Agenda packet — Exeter City Council, June 27, 2023

EXETER CITY COUNCIL ACTION MINUTES
June 13, 2023
A closed session of the City Council, City of Exeter was held on Tuesday, June 13, 2023, at 6:30 p.m., in the Exeter City Council Chambers, 137 North F Street.

COUNCIL PRESENT: Frankie Alves, Justin Mills, Barbara Sally, and Jacob Johnson COUNCIL ABSENT: Vicki Riddle
STAFF PRESENT: Adam Ennis, Julia Lew, and Shonna Oneal
A. CALL TO ORDER CLOSED SESSION
Mayor Alves called the closed session to order at 6:30 p.m.

B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Mayor Alves requested those who wish to speak on matters listed on the Closed Session Agenda to do so at this time.

There were no public comments presented.

C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):

Mayor Alves adjourned to closed session at 6:30 p.m.

1. 54956.9(d)(4) Conference with Legal Counsel Re: Significant Exposure to Litigation One case in which facts are not yet known to potential plaintiff.

2. 54957.6 Conference with Labor Negotiators
Agency Negotiator: Adam Ennis
Employee Group: Finance Director
A regular session of the City Council, City of Exeter was held on Tuesday, June 13, 2023, at 7:06p.m., in the Exeter City Council Chambers, 137 North F Street.

COUNCIL PRESENT: Frankie Alves, Justin Mills, Barbara Sally, and Jacob Johnson COUNCIL ABSENT: Vicki Riddle
STAFF PRESENT: Adam Ennis, Julia Lew, Daymon Qualls, Tristan Suire, Shonna Oneal, Christina Arias, and John Hall
D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any) Mayor Alves called the regular session to order at 7:06 p.m. City Attorney Julia Lew advised there was nothing to report from Closed Session.

E. PLEDGE OF ALLEGIANCE AND INVOCATION
The Pledge of Allegiance was given by Mayor Pro Tem Mills and an invocation was given by Pastor Noel Piepgrass.

F. PUBLIC COMMENTS:

Jeff Wilson addressed the Council to express concerns regarding the landscape and maintenance of properties in the City.

ACTION MINUTES

EXETER CITY COUNCIL
PAGE 2, June 13, 2023
G. CONSENT CALENDAR:

It was moved by Mayor Pro Tem Mills, seconded by Council Member Sally, and carried 4-0 (Council Member Riddle absent) that the items on the Consent Calendar be approved as presented.

1. Approve regular minutes of May 23, 2023

2. Payment of Bills

3. Payroll May 26, 2023

4. Adopt Resolution 2023-18 Amending the City's Employee Rules and Regulations.

5. Authorize $11,000 in change orders to the architect contract with EBM Design Group of Visalia, CA for the Police/Administration building improvement design.

H. INDIVIDUAL BUSINESS ITEMS:

1. Second reading and adoption of Ordinance 712 Amending Title 17 of the Exeter Municipal Code by adding text amendments to Chapter 17.64 to add "Accessory Dwelling Units" as a section of the Special Uses Chapter. It was moved by Council Member Sally, seconded by Mayor Pro Tem Mills, and carried 4-0 (Council Member Riddle absent) to adopt Ordinance 712 Amending Title 17 of the Exeter Municipal Code by adding text amendments to Section 17.64 to add "Accessory Dwelling Units" as a section of the Special Uses Chapter read by title only, and waiving further reading. City Attorney Julia Lew gave second reading of the ordinance by title only.

2. Pursuant to the requirements of Assembly Bill 481 that council approve Exeter Police Department Policy 706 - Military Equipment (Attachment 1) and by opting to not modify or rescind it, renew Ordinance No. 703. Chief Hall provided a report for Council's review and consideration. Mayor Alves opened the floor to public comment at 7:32 p.m. Troy Staib addressed the Council and expressed his support, with no other public comments Mayor Alves closed the public hearing at 7:34 p.m. It was moved by Council Member Sally, seconded by Mayor Pro Tem Mills, and carried 4-0 (Council Member Riddle absent) to approve Exeter Police Department Policy 706 and renew Ordinance 703, an Uncodified Ordinance of the City of Exeter regarding Police Acquisition and Use of "Military Equipment," read by title only and waiving further reading thereof.

3. Discussion and direction for expenditure plan of remaining funds from the Coronavirus Local Fiscal Recovery Fund established by the American Rescue Plan Act. City Administrator Adam Ennis provided a PowerPoint presentation highlighting the American Rescue Plan Act projects for Council's review and consideration. Council posed questions and Mr. Ennis provided a response thereto. Following discussion, it was moved by Council Member Sally, seconded by Council Member Johnson, and carried 4-0 (Council Member Riddle absent) to prioritize items 1-6 and options 1-3 from the ARPA Expenditure Plan as presented.

4. Discussion of potential interim solutions to currently observed issues at City Park. City Administrator Adam Ennis provided a report for Council's review and consideration. Council provided feedback and posed questions. Mr. Ennis, Chief Hall and Public Works Director Daymon Qualls provided responses thereto. Following discussion, Council provided direction for staff to return to Council with additional information regarding the cost for portable restrooms and demolition of current restrooms.

5. Adopt Resolution 2023-19 adopting Fiscal Year 2023/2024 Salary Schedule for all Regular and Part- time Employees, City Council Members, and Seasonal/Temporary Employees, which includes a 2% pay increase effective July 3, 2023 for all full-time represented employees, unrepresented employees, Department Heads, and City Administrator. City Clerk/Human Resources Manager Shonna Oneal provided a report for Council's review and consideration. It was moved by Council Member Sally, seconded by Council Member Johnson, and carried 4-0 (Council Member Riddle absent) to adopt Resolution 2023-19 with the revision adding the classification of Special Projects and Training Coordinator and setting the rate of pay.

ACTION MINUTES

EXETER CITY COUNCIL
PAGE 3, June 13, 2023
I. CITY COUNCIL ITEMS OF INTEREST
Council discussed items of interest. Council Member Johnson requested an item be agendized for a future meeting regarding citizen's concerns to the landscape and maintenance of properties in the City. It was the consensus of the Council to add the item requested.

J. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator Adam Ennis provided a brief update on City related items. Police Chief John Hall provided an update and announced the appointments of two new Officers. Daymon Qualls provided update on Public Works projects.

L. ADJOURN REGULAR MEETING
Mayor Alves adjourned the regular meeting at 8:58 p.m.

Christina Arias, Deputy City Clerk

AVENU FINANCIAL SYSTEM CITY OF EXETER
6/02/2023 9:53:38 Payments for Publication GL335R-V08.19 PAGE Approved on 6/01/2023 for Payments Through 6/01/2023
Vendor Name Description
BLUE SHIELD OF CALIFORNIA 33,724.89
162.00
7,056.68
CALIFORNIA BUSINESS MACHINES 82.14

24.13 CONSOLIDATED ELECTRICAL DISTRI 157.68
4 TON TRAILER MOUNTY 39,247.63
CRAIGS AUTO PARTS DELO 400 15W40 5 GAL 970.82
209.20
FD DIRECTV 11/26/22 275.49
9MM 124GR FULL MTL JACKE 3,246.05
SECURITY PROGRAM INSTALL 90.00
EXETER IRRIGATION & SUPPLY 6" SCH40 PVC PIPE 268.76
227.17
FRONTIER CALIFORNIA INC. 5139-05/16-06/15/23 549.91
FUSION CLOUD SERVICES LIC 378.43
GOVERNMENT REVENUE SOLUTIONS 3,079.38
SPANISH TRANS 05/25/23 300.00
325.00
DELINEATOR W/BASE 3,243.77
LEAF CAPITAL FUNDING LLC 524.93
MID VALLEY DISPOSAL, LLC 325, 610.92
DOBSON MONTHLY JAN SRVC 7,324.92
PRINCIPAL LIFE INSURANCE CO. 4,106.27
PRUDENTIAL OVERALL SUPPLY 253.55
QUAD KNOPF ENGINEERING CLEAN CAL GRANT 8,772.49
TRAINING DAYMON 06/05-7/ 155.00
NEW 2023 VE VX50-800 137,301.12
ROBERT HALF INTERNATIONAL INC. 1,709.61

36.00 BANNERS FOR SIGNUPS 296.00
CONTAINERS, INC. 600.00
SIMMONS TIRE 258.19
SOUTHERN CALIFORNIA EDISON 6,155.99
SOUTHERN CALIFORNIA GAS CO.

STANDARD INSURANCE CO. MAY 2023 INSURANCE PREM
POLARE COUNTRUMENTS INC INFLUENT LVI TRANS 4/28
TULARE COUNTY JAIL 2X10 DESK WEDGE
WLKA 2 1/2 PRESSURE GAUG
** Final Totals... 597,622.98

AVENU FINANCIAL SYSTEM CITY OF EXETER
6/16/2023 14:55:57 Payments for Publication GL335R-V08.19 PAGE Approved on 6/15/2023 for Payments Through 6/15/2023

AAA QUALITY SERVICES POTTY RENTAL HANDCPD

ADVENTIST HEALTH TULARE
05/01-05/31/2023

CONCRETE PATCH JOYNR PRK
MTHLY FEE 06/01-06/30/23
JUNE 2023 COVERAGE

CA POLICE CHIEFS ASSOCIATION
CALIFORNIA BUSINESS MACHINES PD SERV CONTR 06/09-07/0

CENTRAL CAL WATERWORKS, INC
SUP TRNG 10/9-10/21
ARIAS TRVL REIMBUR 05/31
CITY OF VISALIA JUNE 2023 ANIMAL SRVC

MAY PENALTIES/INTEREST

PERISHABLE SKILLS TRNG

CRAIGS AUTO PARTS
DOUBLETAP AMMUNITION INC 9MM 124GR BOND DEENSE RN

ELITE CORPORATE MEDICAL SERV
EMD NETWORKING SERVICES, INC. EEKHONGS FOLDER ACCESS
CPR TRAINING 7/11-14
CPR TRNG 10/31-11/3/2023
EXETER IRRIGATION & SUPPLY 1.5" SCH40 PVC TEE SLIP
EXETER MERCANTILE CO. SPRYPNT 2X SAT NUTMEG

FOOTHILLS SUN-GAZETTE
FRONTIER CALIFORNIA INC.

FUSION CLOUD SERVICES LLC MONTHLY CLOUD SRVCE FEE
GALANTE BROS. ENTERPRISES, INC EMER ASPHAULT REPAIR

GIEFER/ MICHAEL FIRST AID TRNG
GOLDSTROM/ NORM MAY 2023 MILEAGE

HAAKER EQUIP CO PUMP INSPECTION
2023 TORCH RUN REIMB
INSTALL 2 14X14
CPR TRNG 7/11-7/14/23

LEAF CAPITAL

AVENU FINANCIAL SYSTEM CITY OF EXETER
6/16/2023 14:55:57 Payments for Publication GL335R-V08.19 PAGE Approved on 6/15/2023 for Payments Through 6/15/2023
Vendor Name Description Amount
LESLEY & ASSOCIATES PD BUSINESS CARDS 372.07
LIEBERT CASSIDY WHITMORE 23/24 ERC MEMBERSHIP :, 600.00 MCCORMICK KABOT JENNER & LEW DRAFT RECONVEYANCE 1, 243.4 METER READINGS HOLDING LLC MTU WTR ENCDR 1P EXT RNG 8,914.45 UTILITY DEP REIMB 108.93
MID VALLEY DISPOSAL, LLC SCALE FEE 600.00
MOORE TWINING ASSOCIATES, INC TITLE 22 [10 DAY] 4,113.00 CALC PRINTING 520.67
PACE SUPPLY CORP. 1'50 TYPE K SFT COPR PIP 5,900.89
MAY 23 PD SHREDDING 83.56
DET ICI CRSE 10/9-10/21/ 645.00
PRUDENTIAL OVERALL SUPPLY 06/01/23 UNIFORM SRVCE 494.59 2023 GEN ENGNERNG SRVCE 2,774.60
ROBERT HALE INTERNATIONAL INC. TEMP HRS 05/26/23 4, 360.92 ARROYO DONATION 36.00
MARCH 2023 LOAN PORTFOLI 3,732.00
PW UNIFORM HATS 371.93
SW RENTAL 5/31-6/27/23 382.25
TIRE SERVICE ST 225/75R15/10 HERC STR 836.32
SOUTHERN CALIFORNIA EDISON 4631-04/24-05/22/23 21,899.16 0891 7-04/26-05/25/2023 316.29
STAPLES 8.5X11 329.45
UTILITY DEP REIMB 42.68
PW-4/21-5/20/23 567.00
UTILITY DEP REIMB 116.31
TELSTAR INSTRUMENTS INC INFLNT PMPS VED REPLOMNT 25,481.00 TE TIRE AND SERVICE FD-225/70R19.5 BS 4,510.24
EMER TREE/STUMP REMVL 1,600.00
TOWN & COUNTRY CAR WASH PD-CAR WASH 25.98
TU CO ENVIRONMENTAL HEALTH HAZ MAT JUNE 2023 758.00
03/01-03/31/23-MAIL 7,136.49
POSTAL SERVICE ANNUAL PO BOX SRVCE FEE 234.00
SOD HYPO LIQUID CHLOR 3,439.49
4 1/2 WELL DEPTH GAGE 590.65
JUNE COMPUTER 2,500.00
PD-00006 04/29-05/28/23 4,691.28
VIDEO INSPECTION SPECIALISTS 300 8" SEWER-EXEILTR INV
TRNSER LOAD CLASS 2 BASE
WLLE
TAND 90-9985-9/8
FIRST
** Final Totals... 198,614.34
PAYROLI RUN-06/07/2023 17.18.42 PAGE 2
CHECK FORM. STUB CHECK REGISTER PR311R-V14.20 Paymate
ERIOD 1 DATING 5/22/2023- 6/04/2023 CHECK DATE | 6/09/2023

IRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
51363 195.00 ONLY
EXOCER POLICE OFFICER AS $
51364 550.00 STUB ONLY
51365 182.71 EXETER POLICE OFFICER AS 3A ONLY
51366 2,140.73 ARIAS/CHRISTINA 730
51367 4,719.95 ENNIS/ADAM 206
51368 2,887.80 ONEAL/SHONNA N 203
51369 1,300.78 CARTER/AMY JO 502 -HAMAHAAMANedi
51370 340.78 CORREA/BIANCA 630
51371 1,247.66 MILLER/CATHEY RENE 734
51372 1,769.90 PARK MOORE/YUN GYUNG 703
51373 7,355.37 PARK MOORE/YUN GYUNG 703
51374 551.15 SANCHEZ/CESILIA 307
51375 1,588.92 SANTOYO/AIDE G 710
51376 2,281.33 FRANCO/EEKHONG 304
51377 1,702.99 PHILLIPS/ZACHARY 705
51378 1,447.37 CARRETERO/VANESSA 402
51379 2,680.98 DURKEE/MARK 404
51380 1,144.72 DURKEE /MARK 404
51381 1,875.68 FELIX/ESTEVAN 704
51382 998.29 FELIX/ESTEVAN 704
51383 2,533.59 GIEFER/MICHAEL DAVID 438
51384 1,451.75 GIEFER/MICHAEL DAVID 438
51385 1,548.10 GONZALES/EVAN 725
51386 1,044.87 GONZALES/EVAN 725
51387 1,077.24 GRAY /DAIZY 717
51388 3,571.16 HALL/JOHN T 406
51389 2,326.55 HAYES/CURTIS W 437
51390 1,313.80 HAYES/CURTIS W 437
51391 2,601.71 INGLEHART/BRETT A 411
51392 2,033.13 LUJAN/JOSHUA 715
51393 1,084.57 LUJAN/ JOSHUA 715 AAAANANANANMAANAANANMANANANAAAAdeAa 51394 2,044.07 MARX/CHRIS 706
51395 1,419.64 MARX/CHRIS 706
51396 1,509.14 ROCHA/CRISTINA 731
51397 1,578.30 SAKAGUCHI/CLAUDIA D 726
51398 1,044.87 SAKAGUCHI/CLAUDIA D 726
51399 1,444.99 SHIELDS/ZION 708
51400 992.78 SHIELDS/ZION 708
51401 1,589.46 VILLARREAL/ISIDRO 707
51402 1,119.01 VILLARREAL/ISIDRO 707
51403 2,619.49 YARBER/ISABEL 422
51404 1,270.90 ALDRIDGE/GARY 618
51405 1,445.94 ARROYO/MARIE 623
51406 1,772.31 ESPINOLA/DANIEL M 602
51407 92.26 GOLDSTROM/NORMAN 629
51408 1,639.21 HUGGINS/KYLE AARON 621
51409 3,004.17 QUALLS/DAYMON 607
51410 1,764.46 RAMIREZ/JUAN 608
PAYROLL. RUN-06/07/2023 17.18.42 PAGE
SAY FOR STUBBERETSTER PR311R-V14.20 Paymate
DIRECT DEPOSING IS 122(ED 3- 5/22/2023-6/04/2023 CHECK DATE 6/09/2023

CHECK CHECK CHECK

NUMBER CODE SEQ
51411 :73.57 WENDT/EDDI STUB ONLY
51412 ,552.45 GARVER/ELIJA 626
51413 1,957.51 MILLAN/MARCUS 622
51414 1,305.20 MILLER/JAMES 624
51415 486.50 MIRWALD/PHILIP 625
51416 ,229.33 QUIROZ/PATRICK B 512
51417 1,342:19 PRIDEAUX/TRACI
51418 PRIDEAUX/TRACI
TOTALS FOR CHECK FORM: STUF

NEGOTIABLE CHECKS COUNTS

0.00 *EMPLOYEE CHECKS

0.00 *VENDOR CHECKS 0000

0.00 *BANK CHECKS

0.00 **TOTAL NEGOTIABLE CHECKS

OTHER CHECKS
000 *MANUAL CHECKS
*CANCELLED CHECKS

0.00 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS
93,206.19 *DIRECT DEPOSIT STUBS
927.71 *VENDOR DIR DEP STUBS
City of Exeter
Agenda Item Transmittal
Meeting Date: June 27, 2023
For action by:

Agenda Item Number: H4 X City Council
Wording for Agenda: Approve a Request for Special Event Facility Regular Session:

Use for the Exeter Lions Club, consisting of private use of Dobson Field for an Independence Day Fireworks Show July 2, 2023, with X Consent Calendar set up beginning at 8:00 am, the show beginning at dusk and ending Regular Item at 11:00 pm and a $50 fee waiver, subject to the conditions Public Hearing presented by staff.

Review:

Submitting Department: Public Works City Administrator
Contact Name: Daymon Qualls, Public Works Director (Initials Required) Phone Number: 559.592.3318
Email: [email protected]
Department Recommendation:

Staff recommends that the Council approve a request for facility use for the Exeter Lions Club to host an Independence Day Fireworks Show at Dobson Field, with a $50 fee waiver, subject to the terms and conditions presented by staff.

Summary/Background:

It is the request of the Lions Club to host a free community Independence Day Celebration at Dobson Field. This event traditionally draws thousands of people and the aerial show is enjoyed for many miles. A fee waiver of $50 is requested with this show which is free to the public. As they have done since the initiation of COVID protocol, the fireworks will be aerial only with no public admittance to Dobson Field or Lion's a Stadium. Lions Club members will staff the parking lot to prevent admittance. Due to the rising cost of fireworks, insurance and the pyrotechnic company fees, the Lions Club will host the fireworks event on July 2nd rather than July 4*. In addition to cost savings and the afternoon concert at the Memorial Building, this will allow for a full day of celebrating Independence Day.
1) Event set up will begin at 8:00am with clean up concluding prior to 11:00pm.

The city will provide road closure barricades.
3) All potential entrance/exits will be required to be closed to the public. 4) Group will provide all necessary application, permit fees and insurance requirements 5) Group will require the use of overhead lighting
Staff recommends that Council approve the Facility Use Permit Application subject to the above conditions outlined by staff.

Fiscal Impact: None to the City.

Prior Council/Board Actions: None for this event.

Attachments: None
Recommended motion to be made by Council/Board: I move to approve the special event at Dobson Field for the Exeter Lions Club on July 2, 2023 from 8:00 a.m. to 11:00 p.m., and the $50 tee waiver and authorize the Independence Day Fireworks Show, subject to the conditions as presented by staff.

City of Exeter
Agenda Item Transmittal
Meeting Date: June 27, 2023
For action by:

Agenda Item Number: H5 X City Council
Wording for Agenda: Approve a Request for a Special Event with Regular Session:

Facility Use of Mixter Park and Street Closure of Pine St. between D St. and F St. for National Night Out hosted by the Exeter Police X Consent Calendar Department, beginning at 1:00 pm August 1, 2023, and ending at Public Hearing 9:00 pm, subject to the conditions presented by staff.

Review:

Submitting Department: Public Works
Contact Name: Daymon Qualls, Public Works Director City Administrator Phone Number: (559) 592-3318 (Initials Required)
Email: [email protected]
Department Recommendation:

Approve a request for a Special Event with Facility Use of Mixter Park and Street Closure of Pine St. between D St. and F St. for National Night Out hosted by the Exeter Police Department, beginning at 1:00 pm August 1, 2023, and ending at 9:00 pm, subject to the conditions presented by staff
Summary/Background:

National Night Out enhances the relationship between neighbors and local law enforcement while building a sense of community. Planned family style activities for this year's National Night Out include a live band at Mixter Park, interactive games, food, and the opportunity to build a positive culture to live in. This event is free for the public to attend. There will be plenty of give aways however, with no items being sold, a Health Dept sellers permit, or City of Exeter Business license will not be required of vendors. The Exeter Police Dept and Public Works Department will be responsible for posting all road closure notices and placing and removing barricades accordingly. All businesses affected by street closure have been notified and offered no objections. Mid Valley will provide additional trash carts and the bathrooms behind City Hall will be in opened for public use. Exeter Police Department and community volunteers will provide all set up and clean up for the event.

Event Time: 6:00 pm - 8:30 pm.

Fiscal Impact: None to the City.

Prior Council/Board Actions: Approval of the 2022 National Night Out event.

Attachments: Request of Special Event Facility Application Street Closure Application
Amplified Sound Permit
Street Closure Authorization Signatures
Recommended motion to be made by Council/Board: 1 move to approve a Special Event with Facility Use of Mixter Park and Street Closure of Pine St. between D St. and F St. for National Night Out hosted by the Exeter Police Department, beginning at 1:00 pm August 1, 2023, and ending at 9:00 pm, subject to the conditions presented by staff CREER

FACILITY USE APPLICATION
Application Date: 6-2-23
Facility Requested: MIXER PARK . Date(s) Needed: 8/1/23 Reason for Use: NATIONAL NIGHT OUT EVENT
Equipment Needed: ROAD CLOSURE SIGNS, AND BARRICADES
Setup time: 1:00 eM Departuretime: 9:00 pM
Event start time: 6:00 pm Event end time: 9:00 PM
Name of
Organization: EXETER POLICE DEPARTMENT
Address: 100 N. C STREET
City: EXETER _State: CA Zip: 93221

FACILITY USE POLICY
The following rules and regulations will be STRICTLY adhered to and enforced. Any infraction thereof shall be grounds for the immediate termination of the activity.

1. The Undersigned must comply with Tulare County Health Department's COVID-19 guidelines and restrictions. Any event being held at or on City Facilities must first receive approval from the Tulare County Health Department. Proof of approval must be provided to City at time of application.

Page I of3

2. Users may utilize picnic benches and arbor owned by the City of Exeter and administered by the Exeter Community Services Division. Users must furnish additional equipment as needed. Table settings, kitchen utensils, etc. must be provided by the applicant. All tabletop and benches must be wiped clean and returned to its original place.

3. Nails, thumbtacks, pins, etc. ARE NOT allowed on the arbor structure or lights. ONLY MASKING TAPE MAY BE USED TO ATTACH DECORATIONS TO THE FACILITY. All decorations must be removed at the conclusion of the event.

4. Driving on grass at City Facilities is strictly prohibited.

5. After event has ended, users MUST pick up all trash in and around the activity and deposit into the trash containers provided.

6. REPAIR COSTS: DAMAGES TO ANY STRUCTURE, EQUIPMENT OR GROUNDS ARE THE RESPONSIBILITY OF THE GROUP AND/OR INDIVIDUAL SIGNING FOR THE USE OF THE FACILITY. A PORTION OF, OR THE TOTAL DEPOSIT, MAY BE RETAINED FOR THE REPAIRS, CUSTODIAL OR REPLACEMENT PURPOSES. THE APPLICANT WILL BE BILLED FOR DAMAGES OVER THE AMOUNT OF THE DEPOSIT. A DEPOSIT OF $100 WILL BE REQUIRED.

7. Groups consuming ALCOHOLIC BEVERAGES MUST CONFORM TO THE RULES AND REGULATIONS AS SET FORTH in Chapter 5.08 of the Exeter Municipal Code and MUST APPLY FOR AN ALCOHOLIC BEVERAGE PERMIT through the Exeter Parks and Recreation Department, at least five (5) working days in advance.

INSURANCE & WAIVERS
General Liability Insurance: The undersigned shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01 in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage including without limitation, blanket contractual liability. If a general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. The Undersigned's general liability policies shall be primary and shall not seek contribution from the City's coverage and shall be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. When alcohol is being served or sold at any permitted facility, it is mandatory that the General Liability Policy include Liquor Liability Coverage.

Any failure to comply with reporting provisions of the policies by the Undersigned shall not affect coverage provided the City.
(Statutory Limits) and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000). Workers' Compensation: Organizations with employees shall maintain Workers' Compensation Insurance Undersigned shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers. officers, employees, agents and volunteers ("City indemnitees"), from and against any and all causes of Indemnity/Hold Harmless Agreement: Undersigned shall indemnify, defend, and hold harmless the City, its action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and Pace 2 of 3
costs of litigation ("claims"), arising out of the Undersigned's performance of its obligations under this agreement or out of the operations conducted by Undersigned, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Undersigned's performance of this agreement, the Undersigned shall provide a defense to the City indemnitees, or at the City's option, reimburse the City indemnitees their costs of defense, including reasonable legal counsels' fees, incurred in defense of such claims.

Communicable Disease Waiver and Release: The coronavirus ("COVID-19") has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact. As a result, federal, state, and local governments and federal and state health agencies recommend face coverings and social distancing. The City of Exeter cannot guarantee that you will not become infected with COVID-19. Further, attending this facility for a program or activity could increase your risk of contracting COVID-19. By signing this agreement, participant acknowledges the contagious nature of COVID-19 and voluntarily assumes the risk that he/she may be exposed to or infected by COVID-19 while attending this facility and that such exposure or infection may result in personal injury, illness, permanent disability, and death. Participant understands that the risk of becoming exposed to or infected by COVID-19 may result from the actions, omissions, or negligence of himself/herself and others, including, but not limited to, City of Exeter employees, volunteers, and program participants and their families. Participant voluntarily agrees to assume all of the foregoing risks and accept sole responsibility for any injury to himself/herself (including, but not limited to, personal injury, disability, and death, illness, damage, loss, claim, liability, or expense, of any kind, that he/she may experience or incur in connection with attendance at the facility. Participant hereby releases, covenants not to sue, discharges, and holds harmless the City of Exeter, its employees, agents, and representatives, of and from the claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto. claims based on the actions, omissions, or negligence of the City of Exeter, its employees, agents, and representatives, whether a COVID-19 infection occurs before, during, or after attending a facility program or activity.

I have read the Facility Use Policy and do hereby certify that / have been duly authorized that the activity which the organization is sponsoring fully meets the conditions set for by the above-named organization which I represent to enter into this agreement, and the herein and that we agree to observe all rules and procedures as stated.

Chris Marx
Print Name of Applicant:

Weir Mas Date: 6-2-23
Signature of Applicant:
592 - 3103 _Email: [email protected]
Primary Phone Number(s):

Approved by:

Print Name:

Signature:

Deposit Fee: Date Paid:

For Cis Use Onis: Rental Fac Cent. Of Ins. Received. if required:_ Initials:

Cash or Check:

Pane 3 of 3
City of Exeter Street Closure Application
350 W. Firebaugh - PO Box 237, Exeter, CA 93221
Ph. #559-592-3318 Fax.# 559-592-3516
EXETER
8/1/23
Date of Event:

POLICE DEPARTMENT
Name of group requesting street closure: EXETER _Phone: 592 - 3/03 Name of contact person: SGT. C. MARX Email: cmarx @exeterpd.com Mailing address: 100 N. C
Alternate Contact Person: LT. INGLEHART _Phone 592-3/03 _Phone: 592-3/03
Mailing Address: 100 N. C sT.

Type of event: NATIONAL NIGHT OUT
1:00 PM 9:00 PM
_until
Time of closure:

Details of streets/parking lots/public right of way requesting to be closed: (provide map or additional pages if necessary) BETWEEN "F"ST. AND
100 AND 200 BLOCKS OF E. PINE ST.

A"ST. CLOSING ACCESS TO BOTH NORTH AND SOUTH" E"ST. FROM PINE.

CM I have been provided a copy of the City of Exeter Street Closure Policy and understand the provisions.

Attachment for insurance/waiver requirements and COVID information and understand CM I have been provided a copy of the City of Exeter Street Closure Application my responsibilities.

CM _I understand my S50 application fee is nonrefundable and if my event needs to be rescheduled, I will not be required to pay a second application fee. chim Mas Date 6-2-23
Applicant Signature:
******************* ***************
**********
Office use: ***********:

Fee paid
Chief of Police
Public Works Director
Council Approval:

City of Exeter
100 North C Street
Exeter, CA 93221
Pf #559-592-3103 FaX# 559-592-3346
EXETER
Title 5, Chapter 5.48 -
Sound-Amplifying Systems, Meetings, Assemblies, Parades & Processions Application for assemblies and parades on public streets, sidewalks and parks, also the use of sound amplifying equipment, within the City of Exeter. This application must be filed within ten (10) days nor more than sixty (60) days prior to the date of the assembly, parade or meeting.

A copy of this permit must be at the operating premises of the amplifying equipment for which this permit is issued. LT. BRETT INGLEHART
Name of Applicant Phone No. 592-3103
Address 100 N. C STREET
Name of Organization EXETER POLICE DEPARTMENT Phone No. 597-3103 Address STREET
Type of Event NATioNAL NIGHT OUT Location of Event PINE ST. BETWEEN" Date of Event 8/1/23 _Start Time 66:00 pm End Time. 9:00 pm Type of equipment to be used LIVE BAND FOR EVENT
Additional Information LOCATION FOUNTAIN PARK

1. BRETT INGLEHIARY, HEREBY AGREE TO ABIDE BY ALL PROVISIONS SET FORTH IN CITY ORDINANCE 5.48 AND ALL OTHER APPLICABLE ORDINANCES OF THE CITY OF EXETER.
6-19-25
Applicant Signatuy Date
| I Permit Denied
Chet of Police
City of Exeter
City of
100 North C Street
Exeter, CA 93221
Ph. #559-592-3103 Fax# 559-592-3346
EXETER
PROTECTING, PRESERVINO, Special Event Street Closure Authorization SMAL TOWN AMENGA Exeter Police Dept is requesting a street closure to include Pine St between DSt - F 8t
_, 2023 between
on Tuesday night Out
the hours or 1: 00 aMand 9upM for natAug
Locations listed below will be affected by this closure.

Phone
Business Name Signature
Agree Oppose (359) 592-4714
Address
2791 fire st (554) 972-7812
217 E DANE ST
8554) 586-1477
275 E PENE ST JusT DOuGH WETH ET Due Wall (554) 594-8460 27L E PENE sE (585) 592-8939
7 255 E PINE ST (559) 594-8422/ (534) 838-0054
251 E PENE ST 559.471-8240
EXETER FATNESS Kathy Foste Dan eiss
231 E PiNE ST
TItE GOVE
221 E PiNE SI 559 592 2551
201 E PENE ST Gumize Leve OPEN
ExETER FEVER CO (554) 542 - 1516 Tnis eLopo
99 E PENE ST ESC. ExPIRE THE COLLELICOM
179 E PENE ST FAMELY TREASURES Deborch A. Wells
250-2132
169 E POVE ST Maen
THE BREDAL CONELiVE 59-542 4450
LLS E PANE ST MANDARiN HOUSE (TRE 10D 597 - 1256
163 E PiNE ST HOMETONN EMPOZiUM 592-5207
145 E PiNE Si VALLARTA 559-786-5253
139 E PiNE ST Emberish Beauty
25 E PineSt (554) 592-2634
U7 E PENE ST DuAx 529310-1025

THE STAG SALOON

UIS E PINEST
City of Exeter
City of
100 North C Street
Exeter, CA 93221
Ph. #559-592-3103 Fax# 559-592-3346
EXETER

PROTECTING, PRESERVING,

AND PROMOTING

SMALL TOWN ANER CH
Phone
Business Name Signature 554 3348118
Agree Oppose
Address EL NUEVO TLAQUEPAQUE

IDI E PENE (PRON TUES)
164 = Pine
180 E fire RUDEs SAdON
PENE ST Emesa sMokeshop Geeso Christina Del Real 559-372-5157 184E PiNe ST Lach Doll Stud o
194 Epinest rumily Heropy / Redate
216 E PINE PASADENA (554) 909-0607
228 E PENE 936-6079
236 E PENE Rosalies, Hip FAstiroNs 1559 592-2121
250 EPine EXETER MERCANTELE
258 E PENE
Pg 2 of 2
City of Exeter
Agenda Item Transmittal
Meeting Date: June 27, 2023
For action by:

Agenda Item Number: H6 X City Council
Wording for Agenda: Approve a request by City of Exeter Regular Session:

Recreation Department to close South E Street, from Pine Street to X Consent Calendar the public parking lot south of the Wildflower Café and use Mixter Regular Item Park on Wednesday October 11, 2023, from 4:00 p.m. to 8:30 p.m Public Hearing for Family Fun Night.

Review:

Staff recommends that the Council approve a request by City of Exeter Recreation Department to close South E Street, from Pine Street to the public parking lot south of the Wildflower Café and the use of Mixter Park on October 11, 2023, from 4:00 p.m. to 8:30 p.m. for Family Fun Night.

Summary/Background:

Family Fun Night has been a long-standing activity leading into the Fall Festival. It is free for the public to attend and historically well attended. The evening hours of the event bring people to the downtown area and the street closure creates very little interruption for businesses. The event will include activities for the entire family including the traditional pumpkin carving contest.

Prior Council/Board Actions: Approvals in prior years.

Attachments: Request of Street Closure
Recommended Motion: I move to approve the request by the City of Exeter Recreation Department to close South E Street, from Pine Street to the public parking lot south of the Wildflower Café and use Mixter Park on October 11, 2023, from 4:00 p.m. - 8:30 p.m.

City of Exeter Street Closure Application
350 W. Firebaugh - PO Box 237, Exeter, CA 93221
Pf. #559-592-3318 Fax.#559-592-3516
EXETER
Date of Event: 10-14 - 23
Name of group requesting stret closure: Bor Recene 592-370 Name of contact person: Eli Garver
Mailing address: 137 North E Street _Email: [email protected] Alternate Contact Person: Ivy Miller Phone_592 - 3710
Mailing Address: 137 North E street Phone:

Type orevent: Family Fun Night
Time of closure: 4:00 until 8:30
Details of streets/parking lots/public right of way requesting to be closed: (provide map or additional pages if necessary)
Estreet from Pine to Wild flower (need metal barricades) EG I have been provided a copy of the City of Exeter Street Closure Policy and understand the provisions.

EG _I have been provided a copy of the City of Exeter Street Closure Application Attachment for insurance/waiver requirements and COVID information and understand my responsibilities.

EG I understand my $50 application fee is nonrefundable and if my event needs to be rescheduled, I will not be required to pay a second application fee.

Applicant Signature: Cen els _Date 5/17/23
************
Office use: *************************************************************** Fee paid
Public Works Director Chief of Police
Council Approval:

BEETER

STREET CLOSURE APPLICATION ATTACHMENT

INSURANCE & WAIVERS
General Liability Insurance: The undersigned shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage including without limitation, blanket contractual liability. If a general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. The Undersigned's general liability policies shall be primary and shall not seek contribution from the City's coverage, and shall be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies.

When alcohol is being served or sold at any permitted facility, it is mandatory that the General Liability Policy include Liquor Liability Coverage.

Any failure to comply with reporting provisions of the policies by the Undersigned shall not affect coverage provided the City.

Workers' Compensation: Organizations with employees shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000).

Undersigned shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

Indemnity/Hold Harmless Agreement: Undersigned shall indemnify, defend, and hold harmless the City, its officers, employees, agents and volunteers ("City indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the Undersigned's performance of its obligations under this agreement or out of the operations conducted by Undersigned, except for such loss or damage arising from the sole negligence or willful misconduct of the city. In the event the City indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Undersigned's performance of this agreement, the Undersigned shall provide a defense to the City indemnitees, or at the City's option, reimburse the City indemnitees their costs of defense, including reasonable legal counsels' fees, incurred in defense of such claims.

Page 1 of 2 ends

Participant understands and agrees that this release, to the fullest extent permitted by law, includes any claims based on the actions, omissions, or negligence of the City of Exeter, its employees, agents, and representatives, whether a COVID-19 infection occurs before, during, or after attending a facility program or activity.

I have read the Street Closure Request Application Attachment and do hereby certify that / have been duly authorized by the organization which I represent to enter into this agreement, and that the activity which the organization is sponsoring fully meets the conditions set forth herein and that we agree to observe all rules and procedures as stated.

Print Name of Applicant: Eli Garver
Signature of Applicant: cill Date: 5/18/23
Primary Phone Number(s): 592-3710 Email: @garver@exetersitshoc

Page 2 of 2 ends

City of Exeter
Agenda Item Transmittal
Meeting Date: June 27, 2023
For action by:

Agenda Item Number: H7 X City Council
Wording for Agenda: Approve requests by the Exeter Chamber of Commerce for facility use and various street closures for the Annual Regular Session:

Fall Festival between the hours of 6:00 a.m.- 5:00 p.m. on Saturday X Consent Calendar October 14, 2023, subject to the conditions outlined _Regular Item Public Hearing
Submitting Department: Public Works Review:

Contact Name: Daymon Qualls, Public Works Director
Phone Number: 592-3318 X 4002 City Administrator
Email: [email protected] (Initials Required)
Department Recommendation:

Staff recommends that the Council approve requests by the Exeter Chamber of Commerce for facility use and various street closures for the Annual Fall Festival between the hours of 6:00 a.m.- 5:00 p.m. on Saturday October 14, 2023, subject to the conditions outlined.

Summary/Background:

The Chamber of Commerce is preparing for their Annual Exeter Fall Festival on Saturday October 14, 2023, from 8:00 a.m. to 3:00 p.m. Chamber board members, staff and volunteers have spent countless hours developing a plan to create a Fall Festival that meets the requirements of the City, while maintaining the traditions people have grown to love about Exeter's Fall Festival. This year the return of the parade will kick off the day with a street (and all associated alley ways) closure between the hours of 6:00 a.m. and 5:00 p.m., to include B St (in front of CACHE), Pine St. and Rocky Hill west to F St. Parade participants will dismount on F St. between Pine and Maple. Pine St. will reopen at the conclusion of the parade and after necessary clean up and street sweeping has been completed. An additional street closure request includes E St. from Palm to Chestnut to allow families the ability to safely enjoy the classic car show downtown and walk to City Park where they will enjoy food vendors, games and other fun activities. Additional facility use of City Park and Mixer Park for live music, vendors and performance is also requested.

Conditions of approval will apply to this event:

1. Applicant will need to coordinate with Mid-Valley Disposal and be responsible for cost of extra solid waste cans to be placed along E St. and at City Park. Cans should be delivered and picked up on the business day closest to the date of the event.

2. Applicant will provide an adequate number of porta potties with hand washing stations including ADA accessible units.

3. Applicant and Vendors with activities that include (but not limited to) rides, petting zoo, rope climbing, or bounce houses will be required to submit for approval to the City additional insurance certificates with all required elements prior to September 1, 2023.

4. For pedestrian safety, all vehicles must be removed from the closure area prior to 8:00am and may not re-enter the closure area until the event has concluded.

5. Vehicles and trailers are NOT permitted on park lawns. All vendors must be notified to be prepared to hand carry/dolly in equipment.

6. Vehicles violating no parking or street closure areas are subject to enforcement by Exeter Police Department, including being towed at the owners' expense.

7. All sidewalks must be kept clear to provide ADA access.

8. All trash must be picked up and all event equipment must be removed prior to opening the streets.

9. All vendors are required to have a City of Exeter Business License or Peddlers Permit.

10. Vendors will be responsible for bringing their own generator as City outlets are not available.

11. Applicant will be responsible for all trash pickup at the conclusion of the event.

12. Applicant must obtain signatures from adjacent property/business owners for street closures.

Fiscal Impact: City staff will post the no parking signs and stage all traffic control devices on Wednesday October 11 (3 PW staff x approximately 2 hours). City Staff will set up/take down street closure barricades on day of event. City Staff will dump all City owned trash cans and public bathrooms located behind City Hall will be opened, stocked and professionally cleaned before and after the event.

Prior Council/Board Actions: Approval in prior years.

Attachments: Street Closure Request
Approved Amplified Sound Permit
Facility Use Applications
Recommended motion to be made by Council/Board: I move to approve the Facility Use and Street Closure Requests by the Exeter Chamber of Commerce, for the Exeter Fall Festiva events as presented, subiect to the conditions as presented by staf EXETER

PROTECTING, PRESERVING,

AND PROMOTING

SALE TOWN AMERICAN

STREET CLOSURE APPLICATION ATTACHMENT

INSURANCE & WAIVERS
General Liability Insurance: The undersigned shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage including without limitation, blanket contractual liability. If a general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. The Undersigned's general liability policies shall be primary and shall not seek contribution from the City's coverage, and shall be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies.

When alcohol is being served or sold at any permitted facility, it is mandatory that the General Liability Policy include Liquor Liability Coverage.

Any failure to comply with reporting provisions of the policies by the Undersigned shall not affect coverage provided the City.

Undersigned shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

Indemnity/Hold Harmless Agreement: Undersigned shall indemnify, defend, and hold harmless the City, its officers, employees, agents and volunteers ("City indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the Undersigned's performance of its obligations under this agreement or out of the operations conducted by Undersigned, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Undersigned's performance of this agreement, the Undersigned shall provide a defense to the City indemnitees, or at the City's option, reimburse the City indemnitees their costs of defense, including reasonable legal counsels' fees, incurred in defense of such claims.

Page 1 of 2 ends

Communicable Disease Waiver and Release: The coronavirus ("COVID-19") has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact. As a result, federal, state, and local governments and federal and state health agencies recommend face coverings and social distancing. The City of Exeter cannot guarantee that you will not become infected with COVID-19. Further, attending this facility for a program or activity could increase your risk of contracting COVID-19. By signing this agreement, participant acknowledges the contagious nature of COVID-19 and voluntarily assumes the risk that he/she may be exposed to or infected by COVID-19 while attending this facility and that such exposure or infection may result in personal injury, illness, permanent disability, and death. Participant understands that the risk of becoming exposed to or infected by COVID-19 may result from the actions, omissions, or negligence of himself/herself and others, including, but not limited to, City of Exeter employees, volunteers, and program participants and their families. Participant voluntarily agrees to assume all of the foregoing risks and accept sole responsibility for any injury to himself/herself (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that he/she may experience or incur in connection with attendance at the facility. Participant hereby releases, covenants not to sue, discharges, and holds harmless the City of Exeter, its employees, agents, and representatives, of and from the claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto.

Print Name of Applicant: Tina Rice - The Exeter Chamber of Commerce Signature of Applicant: Tina Rice Date: 06-19-2023
Primary Phone Number(s): 559 592-2919 Email: [email protected]

Page 2 of 2 ends

City of City of Exeter
100 North C Street
Exeter, CA 93221
Ph. #559-592-3103 Fax# 559-592-3346
EXETER

PROTECTING, PRESERVING

DONATEL, TOWN AMERICA
Title 5, Chapter 5.48 -
Sound-Amplifying Systems, Meetings, Assemblies, Parades & Processions application tor assemblies and
Abund amplifyingsquipment, i pirate oy of bic stere his devika on must be filed thie un ter (10) days nor more than sixty (60) days prior to the date of the assembly. parade or meeting.

A copy of this permit must be at the operating premises of the amplifying equipment for which this permit is issued
Name of Applicant Tina Rice
Phone No. 559592-2919
Address_101 W Pine Street, Exeter, California 93221
Name of Organization The Exeter Chamber of Commerce 559 592-2919 Phone No.

Address 101 W Pine Street, Exeter, California 93221
Fall Festival
Type of Event Location of Event_City Park
October 14, 2023 Jam
Date of Event Start Time End Time 3pm
Type of equipment to be used Speakers for music and microphone Additional Information

1. _ Tina Rice _ HEREBY AGREE TO ABIDE BY ALL PROVISIONS SET FORTH IN CITY ORDINANCE 5.48 AND ALL OTHER APPLICABLE ORDINANCES OF THE CITY OF EXETER.

Tina Rice 18 May 2023
-
Applicant Signature
D. i Permit Denied
Chiefor Police
City of City of Exeter
100 North C Street
Exeter, CA 93221
Ph. #559-592-3103 Fax # 559-592-3346
EXETER

AND PROMOTING
SHAL: TOWN AMERICA
Title 5, Chapter 5.48 -
Sound-Amplilying Systems, Meetings, Assemblies, Parades & Processions Application fingsemblien, i pirates ony of eter This apilation must be aled i un ten (10) days nor more than sixty (60) days prior to the date of the assembly, parade or meeting.

A copy of this permit must be at the operating premises of the amplifying equipment for which this permit is issued.

Name of Applicant : Tina Rice Phone No. 559 592-2919
Address 101 W Pine Street, Exeter, California 93221
Name of Organization The Exeter Chamber of Commerce Phone No. 559592-2919 Address 101 W Pine Street, Exeter, California 93221
Fall Festival
Type of Event Location of Event Downtown Exeter
October 14, 202 Start Time Eam
Date of Event _ End Time 3pm
Type of equipment to be used Microphone and speakers for announcing acts and events, speakers for musical acts
Additional Information _Parade Noise - Marching Bands, sirens, car horns 1, Tina Rice _ HEREBY AGREE TO ABIDE BY ALL PROVISIONS
SET FORTH IN CITY ORDINANCE 5,48 AND ALL OTHER APPLICABLE ORDINANCES OF THE CITY OF EXETER.

Tina Rice 18 May 2023
Applicant Signature
Chief of Police
EXETER

PROTECTINC, PRESEAVINC

AND PROMOTING

SHALL TOWN ANGRICIN

FACILITY USE APPLICATION
Application Date: 18 May 2023
City Park
Facility Requested: Date(s) Needed: October 14, 2023
Fall Festival Activities
Reason for Use:

Equipment Needed:
7am 5pm
Set up time: Departure time:
7am Kiwanis Pancake 3pm
Event start time:_ Breakfast Event end time:

Name of
The Exeter Chamber of Commerce
Organization:
101 W Pine Street
Address:

Exeter _State: CA 93221
City:_ Zip:

FACILITY USE POLICY
The following rules and regulations will be STRICTLY adhered to and enforced. Any infraction thereof shall be grounds for the immediate termination of the activity.

Page 1 of 3 ends

4. Driving on grass at City Facilities is strictly prohibited.

5. After event has ended, users MUST pick up all trash in and around the activity and deposit into the trash containers provided.

When alcohol is being served or sold at any permitted facility, it is mandatory that the General Liability Policy include Liquor Liability Coverage.

Any failure to comply with reporting provisions of the policies by the Undersigned shall not affect coverage provided the City.

Undersigned shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

Page 2 of 3 ends

costs of litigation ("claims"), arising out of the Undersigned's performance of its obligations under this agreement or out of the operations conducted by Undersigned, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Undersigned's performance of this agreement, the Undersigned shall provide a defense to the City indemnitees, or at the City's option, reimburse the City indemnitees their costs of defense, including reasonable legal counsels' fees, incurred in defense of such claims.

Communicable Disease Waiver and Release: The coronavirus ("COVID-19") has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact. As a result, federal, state, and local governments and federal and state health agencies recommend face coverings and social distancing. The City of Exeter cannot guarantee that you will not become infected with COVID-19. Further, attending this facility for a program or activity could increase your risk of contracting COVID-19. By signing this agreement, participant acknowledges the contagious nature of COVID-19 and voluntarily assumes the risk that he/she may be exposed to or infected by COVID-19 while attending this facility and that such exposure or infection may result in personal injury, illness, permanent disability, and death. Participant understands that the risk of becoming exposed to or infected by COVID-19 may result from the actions, omissions, or negligence of himself/herself and others, including, but not limited to, City of Exeter employees, volunteers, and program participants and their families. Participant voluntarily agrees to assume all of the foregoing risks and accept sole responsibility for any injury to himself/herself (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that he/she may experience or incur in connection with attendance at the facility. Participant hereby releases, covenants not to sue, discharges, and holds harmless the City of Exeter, its employees, agents, and representatives, of and from the claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto.

I have read the Facility Use Policy and do hereby certify that I have been duly authorized by the above-named organization which I represent to enter into this agreement, and that the activity which the organization is sponsoring fully meets the conditions set for the herein and that we agree to observe all rules and procedures as stated.

Print Name of Applicant: Tina Rice - The Exeter Chamber of Commerce Tina Rice
Signature of Applicant: Date: 05-18-2023
Primary Phone Number (s): 559 592-2919 Email: [email protected] Approved by:

Print Name: Print Name:

Signature: Signature:

For City Use Only: Rental Fee: Deposit Fee: Date Paid:

Cash or Check: Initials: Cert. Of Ins. Received. if required:

Page 3 ends

City of Exeter
Agenda Item Transmittal
Meeting Date: June 27, 2023
For action by:

Agenda Item Number: H8 X City Council
Wording for Agenda: Approve a request from Michael Young of Forever Young Events to host the 3rd annual Scarecrow 2.0 which Regular Session:
includes a 2 mile and 10K walk/run through various City streets on x Consent Calendar Sunday October 22,2023. _ Regular Item
Public Hearing
Submitting Department: Public Works Review:

Contact Name: Daymon Qualls, Public Works Director
Phone Number: 559.592.3318 City Administrator
Email: [email protected] (Initials Required)
Department Recommendation:

Staff recommends that Council approve a request from Michael Young of Forever Young Events to host a 10k and two-mile walk/run (The Scarecrow 2.0) through various City streets on Sunday October 22, 2023.

Summary/Background:

For the last 2 years, Forever Young Events has partnered with The Exeter Chamber of Commerce to host the Scarecrow 2.0 in conjunction with The Fall Festival. This year, due to scheduling conflicts, the host is requesting the event (which has already grown to nearly 300 participants), to hold a family friendly walk/run race to begin at 7:45 am and to be concluded by 10:00 am on Sunday October 22, 2023. Participants will start/finish the race at City Park.

There will be no road closures and all participants are advised to obey all traffic laws.

All documents will need to be submitted by July 30, 2023, as a condition of approval. If these documents are not provided by this date, the event will need to be cancelled. The following conditions of approval will apply to this event:

1. Certificate of Liability Insurance with all required elements. . Approved Amplified Sound Application

3. City Park Facility Use Application
Fiscal Impact: None
Prior Council/Board Actions: Approval in 2021 and 2022
Attachments: Course Map
Recommended motion to be made by Council/Board: I move to approve the Scarecrow 2.0 walk/run special event as requested by Forever Young Events subject to the conditions as presented..

Scarecrow 2.0 Walk/Run

10.22.2023
The course will be marked and directional signs will be used to guide runners along the race course. The 2 Mile Course will follow the same route as last year except the start/finish will be at the City Park.
2 Mile Route/10k Route: We will use Cones along North bound Belmont placed 5 feet into the roadway to keep participants safe. At Fairway Drive the course will continue East along Pine street and stay within the confines of 65 Highway and Belmont. 2 Mile Course
San Juan A:

Exeter Union
Willow NF St E Palm St High School
Quince NOSI
E Palm St Epine st of
salia Rd W Visalia Rd
Rocky Hill Dr
# Palm St
Quince Ave w palm St E Maple St
erbread House Athlet
SOSI E Maple St Bull St
SHISI Channing Way
Vilson Middle school S Quince Ave Filbert Rd
W Maple t E Cedar St
Lincoln
Elementary School Y
Church of God of Freter Whittier St
y Day School
Foursquare
Gospel Church E Clarenc
W Cedar St Exeter Seventh-day T
Adventist Church
S Quince Ave
bert Re SH SG
Ave 276 Ave 276
Ave 276
Start Time: 8:15am
End Time: 9:30am
10k Route: We are using parts of the old 10k course from 4th of July with the exception of crossing over Firebaugh down Industrial and making a loop back into the city. The new course will use sections of the 2 Mile course reducing our footprint and traffic slow down.

We will have a volunteer at every left turn and near each major road crossing which includes Visalia Road, Firebaugh, and Palm. The entire course will be marked with chalk and Visalia Road will have cones 5 feet into the roadway protecting runners/walkers. 10k Route
W Visalia Rd
3 St W Paim St
Exs E Maple St
W Pine St
Exeter Union Pine St
High School Westwood Dr ECT
Rd W Visalia Rd S Quince Ave Chestnut St
Ex!
W Chestnut St
SIST SHS: SG St
Ave 276 Ave 276
Ave 276 Av Quince
Powell Ave
Moore cir 3
Olivewood Dr 65)
Gearay Ave
Davis St
2 Glenn Ave
Park
W Glaze Ave W Glaze Ave
Start time: 7:45am
End Time: 10:30am
Finish Line at City Park
Rocky HIll
Community Church
S DSt

FOOD TRUCKS FINISH
E Chestnut St START
Exeter Branch Library
S ESt BEER TASTING
S D St
Exeter Senior Center
SNACKS

LIVE BAND
S EST
City Park
E Cedar St
E Cedar St

SCARECROW
E Cedar St

2.0 There will be a live band, food trucks, Snacks from Hometown Emporium and Svenhards, Free Coffee, water, and a beer tasting from Bellcraft
The Scarecrow Race will be a week after Fall Festival this year since we could not coordinate the dates after Fall Festival was moved up a week.

We would like to ask the City of Exeter for Permission to pour taste size 6oz cups of bellcraft Beer on site in the park. Runners love beer and our goal is to make this the largest running event in Exeter. We anticipate 600-750 participants
A portion of funds will be donated to Grinch Street and another charity TBD Sponsors:

Forever Young Events
Thrasher Masonry
CSE Electric
Art of Plumbing

SCARECROW
Hometown Emporium
FOREVER YOUNG EVENTS Bellcraft 2.0
Exeter Meats
Michael Young
Race Director and President
231 N Kaweah Ave Exeter, CA 93221
[email protected]
559.303.2887
City of Exeter
Agenda Item Transmittal
Meeting Date: June 27, 2023
For action by:

Agenda Item Number: H9 X City Council
Regular Session:

Wording for Agenda: Adopt Resolution 2023-20 approving the City X Consent Calendar of Exeter's Fiscal Year 2023/24 list of projects funded by SB 1: The Regular Item Road Repair and Accountability Act Road Maintenance and Public Hearing Rehabilitation Account
Review:

Submitting Department: Public Works
Contact Name: Daymon Qualls, Public Works Director City Administrator (Initials Required)
Phone Number: 592-3318
Email: [email protected]
Department Recommendation:

Staff recommends that the Exeter City Council adopt Resolution 2023-20 as presented.

Summary/Background: Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017, to address some of the significant multi-modal transportation funding shortfalls statewide. As a result, the City, will receive an estimated $250,894. in Road Maintenance and Rehabilitation Account (RMRA) funding in Fiscal Year 2023/24 from SB 1.

SB 1 includes accountability and transparency provisions to ensure the residents of our City are aware of the projects proposed for funding in our community. To that extent, the City, must annually prepare and submit a list of all projects proposed to receive funding from the RMRA, created by SB 1.

The project list being recommended by staff represents the City's most urgent projects to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community's priorities.

The project that has been identified is:

Glaze Avenue Cape Seal and Micorsurfacing Project:

This project will include Glaze Avenue between SR 65 and Belmont Road. The project will consist of raising valve boxes and manholes and patching and repairing asphalt concrete where needed, as well as the application of Type III Cape Seal or Slurry Seal and striping. The estimated useful life of this treatment to the roadway is approximately 8 - 12 years. As part of this project, necessary ADA concrete improvements will also be constructed. Construction is anticipated to begin this summer. This project is consistent with the Department's recommendation that the RMRA funds be used to preserve the City's street investment. By applying cape seals, slurry seals, or other appropriate rehabilitation applications to streets, the pavement life is extended in a good condition. Like projects will be proposed in the future.

If it is determined that conditions or priorities have changed, the City Council may redirect this funding to other projects at a future date.

Fiscal Impact: The City will receive an estimated $250,894. in RMRA funding in Fiscal Year 2023/24 from SB 1. Those funds, along with previous years allocations which total approximately $564,000. will be utilized for the aforementioned project.

Prior Council/Board Actions: Numerous actions pertaining to the approval of prior fiscal year project lists.

Attachments: Resolution 2023-20
California City Finance 2023/24 RMRA Funding Estimate Page Recommended motion to be made by Council/Board: 1 move to adopt Resolution 2023-20 as presented.

RESOLUTION NO. 2023-20

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER APPROVING THE CITY OF EXETER'S FISCAL YEAR 2023/24 LIST OF PROJECTS FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $250,894 in RMRA funding in Fiscal Year 2023/24 from SB 1; and
WHEREAS, this is the 6 year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the current balance in the City's RMRA funds is approximately $564,000; and WHEREAS, the City has undergone a robust public process to ensure public input into our community's transportation priorities/the project list; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate Glaze Avenue this year and similar projects into the future; and WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City streets and roads are in an at-risk condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a good condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Exeter, State of California, as follows:

Resolution 2023-20
FY 23/24 RMRA Project List

Page 2 of 2 ends

1. The foregoing recitals are true and correct. Glaze Avenue Cape Seal and Micorsurfacing Project will be this year's project as described below:

Passed, approved, and adopted this 13"h day of June 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Frankie Alves, Mayor
ATTEST:

Christina Arias, Deputy City Clerk

ATTACHMENT B
Local Streets and Roads - Projected FY2023-24 Revenues
Based on State Dept of Finance statewide revenue projections Highway Users Tax Acct (HUTA)(" Streets & Highways Code TOTAL Road Mntne TOTAL Sec2103(5) Sec2105() Sec2106() HUTA Rehab Acct

TULARE COUNTY
DINUBA 232,778 157,641 89,711 189,082 6,000 675,211 608,867 1,284,078 EXETER 64,958 39,789 77,914 3,000 281,582 250,894 532,476 FARMERSVILLE 96,198 65,147 39,890 78,140 3,000 282,375 251,621 533,996 LINDSAY 117,626 79,658 47,707 95,546 3,000 343,536 307,668 651,204 PORTERVILLE 580,403 393,057 216,514 471,452 7,500 1,668,926 1,518,132 3,187,058 TULARE 643,500 435,788 239,530 522,705 7,500 1,849,023 1,683,174 3,532,197 VISALIA 1,316,339 891,444 484,963 1,069,242 10,000 3,771,989 3,443,089 7,215,078 WOODLAKE 70,852 47,982 30,645 57,552 2,000 209,029 185,323 394,353

TUOLUMNE COUNTY
SONORA 48,164 32,617 32,562 39,123 1,000 153,466 125,980 279,445

VENTURA COUNTY
CAMARILLO 655,479 443,900 282,618 532,435 7,500 1,921,931 1,714,505 3,636,436 FILLMORE 152,570 103,322 69,465 123,930 4,000 453,287 399,070 852,357 MOORPARK 335,461 227,179 146,982 272,490 6,000 988,111 877,450 1,865,561 OJAI 70,916 48,026 34,857 57,604 2,000 213,403 185,493 398,896 OXNARD 1,868,088 1,265,096 796,569 1,517,420 10,000 5,457,174 4,886,273 10,343,446 PORT HUENEME 205,625 139,252 91,952 167,026 5,000 608,855 537,844 1,146,699 SAN BUENAVENTURA 1,019,630 690,508 436,959 828,230 10,000 2,985,328 2,667,000 5,652,328 SANTA PAULA 286,185 193,809 126,097 232,464 6,000 844,555 748,562 1,593,116 SIMI VALLEY 1,168,670 791,440 500,129 949,293 10,000 3,419,532 3,056,837 6,476,370 THOUSAND OAKS 1,172,997 794,370 501,962 952,807 10,000 3,432,136 3,068,153 6,500,290

YOLO COUNTY
DAVIS 600,950 406,972 267,016 488,143 7,500 1,770,581 1200320 3,342,459 WEST SACRAMENTO 489,485 331,486 218,379 397,601 7,500 1,444,452 2,724,776 WINTERS 68,758 46,564 34,801 55,851 2,000 207,974 179,847 387,821 WOODLAND 557,113 377,285 247,888 452,534 7,500 1,642,319 1,457,214 3,099,534

YUBA COUNTY
MARYSVILLE 122,184 82,745 43,987 99,248 3,000 351,163 319,590 670,753 WHEATLAND 34,462 23,338 15,853 27,993 1,000 102,647 90,141 192,788 Statewide Total $ 306,511,500 $ 207,574,000 $ 122,965,880 $ 254,198,500 $ 2,709,500 $ 893,959,380 $ 801,728,000 $ 1,695,687,380

1. The Highway Users Tax is also known as the "Motor Vehide Fuel Tax", the "Gasoline Excise Tax " and "Artide XI Revenues."

2. Rolling Hills has no public streets and is therefore not eligible for HUTA or RMRA allocations.

3. Str&HwysCode 55 2103, 2105, 2106, 2107 and RMRA amounts are paid monthly. Includes special payments for snow removal.

4. Str&HwysCode § 2107.5 amounts are typically paid by the State Controller once per year in July.

5. Str&HwysCode 52103 allocations replace the former Prop42 TCRF revenues. Previously adjusted annually by the BOE until July 2019. 18 May 2023 CaliforniaCityFinance.com Page 16 of 16
City of Exeter
Agenda Item Transmittal
Meeting Date: June 27, 2023
For action by:

Agenda Item Number: 11 X City Council
Regular Session:

Wording for Agenda: Public Hearing to adopt Resolution 2023-21 - Consent Calendar establishing an FY 2023-2024 General Fund appropriation limit of Regular Item $10,666, 171. X Public Hearing
Submitting Department: Finance Review:

Contact Name: Renee Miller, Interim Finance Director City Administrator Phone Number: (559) 592-2755 (Initials Required)
Email: [email protected]
Department Recommendation:

Staff recommends that Council hold the public hearing and adopt Resolution 2023-21 establishing an FY 2023-2024 General Fund appropriation limit of $10,666, 171.

Summary/Background:

In 1979, California voters approved Proposition 4, informally known as the "GANN Initiative", which provides limits to the amount of tax proceeds state and local governments spend each year. Annually City Council is required to establish an appropriation limit for the City of Exeter to comply with this legislation. The California Revenue and Taxation Code, Section 2227, mandates that the State Department of Finance transmit an estimate of the percentage change in population at the beginning of the year to local governments which is the basis for this calculation (See Attachment B).

The State of California provides the population and California per capita personal income change data for local jurisdictions to calculate their appropriations limit. Each local jurisdiction must use the percentage change in population factor from January 1, 2023, in conjunction with a change in the cost of living or cost factor, to calculate their appropriations limit for fiscal year 2023-2024. As shown on the Attachment A, the percentage change of personal income per capita over the prior year was 4.44 (a 41% decrease from January 1, 2022). The population percent change for Exeter was -0.65 percent (a further decline from the prior year of -0.47).

Based on this information, the 2023-2024 General Fund appropriation limit for the City of Exeter is $10,666, 171 as shown in Table 1. The GANN limit increase from $10,279,543 (FY2022/2023) to $10,666, 171 is mainly from the increase in state-wide per capita personal income.

The General Fund is the only fund subject to the appropriation limit mandated by the State. The adopted appropriation for the General Fund for FY2023-2024 is $5,794,610 which represents 54% of the appropriation limit. Any challenge must be brought within 45 days from the effective date of the resolution.

Table 1: City of Exeter GANN Appropriation Limit for FY2023-2024

CITY OF EXETER GANN APPROPRIATIN LIMIT
For FY 2023-2024

1. Appropriation Limit FY 2022-2023 10,279,543
Growth Factor:
1) Population Change (-0.65 from Attachment B) 0.99350
2) Per Capita Income Change (4.44 from Attachment A) 1.04440 II. Calculation of Growth Factor: 1) × 2) 1.03761
New GANN Amount with the growth factor (1 x II) $ 10,666,171 Prior Council/Board Actions: In previous years the Council has adopted Resolutions establishing General Fund appropriations limits.

Attachments: Resolution 2023-21
Attachment A - California Department of Finance Letter with Per Capita Personal Income Change
Attachment B - Annual Population Change for Exeter
Recommended motion to be made by Council/Board: I move to adopt Resolution 2023-21 as presented.

RESOLUTION 2023-21

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER
ESTABLISHING THE FISCAL YEAR 2023-2024 APPROPRIATIONS LIMIT WHEREAS, IN 1979, California voters approved Proposition 4 (Article XIII-B of the California State Constitution), informally known as the "GANN Initiative" ", which provides limits to the amount of tax proceeds state and local governments spend each year; and WHEREAS, in 1980, the State Legislature added Section 9170 of the Government Code stating that the governing body of each City must establish by resolution, an appropriation limit for the following year. The limit for any fiscal year is equal to the previous year's limit, adjusted for population changes and the change in the U.S. Consumer Price Index (or California per. capita personal income, if smaller). The information is provided by the California Department of WHEREAS, Proposition 111 modified Article XIII-B. A City may choose which annual adjustments to use. The adjustment factors include the growth in the California Per Capita Income, or the growth in the non-residential assessed valuation due to construction within the City and the population growth within the City or county.

IT IS NOW THEREFORE RESOLVED THAT; the appropriations limit as defined by Propositions 4 and 111 is set at $10,666,171 for the 2023-2024 fiscal year using the personal income per capita change of 4.44 and the population percent change of -0.65 as established by the Department of Finance.

PASSED, APPROVED, AND ADOPTED THIS 27TH DAY OF JUNE, 2023, BY THE FOLLOWING VOTE:

AYES:

NOES:

ABSTAIN:

ABSENT:

Mayor, Frankie Alves
ATTEST:

Deputy City Clerk, Christina Arias
May 2023
Attachment A
Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2023-24 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2023-24 4.44
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2023-24 appropriation limit.
2023-24:

Per Capita Cost of Living Change = 4.44 percent
Population Change = -0.35 percent
Per Capita Cost of Living converted to a ratio: 4.44 + 100 = 1.0444 100
Population converted to a ratio: -0.35 + 100 = 0.9965
100
Calculation of factor for FY 2023-24: 1.0444 × 0.9965 = 1.0407 Fiscal Year 2023-24
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2022 to January 1, 2023 and Total Population, January 1, 2023 Iotal
County Percent Change ... Population Minus Exclusions ... Population City 2022-2023 1-1-22 1-1-23 1-1-2023
Tulare
Dinuba 0.98 25,222 25,469 25,469
Exeter -0.65 10,251 10,184 10,184
Farmersville -0.68 10,221 10,151 10,151
Lindsay -0.66 12,557 12,474 12,474
Porterville -0.10 62,465 62,400 62,588
Tulare 0.32 69,457 69,677 69,677
Visalia 0.68 142,066 143,031 143,031
Woodlake 0.84 7,647 7.711 7.711
Unincorporated -0.48 134,377 133.728 133,779
County Total 0.12 474,263 474,825 475,064
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

City of Exeter
Agenda Item Transmittal
Meeting Date: June 27, 2023
For action by:

Agenda Item Number: 12 X City Council
Wording for Agenda: Discussion and direction to either appoint a Regular Session:
new candidate or solicit applications for candidates for the City of Exeter's representative on the Measure R Citizen's Oversight Consent Calendar Committee for a 2-year term beginning July 1, 2023. X Regular Item - Public Hearing
Submitting Department: Administration Review:

Contact Name: Adam Ennis
Phone Number: (559) 592-4539 City Administrator
Email: [email protected] (Initials Required)
Department Recommendation:
-
Staff recommends that Council discuss and direct to either appoint a new candidate or solicit applications for candidates for the City of Exeter's representative on the Measure R Citizen's Oversight Committee for a 2-year term beginning July 1, 2023.

Summary:

The City of Exeter has a community representative position on the Measure R Citizen's Oversight Committee. Robyn Stearns has been the citizen representative for the City on this committee and her current term expires June 30, 2023. The Tulare County Association of Governments has requested that the Council make an appointment to this committee for another two-year term. Although Ms. Stearns has expressed her willingness to serve an additional two-year term, she has already served a total of 8 years on the committee, which is the maximum appointment length allowed. The Council could choose, or solicit for, other candidates to fill the term if they so choose.

Background:

On November 7, 2006, the voters of Tulare County approved Measure R, imposing a 1/2 cent sales tax for transportation within the incorporated and unincorporated area of Tulare County for the next 30 years. The transportation measure will generate slightly more than $652 million over 30 years to Tulare County's transportation needs.

The Citizens' Oversight Committee consists of 16 members and is designed to reflect the diversity of the County of Tulare. The purpose of the committee is to provide input on implementation of the Measure R Expenditure Plan, and to advise the Authority Board if and when the plan needs to be augmented and to ensure that the funds are being spent in accordance with the plan. The committee is also responsible for informing the public and ensuring that the transportation measure expenditures are made in accordance with the plan and in the best interest of the residents of the county.

The committee meets quarterly and reviews transactions of Measure R and discusses upcoming projects. They have received multiple presentations on the usage of Measure R funds from member agencies. The committee has scrutinized multiple projects and shown a great interest in making sure Measure R funds are used to their maximum capacity.

Fiscal Impact: None directly to the budget. However, this position would assist in advocating for City projects that could benefit from Measure R funding.

Prior Council/Board Actions: Previous appointments to the committee.

Attachments: None
Recommended motion to be made by Council/Board:
|l move to:
1) Appoint a new candidate to the two-year term on the committee, OR
2) Solicit for potential candidates to fill the two-year term on the committee.

City of Exeter
Agenda Item Transmittal
Meeting Date: June 27, 2023
For action by:

Agenda Item Number: 13 X _ City Council
Regular Session:

Wording for Agenda: Approve and authorize the Mayor and City - Consent Calendar Administrator to execute an Addendum to Interim Finance Director X Regular Item Rene Miller's employment contract providing for a 2% hourly rate _ Public Hearing increase ($56.17 per hour) effective July 3, 2023 to match Finance Director Step E of the updated approved pay schedule for the Review:
2023/2024 fiscal year.

City Administrator
(Initials Required)
Submitting Department: Administration
Contact Name: Adam Ennis, City Administrator
Shonna Oneal, City Clerk/HR Manager
Phone Number: (559) 592-4359, (559) 592-9244
Email: [email protected]
[email protected]
Department Recommendation:

Staff recommends Council approve and authorize the Mayor and City Administrator to execute an Addendum to Interim Finance Director Rene Miller's employment contract providing for a 2% nourly rate increase ($56.17 per hour) effective July 3, 2023 to match Finance Director Step E of the updated approved pay schedule for the 2023/2024 fiscal year.

Summary/Background:

Staff is recommending one change in the contract provisions. This change is to provide for a 2% hourly rate increase effective July 3, 2023 to match the increase approved by Council and reflected in Step E of the Finance Director position in the Fiscal Year 2023/2024 Salary Schedule. This would set the Interim Finance Director's hourly compensation at $56.17.

Except for the change recommended above, all of the terms and conditions of the current contract would remain unchanged and in full force and effect.

This proposed amendment to the current contract provisions has been approved by Council to be offered to the employees and the associated costs have been included in the 2023/24 budget.

Financial Impact: The proposed amendment to the current contract provisions has been included in the 2023/24 budget.

Prior Council/Board Actions:

1.) The City of Exeter and Rene Miller entered into a contract dated May 30, 2023, for the purpose of employment.

Attachments: Addendum No. 1 to Interim Finance Director Employment Agreement Recommended motion to be made by Council/Board: I move to approve and authorize the Mayor and City Administrator to execute an Addendum to Interim Finance Director Rene Miller's employment contract providing for a 2% hourly rate increase ($56.17 per hour) effective July 3, 2023 to match Finance Director Step E of the updated approved pay schedule for the 2023/2024 fiscal year.

ADDENDUM NO. 1 TO INTERIM FINANCE DIRECTOR EMPLOYMENT

AGREEMENT
This Addendum is to Interim Finance Director Employment Agreement dated the 30TH of May, 2023 between Rene Miller and the City of Exeter.

Background
A. The City of Exeter and Rene Miller (the "Parties") entered into a contract (the "Contract") dated May 30, 2023, for the purpose of employment.

B. The Parties desire to amend the Contract on the terms and conditions set forth in this Addendum.

C. This Addendum is the first amendment to the Contract dated May 30, 2023.

D. References in this Addendum are to the Contract as previously approved.

IN CONSIDERATION OF the Parties agreeing to amend their obligations in the existing Contract, and other valuable consideration, hereby amend as follows:

1. Salary Increase: Rene Miller will be entitled to a 2% hourly rate increase ($56.17 per hour) effective July 3, 2023 to match Finance Director position Step E of the updated approved pay schedule for the 2023/2024 fiscal year.

2. NO OTHER CHANGES: Except as otherwise expressly provided in this Addendum, all of the terms and conditions of the Contract remain unchanged and in full force and effect.

Executed on this 28th DAY OF JUNE, 2023 at Exeter, California.

CITY OF EXETER: EMPLOYEE:

By:_
Frankie Alves,Mayor RENE MILLER
Adam Ennis, City Administrator
*****
1 City of Exeter
Agenda Item Transmittal
Meeting Date: June 27, 2023
For action by:

Agenda Item Number: 14 X City Council
Wording for Agenda: Discussion to receive information regarding Regular Session:

Consent Calendar
the proposed landscape conversion for the downtown area bulb- X Regular Item outs, provide input, and direct staff on preferred alternatives for Public Hearing -
Review:

Staff recommends that Council receive information regarding the proposed landscape conversion for the downtown area bulb-outs, provide input, and direct staff on preferred alternatives for ground cover.

Summary/Background:

In an effort to enhance water conservation and freshen up the look of the downtown area, the plants and vegetation, staff desires to re-landscape the bulb-outs with a more drought tolerant and aesthetically pleasing design. Much of the existing vegetation had been lost due to on-going improvement project that was designed over ten (10) years ago. This was well before the severe drought conditions developed across the state of California, which forced cities to re- think landscape design strategies.

Staff is proposing to modify the landscape design to enhance water conservation and minimize future landscape maintenance. The new design would include drought tolerant vegetation similar to what was used in the newly constructed Visalia Road medians, with rock or mulch as ground cover. Given our current staffing challenges and continuing drought conditions, staff feels this is a prudent approach to the long-term sustainability of the downtown landscape.

There are a variety of options for ground cover which include wood mulch or rock. Rock options include the California Gold Rock that was previously approved by Council for use on the Visalia Rd. project, and a similar material called Mojave Gold Rock. Many surrounding cities have transitioned to the Mojave Gold Rock as it's approximately 1/3 of the cost of the California Gold and is more readily available. This material has a richer tone (more orange) than the California Gold which has a yellow tone with a matte look. Another rock option is the stone-colored pea gravel used by the Garden Club at the corners of Pine and E Steet. Staff is seeking concurrence from the Council on the proposed design and input as to which ground cover material is preferred.

Fiscal Impact: The full fiscal impact of this project could range between $5,000. - $10,000. depending upon which ground cover materials are chosen. The project will be paid for using available street funds.

Prior Council/Board Actions: None
Attachments: None
Environmental Clearance: Not applicable for this project.

Recommended motion to be made by Council/Board: I move to provide staff direction based on the discussion regarding preferred alternatives for ground cover in the Downtowr bulb-out planters

Exeter City CouncilJune 27, 2023

Exeter City Council
June 27, 2023