EXETER CITY COUNCIL ACTION MINUTES
March 28, 2023
A closed session of the City Council, City of Exeter was held on Tuesday, March 28, 2023, at 6:30 p.m., in the Exeter City Council Chambers, 137 North F Street.
COUNCIL PRESENT: Frankie Alves, Justin Mills, Jacob Johnson, Vicki Riddle and Barbara Sally COUNCIL ABSENT: None
STAFF PRESENT: Adam Ennis, Julia Lew, and Shonna Oneal
A. CALL TO ORDER CLOSED SESSION
Mayor Alves called the closed session to order at 6:30 p.m.
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Mayor Alves requested those who wish to speak on matters listed on the Closed Session Agenda to do so at this time.
There were no public comments presented.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):
Mayor Alves adjourned to closed session at 6:30 p.m.
1. 54957(b)(1) Annual Public Employee Performance Evaluation – City Administrator A regular session of the City Council, City of Exeter was held on Tuesday, March 28, 2023, at 7:05 p.m., in the Exeter City Council Chambers, 137 North F Street.
COUNCIL PRESENT: Frankie Alves, Justin Mills, Jacob Johnson, Vicki Riddle and Barbara Sally COUNCIL ABSENT: None
STAFF PRESENT: Adam Ennis, Julia Lew, Daymon Qualls, Shonna Oneal, Rainbow Moore, John Hall, Christina Arias
D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any) Mayor Alves called the regular session to order at 7:05 p.m. City Attorney Julia Lew advised there was nothing to report from Closed Session.
E. PLEDGE OF ALLEGIANCE AND INVOCATION
The Pledge of Allegiance was given by Council Member Vicki Riddle and an invocation was given by Public Works Director Daymon Qualls.
F. PUBLIC COMMENTS:
Mike Germaine addressed the Council to requests lights for the Exeter Bark Dog Park.
Jeff Wilson addressed the Council to provide an update on the Country View Estates drought tolerant landscaping conversion.
G. SPECIAL PRESENTATIONS (if any): None
ACTION MINUTES
EXETER CITY COUNCIL
PAGE 2, MARCH 28, 2023
H. CONSENT CALENDAR:
It was moved by Mayor Pro Tem Mills, seconded by Council Member Sally, and unanimously, carried that the items on the Consent Calendar be approved as presented.
1. Approve regular minutes of March 14, 2023
2. Payment of Bills
3. Payroll March 3, 2023, and March 17, 2023
4. Award and authorize the City Administrator to execute an agreement with Pavement Coatings Co., of Sacramento, CA in an amount of $398,628.95 for construction of the 2023 Cape Seal and Micro Surfacing Project and authorize a 10% contingency amount ($39,863.) for potential extra work.
5. Authorize the City Administrator to enter into a purchasing agreement with Crafco Inc., of Fontana, CA for the purchase of one (1) K M International 4-Ton Trailer Mounted Diesel Hot Box, in the amount of $39,247.63.
6. Award and authorize the City Administrator to execute an agreement with Tally Oil, Inc., of Madera, CA in an amount of $96,364.80 for construction of the 2023 Reclamite Project and authorize a 10% contingency amount ($9,636.) for potential extra work.
7. Authorize the City Administrator to execute a purchasing agreement with Total Clean Equipment, of La Verne, CA for the purchase of one (1) Hydro Tek SS Series Hot/Cold Skid Mounted Pressure Washer, in the amount of $12,054.32, to be used for the City of Exeter’s graffiti abatement program.
8. Authorization for the City Administrator to execute the consolidation agreement with the Tooleville Mutual Non-Profit Water Association (TMNPWA) for consolidation of the TMNPWA water system into the City of Exeter water system.
I. INDIVIDUAL BUSINESS ITEMS:
1. Adopt Resolution 2023-08 authorizing the City Administrator to execute Agreements with the California Department of Transportation for the City of Exeter’s Reactivating Exeter’s Public Spaces (REPS) Project for the Clean CA Local Grant Program and provide direction to staff regarding the proposed project. Public Works Director Daymon Qualls introduced Sheela Bhongir of Tulare County Association of Government. Ms. Bhongir provided information regarding the Clean CA Local Grant Program. Council Member Riddle recused herself from this item due to owning real property near the proposed improvements and exited the room. Mr. Qualls provided a PowerPoint report highlighting City of Exeter’s Reactivating Exeter’s Public Spaces (REPS) project.
Following discussion, it was moved by Council Member Sally, seconded by Mayor Pro Tem Mills and carried 4-0 (Council Member Riddle recused) to adopt Resolution 2023-08 authorizing the City Administrator to execute Agreement with the California Department of Transportation and provided direction to move forward.
J. CITY COUNCIL ITEMS OF INTEREST
Council discussed items of interest.
K. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator Adam Ennis provided a brief update on City related items. Public Works Director Daymon Qualls provided an update on the Brickyard storm basin.
L. ADJOURN REGULAR MEETING
Mayor Alves adjourned the regular meeting at 7:58 p.m.
Christina Arias, Deputy City Clerk