CITY TREASURER Vicki Riddle Greg Collins
Rainbow Moore Barbara Sally CITY ENGINEER
CITY CLERK Spencer Supinger
Shonna Oneal
Staff Reports related to items on the agenda are available on the City's website at www.cityofexeter.com and
available for viewing at the Council Chambers.
6:30 p.m.
A. CALL TO ORDER CLOSED SESSION
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS - Comments from the public are limited to items listed on the closed session matters (GC 54954.3a). Speakers will be allowed three minutes. Please begin your comments by stating your name and providing your city of residence.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):
1. 54957(b)(1) Annual Public Employee Performance Evaluation - City Administrator 7:00 p.m. (Or, immediately following Closed Session)
D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any)
E. PLEDGE OF ALLEGIANCE AND INVOCATION:
F. PUBLIC COMMENTS:
This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.
MEETING AGENDA
EXETER CITY COUNCIL
In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required speakers are asked to begin their comments by stating their name and city of residence.
G. SPECIAL PRESENTATIONS (if any):
a. Tulare Regional Multi-Jurisdiction Housing Element Update Presentation - Assistant City Planner Tristan Suire
H. CONSENT CALENDAR:
Items listed under the Consent Calendar are considered to be routine and will be enacted by one motion.
There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approve regular minutes of February 28, 2023
2. Payment of Bills
3. Adopt Resolution 2023-07 Affirming Planning Commission Approval of Conditional Use Permit 2022-05 Subject to Conditions of Approval to Allow the Sale and Service of Alcoholic Beverages at an Existing Business Located at 1102 W. Visalia Road.
4. Authorize the City Administrator to execute a purchase agreement for one (1) 2022 Ford F-250 utility truck with Monarch Ford of Exeter, utilizing cooperative purchase agreement pricing in the amount of $58,564.48.
5. Award the purchase of one police vehicle in the amount of approximately $70,602.78 and authorize the City Administrator to execute an agreement with Monarch Ford of Exeter, piggybacking the Department of General Services California Multiple Award Schedules (CMAS) competitively bid agreements and Approve a budget adjustment request to increase the appropriation for the COPS fund by $100,000 for FY 2022/2023.
6. Authorize a sole source purchase and installation from the only regional manufacturer representative, Telstar Instruments of Hanford, CA, for three (3) Altivar 630 25 HP drives for the wastewater treatment plant's influent pumps, in the amount of $25,481, subject to execution of a contract approved by Administration and the City Attorney.
7. Authorize to piggyback two Sourcewell cooperative purchasing agreements with Miracle Playsystems, Inc., of Alamo, CA for the purchase and installation of rubberized flooring at City Park in the amount of $78,162, and the purchase and installation of play equipment and rubberized flooring at Unger Park in the amount of $111,626, subject to execution of a contract approved by Administration and the City Attorney.
8. Authorize the City Administrator to execute a purchase agreement with Exeter Mercantile, Exeter, for a Wholegoods 2023 Kawasaki SX 4WD Fuel-Injected Gas Mule in the amount of $10,425.48 for the Recreation Department.
9. Approve a request by Exeter, A Festival of Arts Mural Team to close South E Street, from Pine Street to the public parking lot south of the Wildflower Café and use Mixter Park on May 7, 2023, from Noon to 10:00 p.m., and waive the $160 special event application fee for their annual Garden Party fundraiser.
I. INDIVIDUAL BUSINESS ITEMS:
Comments related to Individual Business and Public Hearing Items are limited to three minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Second reading and adoption of Ordinance 711 Amending Title 17 of the Exeter Municipal Code by adding a text amendment to sections 17.20.02, 17.22.02, 17.24.02, 17.26.02, 17.30.02,
17.32.02, 17.40.02, and 17.64.14 and to add "Mobile food vendors" to the list of permitted uses in non-residential districts and add "Mobile Food Vendors" as a section of the Special Uses Chapter, read by title only, and waiving further reading.
MEETING AGENDA
EXETER CITY COUNCIL
2. Receive an overview of the City's storm drain system, provide Council comments, and accept the updated Storm Drain Master Plan for the City of Exeter - Public Works Director Daymon Qualls
3. Council discussion, consideration and direction of future City facility planning - City Administrator Adam Ennis
4. Discussion and direction for expenditure plan of remaining funds from the Coronavirus Local Fiscal Recovery Fund established by the American Rescue Plan Act - City Administrator Adam Ennis
J. CITY COUNCIL ITEMS OF INTEREST
K. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
L. ADJOURN REGULAR MEETING
State of California)
County of Tulare ) ss.
City of Exeter
I declare under penalty of perjury that Lam employed by the City of Exeter, in the Administrator's Office; and that I posted this one that Office and on the bulletin board outside of City Hall on March 10, 2023 #++++++++++++++++++++++++++++++++++++++#++++++++++++++
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559) 592-9244. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II) Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 100 N. C Street, Exeter CA during normal business hours.